SAP S4 LOGISTICS COOKBOOK - CIC India Initiative

SAP - Self Service Procurement

Doc Version: 1.0

Contributors: Chandraprakash Kadam, Swarnankar Paul,

Vikas Chinchore, Vijay Patil, Sanjoy R Chaudhuri

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SAP S4 LOGISTICS COOKBOOK - CIC India Initiative

TABLE OF CONTENTS

1. Introduction ...........................
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2. Changes identified with respect to SAP Business Suite (IE ECC, SCM, APO etc) ....................
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3. Key business benefits for S4 HANA 1610  – Use cases, Cost Case etc ....................................
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4. Migration to S4 HANA 1610 ..........................

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4.1 Prechecks ..........................

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4.2 Post processing ...........................

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5. Process Independent Implementation Steps.................................

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5.1 Setup for GUI ............................

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5.1.1 Master Data Setup ...........................

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5.1.2 Configuration Setup ............................

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5.1.3 BADI, if any...........................

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5.1.4 BC Sets if any....................................

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5.1.5 Business Function activation ............................

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5.1.6 OSS Notes ............................

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5.2 Setup for FIORI ............................

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6. Processes Covered ............................

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6.1 Indirect procurement using self service requisitioning from material master ............................
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6.1.1 Process Flow Diagram ...........................

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6.1.2 Process execution steps ..........................

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6.1.3 Implementation setup for GUI......................................

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6.1.3.1 Master data Setup ...........................

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6.1.3.2 Configuration Setup ............................

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6.1.4 Implementation setup for FIORI ...........................

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SAP S4 LOGISTICS COOKBOOK - CIC India Initiative

1 . INTRODUCTION

Self-service procurement is a new functionality provided in S/4 HANA to simplify purchasing for casual
users and empower employees to purchase
purchase the goods and services they need. The intuitive shopping
shopping
cart user interface and user-friendly online catalog enables users to purchase goods and services. The
procurement function can automate and tightly control the purchasing process. As a result,
procurement organizations can enforce purchasing strategies and contract compliance, and streamline
the purchasing process

Access supplier-managed product information, including specifications, configurable items, and pricing,
to quickly identify the right products and services: SAP offers a direct access to Procurement Catalogs
out of the Purchase Requisition. Catalogs do support end users a lot to be able to strengthen the
execution of purchasing decisions using preferred and contracted suppliers. Self-Service Procurement
enables users to intuitively search and c ompare options to find the right goods and services. The existing
catalog management tools supports the Catalog Administrators to import, update, approve, maintain,
and activate catalogs.

2 . CHANGES IDENTIFIED WITH RESPECT TO SAP BUSINESS SUITE (IE ECC, SCM, APO ETC)

Self Service Requisitioning is a brand-new capability in S/4 HANA which was not existing in this way
in ECC. The old ECC had a shopping cart functionality, which was used very rarely. This functionality
is not available in S/4 Hana, but replaced by the new S/4 Hana Self Service Procurement. The
shopping cart function in SAP ERP was activated through t he business function LOG_MM_SSP_1.
The business function LOG_MM_SSP_1 needs to be in status OFF in the start release. In t he classical
ERP solution as well as in SRM, there is a distinct business object called “Shopping Cart”. In
S/4HANA, the Self Service Procurement functionality is completely included in the existing Purchase
Requisition (EBAN) data structure . There is no object as “Shopping Cart”.

However, it should be noted here that the S/4 Hana Self Service Requisitioning function does not yet
support all the functionalities which are available in SAP SRM Self Service Procurement. The SRM
shopping cart functionalities such as Team Purchasing, Shopping on Behalf of Other Users are not
yet available in S/4.

3 . KEY BUSINESS BENEFITS

BENEFITS FOR S4 HANA 1610  –  USE CASES, COST CASE ETC

Following are the key Benefits for Self Service Requisitioning:

▪ Employees can search for the desired products and services across multiple Catalogs using Hana
based cross-catalog search and create P urchase Requisitions for the selected items with a
consumer-grade user experience enabled through Fiori Apps.

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SAP S4 LOGISTICS COOKBOOK - CIC India Initiative

▪ Possibility to load internal and external Catalog content into HANA database via OCI 5.0
interface or to integrate external
e xternal Catalogs via OCI 4.0 and punch-out
▪ S/4 Hana supports the use of Ariba Pr ocurement Content for catalog buying and efficient catalog
content management – Ariba Procurement Content supports OCI 5 .0 and can be loaded directly
into Hana.
▪ Reduced procurement cost by enabling a high-speed employee self-service system as a single
Fiori App is used for procuring from catalogs as well as from Material Master or using free -text
items.
▪ An available SAP SRM MDM catalog can be integrated with S/4 Hana as a punch-out catalog via
OCI.
▪ Enables reduced TCO for those customers who are using SAP SRM or any other third-party
system only for simple self-service procurement functions without much complexity as these
customers can get rid of those systems and bring the same functionality within S/4.

4 . MIGRATION TO S4 HANA 1610

4. 1 PRECHECKS

Refer SAP Note: 2251946  - Informational note about migration of SAP SRM shopping carts to SAP S/4
HANA SSP.

This Note has an attachment which provides the detail guide on migration of SAP SRM shopping carts to
SAP S/4 HANA purchase requisitions during system conversion to SAP S/4 Hana.

One Client Deployment:

The key point to note here is that SAP S/4 Hana does not support a One-Client Deployment of SAP SRM
and SAP ERP on the same machine. SRM_SERVER and S4Core software components cannot be installed
together on the same machine in SAP S/4 HANA. Therefore, while converting SAP ERP with co deployed
SAP SRM there is a need to remove the SRM_SERVER software component. Uninstalling SRM_SERVER
will lead to the complete loss of the SAP SRM functionality. SAP S/4 HANA functionalities as a successor
must be configured from scratch. Since SAP SRM objects are completely deleted this would also result in
a complete loss of all business documents created with SAP SRM. Therefore, it is mandatory to deal with
the migration of these documents during a system conversion .

Deployment on separate machine in Classic and Extended Classic Scenario :

SAP S/4 HANA is a valid backend for SAP SRM and after the system conversion of SAP ERP to SAP S/4
HANA you can continue using SAP SRM if it is deployed on a different machine than SAP S/4 HANA. You
can also choose to replace the SAP SRM SSP functionality with the SAP S/4 HANA SSP functionality and
migrate you shopping carts to SAP S/4 HANA. This is an optional step.

The migration paths for SAP SRM releases lower than SRM 7.0 are not supported .
supported  .

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SAP S4 LOGISTICS COOKBOOK - CIC India Initiative

4. 2 POST PROCESSING

Refer SAP Note: 2251946  - Informational note about migration of SAP SRM shopping carts to SAP S/4 HANA
SSP.

This Note has an attachment which provides the detail guide on migration of SAP SRM shopping carts to SAP
S/4 HANA purchase requisitions during system conversion to SAP S/4 Hana.

5. PROCESS INDEPENDENT IMPLEMENTATION STEPS

5. 1 SETUP FOR GUI

5.1.1 Master Data Setup

Set up Employee for Self Service Procurement

Create Employee Master Data

Creation of Organization Unit (O):

Transaction Code: PP01

Obj Type- Organization Unit-> click on IT1000 (object) and cl ick create infotype

In this Step first level of organization structure is created as Organization Unit.

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Creation of Position(S):

Transaction code- PP01

Object Type- Position-> click on IT1000 (object) and click create infotype

In this step, Position is created and it is assigned to Organizational Unit in next step.

Transaction code PP01-> Type- Position-> click on IT1002 (Relationships) and click create infotype

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SAP S4 LOGISTICS COOKBOOK - CIC India Initiative

Relationship Type/relationship- A 003

Related Object- Org Unit

In this step relate position with Org unit

Complete the Configurations for HR Organization Structure setup as mentioned in Section 5.1.2

Hire a person in the position:

Transaction code- PA40

Click on Hiring for hiring action and keep populating the infotypes 0000 (Actions), 0001(Organization Assignment),
0002 (Personal Data), 0105 (Communication) and 0041(Date Specification) for the person to get hired in the
company.

Hiring is done based on personal area and employee group and its sub area.

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SAP S4 LOGISTICS COOKBOOK - CIC India Initiative

Assign PPOMA Attributes to Users

Follow the steps in the SAP Note 2214564  - Configuration guide for Self Service Procurement scenario in
S/4HANA

Assign mandatory a ttributes to a user who is assigned the employee role.

Transaction Code PPOMA.

Assign these attributes at the organization level and inherit to the users with employee role. These attributes
are mandatory for Create Purchase Requisitions and My Purchase Requisitions apps.

Following is the list of attributes and their default values:

Mandatory Attributes Default Value

Company Code  Z001

Cost Center   Z002

Catalog

Purchasing Organization  Z001

Purchasing Group  Z004

Account Assignment Category K

Material Group 03

Currency USD

Plant ZFG1

Document Type NB

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Transaction: OOATTRCUST – This transaction can be used for Maintaining the Attributes which
are assigned in PPOMA.

The Attribute Scenario “SSP” is used for Self Service Procurement .

Transaction OOATTRCUST:

In Transaction OOATTRCUST, you can control various parameters for the Attributes, such as
whether Multiple Values are allowed, Inheritance is allo wed etc.

Multiple Value option:

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Inheritance options:

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SAP S4 LOGISTICS COOKBOOK - CIC India Initiative

Purchase requisition 10023248 is created.

Step 2: Check the status & details of recently created purchase requisition using My Purchase Requisition Fiori
APP

• Search and filter the list to see a specific purchase requisition or a set of purchase
requisitions created by the user
• Delete, edit and order a purchase requisition
• View the status and approval overview for a purchase requisition item
• View all the follow-on documents created for a selected item

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Selet the purchase requestion & view the data by double click

6.1.3 IMPLEMENTATION SETUP FOR GUI

6.1.3.1 MASTER DATA SETUP

Cost Centers Z002 and Z003 are created  – to be used as Account Assignments.

Create Material Masters with MM01 using Material Type  – NLAG.

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Must maintain at least the Basic, Purchasing and Accounting1 Views for the Material in MM01:

Follow the steps in the SAP Note 2214564  - Configuration guide for Self Service Procurement scenario in S/4HANA.

This Note provides the steps to Import data from Material Master into Catalog tables using the Transaction
MMPUR_CAT_EXT

To import the catalog, you must assign the role MMPUR_CAT_CONTENT_MGMT role to your user.

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After running this Report successfully, you should get the sa me number of records in Table MMPUR_CAT_ITM as
in the Table MARA, which confirms that all the Material Masters have been imported into the Catalog table.

6.1.3.2 CONFIGURATION SETUP

Create Material Groups: 03 and 04  – For Indirect Materials

Create Purchasing Group: Z04 Indirect Purch

Ensure all the Configurations are done for Account Determination for the Material Type NLAG:

SPRO -> Materials Management -> Valuation and Account Assignment -> Account Determination -> Account
Determination Without Wizard

Ensure that Account Category Reference is assigned to Material Type NLAG so that Valuation Class can be
automatically determined for the Material :

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SAP S4 LOGISTICS COOKBOOK - CIC India Initiative

SPRO -> Materials Management -> Purchasing -> Account Assignment -> Maintain Account Assignment Categories

Here you check the “Account Modification” key for the required Account Assignment Category for purchasing:

In Transaction OBYC, you must maintain the GL Account for the Chart of Accounts, Valuation Area, Valuation Class,
Transaction key GBB and the required Account Modification ( VBR in this example ) :

6.1.4 IMPLEMENTATION SETUP FOR FIORI

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