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Invoice Verification End User Manual PDF
Invoice Verification End User Manual PDF
MM Invoice Verification
MM_07
2008
Version: 01
MM Invoice Verification 1
MM_07 : MM Invoice Verification
Contents
1. Course Overview: MM Invoice Verification.........................................................3
2. Curriculum..........................................................................................................4
3. Course Introduction............................................................................................5
5. Business Impacts.............................................................................................11
5.1. Key Impacts...........................................................................................11
5.2. Glossary ................................................................................................11
5.3. Post Go Live Support Process ..............................................................11
6. Practical Component........................................................................................12
Exercise 1: Enter Incoming Invoice referencing a PO - MIRO.........................13
Exercise 2: Display Invoice Document - MIR4.................................................15
Exercise 3: Display List of Invoice Documents - MIR5 ....................................16
Exercise 4: Release Blocked Invoices - MRBR...............................................17
Exercise 5: Cancel Invoice Document - MR8M ...............................................19
MM Invoice Verification 2
1. Course Overview: MM Invoice Verification
2008 - Version 1
1.2. Duration
1 Day
Invoice processors.
1.5. Prerequisites
• Essential
1. PC Literacy
2. SAP01: SAP Basics & Navigation
• Recommended
None
MM Invoice Verification 3
2. Curriculum
MM Invoice Verification 4
3. Course Introduction
This course focuses on Verification Vendor Invoices for Materials (Non Stock) and
Services in SAP, The invoices from Vendor are recorded in SAP by referring to:
• Purchase order number (against which the non-materials/services are
delivered by the Vendor) and the system would list down all the eligible line
items from Purchase order for processing the Invoice. The relevant line
items specific to the invoice presented by the Vendor needs to be selected
before proceeding further.
• Vendor code, where the system will list down all the eligible items
(materials/services), from various purchase orders, for invoice processing.
The relevant items (materials/services) are selected from this list, which is
indicated in the Vendor's invoice, for further processing.
• The Vendor (Invoice Party Partner), the vendor document number, date of invoice
receipt and total value of the Invoice are mandatory fields on the header of the
Invoice.
• The value and currency from the Vendor's Invoice are entered during Invoice
processing and the system gives message for any differences between the value
from Vendor's Invoice and the Purchase order values and the quantity in the Goods
Receipt. The invoice will not be posted until the difference is zero between the
debits/credits (or within the allowed tolerances).
• A document number is generated after successful posting of Vendor's invoice and
this would now enable processing of payment to vendor (against this invoice) using
the baseline date of the entered vendors document date and the terms of payment..
An accounting document is also created automatically in the background to
recognize Vendor liability and to clear the GR/IR.
MM Invoice Verification 5
4. Purchasing Process Overview
Purchase Requisition
& SRM Shopper
A purchase requisition is a request
or instruction to Purchasing to
procure a certain quantity of a
material or a service so that it is
available at a certain point in time,
PR can be created using SRM
Shopper Portal or SAP transaction.
MM Invoice Verification 6
Overview of the SAP purchasing cycle
Purchase Requisition
& SRM Shopper
A Purchase Requisition that is
subject to a release procedure
needs to be released by the
required releasing authority.
Purchase requisition
approval
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Overview of the SAP purchasing cycle
A purchase order (PO) is an external legal
document created in SAP for the purchase of a Purchase Requisition
material, in a specified quantity, at a
predetermined price, and delivery date. It is sent
& SRM Shopper
externally to an outside vendor.
A buyer may create a purchase order in SAP upon
receiving a requisition initiated earlier in SAP by
the originator (this could be the requisition initiator
in a particular department), Most of the fields in the
PO creation screens will default from the
referenced requisition .
Purchase order will be released (approved) upon
creation. Purchase requisition
approval
Purchase
Order Processing
(Creation & Approval)
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Overview of the SAP purchasing cycle
Purchase Requisition
Goods receipts are recorded in the & SRM Shopper
system upon receipt of goods
(materials). The receipts are
recorded in the system with
reference to Purchaser Order.
Purchase
Order Processing
(Creation & Approval)
MM Invoice Verification 9
Overview of the SAP purchasing cycle
The invoices from Vendor are
recorded in SAP by referring to
Invoice Verification & Purchase order number. A document Purchase Requisition
Payment Processing number is generated after successful & SRM Shopper
posting of Vendor's invoice and this
enables processing of payment to
vendor (against this invoice) using
the baseline date of the entered
vendors document date and the
terms of payment. An accounting
document is also created
automatically in the background to
Goods Receipt recognize Vendor liability and to
clear the GR/IR.
Purchase Requisition
Approval
Service Entry
Purchase
Order Processing
(Creation & Approval)
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5. Business Impacts
5.2. Glossary
Any queries should be logged with Saudi Airlines Help Desk Please dial 4000
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6. Practical Component
The following section will focus on exercises that will learn how to apply the SAP Invoice
Verification Business Tools to your Job.
There are a series of exercises relating to Business Scenarios, with detailed instructions
and notes.
If at anytime you have any questions, please feel free to stop the Trainer and ask them
questions.
MM Invoice Verification
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Exercise 1: Enter Incoming Invoice referencing a PO - MIRO
To enter incoming invoice referencing a PO, follow the menu path given below from the
initial SAP Easy Access screen, double clicking on the last item:
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Note: vendor information will be displayed on the screen, including
Code, Name, address and bank account details, this
information defaults from the vendor master.
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
16. To exit this transaction, click on the Exit button or press SHIFT-F3 until the
initial SAP Easy Access screen is displayed.
MM Invoice Verification
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Exercise 2: Display Invoice Document - MIR4
To display invoice document, follow the menu path given below from the initial SAP Easy
Access screen, double clicking on the last item:
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
9. To exit this transaction, click on the Exit button or press SHIFT-F3 until the
initial SAP Easy Access screen is displayed.
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Exercise 3: Display List of Invoice Documents - MIR5
To display invoice document, follow the menu path given below from the initial SAP Easy
Access screen, double clicking on the last item:
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
10. To exit this transaction, click on the Exit button or press SHIFT-F3 until the
initial SAP Easy Access screen is displayed.
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Exercise 4: Release Blocked Invoices - MRBR
The value and currency from the Vendor's Invoice are entered during Invoice processing
and the system gives message for any differences between the value from Vendor's
Invoice and the Purchase order values and the quantity in the Goods Receipt. The invoice
will not be posted until the difference is zero between the debits/credits (or within the
allowed tolerances). In the latter scenario the saved invoice becomes blocked until the
variation is resolved either by correcting the PO, GR, the Service Entry Sheet or the LIV
Document itself.
After clearance the blocked invoice can be released using transaction MRBR.
To release blocked invoices, follow the menu path given below from the initial SAP Easy
Access screen, double clicking on the last item:
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8. Record the blocking reason(s) (scroll down till the list bottom).
_________________________________________________________________
10. Select the invoice document no. created in the first exercise.
_________________________________________________________________
14. To exit this transaction, click on the Exit button or press SHIFT-F3 until the
initial SAP Easy Access screen is displayed.
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Exercise 5: Cancel Invoice Document - MR8M
To cancel invoice document, follow the menu path given below from the initial SAP Easy
Access screen, double clicking on the last item:
_________________________________________________________________
16. To exit this transaction, click on the Exit button or press SHIFT-F3 until the
initial SAP Easy Access screen is displayed.
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