Title: Create Functional Location
mySAP: Training Documentation for S2OM
SAP Modules: PM- Plant Maintenance
Work Instruction
Create Functional Location IL01
Purpose
Use this procedure to create a Functional location.
Trigger
Perform this procedure when you want to create a Functional location.
Prerequisites
All the details related to Functional Location like Functional location category, Structure indicator should be
known.
Menu Path
Use the following menu path to begin this transaction:
Logistics ➔ Plant Maintenance ➔ Management of Technical Objects ➔ Functional Location ➔ Create
Transaction Code
IL01
Helpful Hints
● IL01 is the SAP transaction code for creating a Functional location.
● Functional Location is defined as the business object in an organizational unit that structures the
maintenance objects of a company according to functional, process-related or spatial criteria.
● A functional location represents system area at which an object can be installed.
● The name of the Functional location should be in line with the Structural Indicator.
● Field values can be queried using the F4 help wherever available. This can be done either by placing
the cursor in the field and pressing F4, or by clicking on the match code that appears next to the
field.
● You can click on a field and press F1 to view the Field help. This allows you to understand the field
and decide what contents should be entered.
1
Title: Create Functional Location
mySAP: Training Documentation for S2OM
SAP Modules: PM- Plant Maintenance
Procedure
Create Functional Location
● Enter the T-Code IL01 and click on icon to create Functional Location.
● You can also double click on the menu “Create” as highlighted in the below screenshot to create a
Functional Location.
SAP Easy Access
● This opens the screen as shown below.
2
Title: Create Functional Location
mySAP: Training Documentation for S2OM
SAP Modules: PM- Plant Maintenance
● Creating Functional Location – Initial screen
● Use the “Copy from “field to copy the contents from any required functional location.
● The name of the Functional Location should follow the pattern shown in the “Edit mask” field.
● The structural indicator in our case is defined by “S2WP”.
● This defines the “Edit mask” field as “XXXX NN AAA NN AA”.
● The Functional location name can be “S2WP 41 C ”
● You can click on the field “Edit mask” and press F1 to view the help. This allows you to understand and
decide what characters can be entered in the “Functional loc” field.
Field Name Description Sample data
Functional
Functional Location label S2WP 41 C
loc
Structural Indicator determining Fun Location
StrIndicator S2WP
Structure
3
Title: Create Functional Location
mySAP: Training Documentation for S2OM
SAP Modules: PM- Plant Maintenance
FunctLocCat Key which show Functional location category M
PB-1 Unit-41 CONTROL
Description Description of the Functional Location
SYS
MaintPlant Maintenance plant S2WP
Planning
Planning plant S2WP
plant
SupFunctLo
Superior Functional Location S2WP 41
c
● After filling the inputs, the screen appears as shown below.
● Click on the enter icon .
● This opens the following screen to fill in the data for the Functional location.
● There are 4 Tabs under which data can be entered namely General, Location, Organization & Structure
and all these are optional fields.
4
Title: Create Functional Location
mySAP: Training Documentation for S2OM
SAP Modules: PM- Plant Maintenance
● Enter the description of the Functional Location in the field “Description” as shown below.
5
Title: Create Functional Location
mySAP: Training Documentation for S2OM
SAP Modules: PM- Plant Maintenance
● In this screen you can enter the details like Object Type, Manufacturer name, Model number etc.
● Click on the Location tab as marked above.
● This opens the screen as shown below.
● The Maintenance plant “S2WP” & location “POWER” appears in this screen, as this data has been
captured from the superior functional location “S2WP 41”.
● Click on the tab “Organization” as marked above.
● This opens up the screen as shown below.
6
Title: Create Functional Location
mySAP: Training Documentation for S2OM
SAP Modules: PM- Plant Maintenance
● The screen is automatically filled with “Company code”, “Cost Center (if superior functional location is
having)”, “Planning plant” & “Catalog Profile”.
● You can enter the “Planner Group” i.e. the group of persons responsible for planning of maintenance
activities and “Main Work Ctr” i.e. the work center responsible for maintaining this Functional Location
in this screen.
● Click on the tab “Structure” as marked above.
● This opens the following screen.
7
Title: Create Functional Location
mySAP: Training Documentation for S2OM
SAP Modules: PM- Plant Maintenance
● In this screen, you can assign/ change a Superior Functional Location to this functional location by
Clicking on the icon as marked in the above screen.
● By default, the superior functional location “S2WP 41” has been assigned due to the hierarchical
structure level based on the structure indicator.
● Remove the tick mark against “Equi-Installation allwd” to restrict equipment installation in this
functional location.
● Click on the save icon .
● This displays the following screen.
8
Title: Create Functional Location
mySAP: Training Documentation for S2OM
SAP Modules: PM- Plant Maintenance
● Notice the saved message at the bottom of the screen stating that the Functional location has been
created.
● Click to return to the SAP Easy Access screen. You have completed this transaction.
Result
You have created a Functional Location.
