Employee Register

HELP

ID Name Contracted Hours Department

001 David Brown 40.00 Accounts

002 Nichola Carter 20.00 Customer Support
003 James Oliver 30.00 HR
004 Nina Simon 40.00 Lobby/Reception
005
006
007 Enter employee
Enter names of your contracted hours in Use this column to enter
008 organization decimal format. your employees hourly
009 employees. rate.
010 Click HELP at the top left
011 corner to read more.
Select the department form drop-
012 down list. To add/amend
013 departments available in the drop-
down list, click the Settings tab to
014 add more departments. If you are
015 not sure how to do it, click HELP at The hourly rate which your
the top left corner to read more. organization pays to employees
016 for Overtime.
017 Click HELP at the top left corner
018 to read more.
019
020
021
022 The hourly rate wh
organization pays t
023 when working duri
024 Holidays.
025 Click HELP at the to
to read more.
026
027
028
029
030
031
032
033
034
035
036
037
038
039
040
041
042
043
044
045
046
047
048
049
050
When adding more rows, insert new rows above this one
Work Shift Schedule
HELP Week Commencing: Monday, June 24, 2013

Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Name
David Brown 12:00 AM 08:00 AM 12:00 AM 08:00 AM 11:00 PM 07:00 AM H H L L OFF OFF OFF OFF
Nichola Carter 12:00 AM 02:30 AM OFF OFF 12:00 AM 08:30 AM 12:00 AM 08:30 AM 12:00 AM 02:30 AM 12:00 AM 08:30 AM 05:45 PM OFF
James Oliver 12:30 AM 09:00 AM 11:00 PM 07:30 AM 10:00 PM 06:30 AM 12:00 AM 06:30 AM OFF OFF OFF OFF OFF OFF
Nina Simon OFF OFF
When adding more rows, insert new rows above this one
Employee Name: David Brown
Department: Accounts
Week Commencing: Monday, June 24, 2013

Before Break
In Out In Out
Monday 12:00 AM 08:00 AM
Tuesday 12:00 AM 08:00 AM
Wednesday 11:00 PM 07:00 AM
Thursday H H
Friday L L
Saturday OFF OFF
Sunday OFF OFF

Employee Signature

Managers Signature

Week Ending Date: Sunday, June 30, 2013

Employee Name: Nichola Carter

Department: Customer Support
Week Commencing: Monday, June 24, 2013

Before Break Before Break

In Out In Out
Monday 12:00 AM 02:30 AM
Tuesday OFF OFF
Wednesday 12:00 AM 08:30 AM
Thursday 12:00 AM 08:30 AM
Friday 12:00 AM 02:30 AM
Saturday 12:00 AM 08:30 AM
Sunday 05:45 PM OFF

Employee Signature

Managers Signature

Week Ending Date: Sunday, June 30, 2013

Salary Budget
HELP Week Commencing: Monday, November 30, 2009

Current Week Salary Salary for: Average Salary

Number of Actual Regular Public Overtime
Department Employees
Budget Variance
Hours
Holidays
Holidays
Lieu Day Option 6 Option 7 Option 8 Option 9 Option 10 Sick Off
Hours
Actual Budget

Accounts 1 $ 600.00 $ 900.00 $ 300.00 $ 360.00 $ 120.00 $ - $ 120.00 $ - $ - $ - $ - $ - $ - $ - $ - $ 600.00 $ 900.00

HR 1 $ 320.00 $ 300.00 -$ 20.00 $ 320.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 30.00 $ 320.00 $ 300.00
Lobby/Reception 1 $ - $ 100.00 $ 100.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 100.00
Administration 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
Customer Support 1 $ 366.00 -$ 366.00 $ 366.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 189.00 $ 366.00 $ -
Finance 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
Human Resources 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
IT 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
Marketing 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
R&D 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
Sales 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

4 $ 1,286.00 $ 1,300.00 $ 14.00 $ 1,046.00 $ 120.00 $ - $ 120.00 $ - $ - $ - $ - $ - $ - $ - $ 219.00 $ 321.50 $ 325.00

Salary Distribution
$700.00

$600.00
Option 10
$500.00
Option 9
$400.00
Option 8
$300.00 Option 7
$200.00 Option 6

$100.00 Sick
Off
$-
Lieu Day
Public Holidays
Holidays
Regular Hours
Attendance
HELP
Week Commencing: Monday, November 30, 2009

Department Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Accounts 1 1
HR 1 1
Lobby/Reception - -
Administration - -
Customer Support 1 -
Finance - -
Human Resources - -
IT - -
Marketing - -
R&D - -
Sales - -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Average 3 2
Accounts HR Lobby/Reception Administration
Human Resources IT Marketing R&D
1 - - - -
1 1 - - -
- - - - -
- - - - -
1 1 1 1 1
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
3 2 1 1 1
Customer Support Finance
Sales

Monday Tuesday Wednesday Thursday

1 1 1 1

1 1 1 1

1 1

Friday Saturday Sunday

1 1 1
Occupancy
HELP
Week Commencing: Monday, November 30, 2009

Department Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Accounts 100.0% 100.0% 100.0% - - - -
HR 100.0% 100.0% 100.0% 100.0% - - -
Lobby/Reception - - - - - - -
Administration - - - - - - -
Customer Support 100.0% - 100.0% 100.0% 100.0% 100.0% 100.0%
Finance - - - - - - -
Human Resources - - - - - - -
IT - - - - - - -
Marketing - - - - - - -
R&D - - - - - - -
Sales - - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
Average 75.0% 50.0% 75.0% 50.0% 25.0% 25.0% 25.0%
100.0%

100.0%

100.0%
Mon

-
100.0%

100.0%
Tue

100.0% -

-
100.0%

100.0%
Wed

-
100.0%

100.0%
Thu

-
100.0%
Fri

-
100.0%
Sat

-
100.0%
Sun

-
1 0 0 .0 %

Sunday
--
--
--
--
--
--
--
--
--
-
 Dep.
Special Days Code
Name of the Department Time Format

Code Name Paid Hours 1 Accounts 12:00PM

24:00
SICK Sick 00.00 2 HR 24:00 2
PH Public Holidays 08.00 3 Lobby/Reception
H Holidays 08.00 4 Administration
Overtime
OFF Off 00.00 5 Customer Support
L Lieu Day 08.00 6 Finance Regular W 2
1,5 of Regular Wage
OP 6 Option 6 00.00 7 Human Resources 1,5 of Reg 1.5
OP 7 Option 7 00.00 8 IT
OP 8 Option 8 00.00 9 Marketing
Public Holidays
OP 9 Option 9 00.00 10 R&D
OP 10 Option 10 00.00 11 Sales Regular W 2
Double Wage
12 Double Wage
13
14
15
16
17
18
19
20 When adding more rows, inse
Spreadsheet123 Work Shift Schedule - Ver 1.0.3
1. Getting started with Work Shift Schedule
First thing first, before you dive into this template, we strongly recommend to make an additional copy o
file somewhere on your computer hard drive, in case if something went wrong.

2. Hourly Rates

General Information
In the UK some organizations, depending on the type of work schedule arrangement pay double of the r
hourly wage to their employees for agreeing to work during Public Holidays (Bank Holidays). In addition
employees, who had worked during Bank Holidays are entitled to receive additional paid day-off known
day".

See the following information on the official website of US Department of Labor:

Overtime Pay - Wages http://www.dol.gov/dol/topic/wages/overtimepay.htm
Overtime Pay - Work Hours http://www.dol.gov/dol/topic/workhours/overtime.htm

For additional information about work and wages during Public Holidays or to read more about Overtim
follow the link to the article on Wikipedia
Overtime https://en.wikipedia.org/wiki/Overtime

Setting up Hourly Rates

In the UK some organizations, depending on the type of work schedule arrangement pay double of the r
hourly wage to their employees for agreeing to work during Public Holidays (Bank Holidays). In addition
employees, who had worked during Bank Holidays are entitled to receive additional paid day-off known
day".

Regular Time

Overtime
 Regular Time (RT) - The hourly rate, which your organization pays to employees per hour of their time a
Depending on the contract, each employee is hired for a certain number hours that can be different and
from 4 hours per week (legal minimum) to 40 hours (legal maximum). In some situations organizations m
require their employees to work beyond their regular hours in a work week, which usually considered as
Overtime and paid at a different rate, usually 1.5 of the regular time.
Regulations are different for every country, so please check your countries employment laws and regula
before deciding on Overtime and Public Holiday hourly rates for your employees.

Overtime (OT) - The hourly rate which your organization pays to employees for working beyond their co
hours in a work week. By default, the hourly rate for Overtime is being calculated as one and a half of th
regular hourly rate, this is optional and can be changed to regular rate in Settings.

Public Holidays (PH) - The hourly rate which your organization pays to employees when working during
Holidays. By default, the hourly rate during Public Holidays is being calculated as double of the regular h
rate, this is optional and can be changed to regular rate in Settings.

3. Adding more rows

A. Adding Rows
To add more rows to "Employee Register" and "Work Shift Schedule" worksheets simultaneously, you w
need to group worksheets together by clicking on the "Employee Register" tab then press and hold the "
button on your key board and click on the "Work Shift Schedule" tab. Next step is to insert a new row(s)
click on the number reference of the row to select it and open contextual menu simultaneously and click
"Insert", this will add a new row above the row which you have selected.

B. Copying Formulas and Cell Formatting

Provided that you have followed the steps described above, you can now copy all formulas into the adde
Select one row above the newly added row(s), press and hold "SHIFT" key on your key board then press
Arrow" key to select the all empty rows below until you reach the last row above the row which is highli
grey. Once all necessary rows are selected, press "CTRL" + "D" keys on your key board, which will autom
copy formulas and cell formatting into the new rows.

C. Ungrouping Worksheets
It is necessary to ungroup all previously grouped worksheets before entering any data otherwise all ente
data gets copied to every other worksheet within that group. Right click on any of the grouped workshe
and click "Ungroup Sheets" in contextual menu, which will appear.
 WARNING Remember to Ungroup Sheets after you have finished adding rows and copying form
into them.

WARNING Adding rows without grouping sheets may result in miscalculations and some cell
formatting errors, unless you know what you are doing.

4. Adding or/and amending departments

If you need to add or amend departments, you may do so by going to the Settings tab. By default, Work

Schedule has space for up to 20 different departments, but if your organization requires more then that

always add an additional row(s) above the last row on that list as displayed on the image below.

5. Setting-up Special Days and paid hours for those days.

You can set-up up to 10 special days and also assign paid hours for those days on the Settings tab. In def
view, you will find 5 pre-assigned days with paid hours for those days, so that you can either continue w
another 5 options or amend them in accordance with requirements of your organization.
nd to make an additional copy of the
rong.

rangement pay double of the regular

ys (Bank Holidays). In addition
additional paid day-off known as "lieu

Labor:
mepay.htm
vertime.htm

or to read more about Overtime, please

rangement pay double of the regular

ys (Bank Holidays). In addition
additional paid day-off known as "lieu

Cumulative Rate

Public Holiday
 oyees per hour of their time at work.
hours that can be different and varies
ome situations organizations might
ek, which usually considered as

s employment laws and regulations

loyees.

es for working beyond their contracted

culated as one and a half of the
Settings.

ployees when working during Public

ated as double of the regular hourly

ksheets simultaneously, you would

" tab then press and hold the "SHIFT"
t step is to insert a new row(s), right-
menu simultaneously and click

copy all formulas into the added rows.

on your key board then press "Down
w above the row which is highlighted in
ur key board, which will automatically

ing any data otherwise all entered

n any of the grouped worksheets tab
 d adding rows and copying formulas

miscalculations and some cell

Settings tab. By default, Work Shift

ation requires more then that, you can

d on the image below.

days on the Settings tab. In default

hat you can either continue with
ur organization.
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Version Updates

1.0.2 January 15, 2012

1.0.2 January 15, 2012
dates

24:00 and 12:00PM formating added for time table drop down values.
Correction of error in the formulas that calculate daily attendance.