Terms of Reference for Survey, Design and Estimate

of Water Supply Schemes of Rapid Community

WASH Recovery Project
Background

The devastating earthquakes that struck Nepal on 25 April and 12 May 2015 caused severe damage
to water, sanitation and hygiene (WASH) services and infrastructure. One year later, many disaster
affected communities are still living without reliable access to safe, adequate water and functional
latrines. For example, 44% of households in CARE’s target areas reported having to reduce drinking,
cooking, bathing or washing activities in the previous month due to shortage of water (October
2015)1. According to the Post Disaster Needs Assessment (PDNA), in the 14 most affected districts
1,570 out of the 11,288 water supply systems were totally damaged, a further 3,663 systems
required repair and 220,000 toilets were destroyed, causing an increase in open defecation.
Moreover, as per recent data collected from Water Supply and Sanitation Division (WSSDO) at
districts 787 DWSs and 37,054 latrines in Dhading; and 588 DWSs and 46,029 latrines in Gorkha are
totally damaged. These are areas where the functionality status of water supply systems was
already poor before the earthquake (NMIP, 2014). Women and girls have also been
disproportionately affected by the unavailability of water systems as they are responsible for
fetching and managing water at the household level
A joint research (April 2016)2 shows that women and children had increase burden of domestic
chores as a result of disruptions to water supplies. Children, especially young females, are more
frequently required to help their mothers to carry water, and subsequently have less time for
school and CARE’s Rapid Gender Analyses note that many women also face lack of privacy as usual
bathing facilities are damaged and alternatives are insecure/in the open.
Recent data collection undertaken by Consortium Partners in the project target areas (June 2016)
confirms that there continues to be limited progress with regard to rehabilitating or reconstructing
damaged water and sanitation facilities, or to restore Open Defecation Free (ODF) status. Water
schemes, sanitation facilities and other community infrastructure remain severely damaged and
require urgent attention in order for vulnerable communities to successfully recover.
Water supply, quality and adequacy all have a knock on effect on health issues including water-
borne diseases, and this is one of the major reasons that communities have been prioritizing WASH
along with shelter and food (PNDA).
It is therefore vital that damaged water sources are urgently repaired or rehabilitated, and where
necessary new schemes constructed to ensure safe, adequate and resilient access to water and
information related to these water sources and their status is gathered and shared for planning and
monitoring purposes. Communities also need improved knowledge, attitudes and practices related
to hygiene and sanitation in order to increase their resilience, improve their health and ultimately
their wellbeing. A particular focus is needed to ensure the specific needs and priorities of women,
men, girls, boys, vulnerable groups such as the elderly and disabled and socially excluded ethnic
castes and religious minorities are met, in order to promote equitable recovery and ensure that we
leave no-one behind.
1
CARE’s multi-sectoral needs assessment conducted in October 2015 in the areas of Gorkha, Dhading and Sindhupalchowk
2
A joint research on “Children’s voices, children’s rights: one year after the Nepal earthquake” was conducted by Save the Children, Plan, Terre de
hommes, unicef and World Vision on 5 earthquake effected districts. The study was conducted on March 2016 and report was published on April
2016.
Project Description
Rapid Community WASH Recovery project aims to meet the ongoing WASH needs of vulnerable
and marginalized groups in disaster-affected districts in order to support their recovery. The project
is implemented through an experienced consortium of INGOs, comprising of CARE, Dan Church Aid
(DCA) and Save the Children. The project seeks to support local and national government recovery
plans to build back better and more resilient and equitable water schemes and WASH
infrastructure. Using a highly participatory and accountable approach and specific focus on
vulnerable and marginalized groups, the project aims to build local capacity to plan, construct and
manage safe, adequate and resilient water schemes, as well as increasing local knowledge to
promote positive WASH behaviors. It will gather and consolidate information on WASH system
status and needs across the target areas to support planning and recovery efforts. Through these
interventions the project ultimately aims to increase access to water; reduce the risk of WASH
related diseases; improve quality of life and increase the availability of information on water
sources and other related WASH components in the target VDCs.

Objective of Project
The project will undertake a community led approach to support the recovery of people in disaster-
affected areas through the improvement of physical WASH facilities and increasing the promotion
of safe personal, household and community hygiene and sanitation practices in order to reduce the
prevalence of water borne diseases; improve quality of life and increase the availability of
information on water sources and other related WASH components in the target VDCs.
Impact: Vulnerable disaster-affected communities have improved WASH conditions
Outcome: Vulnerable disaster-affected communities have improved access to safe and adequate
drinking water, are adopting positive hygiene behaviors and local government has improved
information on water sources
Outputs:
1. Access to and equal management of safe, adequate and resilient water sources is improved
for target communities
2. Community members have improved knowledge, attitudes and practices related to water
safety, sanitation and hygiene
3. Local Government have improved knowledge and information on water sources (location
and status) and appropriate water supply alternatives

This Term of Reference (ToR) is developed to solicit consultancy services from a qualified
consultant to undertake detail survey, design and cost estimation of water supply schemes on
targeted 22 VDCs of CARE Nepal in Dhading (8VDCs) and Gorkha (14 VDCs). CARE Nepal and its
implementing partners will be involved during these assessments. The consultant should follow all
standard policy and technical guideline recommended by DWSS and RWSS and Fund Board.

Purpose and Scope of Work

The purpose of this assignment is to conduct the feasibility study, survey, design and cost
estimation of water supply schemes in the CARE Nepal working VDCs listed below. The work
includes both rehabilitation of existing schemes and new feasible schemes. The renovation of
existing schemes should be given highly priority.
The Scopes of Work are;
 Carryout meeting with VWASH-CC and identification of Schemes (existing and new) on
close coordination CARE Nepal and its implementing partner
 Ensure the CARE Nepal’s Rapid Integrated needs assessment criteria (refer table below)
for selection of schemes
 Carry out the feasibility study of an identified schemes
 Ensure the technical aspects (Water and sanitation infrastructure) along with social
dynamics, livelihood patterns, gender, social inclusion and protection issues
 Carry out the detail survey, design and cost estimation of the feasible schemes

At least four feasible schemes of each VDC need to be considered for the assessment.

Table: scheme selection criteria

Score
(If criteria is not significant at
all put weightage 0, if highly
Weightage
SN Criteria significant put maximum
Range
weightage; if partially
significant put the in-
between weightage)
1. Communities with low access to 0-3
water supply
2. Communities/VDC that have not 0-3
been declared Open Defecation
Free (i.e. practicing open
defecation)
3. Communities with record of high 0-3
frequency of water borne diseases
(need to check data from health
centre)
4. Communities with limited services 0-2
of government and other
supporting agencies
5. Communities with low/limited 0-2
access to market and service
centres
6. Communities with low literacy rate 0-1
7. Communities which have suffered 0-3
comparatively higher level of
damage due to the earthquake
8. Communities with at least 20% 0-3
marginalized population; Dalit,
Janajati
9. Communities prioritized by the 0-3
government line agencies
10. Communities at high risk from 0-2
natural disasters (landslide, flood
etc.)
Total 25
Methodology
The assignment will be carried out in following approach

 Carry out VWASH CC meeting at each VDC for prioritization of schemes

 Ensure the Rapid Integrated Need Assessment criteria for selection of Schemes
 Carryout survey of identified schemes
 Well reputed designing software either developed by CBWSSP/ RWSS FUND
board/RVWRMP should be followed for complete new schemes
 AutoCAD Layout maps for transmission and distribution networks should be prepared
 L- Profile should be plotted
 Detail CAD drawing of water supply’s infrastructure proposed in the design
 Prepare Bill of Quantity (BoQ) with cost estimates for each schemes
 Submit list of non local materials of each schemes separately for procurement
 Design should follow RWSS guidelines

Working VDCs with implementing partner and package

District Implementing Package VDCs

partner
Gorkha SSICDC Package 1 Laprak, Barpak, Gumda,Harmi, Khoplang,
Chumchet, Chhekampar, Sirdibas 3and
Uhiya (9 VDCs)
Unification Package 2
Nepal Chhoprak, Gankhu , Kasigaun, Kerauja
and Muchhok (5 VDCs)
Dhading RIMS Nepal Package 3 Aginchok, Baseri, Budhathum, Mulpani,
Phulkharka, Salyantar, Chainpur,
4
Jyamrung (8 VDCs)

Time frame
The expected time frame for the proposed assignment is mentioned on the proposed work plan
separately.
Opening date: 15th September
Last proposal submission date: 22nd September

Report submission date:

First lots-2 VDCs : 7 November (for package 1,2,3)
Second lots-3 VDCs: 14 November (for package 1,2,3)
Third lots-3 VDCs: 18 November (for package 1,3)
Fourth lots-1 VDCs: 21 November (for package 3)

3
Chumchet, Chhekampar, Sirdibas are proposed VDCs and will be finalized after VDC level assessments and proposed assignment .
4
Chainpur and Jyamrung are proposed VDC and will be finalized after VDC level assessments and proposed assignment
Responsibilities of CARE Nepal
 Provide support and facilitate the VDC level coordination meeting and scheme
identification
 Provide support on finalization of scheme
 Preparation of ToR, allow access to relevant materials and documents
 Provide suggestions/comments in design and estimate.
 Provide consultancy fee of proposed assessment
Responsibilities of consultant
 Conduct the scheme identification and feasibility study
 Conduct feasibility study and finalization of scheme
 Manage all logistics required to conduct the above assessment
 Conduct survey, design and estimate Prepare separate estimate for each sub scheme
 Submit design and estimates with AutoCAD drawings for layout, L-profile and proposed
structure (Both hard copy and electronic copy).
 Share the 1st draft design and estimate to CARE for comments and incorporate the
feedbacks in the final design and estimate
 Finalize and submit the report incorporating comments from CARE Nepal

Logistic arrangements
 CARE Nepal will provide consultancy fee. No further logistic support will be provide.

Key deliverables
Draft design and cost estimate of all schemes is expected by 9 th Nov for Package 2 and 3; and 16th
Nov for Package 1
The final report should be submitted with a copy of design and estimate of schemes separately and
a summary sheet combining all schemes with layout, L-profile and structure drawings: VDC wise
Terms of payments
40% of the contract amount will be paid in an advance within 1 week of signing of contract and rest
60% will be provided within 15 days of submission of work completion report.

Required Qualification
The consultant/ consulting firm should have proven experience on survey design and estimate of
gravity water supply schemes. The applicant should have completed at least 5 similar works in past
5 years.
The team leader should be engineering background with strong technical knowledge. The CV of
team leader should be submitted. The CV of other key positions needs to be submitted
Applicants can choose any one package. If any applicant is interested to bid for more than one
scheme, they should provide separate human resource strength with CV of team leader.
TAX clearance certificate should be submitted

Terms and condition

 CARE Nepal reserves the right to accept and reject any proposal without giving any verbal
and or written rational
 All data and report produced during assignment will be treated as CARE Nepal property
 CARE Nepal will deduct Tax and VAT at source according to the government policy
Submission process
The applicant is required to submit a brief proposal outlining methodology, detail budget and CV of
team leader and key persons that clearly highlights previous similar experiences. Along with
proposal, the applicant should also submit a cost estimate per scheme and cost per VDC. The
applicant need to submit the individual work plan referring the proposed plan.
Interested firms/consultants are requested to submit separate technical and financial proposal.
For financial proposal refer template in Annex 1

The proposal shall be submitted in a separate seal envelopes with the subject line “Survey, Design
and Estimate of Water Supply Schemes of Rapid Community WASH Recovery Project” to the
following address

Procurement Department
CARE Nepal
SAMATA Bhawan
Dhobighat, Lalitpur
 Annex 1
VDC/ Input
sn Description Unit/VDC Package Package days/Package Rate Amount Remarks
2 1 9 18      
  2 5 10      
1 Scheme identification and selection   3 8 16      
Survey of selected schemes 24 1 9 216      
(4 schemes x 3 days/scheme,2   2 5 120      
2 person/schemes   3 8 192      
4 1 9 36      
  2 5 20      
3 Survey data compilation- 1 day/scheme   3 8 32      
Design and estimate of selected schemes 12 1 9 108      
  2 5 60      
4 3days/schemes   3 8 96      
  1 Ls        
  2          
5 Travel overall   3          
Report printing and binding 4 1 9 36      
  2 5 20      
6 4 schemes/VDC   3 8 32      
  1 9        
  2 5        
7 Communication   3 8        
  1 9        
  2 5        
8 Office operation cost   3 8        
Total NPR    
Note:
The input days per package mention above are estimated number, the consultant can make the necessary adjustment as per their
experiences.