A guide to maintaining your A-game while

working remotely
Thanks to technology, working remotely is not just viable, it is thriving. A large part of
the world’s population has shifted from cubicles and workstations to working from the
comfort of their homes in the last decade. But, the most pertinent question with this
change in trend is – does working remotely help employees be productive? Yes, with
the right systems in place, it does.

In the wake of a pandemic like Coronavirus (COVID-19), working from home has
become more than a lucrative option. It is now our moral duty, for the safety of our loved
ones, to avoid travel, practice social distancing and stay indoors as much as possible.

If you or your organization is new to the idea and are experiencing a ‘work culture
shock’, we have curated an actionable guide to help you sail smoothly in these tough
times.

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1. Have a routine & stick to it

If you want to go far, cultivate a routine. Have fixed timings for everything – waking up,
checking in, lunch, and even clocking out. As Jagmeet Sidhu, UX Developer, rightly
says, “Work from home doesn’t mean you slack around.”

2. Eat a healthy breakfast

Consuming a healthy breakfast will help you feel energetic and attentive. You will also
feel satiated and not go hunting for snacks or stress-eat while working on high-octane
tasks.

3. Get dressed

Suiting up for work, like every other week-day, or even wearing a fresh pair of clothes
that’s super comfortable before you begin working, will “induce a sense of prepping up
for office”, says Divya Rathore, Senior Content Writer.

4. Set up your work desk

Scan your home for a quiet & comfortable spot, and turn it into your workstation. Keep a
diary & pen handy, like you’d do in the office. And, before you set camp, do not forget to
look for a charging point nearby.

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5. Maintain a good posture

While working from home, you may be tempted to work from your bed, all day long.
Overcome it, because you will start slouching after a while and end up with a backache.
So, find the most comfortable chair and make it your own.

6. Make a daily checklist

Creating a checklist, first thing in the morning or the night before, will help you visualize
your day clearly. Kabir Tambe, Designer says, “At times, I find it difficult to keep up with
a routine. Making a checklist helps me stay focused.”

7. Stay focused with the Pomodoro technique

Sitting and working all alone can get monotonous. To break the monotony and maintain
your focus, follow the famous Pomodoro technique that advises working in 25-minute
bursts with multiple 5-minute breaks and fewer 10-minute breaks.

8. Over-communicate

Asmita Paul, People Strategist shares that during remote meetings and conferences, if
your video is not enabled, show that you are present, alert and listening by replying
and/or actively participating.

9. Ensure good internet connectivity

Work without disruptions and stay connected through the day. Choose a spot where
your WIFI signal is the best or a place where it won’t hang up on you when you need it
the most – like an online call or when you’re sending a heavy document.

10. Have a quality computer system

Another way to minimize disruptions while working is to invest in a computer system

that doesn’t hang, every now and then. Also, buy a good pair of headphones with mic
for seamless online meetings.

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11. Let your friends & family know your work schedule

If you are staying with your family or sharing an apartment with your friends, tell them
your work timings. If need be, mention that you need to focus deeply on a particular task
and any loud noise will divert your attention.

12. Be accountable

Inform your manager or seniors in advance, what you’re striving to accomplish during
the day and the timelines that you’d like to set. With this, you won’t feel lost in the day
and your team will also be able to plan new tasks, in a better manner.

With our normal routines being overturned in a matter of a few weeks, it’s natural that a
lot of us are anxious. If it’s any relief, know that this is temporary. To help you maintain
your composure and stay positive in these tough times, here’s a few more points that
will help you utilize this unique situation the best way you can.

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1. Keep moving

Even if it’s inside the house, don’t forget to get up from your desk and walk. Periodic
walks are effective in uplifting your mood and helping you concentrate better; they also
reduce your screen time.

2. Exercise regularly

While focusing on work is important, taking care of yourself even more so. So, chalk out
a routine and practice indoor exercises or yoga to stay healthy, calm and energised. Get
adequate sleep and consume a balanced diet.

3. Appreciate yourself at the end of the day

Appreciate yourself, celebrate your small victories. Don’t be too hard on yourself. Take
out time to reflect after a day of productive work, acknowledge all your efforts and come
up with strategies to work better.

4. Foster motivation

Try and keep yourself motivated by keeping rewards like a sweet snack or a short break
after completing a set task. This will not only help you to increase your productivity but
also incentivize tasks for you.

5. Keep calm and listen to music

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It is important to take care of your mental health in times of social distancing, so try to
do things that make you feel relaxed such as listening to music or practicing breathing
exercises during times when you feel anxious.

6. Have virtual ‘coffee/tea’ breaks

If you’re missing your colleagues, go ahead and plan ‘virtual coffee/tea breaks’ with
them over video calls. Share your ideas and struggles with them and experience the
virtual connection!

7. Utilise free time to pursue a new skill

Sugandh Dhawan, Consultant, advocates using the time saved from avoiding commute
to learn something new like photoshop or coding. You may share your work on social
media or even put up live stories teaching others or sharing tips and tricks.

8. Call up your friends & family

Use your extra time to catch up with a long-lost friend or friend on video or audio call.
Figure out ways to take virtual tours or holidays to museums or national parks with your
friends and family by connecting with the concerned authorities.

9. Pick up the hobby you’ve been meaning to

This is a good time to take up a new hobby like cooking, sketching or painting. Jagmeet
Sidhu, UX Developer says, “A new hobby like cooking is healthier and cheaper than
eating out, and it gets you away from a screen.”

10. Stay hydrated

If you’re trying to stay focused, keep yourself hydrated. “Have a water bottle on your
desk”, as Divya Rathore, Senior Content Writer suggests or if you’re using the
Pomodoro technique, use your breaks to walk as well as re-hydrate.

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11. Take breaks

Don’t overexert yourself and take breaks as and when needed. Try recreational indoor
activities like reading a book or playing with your pet during these breaks, so you can
get back to work with a fresh mind.

12. Practice empathy

Asmita Paul, People Strategist shares “It is important to practice higher levels of
empathy with one another. We are all under high levels of stress due to the situation
around us. Let’s try and support each other like never before now. We don’t need to
jump into a conclusion if a colleague does not pick-up our call within the first 2 rings.”

Tools to run the show smoothly

Take full advantage of technology and the internet, discover new apps as well as trust
the old ones to stay connected with your colleagues and share with them the latest work
updates.

With WhatsApp leading the way, other apps such as Slack, Hangouts and Zoom help
users to set up separate communication channels for work as well as conduct video
meetings, share documents; picture; videos and more. LinkedIn and Facebook too
help people to stay connected and discover new connections while sharing their
opinions at the same time. Trello is another app that helps its users to organize and
prioritize their work easily. 24me, Checkvist, Google Calendar, Wedo, etc. help users
prepare notes, to-do lists, and much more.

Stay safe and work from home

The Coronavirus (COVID-19) pandemic might be your reason to switch to work from
home, practically for the first time ever, but so is the case with many other organizations
around the world. Put your faith in your team and leverage technology to continue doing
your work as efficiently as you’d do it on any other day. Much of our team works from
home on a regular basis, so we hope that our suggestions will help you formulate an
effective work from home policy, transition smoothly and also get real work done while
enjoying the benefits of being at home.

Stay indoors and don’t forget to wash your hands.

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