VENDOR MASTER

Table of Contents

3.1. Configuration: Create a Vendor Account Group.............................................2

3.2. Configuration: Define Number Ranges.............................................................5
3.3. Configuration: Assign Vendor Account Group to Number Ranges..............9
3.4. Transaction: Create a Vendor Master................................................................13

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3.1. Configuration: Create a Vendor Account Group

Practice Exercise
Your purchasing department has just identified a new vendor account group and
Scenario you have been asked to set it up in the system.
Use the data below to assist you in creating a new vendor account group.
 Account group: VNXX (where XX is your student number)
 Meaning: Vendors XX (where XX is your student number)

1. Access the Define Account Groups and Field Selection (Vendor) screen.
Instructions
Path: SAP > SAP Reference IMG > IMG > Logistics-General > Business
Partner > Vendors > Control > Define Account Groups and Field Selection
(Vendor)
Transaction Code: OMSG

2. Select group 0001.

3. Click Copy as … icon or press F6.

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4. Enter VNXX in the Account group field (where XX is your student number).
5. Enter Vendors XX in the Meaning field (where XX is your student number).

6. Click Save icon or press Ctrl+S. A Data was saved text will be displayed.

7. Click the Exit icon or press Shift+F3 a few times until you return to the SAP
Easy Access screen.
You have completed the Create a Vendor Account Group configuration.

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Practice Exercise Feedback

1. Access the Define Account Groups and Field Selection (Vendor) screen.
Instructions
Path: SAP > SAP Reference IMG > IMG > Logistics-General > Business
Partner > Vendors > Control > Define Account Groups and Field Selection
(Vendor)
Transaction Code: OMSG

2. Select VNXX and click Details icon or press F2 (where XX is your

student number).
3. Review each of the fields listed below.

In the Change View “Vendor Account Groups”: Details screen, you will see:
Check Your Work
 Account group: VNXX (where XX is your student number)
 Meaning: Vendors XX (where XX is your student number)

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3.2. Configuration: Define Number Ranges

Practice Exercise
Your purchasing department wants to assign a different number range for the new vendor
Scenario account group and you have been asked to set it up in the system.
Use the data below to assist you in maintaining the new number range.
 No.: SX (where X is your student number equivalent; e.g., SA for student number 1,
SE for student number 5, etc.)
 From number: 1XX0000 (where XX is your student number)
 To number: 1XX9999 (where XX is your student number)

1. Access the Define Number Ranges for Vendor Master Records screen.
Instructions
Path: SAP > SAP Reference IMG > IMG > Logistics-General > Business Partner > Vendors
> Control > Define Number Ranges for Vendor Master Records
Transaction Code: OMSJ

2. Click Intervals button.

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3. Click Insert interval icon or press Shift+F1.

4. In the Insert Interval screen, enter the following:

- No.: SX (where X is your student number equivalent; e.g., SA for student
number 1, SE for student number 5, etc.)
- From number: 1XX0000 (where XX is your student number)
- To number: 1XX9999 (where XX is your student number)

5. Click Insert icon or press Enter.

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6. Click Save icon or press Ctrl+S.

7. Click Continue icon or press Enter. A Data was saved text will be displayed.

8. Click the Exit icon or press Shift+F3 a few times until you return to the SAP Easy
Access screen.
You have completed the Maintain a Number Range configuration.

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Practice Exercise Feedback

1. Access the Define Number Ranges for Vendor Master Records screen.
Instructions
Path: SAP > SAP Reference IMG > IMG > Materials Management >
Logistics-General > Business Partner > Vendors > Control > Define Number
Ranges for Vendor Master Records
Transaction Code: OMSJ

2. Click Intervals button.

3. Look for SX (where X is your student number equivalent; e.g., SA for student
number 1, SE for student number 5, etc.)
4. Review each of the fields listed below.

In the Maintain Number Range Intervals screen, you will see:

Check Your Work
 No.: SX (where X is your student number equivalent; e.g., SA for
student number 1, SE for student number 5, etc.)
 From number: 1XX0000 (where XX is your student number)
 To number: 1XX9999 (where XX is your student number)

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3.3. Configuration: Assign Vendor Account Group to

Number Ranges

Practice Exercise
After you have maintained the new number range, you can now assign it to the
Scenario vendor account group you just created in the previous section.
Use the data below to assist you in assigning the number range to the vendor
account group.
 Account group: VNXX (where XX is your student number)
 No.: SX (where X is your student number equivalent; e.g., SA for
student number 1, SE for student number 5, etc.)

1. Access the Define Number Ranges for Vendor Master Records screen.
Instructions
Path: SAP > SAP Reference IMG > IMG > Logistics-General > Business
Partner > Vendors > Control > Define Number Ranges for Vendor Master
Records
Transaction Code: OMSJ

2. Click Number range button.

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3. Look for VNXX (where XX is your student number).

4. Click the Drop down list button of its number range. Alternatively, position
the cursor on its Number range field and press F4.

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5. Select SX (where X is your student number equivalent; e.g., SA for student

number 1, SE for student number 5, etc.).

6. Click Copy icon or press Enter.

7. Click Save icon or press Ctrl+S. A Data was saved text will be displayed.

8. Click the Exit icon or press Shift+F3 a few times until you return to the SAP
Easy Access screen.
You have completed the Assign Vendor Account Group to Number Ranges
configuration.

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Practice Exercise Feedback

1. Access the Define Number Ranges for Vendor Master Records screen.
Instructions
Path: SAP > SAP Reference IMG > IMG > Logistics-General > Business
Partner > Vendors > Control > Define Number Ranges for Vendor Master
Records
Transaction Code: OMSJ

2. Click Number range button.

3. Look for VNXX (where XX is your student number).
4. Review each of the fields listed below.

In the Change View “Assign Vendor Account Groups  Number Range”:

Check Your Work Overview screen, you will see:
 Account group: VNXX (where XX is your student number)
 No.: SX (where X is your student number equivalent; e.g., SA for
student number 1, SE for student number 5, etc.)

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3.4. Transaction: Create a Vendor Master

Practice Exercise
Your purchasing department has just made a deal with a new vendor and you
Scenario have been asked to set up its details in the system.
Use the data below to assist you in creating the new vendor master.
Initial Screen
 Company code: 1000
 Purch. organization: 1000
 Account group: VNXX (where XX is your student number)
Create Vendor: Address Screen
 Title: Company
 Name: Pipes XX Manufacturing Co. (where XX is your student number)
 Search term 1/2: PipesXX (where XX is your student number)
 Country: AU
Create Vendor: Control Screen
 Tax code 1: 12345678-XX (where XX is your student number)
Create Vendor: Payment transactions Screen
 Ctry: AU
 Bank key: 123-456
 Bank account: 1000000099 (where XX is your student number)
 Acct holder: Pipes 99 Manufacturing Co.
Create Vendor: Accounting information Accounting Screen
 Recon. account: 160000
 Cash mgmnt group: A1
Create Vendor: Payment transactions Accounting Screen
 Payment terms: 0001
Create Vendor: Correspondence Accounting Screen
 Clerk at vendor: your name
 Act.clk tel.no.: your phone number
 Clerk’s internet: your email address
Create Vendor: Purchasing data Screen
 Order currency: AUD
 Terms of payment: 0001
Create Vendor: Partner functions Screen
 Partner function: VN
 Number: 5210

1. Access the Create Vendor screen.

Instructions
Path: SAP standard menu > Logistics > Materials Management > Purchasing
> Master Data > Vendor > Central > Create
Transaction Code: XK01

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2. In the Create Vendor: Initial Screen, enter the following:

- Company code: 1000
- Purch. organization: 1000
- Account group: VNXX (where XX is your student number)

3. Click Enter icon or press Enter.

4. In the Create Vendor: Address screen, enter the following:

- Title: Company
- Name: Pipes XX Manufacturing Co. (where XX is your student

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number)
- Search term 1/2: PipesXX (where XX is your student number)
- Country: AU

5. Click Enter icon or press Enter.

6. In the Create Vendor: Control screen, enter the following:

- Tax code 1: 12345678-XX (where XX is your student number)

7. Click Enter icon or press Enter.

8. In the Create Vendor: Payment transactions screen, enter the following:

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- Ctry: AU
- Bank key: 123-456
- Bank account: 1000000099 (where XX is your student number)
- Acct holder: Pipes 99 Manufacturing Co.

9. Click Enter icon or press Enter.

10. In the Create Vendor: Accounting information Accounting screen,

enter the following:
- Recon. account: 160000
- Cash mgmnt group: A1

11. Click Enter icon or press Enter.

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12. In the Create Vendor: Payment transactions Accounting screen, enter

the following:
- Payment terms: 0001

13. Click Enter icon or press Enter.

14. In the Create Vendor: Correspondence Accounting screen, enter the

following:
- Clerk at vendor: your name
- Act.clk tel.no.: your number
- Clerk’s internet: your email address

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15. Click Enter icon or press Enter.

16. In the Create Vendor: Purchasing data screen, enter the following:
- Order currency: AUD
- Terms of payment: 0001

17. Click Enter icon or press Enter.

18. In the Create Vendor: Partner functions screen, enter the following:
- Partner function: VN
- Number: 5210

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19. Click Save icon or press Ctrl+S. A Vendor XXX has been created
for company code 1000 purchasing organization 1000 text will be
displayed.

20. Click the Exit icon or press Shift+F3 a few times until you return to the
SAP Easy Access screen.
You have completed the Create a Vendor Master transaction.

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Practice Exercise Feedback

1. Access the Display Vendor screen.

Instructions
Path: SAP standard menu > Logistics > Materials Management > Purchasing
> Master Data > Vendor > Central > Display
Transaction Code: XK03

2. In the Display Vendor: Initial Screen, enter the following:

- Vendor: your vendor number
- Company code: 1000
- Purch. organization: 1000
- General data – Address: selected
- General data – Control: selected
- General data – Payment transactions: selected
- Company code data – Accounting info: selected
- Company code data – Payment transactions: selected
- Company code data – Correspondence: selected
- Purchasing organization data – Purchasing data: selected
- Purchasing organization data – Partner functions: selected

3. After clicking the Enter icon or pressing Enter, review each of the fields
listed below.

In the Create Vendor: Address screen, you will see the following:
Check Your Work  Title: Company
 Name: Pipes XX Manufacturing Co. (where XX is your student number)
 Search term 1/2: PipesXX (where XX is your student number)
 Country: AU

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In the Create Vendor: Control screen, you will see the following:
 Tax code 1: 12345678-XX (where XX is your student number)
In the Create Vendor: Payment transactions screen, you will see the following:
 Ctry: AU
 Bank key: 123-456
 Bank account: 1000000099 (where XX is your student number)
 Acct holder: Pipes 99 Manufacturing Co.
In the Create Vendor: Accounting information Accounting screen, you will see
the following:
 Recon. account: 160000
 Cash mgmnt group: A1
In the Create Vendor: Payment transactions Accounting screen, you will see
the following:
 Payment terms: 0001
In the Create Vendor: Correspondence Accounting screen, you will see the
following:
 Clerk at vendor: your name
 Act.clk tel.no.: your phone number
 Clerk’s internet: your email address
In the Create Vendor: Purchasing data screen, you will see the following:
 Order currency: AUD
 Terms of payment: 0001
In the Create Vendor: Partner functions screen, you will see the following:
 Partner function: VN
 Number: 5210

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