10682-Integration With Fixed Assets - Purchasing - Payables - Projects - General Ledger - Etc-Presentation With Notes - 19 PDF

Integration with Fixed Assets,
Purchasing, Payables,
Projects, General Ledger, etc
Session ID:
10682
Enter to win: Oracle E-
Business Suite: A Fixed Assets
Prepared by:
Perspective: Unlock the Brian Bouchard
Mystery of Oracle Assets Global Backoffice Operations Manager
Donaldson Company
@bbouchard34
Remember to complete your evaluation for this session within the app!
April 10, 2019 @ 4:30PM-5:30PM
Agenda
• Welcome / Introductions
• Oracle Assets Overview
• Oracle Integration Overview
• Oracle Assets & Purchasing Integration
• Oracle Assets & Payables Integration
• Oracle Assets & Projects Integration
• Oracle Assets & WebADI Integration
• Oracle Assets & General Ledger Integration
• Q&A
Introduction
Introduction
About the Presenter - Brian Bouchard

• Working with Oracle EBS / Cloud for 27 years
• Main focus was Oracle Financials (Assets)
• Roles: Fixed Asset Manager, Consultant, Trainer, Financial Systems Manager,
Global Backoffice Operations Manager, Entrepreneur
• Presented at Collaborate, Open World, GEOs, and AUSOUG
• Implemented over 35 full life cycle systems
• Authored a book on Fixed Assets
• Book Reviewer on 2 Oracle Books on R12 and HR
• Hold a patent & copyrights for a asset transfer & reporting solution
Oracle Assets
Overview
Oracle Assets Overview
Asset Processes
Mass Additions Process

Asset Record Requirements
• Descriptive Information • Financial Information • Distribution Information
Header Header Header or Assignment Button
– Asset Category (Items, AP, FA) – Book (AP) – Employee (PO, AP, FA)
– Cost (AP, FA) – Depreciation Expense
Asset Details Tab – Date Placed in Service (AP, FA) Account (FA)
– Description (Items, PO, AP, FA) – Depreciate Flag (FA) – Location (FA)
– Asset Key (FA)
– Units (PO, AP, FA) Depreciation Tab
– Asset Type (Items, PO, AP, FA) – Depreciation Method (FA)
– Depreciation Life (FA)
Asset Dependent Data Element
• Items • Invoices
• Suppliers • Accounts
• Employees • Ledgers
• Asset Categories – Chart of Accounts
• Asset Key – GL Calendars
• Location – Currencies
• Depreciation – Subledger Accounting Method
Books
• Projects
• Purchase Orders
Oracle Integration
Overview
Oracle Integration Overview
Human Cost Cash
Resources Receivables
Management Management
BOM Enterprise
Asset
WIP Management
Subledger
Inventory Accounting
iProcurement Purchasing General

Ledger
Assets
E-Business Tax Payables
Report
Manager
Projects
(Costing)
Oracle Integration Overview
Oracle Assets and
Purchasing
Integration
Oracle Assets and Purchasing Integration
Scenarios:
1. Purchase Order with asset related Item
2. Purchase Order with no asset related item

Scenarios: 1. Purchase Order with asset related Item
Item Setup:
• Define Asset Category

• Expense Account
enter an Asset or CIP
Clearing account
Purchase Order:
• Enter capital related

item
Scenarios: 2. Purchase Order with no asset related item
Scenarios: 2. Purchase Order with no asset related item
Purchase Order:
• Leave Item field

blank
Oracle Assets and
Payables Integration
Oracle Assets and Payables Integration
Integration:
Payables can integrate with either Oracle Assets or Oracle Projects or both.
Oracle Assets:
Interface invoices that are not related to projects. Identified by the Project and Task field – must be
blank. Account entered on Invoice must be defined in Assets as a CIP or Asset clearing account.
Oracle Projects:
Interface invoices that are related to projects. Identified by the Project and Task field – must be
populated.
Both Oracle Assets & Oracle Projects:

The flow of data is not an all or nothing flow, invoices depending upon data entered in Payables can
flow to either Assets or Projects. Many companies will force all asset related invoices through
Projects even if they are not associated to a true project.
Scenarios:
1. Invoice matched to a PO with an asset related item
2. Invoice matched to a PO without an item
3. Asset related invoice directly entered into AP

Scenarios: 1. Invoice matched to a PO with an asset related item
Invoice Entry:
• Select Match
button
Invoice Entry:
Comes from PO
which pulled the
values from the item
• Asset Category
• Expense Account
Comes from PO
• Supplier
• Units
Assets (Mass Additions):
• Asset Category
• Account
• Supplier
• Units
Scenarios: 2. Invoice matched to a PO without an item
Invoice Entry:
• Select Match
button
Invoice Entry:
Comes from PO
• Supplier
• Expense Account
• Units
Assets (Mass Additions):
• Account
• Supplier
• Units
Scenarios: 3. Asset related invoice directly entered into AP
Invoice Header:
Defines the common information about the invoice: invoice number and date, supplier information,
remittance information, and payment terms. Information specified at the invoice header level
defaults down to the line level, but can be overridden.
Invoice Lines:
Defines the details of the goods and services as well as tax, freight, and miscellaneous charges
invoiced by a supplier. There can be multiple invoice lines for each invoice header. The Lines Tab
of the invoice Workbench captures all of the details for the invoice line necessary for accounting,
as well as for cross-product integration with other Oracle EBS applications, such as Assets, Grants
Accounting, Inventory, Projects, Purchasing, Property Manager, and Receivables.
Invoice Distributions:
Defines the source for an accounting entry generated from the invoice.
Invoice Header:
Invoice Lines:
Invoice Distributions:
Units:
Mass Additions: Interfaced to Assets
Asset Units:
Invoice are entered directly into Payables with no matching to a Purchase Order. When an
invoice is entered directly into Payables without matching, the units that get interfaced to Oracle
Assets will be set to 1 regardless of how many units were invoiced.
Invoice Lines:
New in R12 – allows Payables to enter additional information about the item purchased that may
be Project or Asset related. Information entered would be integrated to other applications.
Note: Need to have a good understanding of the purpose for each field, they might seem to
have a purpose other than what they actual have.
Distribution Account = the expense account to be charged for the item (i.e. Asset Clearing
Account)
Sample Invoice:
Sample Invoice: - Option 1 – Enter details distribution level (as prior to R12) [Red = 11 lines]
– Total invoice amount to be entered at line level.

Sample Invoice: - Option 2 – Enter details line level [Red = 11 lines]

Sample Invoice: - Option 3 – Enter details LINE level [Blue = 6 lines]

Sample Invoice: - Option 4 – Enter as line details with distribution details

Invoice Lines: Asset related fields to interface
Oracle Assets and
Projects Integration
Oracle Assets and Projects Integration
Integration:
Projects will integrate with Payables and Cost Management to retrieve
costs/expenditures that are project related.
Oracle Payables:
Any invoices that are coded to a Project, Task, Expenditure Org, and Expenditure
Type. This would exclude invoices matched to a project related Purchase Order and
you are accruing upon receipt.
Oracle Cost Management:

If your company is accruing upon receipt, for all project related purchase orders,
once received (i.e. a receipt entered) received costs will be integrated to Projects
from iProcurement/Purchasing via Cost Management.
Oracle Projects:
o Accumulate costs associated with a Project / Task
o Serves as a “Subledger” for Oracle Assets – retain asset details
o Once Costs are ready to be capitalized – choose to interface to total cost or a portion
of the cost to Oracle Assets
o Generate a single or multiple assets to interface to Oracle Assets
o Generate additional costs to an existing asset in Oracle Assets
o If needed reverse costs from Oracle Assets back to Oracle Projects

Project Setups - Project Level Defaults: Project Setups - Project Structure:
Projects Expenditures:
Projects Summary:
Capitalized Assets in Projects:
Projects – Asset Details:

Projects – Interfaced to Assets (Mass Additions):
Projects – Interfaced to Assets:
Projects – Interfaced to Assets (Corrections):
Projects – Interfaced to Assets (Corrections):

Oracle Assets and
WebADI Integration
Oracle Assets and WebADI Integration
o An Excel based tool that allows users to enter asset details in an Excel
Spreadsheet and upload directly into Oracle Assets
o WebADI interfaces like Payables and Projects, directly to the Mass Additions
Interface Table.
o Upon uploading asset details, you can choose to post the records, thus
avoiding the Prepare Mass Additions step.
o Oracle provides seeded Excel templates for entering asset(s) that will contain
the data elements that are required
o Update templates
o Modify templates
o Create templates
o WebADI is useful when converting asset records from a legacy system
o Note that WebADI templates have the same restrictions as Excel. There is
a number of row limitation; depending on your version of Microsoft Excel.
This might not be the best solution for converting asset for very large
companies.
o WebADI uses the Oracle setup when entering asset data (i.e. asset category
values, location values, etc.)
In Oracle Release 12 WebADI replaces the client version of ADI.

Fixed Assets Navigation:
Seeded Templates
Seeded Templates
Modify Seeded Templates
• Log into Oracle and select the Desktop Integrator responsibility

• Select Define Layout from the Navigator
• Select Fixed Assets - Additions Integrator from the drop down list of values
• Select the Go Button
• Select a seeded template
• Select the Duplicate button
• Enter the new Layout Name
• Select the Apply button
• Select the New Layout
• Select the Update button
• Modify the template save template changes
Define Placement of Required Fields:

Select Addition Fields:

Populating Templates With Asset Data
When populating double kick on cell to retrieve a list of values from Oracle:
Uploading Templates With Asset Data Uploading Success or Failure:
Oracle will display a status screen and once the load is
Excel Add-Ins: complete, Oracle will display the number of successes and
failures.
For each record that was successfully uploaded,

Oracle will display a smile face in the Message field
of the WebADI template.
For every record that failed to be uploaded, Oracle

will display a frown and error message in the
Message field of the WebADI template.
Review all records that failed, correct the issue

identified in the Message field and rerun the upload
process.
Oracle Assets and
General Ledger
Integration
Oracle Assets and General Ledger Integration
Oracle Assets and General Ledger Integration
Create Accounting: New process in R12 to generate accounting entries in Assets
Great Sources for
Information
Great Sources For Information
OAUG EBS Special Interest Groups (SIGs) [48]
• Account Payables (AP) • E-Business Suite Security • Oracle Order Management & Advanced
• Application Desktop Integrator (ADI) • E-Business Suite Workflow Pricing
• Applications Express (APEX) for EBS • Electronic Data Interchange (EDI) • Oracle Process Manufacturing
• AR, Credit and Collections • Emerging Technologies • Oracle Revenue Management & Billing
• Application & Analytics
• Archive and Purge Enterprise Asset Management (eAM)
• • Oracle Tax Management
• Assets Enterprise Manager for Applications
• • Oracle Transportation Management
• BI Publisher EPM / Hyperion
(OTM)
• Channel Revenue • Fusion Middleware
• Procurement
• Configurator • General Ledger (GL)
• Projects
• Cost Management • Governance, Risk and Compliance
• Public Sector
• Customer Experience Community (CXC) • Government Contractor
• Sales Performance Management
• Customization & Alternatives • Logistics
• Siebel CRM
• Database • Master Data Management
• SysAdmin
• Discrete Manufacturing • Migration & Integration
• Upgrade
• E-Business Suite Advanced Architecture • Mobile Apps for Enterprises
• User Management / Role Based Access
and High Availability • Multi-National Control
• E-Business Applications Technology Stack • Oracle Analytics, BI and Big Data • Value Chain Planning
• E-Business Suite Functional Analyzers
OAUG Cloud SaaS Special Interest Groups (SIGs) [29]
• Account Payables (AP) • Oracle Order Management & Advanced Pricing
• AR, Credit and Collections • Oracle Process Manufacturing
• Assets • Oracle Revenue Management & Billing Application & Analytics
• Channel Revenue • Oracle Tax Management
• Cloud ERP • Oracle Transportation Management (OTM)
• Customer Experience Community • Procurement
• Discrete Manufacturing • Projects
• Emerging Technologies • Public Sector
• Enterprise Asset Management (eAM) • Sales Performance Management
• EPM / Hyperion • Siebel CRM
• General Ledger (GL) • User Management / Role Based Access Control
• Governance, Risk and Compliance • Value Chain Planning
• Government Contractor
• Logistics
• Master Data Management
• Multi-National
• Oracle CPQ Cloud (Configure, Price, Quote)
OAUG Cloud IaaS Special Interest Groups (SIGs) [14] OAUG Cloud PaaS Special Interest Groups (SIGs) [6]
• Applications Express (APEX) for EBS • BI Publisher
• Archive and Purge • Electronic Data Interchange (EDI)
• Customizations and Alternatives • Fusion Middleware
• Database • Mobile Apps for Enterprises
• E-Business Suite Advanced Architecture and High Availability • Oracle Analytics, BI and Big Data
• E-Business Suite Applications Technology Stack • User Management / Role Based Access Control
• E-Business Suite Functional Analyzers
• E-Business Suite Security
• E-Business Suite Workflow
• Enterprise Manager for Applications (EM4APPS)
• Master Data Management
• Migrations & Integrations
• SysAdmin
• Upgrade
OAUG Geographic User Groups (GEOs) [31]
Africa United States (Continue)
• West Africa OAUG • Michigan OAUG
Canada • Mid-Atlantic OAUG
• Alberta Canada OAUG • Nevada OAUG
• British Columbia Canada OAUG
• New England OAUG
• Southern Ontario OAUG
• New Jersey OAUG
India
• North Central OAUG
• India OAUG
South America • Northern California OAUG
• Latin OAUG • Northern Ohio OAUG
United States • Northwest OAUG
• Arizona / New Mexico OAUG • OAUGNYC Metro
• Atlanta OAUG • Ohio Valley OAUG
• Colorado OAUG • Oklahoma-Arkansas OAUG
• DC OAUG • Pittsburgh OAUG
• Eastern States OAUG • San Diego OAUG
• Gateway OAUG
• Southwest Regional OAUG
• Gulf Region OAUG
• Texas-Louisiana OAUG
• Heartland OUG
• Twin Cities Manufacturing OAUG
Brian_Bouchard@chistartech.com
Session ID:
10682
Remember to complete your evaluation for this session within the app!

10682-Integration With Fixed Assets - Purchasing - Payables - Projects - General Ledger - Etc-Presentation With Notes - 19 PDF

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Integration with Fixed Assets,

About the Presenter - Brian Bouchard

Mass Additions Process

iProcurement Purchasing General

2. Purchase Order with no asset related item

• Define Asset Category

• Enter capital related

• Leave Item field

Both Oracle Assets & Oracle Projects:

2. Invoice matched to a PO without an item

3. Asset related invoice directly entered into AP

Mass Additions: Interfaced to Assets

Mass Additions: Interfaced to Assets

Mass Additions: Interfaced to Assets

Mass Additions: Interfaced to Assets

Oracle Cost Management:

o Accumulate costs associated with a Project / Task

o Serves as a “Subledger” for Oracle Assets – retain asset details

o Generate a single or multiple assets to interface to Oracle Assets

o Generate additional costs to an existing asset in Oracle Assets

o If needed reverse costs from Oracle Assets back to Oracle Projects

Projects – Asset Details:

Projects – Interfaced to Assets (Corrections):

In Oracle Release 12 WebADI replaces the client version of ADI.

• Log into Oracle and select the Desktop Integrator responsibility

Define Placement of Required Fields:

Select Addition Fields:

For each record that was successfully uploaded,

For every record that failed to be uploaded, Oracle

Review all records that failed, correct the issue

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