WEST BENGAL HIGHWAY DEVELOPMENT CORPORATION LIMITED

(A Wholly Owned Company of Govt. of West Bengal)

HRBC Bhawan, 4th& 5th Floor, MunshiPremchandSarani, Kolkata 700021
Tel.: (033) 2262 5267, Tele Fax: (033) 2262 5266, Email: info@wbhdcl.gov.in
Corporate Identity Number U45203WB2012SGC180687

www.wbhdcl.gov.in.
Memo no: 388/WBHDCL Dated: 11-03-2020

NIQ

Subject:-Sealed quotation for supply of printing, scanning, photocopy and binding of official
documents

Sealed quotations are invited from reputed vendors with establishment and infrastructure in Kolkata.
Tender document with terms and conditions, and any subsequent corrigendum detail will be available
on our website www.wbhdcl.gov.in.

(All Rates shall be exclusive of all Taxes and duties as applicable on date of Quotation and shall
remain in force for 365 days from date of Opening of Quotation)

Terms and Conditions:

1. The quotation not sent in the prescribed format would be liable to be rejected. Quotation will be
accepted only if the rates of all the items as provided in the lists are quoted by the bidder. The
rates quoted by bidder will be valid for one year from the date of issue of the work order.

2. Contract shall be awarded to the bidder who quotes lowest rate for maximum number of items.

3. Along with Quotation, following documents are required to be submitted

a. Trade License Copy indicating address of the establishment

b. PAN, GST registration as applicable along with Contact address
c. EMD of Rs. 1000/- in form of Cheque or DD in favour of West Bengal Highway
Development Corporation Limited. EMD will be returned to the unsuccessful bidders
and for the successful bidder same will be converted to security deposit. Security
Deposit will be refunded at the expiry of contract without any interest.

4. The articles/materials to be supplied shall be free of carriage charges at the premises of the
office of WBHDCL.

5. The selected bidder shall supply the materials within 2 working days, as directed by WBHDCL,
from the date of Requisition of the items in printed format signed by WBHDCL. Bills shall be
paid on monthly basis for which printed itemised bill shall have to be placed within 7 th of next
month and payment shall be released within 15 days thereafter. Payment shall be made by
Cheque or NEFT/RTGS Mode.

6. WBHDCL reserves the right to accept any quotation not necessarily the lowest or to reject all the
quotations without assigning any reason, whatsoever. WBHDCL may visit the premises of the
Printer to inspect infrastructures available. In case of deficiency in service in terms of quality
and time schedule, WBHDCL may terminate the contract entered into through this quotation
with a notice of 15 days from date of Notice, at the discretion of the WBHDCL.

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7. WBHDCL also retains the right to get the jobs done by other vendors at its sole discretion in
case of exigency.

8. Contract may be renewed for a particular period at same rates, terms and conditions at the sole
discretion of WBHDCL.

9. The Bidder shall not use confidential information, the name or the logo of WBHDCL except for
the purposes of providing the Service as specified under this contract. The Bidder shall be liable
to fully compensate WBHDCL for any loss of revenue arising from breach of confidentiality.
WBHDCL reserves the right to adopt legal proceedings, civil or criminal, against the Bidder in
relation to a dispute arising out of breach of obligation by the Bidder under this clause.

10. Any dispute(s) or difference(s) arising out of or in connection with this contract shall be settled
amicably between the parties. In case of any litigation pertaining to this contract, it will come
under the jurisdiction of the Courts at Kolkata only.

11. Any further details, if required may be obtained from office of WBHDCL.

12. The bids shall be submitted in two parts i.e, Technical bid (Part-I) and Financial Bid (Part-II).

13. The bid shall be submitted in one bigger sealed envelope super scripted as “Sealed quotation for
supply of printing, scanning, photocopy and binding of official documents”” which must contain
two separate sealed envelopes super scribed as “Technical Bid for supply of printing, scanning,
photocopy and binding of official documents” and “Financial Bid for supply of printing,
scanning, photocopy and binding of official documents”. The quotation needs to be submitted by
16:00 hrs on or before 20.03.2020

14. Financial bid (Part-II) will be opened only for those bidders who qualify in Technical bid (Part-I)
with due intimation.

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 PROFORMA FOR QUOTATION

(TO BE FILLED UP AND PUT UNDER SEALED COVER)

1. Name of the Company:

Sl.
Item Description Unit Rate
No.
A-4 Size B/W Printing in 75 GSM Paper in reputed Photocopier Per page
1
(Modi / Canon or equivalent)
2 A-4 Size Colour Printing in 100 GSM Paper in laser printer Per page
A-4 Size B/W Photocopying in 75 GSM Paper in reputed
3 Per page
Photocopier (Modi /Canon or equivalent)
A-4 Size Colour Photocopying in 100 GSM Paper in reputed
4 Per page
Photocopier (Modi /Canon or equivalent)
A-3 Size B/W Photocopying in 75 GSM Paper in reputed
5 Per page
Photocopier (Modi /Canon or equivalent)
6 A-3 Size Colour Printing in 100 GSM Paper in laser printer Per page
A-3 Size B/W Photocopying in 100 GSM Paper in reputed
7 Per page
Photocopier (Modi /Canon or equivalent)
A-3 Size B/W Printing in 75 GSM Paper in reputed Photocopier
8 Per page
(Modi / Canon or equivalent)
A-3 Size Colour Photocopying in 75 GSM Paper in reputed
9 Per page
Photocopier (Modi /Canon or equivalent)
10 A-2 Size B/W Plotting in 100 GSM Paper Per page

11 A-2 Size Colour Plotting in 100 GSM Paper Per page

12 A-2 Size B/W Photocopying in 100 GSM Paper Per page

13 A-2 Size Colour Photocopying in 75 GSM Paper Per page

14 A-1 Size B/W Plotting in 100 GSM Paper Per page

15 A-1 Size B/W Photocopying in 100 GSM Paper Per page

16 A-1 Size Colour Plotting in 100 GSM Paper Per page

17 A-1 Size Colour Photocopying in 100 GSM Paper Per page

18 A-0 Size B/W Plotting in 100 GSM Paper Per page

19 A-0 Size Colour Plotting in 100 GSM Paper Per page

20 A-0 Size B/W Photocopying in 100 GSM Paper Per page

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21 A-0 Size Colour Photocopying in 100 GSM Paper Per page

i) Up to 100 sheets.
ii) 101 Sheets to 250
sheets
22 Spiral binding with plastic coated cover of A4 size iii) 251 Sheets to 500
Sheets
iv)501 Sheets to 750
Sheets
i) Up to 100 sheets.
23 ii) 101 Sheets to 250
Spiral binding with plastic coated cover of A3 size sheets
iii) 251 Sheets to 500
Sheets

i) Up to 100 sheets.
24 ii) 101 Sheets to 250
sheets
Hard binding with size –A-4
iii) 251 Sheets to 500
Sheets
iv)501 Sheets to 750
Sheets
i) Up to 100 sheets.
25 ii) 101 Sheets to 250
Hard binding with size –Legal sheets
iii) 251 Sheets to 500
Sheets
i) Up to 100 sheets.
26 ii) 101 Sheets to 250
Stitch binding with plastic coated cover size full size –A-4 size
sheets
iii) Up to 500 sheets
i) Up to 100 sheets.
27 ii) 101 Sheets to 250
Stitch binding with plastic coated cover size full size –A-3size
sheets
iii) Up to 500 sheets
i) Up to 100 sheets.
28
Stitch binding with plastic coated cover full size A-2 Size ii) 101 Sheets to 250
sheets

i) Up to 100 sheets.
29
Stitch binding with plastic coated cover full size A-1 Size
ii) 101 Sheets to 250
sheets

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30 Stitch binding with plastic coated cover full size– A-0 size Up to 100 sheets.
31 i)A4
ii)A3
Tracing print in colour (90 GSM) iii)A2
iv) A0
v) A1
32 i)A4
ii)A3
Tracing print in B/W (90 GSM) iii)A2
iv) A0
v) A1
i) Up to 50 sheets
ii) 51 to 100 sheets
33
iii) 101 Sheets to 250
Paper Book binding with cloth
sheets
iv)251 Sheets to 500
sheets
34 i) A3
ii)A2
Ammonia print (100 GSM) Xerox
iii)A1
iv)A0
35 i) A3
ii)A2
Ammonia print (100 GSM)
iii)A1
iv)A0
i)Leather binding with full scape size upto 100 sheets with gold print
36
ii) Leather binding with full scape size 101 Sheets to 500 sheets with gold print
37 A2 size B/W Scanning

38 A2 size Colour Scanning

39 A1 Size B/W Scanning

40 A1 Size Colour Scanning

41 A0 Size B/W Scanning

42 A0 Size Colour Scanning

43 PVC Laminated employee I card with ribbon and holder

(All Rates shall be exclusive of all taxes and duties as applicable on date of quotation and
shall remain Firm for 365 days from date of opening of quotation)
Note: No cutting or over-writing will be allowed. Any quotation with over-writing or cutting
will be disqualified.

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GST Number ___________________________________________________________________

PAN ___________________________________________________________________________

EMD Details _____________________________________________________________________

Yours faithfully,

(Signature of the Authorized person)

Date:

Name: __________________________________________________________________________

Place: __________________________________________________________________________

Designation: ____________________________________________________________________

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 DECLARATION

Declaration letter on official letter head stating the following:

(1) We are not involved in any major litigation that may have an impact of affecting or
compromising our performance under this contract.

(2) We are not black-listed by any Central/State Government/ Public Sector

Undertaking in India.

Yours faithfully,

(Signature of the Authorized person)

Date: Name:

Place:
Designation:

Business Address:
Seal:

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