NAME: Joven Cleo V. Malbas Yr.

& Sec: 3A

TITLE OF THE SUBJECT

Police Personnel and Records Mgt.

Police Personnel Management
(Human Resources Management)
 
May be defined as that area of management concerned with human relations in the
police organization. As an overview, Police Personnel Management uses planning,
organizing, directing and controlling of day-to-day activities involved in procuring,
developing and motivating them and in coordinating their activities to achieve the
aims of the police. Efficient management of human resources in any organization
can spell the difference between its success and failure to attain its objectives or
goals. The need for a more efficient management of human resources is verydeman
ding today. The success of every organization is for the organization toovercome the
demands in human response brought about by several factors.
Purpose of Police Personnel Administration
 The prime objective of an effective police personnel administration is theestablishme
nt and maintenance for the public service of a competent and well-trained police
force, under such conditions of work that this force may be completely loyal to the
interests of the government of all times.

Objectives of Personnel Management

The management of human resources is delegated to the unit of organization,
known as Human Resource Department (HRD). This is to provide services andassist
ance needed by the organizations’ human resource in their employmentrelationship 
with the organization. An important task of the Human ResourceDepartment is
winning employee’s acceptance of organization’s objectives. The objectives
are: To assist top and line management achieves the organization’s objective
of fostering harmonious relationship with its human
resource. To acquire capable people and provide them with opportunities for advanc
ement inself-
development. To assist top management in formulating policies and programs that wi
ll serve therequirements
of the police organization and administer the same fairly to allmembers. To provide
technical services and assistance to the operating management in relation to their
personnel functions in promoting satisfactory work
environment. To assist management in training and developing the human resources 
of theorganization if it does not have a separate training department to perform its
functions. To see that all police members are treated equally and in the application
of policies, rules and regulations and in rendering services to them. To
help effect organization development and institution building effort.
 
Operative Functions of Police Personnel
 The primary function of Personnel Department is commonly PersonnelOperative
Functions. These are the following:
1. Police Personnel Planning
– is a study of the labor supply of jobs, which are composed with the demands for
employees in an organization to determine future personnel requirements, which
either increase or decrease. If there is an
expected shortage of personnel the organization may decide to train and develop
present employees and/or recruit from outside sources.
2. Police Recruitment -
is the process of encouraging police applicant from outside an organization to seek
employment in an organization. The process of recruitment consists of developing
a recruitment plan,
recruitment strategyformulation job applicants search, screening of qualified applican
ts, andmaintaining a waiting list of qualified applicants.
3. Police Selections (screening) -
Is the process of determining the most qualified police applicant for a given position
in the police organization?
4. Police Placement
- is the process of making police officers adjusted andknowledgeable in a new job
and or working environment.
5. Police Training and Development
– refers to any method used to improve the attitude, knowledge,
and skill or behavior pattern of an employee for adequate performance of a given
job. It is a day-to-day, year round task. All police officers on a new position undergo
a learning process given a formal training or not.
Learning is made easier for officers when the organizationprovides formal training
and development. It reduces unnecessary waste of time, materials, man-hours and
equipment.
6. Police Appraisal or Performance Rating
- Performance rating is the evaluation of the traits, behavior and effectiveness of a
police officer on the jobs determined by work standards. It is judgmental
if it is made a tool indecision-making for promotion, transfer, pay increase, terminatio
n ordisciplinary actions against police officers. It is developmental in purpose
whenthe evaluation is used to facilitate officer’s improvement in performance orused
to improve recruitment, selection, training and development of personnel.

7. Police Compensation
- Financial compensation in the form of wages of salaries constitutes the largest
single expenditure for most organizations. In Metropolitan Manila and other urban
centers, wages of salaries represent the sole source to meet the basic needs of
food, clothing and shelter. It also provides the means to attain that standard of living
and economic security that vary in degrees upon a person’s expectations

 
POLICE MANAGEMENT AND ADMINISTRATION is related with administration in
an organizational environment. Management pertains to the utilization of available
resources in an organization while administration refers to the processes used. The
organization with management and administration is directed towards the
achievement of goals and objectives. Goals are broad statements of general and
long term organizational purposes often used to define the role of the police, for
instance, to prevent crime, maintain order or help solve community problems.
Objectives are specific short term statements consistent with an organization’s goal.
Both goals and objectives are important because they help to identify the
expectations of what the police are doing and how productively (efficient and
effective) they perform. Police Productivity and Managerial Performance An effective
police manager must be concerned with the productivity of police work teams and
their members. Productivity means the summary of measures of the quantity and
quality of police work performance achieved, with resource utilization considered.
Good police managers establish and support the conditions needed to ensure high
productivity for themselves, for individual contributors, for their work units, and for the
organization as a whole. This involves a commitment to the accomplishment of two
different, but complimentary, police performance outcomes: Police Effectiveness,
which measures whether or not important task goals are being attained Police
Efficiency, which measures how well resources are being utilized. 

Police Management Processes The management process involves Planning –

Organizing – Leading – Controlling the use of organizational resources to achieve
high performance results. Planning – is the process of setting performance
objectives and identifying the actions needed to accomplish them? Organizing – is
the process of dividing the work to be done and coordinating results to achieve a
desired purpose. Leading – is the process of directing and coordinating the work
efforts of other people to help them accomplish important task. Controlling – is the
process of monitoring performance, comparing results to objectives and taking
corrective action as necessary.
Police administrators are typically responsible for overseeing a staff, department
or police force, as well as developing budgets and managing community
relationships. Some common job titles in police administration include chief
of police, director of security operations and chief probation officer.

Career Information for Police Administrators

A typical police administrative position, such as a police chief, is responsible for the
hiring of police officers, sergeants and captains. Police chiefs make assessments
about how each of these officer categories are performing as a whole. They also try
to decrease crime by developing strong relationships with community members.
Additionally, a police chief is responsible for developing a budget and working with
other law enforcement agencies to help apprehend criminals who may have
committed a crime in another state. Some other job titles in police administration
include director of security operations and chief probation officer.