Stationary Items Procurement & Inventory Management Process

Process Responsibility

Counting of Physical MM Section

Stock & Provide to ERP
Team

Stock Upload into SAP Atos Team

Creation of Indent (PR) MM Section

Calling Quotations, MM Section

Quotation Comparison
to select Lowest Bidder

Creation of PO based on MM Section

Indent or Approved
Quotations

ME21N
MM Section
Goods Receipt of Material

This process is Create Requisition for Material Requesting

not mandatory Material (Reservation) Dept/Section

Goods Issue based on MM Section

Reservation

Invoice Parking MM Section

Invoice Posting F&A Department

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1.0 Purchase Requisition

Via Menus Logistics>Purchasing> Purchase Requisition>Create

Via Transaction Code ME51N

 Select Document type ‘ZCON’ (Consumable Purchase)

 Select Account Assignment as ‘K’
 Select the material that you want to purchase
 Enter the quantity
 Delivery Date (Tentative date of Delivery)
 Select Plant as ‘0109’
 Purchasing Group as ‘200’
 Purchase Organization as ‘1000’
 Enter

In the Item details, Valuation Tab enter the unit price of an item and press Enter

Give G/L account as ‘40130028’ and cost centre as ‘2090000000’ as shown below

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In the Header tab

Enter the following

In the Text Tab of Item Details

Enter the Technical specifications

Click on and save the PR. System will generate PR no as shown below.

2.0 Purchase Order

Via Menus a) Logistics>Materials Management>Purchasing>Purchase Order>

Create>Vendor/Supplying Plant Known

Via Transaction ME21N

Code

Select PO document type as ‘ZCON’ and enter PO date and select vendor whom you want to send the
purchase order.

Enter Validity Start Date and Validity End Date.

In the Item Overview screen enter PR no as shown below.

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System will copy all the data from PR.

Enter Unit Price of a material, and tax code.

Click on and save the PO.

For Stock Overview Use T code MMBE and enter the material no. System will show the on –order stock
which is nothing but Purchase order quantity and existing stock in Unrestricted Use Category if any.

In this case existing stock is zero.

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3.0 Goods Receipt
Via Menus b) Logistics>Materials Management>Inventory Management>Goods
Movement> Goods Receipt> For Purchase Order>MIGO_GR

Via Transaction MIGO

Code

Enter the PO no and press enter

Enter the Document Date, Posting Date, Delivery Note no, Header Text

Go to Quantity Tab and enter the delivered quantity, Click on Item Ok

Go to Where Tab and enter Storage Location as ‘A002’, Name of Goods Recipient, Unloading Point and
press Enter

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Then Click on ‘Check’ Button. If it is written as then you can post the

document. System will generate Material Document No.

Then Go to MMBE to see whether stock is updated or not.

The stock is now updated. Thus moves from ‘On order’ Stock to ‘Unrestricted Use’ stock.

4.0 Reservation

Via Menus c) Logistics>Materials Management>Inventory Management>Goods

Movement> Reservation> MB21-Create

Via Transaction MB21

Code

Enter Date of Reservation, Movement Type as 201 and Plant as 0109 and press enter.

Then select Material you want to reserve, quantity, Storage location where it actually exists and
cost centre of the material indenting department. In this case Civil Engg department wants
material. Then save. System will post the document and will generate reservation no.

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Check MMBE

It shows 12 quantity is reserved.

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5.0 Goods Issue against Reservation

Via Menus d) Logistics>Materials Management>Inventory Management>Goods

Movement> MIGO_GI

Via Transaction MIGO_GI

Code

Enter the Reservation no and press enter

Enter Goods Recipient and click on

And post. System will generate Material document no.

Go to MMBE and overview the stock.

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The system shows updated stock.

6.0 Invoice Parking

Via Menus e) Logistics>Materials Management>Logistics Invoice

Verification>Document Entry> MIR7 Park Invoice

Via Transaction MIR7

Code

Enter Invoice Date and PO no and press enter. System will fetch all the data from PO. Select the appropriate
tax code and click on Calculate Tax buttion.

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Then copy paste the amount shown as in the Amount field and press
enter. In the Reference field enter invoice no and click on simulate button. If the Balance shows 0 then click
on Save Park Document. System will generate invoice document no.

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Go to ME23N to display purchase order history. It shows GR and Invoice Parking is done.

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