Time Management

Presented by
Mr.G.KARTHY
Assistant Professor
ECE Department
KARE
What is time management?(TM)

Time Management refers to

managing time effectively so that
the right time is allocated to the
right activity.
Why do we need TM ?

 To save time
 To reduce stress
 To function effectively
 To increase our work output
 To have more control over our
job responsibilities.
How to use time effectively?

 Effective Planning
 Setting goals and objectives
 Setting deadlines
 Delegation of responsibilities
 Prioritizing activities as per their
importance
 Spending the right time on the
right activity
The process of TM starts
with-

 Cost your time

 Making activity
logs
 Goal setting
 Planning
 Prioritizing
 Scheduling
Making activity
logs
Help in

 Make a realistic estimate of the time spend during

the day on job orders
 Pinpoint the critical areas:- time spend on low
value jobs
 Finding the high yielding time of our day
Goal
setting

 Setting lifetime goals help you to chart

your life course & your career path
 Breakup your lifetime goal in smaller
goals
 Make a daily TO-DO list
 Revise and update your list on daily
bases & judge your performance
Plannin
g

 Draw an action plan-

A list of things that need to
be done to achieve your
goals
Prioritizin
g

 Make a TO- DO list

 Consider the value of the task before to do
it-
Is it worth spending your time and
company resources

 Prioritize your task-

The most important jobs should be
completed first followed by other jobs
Schedulin
g

 Make a realistic estimate of how much

you can do
 Plan to make the best use of the
available time
 Preserve some contingency time to deal
with ‘unexpected jobs’
 Minimize stress by avoiding over-
commitment by yourself and others.
Time Management &
The Organization
• Looking at time management from the perspective of
the organization what are the benefits:

– Improved productivity through improved use of time by the

personnel

– Better performance in terms of on time delivery to

customers

– Increased profitability through better use of the human and

non-human resources

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Types of Time
• Time can be categorized into two types:

– Fast time
• when absorbed in, or enjoying an activity

– Slow time
• when bored with an activity or having a bad
time
• when scared

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Over- & Under-estimating Time

• Time for tasks or activities can be

over- or under-estimated due to

– Intensity of activity
– Level of brain function
– Length of gaps between enjoyments
– Fear or joy

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Effects of Estimating Time
Incorrectly
• Under-estimation of time
• Stress due to committing to too many
tasks
• Poor quality output
• Deadlines may be missed

• Over-estimation of time
• Stress due to people pressing to have
activities completed
• Poor quality output
• Deadlines set may not match requirements
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Question ???