7.

Profitability Analysis
In SAP we have two tools to analyse the Profitability
EC-PCA CO-PA
Profit Centre Accounting Profitability Analysis
To analyze the Profitability at organizational To analyze the Profitability at Profitability
units called Profit Centres. segments like Customer , Employee , Product
etc
Profit centres can be structured according to
Plants, Branch offices, Products or Product
ranges.

This is called Multidimensional Profitability

Eg: Customer wise profit, Employee wise profit
,Product wise profit
PCA uses Period accounting and Cost-of-sales PA uses Cost-of-sales accounting method
accounting

PA is of two types Costing-Based and Account-Based . Both types can be used simultaneously.
Costing-Based PA Account-Based PA
Costing-Based PA uses Value fields to group cost and Account-Based PA uses cost
revenue elements. and revenue elements
Reconcilation issues : Reconciliation between FI and COPA. No reconciliation issues
SD: Delivery updates COGS in FI immediately but not
COPA. Billing updates FI with revenue.
Billing : During billing COPA is updated with COGS and
revenue
Reconcilation issues happens when delivery isdone in one
period and billing is done in a different period
COGS can be split in to cost components Cost component split is not
possible
Varaince analysis is possible Variance analysis not poosible

1. Settings
1. Maintain Operating Concern
Operating Concern is the highest node in CO. ie It is above the Controlling Area.
 CoCd1
CoArea1
CoCd2
Op Concern 1
CoCd3
Co Area 2
CoCd4

Info : In Operating Concern we define the PA reporting data structure . Operating concern
contains a list of Characteristics and Value fileds.
Characteristic is the level at which you see the report and Value field is what figure you
want to see in the report .
Eg: You want to see customer wise revenue /cost of sales/ profit. Here customer is the
characteristic . and revenue /cost of sales/ profit are the value fields .
Path:SPROControllingProfitabilty AnalysisStructuresDefine Operating
ConcernMaintain Operating Concern
Operating Concern : LAP1
Create button
Enter to Ignore the msg
Description : LAP Operating concern

√ Costing-based

√ Account-based

Attributes tab

Operating concern currency : INR

Company Code Currency √
Fiscal year variant : V3
Save
Data Structure Tab
Create button
Select KMVTNR Sales employee and MATKL Material Group
Fixed Characteristics: In every opearing concern there are some fixed characteristics,
which are included into operating concern automatically.
Eg: Product ,Company code,Co-area, Sales order etc
Predefined Characteristics : Optionally we can include more characteristics . These are
predefined in the field catalogue and explicitly added to operating concern .
Eg : Sales employee , Material Group, Customer group etc
Customer –defined Characteristics :
We can also define our own characteristics in field catalogue . From there you can include
them in your operatining concern.

Left arrow button

Value fields Tab
Select VV010 Revenue,
VV030 Customer discount,
VV100 Outgoing Freight
VV130 Internal sales comm
VV140 COGS,
VV150 Material Input,
VV250 Mat OH
VV400 Production costs
VV700 Sales Quantity
VV713 Advertising,
VVIQT Invoiced Quantity ,
KWSGEK Other overhead

Info : Value fields are to be included in to the operating concern according to the requirement
from the field catalogue . Here we are including the above value fields.
A value field can be either an amount field or a quantity field. In the above value fields sales
quantity, invoiced quantity are quantity fields and others are amount fields.

Left arrow button

Save
Activate button
Back button
Yes button to generate Operating Concern environment
(Status should turn into green))
Enter to ignore the Msg
Save

2. Displaying Characteristic list

Upto Define Operating Concern Same path
Maintain Characteristics
Display button
Extras menuFixed fields

3. Define Profitability Segment Characteristics(Segment-Lvl

Characteristics)
Upto Structures same path
Define Profitability Segment Characteristics(Segment-Lvl Characteristics)
Operating concern : LAP1
Enter
Char Description CostBased+AcctBased
ARTNR Product
KNDNR Customer
KAUFN Sales Order
Save
Continue
Info : Profitability segment is a unique combination of the above selected characteristics . ie
Only the characteristics selected for the above setting will be used in profitability segments.
Eg :
ProdA / Customer 1 = Proft seg 1
ProdB / Customer 1 = Proft seg 2
ProdA / Customer 2 = Proft seg 3

4. Assign Co-Area to Operating Concern

SPROEnterprise StructureAssignmentControllingAssign controlling area to
operating concern
Position button
CO Area : LAP
Enter
COAr OpCo
LAP LAP1
Save
Continue
Error : Controlling area and op. concern have different fiscal year variants
Solution : Make sure if Op Concern and CoArea have same FYV. If they are different
change the FYV in Op Concern , logoff, re-login and peroform the above step .

5. Define No ranges for Actual Postings

Path: SPROControllingProfitability Analysis Flows of Actual Values Initial Steps
Define Number Ranges for Actual Postings
Operating concern : LAP1
Maintain Groups button
Create button
Group : COPA docs LAP
From No To Number
9000000000 9999999999
Save
Continue
Back button
Click on ‘F’
Element/Group button
Double click on ‘ COPA docs LAP’
Repeat the process for A, B, C
Save
Continue
Info:
Data is generated in PA when documents are posted in SD , FI or MM components. For Eg
when a billing document is generated in SD , a PA document is generated as well.

6. Activate Tranfer of Incoming Sales Orders

Up to Flows of Actual Values same path
 Transfer of Incoming Sales Orders Activate Transfer of Incoming Sales Orders
Position button
CO Area : LAP
Enter
COAr Inc.SO
LAP 1 ie Active with date of entry

Save
Continue

7. Maintain Assignment of SD Conditions to CO-PA Value Fields

Up to Flows of Actual Values same path
 Transfer of Billing Documents Assign Value Fields
Double click on Maintain Assignment of SD Conditions to CO-PA Value Fields
New Entries
CTyp Val.fld
PR00 VV010
VPRS VV140
K007 VV030
Save
Continue

8. Assign Quantity Fields

Up to Flows of Actual Values same path
Transfer of Billing Documents Assign Quantity Fields
New Entries
SD qty field Name CO-PA qty field Name
FKIMG Billed Quantity VVIQT Invoiced Quantity
KWMENG Order Quantity VV700 Sales quantity
Save

9. Create Revenue element for GL account ‘Sales’

Tcode : FS00
Select GL account 300510
Change button
Edit Cost element button
Valid From : 1.4.2011
Enter
CostElemCategory : 11 i.e. Revenue
Save

10. Create Cost element for GL account ‘Discount given’

Tcode : FS00
Select GL account 400491
Change button
Edit Cost element button
Valid From : 1.4.2011
Enter
CostElemCategory : 12 i.e. Sales deduction
Save

11. Creating GL account Advertising

Tcode : FS00
Select GL account 400500 Salaries
Copy button
GL account : 400707
Enter
Change the Description to ‘Advertising’
Save
Edit Cost element button
Valid From : 1.4.2011
Enter
CostElemCategory : 1
Save

12. Create Secondary Cost Element(Settlement)

Tcode : KA06
Cost Element : 1000000008
Valid From : 1.4.2011 to 31.12.9999
Enter
Name : IO settlemnt
Description : IO Settement
CElem category : 21
Save

13. Maintain allocation Structure :

SPROControllingInternal OrdersActual PostingsSettlementMaintain Allocation
Structure
Select Allocation Structure ‘A1’
Double click on Assignments folder
New Entries
Assignment Text
070 Advtising

Save
Continue
Select Assignment ‘070’
Double click on Source folder

From cost el To cost elem

400707

Save
Double click on Settlment cost elements folder
New Entries
Receiver cat By cost element settlement cost elem
PSG 100000008

Save
 14. Maintain PA Tranfer Structure
Same path
Maintain PA Transfer Structure
New Entries
Structure Text
L1 IO --> PA tranfer
Save
Continue
Select Structure ‘L1’
Double click on Assignment lines folder
New Entries
Assignment Text
Q1 All cost

Save
Select Assignment ‘L1’
Double Click on Source folder
Cost Element
From : 400707
Costs/revenue
Save
Double click on Value fields folder
New Entries
Quantity/value Fixed/Variable Value fld
Value field 2 Variable VV713

Save

15. Maintain Settlement Profile

Same path
Maintain Settlment Profile
Double click on ‘Maintain Settlement Profiles’
 New Entries
Settlement profile : LAP1 IO-->COPA
Actual Costs/Costs of Sales
To Be Settled in Full
Default Values
Allocation structure : A1
PA transfer str. : L1
Default object type : PSG
Indicators
%-Settlement
Valid Recievers
Cost center : Settlement Optional
Profit. Segment : Settlement Optional
Other Parameters
Document type : SA
Max.no.dist.rls : 999
Residence time : 3
Save

16. Maintain Number Ranges for Settlement Documents

(Skip this step already done in topic IO->CC settlement)
Same menu path
Maintain groups button
Create button
Group : Settlemnt DOcs LAP
From No To Number
070000000 0799999999
Save
Enter
Back button
Click on ‘LAP’
Assign elemnt group button
Double click on ‘Settlemnt Docs LAP’
Save

17. Creation of internal Order Types

SPROControllingInternal ordersOrder Master DataDefine Order types
New Entries
Order category : 01 ie Internal Order (Controlling)
Enter
Order type : EVNT
Description : Events
Settlement prof : LAP1
Planning profile : 000001
Object class : Overhead cost
√ Release immediately
Assign/change interval button (next to Number range interval)
Yes button
Continue
√ Motor pool A-zzzzzzzz(external)
Not assigned
Double click on EVNT
Element/Group button
Save
Continue

18. Activate Profitability Analysis

Up to Flows of Actual Values same path
 Activate Profitability Analysis
Position
CO Area : LAP
COAr Name FromFY Op.concern Active status
LAP CO area for LAP 2012 LAP1 4
Save
Continue

19. Create IO Adv Event

Tcode: KO01
Order type : EVNT
Enter
Order : ADVEVNT_LAP
Description : Adverstsing Event
Company Code : LAP
Business area : LANZ
Control data Tab
Statistical order
Info:Select the check box to make it a statistical IO , else it will be a Real IO
Save
 Settlement Rule button
Cat Settlement Reciever
PSG
Enter
Product : LAPFG
Enter
Cat Settlement Reciever % Settlemnt type
PSG 100 FUL
Save

20. Create No. Range intervals for Bus Transactions KOAO

Tcode : KANK
CO Area : LAP
Maintain Groups Button
√ No. Range for CO Document (LAP)
Double click on Business Transaction ‘KOAO’ ie Actual settlemnt,
Element/Group button
Save
Continue

21. Maintain PA Transfer Structure for Direct posting

Up to Flows of Actual Values same path
Direct Posting from FI/MM Maintain PA Transfer Structure for Direct Postings
Select Structure ‘FI’ ie Financial Accounting --> CO-PA
Double click on Assignment lines folder
Controlling Area : LAP
Enter
 Select Assignment ‘10’ ie Direct costs from FI
Double click on Source folder
Cost Element
From : To :
Group :
Double click on Value fields folder
New Entries
Quantity/value Fixed/variable Value fld
Value field 1

Double click on Assignment lines folder

 Select Assignment ‘20’ ie Direct revenues from FI
Double click on ‘Source’ folder
Cost Element
From : 300510 To :
Double click on ‘Value fields’ folder
New Entries
Quantity/value Fixed/variable Value fld
Value field 1 VV010

Double click on Assignment lines folder

 Select Assignment ‘30’ ie Sales Deductions / Rebates
Double click on ‘Source’ folder
Cost Element
From : 400491 To :
Double click on ‘Value fields’ folder
New Entries
Quantity/value Fixed/variable Value fld
Value field 1 VV030
Save
Continue

22. Transfer of old SD data to PA

We perform this activity in the following two scenarios
Scenario 1 : In the lab if we post SD documents before configuring PA.
Scenario 2 : In the live project if SD module has been implemented before implementing
PA. After implementing the PA we can generate the PA documents for old SD documents.
Scenario 3 : Can also be used for corrective posting of documents in COPA. Existing COPA
docs are reversed and new documents are generated
Path: SPROControllingProfitability AnalysisToolsProduction Start upSubsequent
Posting of Documents Post Billing Documents Subsequently
TCode : KE4S
Billing Type : F2 ,G2
Company Code : LAP
√ Test run
√ Create log
Check for existing records
Execute
Back button
Test run
Execute
Error : Document with unauthorized business transaction “SD00”
Solution : Activate profitability analysis

2. SD End User
1. Creating Sales order
Tcode: VA01
Create a Sales order for Material LAPFG
Qty : 50

2. Delivery of goods to customer

Tcode : VL01N
Post goods issue for the above sales order
 Picked Qty : 50

3. Billing document
Tcode : VF01
Post a billing document for above Delivery document

4. Display Billing document

Tcode : VF03
Billing document : 90036262
Accounting button
Double click on Profitab. Analysis
Value fields Tab
Make a note of Value fields Cash discount, Cost of goods sold, Revenue
Invoiced quantity 50 EA
Cash discount : 350.00
Cost of goods sold : 30,000.00
Revenue : 35,000.00

3. FI Enduser
1. Posting transaction in FI
Posting cash sales :
Tcode : F-02

Dr LANZ 0000200691 Cash 18.000,00

Cr LANZ 0000300510 Sales 18.000,00-

In the second Item

Profit ,segment button
Plant : LAP1
Sales Org. : LANS
Division : LS
Continue button
Post

2. Posting Advertising expenses in IO

Tcode :F-02
PstKy : 40 Account : 400707
Enter
Amount : 18000
Cost centre : Order : ADVEVNT
Text : Advertising expenses
PstKy : 50 Account : 200691
Enter
Amount : *
Business area : LANZ
Text : +
Document MenuSimulate
Post

4. CO End User
1. Set Operating Concern
Tcode : KEBC
SAP Easy Access AccountingControllingProfitability AnalysisEnvironmentSet
Operating Concern
Operating concern : LAP1
Costing-based
Enter

2. IO Settlement
SAP Easy AccessAccountingControllingInternal OrdersPeriod End ClosingSingle
FunctionsSettlementIndividual Processing
Tcode : KO88
Order : ADVEVNT
Parameters
Settlement period : 6
Fiscal Year : 201
Processing type : Full Settlement
√ Test Run
√ Check trans. Data
Execute
Details list button
Back button two times
Test Run
Execute

3. Display COPA Line items:

Upto Profitability Analysis Same path
Actual PostingsDipaly Line Items
Tcode :KE24
Currency type : 10
Company code : LAP
Execute
Enter

4. Checking the flow of Billing Documents

SAP Easy AccessAccountsControllingProfitability AnalysisToolsAnalyze Value
Flows Check Value Flow in Billing Document Transfer
Tcode: KEAT
Company Code : LAP
Currency type : 10
Sales Organization : LANS
√ Display FI values
Execute

5. Displaying COPA tables(Costing Based)

When we a create an operating concern a set of tables are created . The name of COPA
tables start with ‘CE’ .
For eg : CE1XXXX - Actual line items
CE2XXXX - Planned line items
CE3XXXX – Segment level totals/Period
CE4XXXX- Segment definition
where XXXX stands for your Opearting concern name.
 8. COPA-Valuation Overview
Valuation is used to calculate/extract extra information which is not available at the time of data
transfer to CO-PA .

Eg : Sale deduction like commission, cash rebates which are not available in the invoice can be
calculated

Cost of sales can be extracted using standard cost estimates from Product cost planning
component or actual cost from Actual costing / ML component.

Special direct costs like transporting ,packaging can be calculated

Data transfer to CO-PA without valuation function :

Information available based on SDCOPA mapping()

Product COGS Discount Revnue ?

Prod A 2700 100 3600

Prod B 3000 150 4000

Contbution margin(Gross profit) = 7600-(5700+250)= 1550

Profit from prod A = 3600-(2700+100) = 800

1. Valuation using Conditions

Condition technique can be used to calculate sales deductions like commsion, Cash deductions,
rebates which are unknown at the time of invoice generation. And also to determine direct costs
such as frieght, packaging or insurance which are not known at the time of billing.

Requirment 1 : Calculate Sales Commsion, Freght charges

Solution : We can valuate Sales commission and freight in COPA using Condition tequniue

(We are going to configure this scenario in a dedicated topic ‘CO-PA Valuation-1’)

Sales commsion = 2% revenue

Freight = 5 Rs /Kg

Product COGS Discount Revnue Quantity Antcipated Anticipated

Sales Freght
commison

Prod A 2700 100 3600 10 72 50

Prod B 3000 150 4000 5 80 25

2. Valuation using Mat. Cost Estimates

To update Cost of sales with latest material cost estimate.

Requirement 2 : Component wise analysis for COGS

COGS is to be split into components like Mat cost, Mat OH ,Prod cost etc

Solution = Valuation with Mat cost estimate

(We are going to configure this scenario in a dedicated topic ‘CO-PA Valuation-2’)

Extra mapping to be done as shown in the following image

Image : Mapping Cost component structure-COPA value fields

Product COGS Discount Revnue Quantity Sales Freght RM RM Prod Cost
commison cost OH

Prod A 2700 100 360 10 72 50 1500 150 1050

Prod B 3000 150 400 5 80 25 2000 200 800

Requirement3 : Revaluated prices should reflect in COPA at month end

Month end revaluation of stock using new standard price

During the month :

Standard price prod A = 270.00 Rs

Reciept of FG to inventory from Prod :

Posting to inv a/c = 270X50 = 13,500.00

Delivery to customer :

Posting to inv a/c = 270X10 = - 2700.00.00

Current inventory = 40X270 = 10800.00

At month end

New standard price = 280.00 Rs

Revalution of stock with new standard price :

40X280 = 11200.00

Amount to be posted to Loss/gain from revaluation a/c = 400.00 Rs

Solution : Periodic Revaluation

(We are going to configure this scenario in a dedicated topic ‘CO-PA Valuation-3’)

For prod A the defference is posted as a delta item as shown in the 3rd row

Product COGS Discount Revnue Quantity Sales Freght RM RM Prod Cost

commison cost OH

Prod A 2700 100 3600 10 7.2 50 1500 150 1050

Prod B 3000 150 4000 5 8 25 2000 200 800

Prod A 100 50 20 30
 1. CO-PA Valuation-1

(In this Chapter we configure Valution using condtions)

Valuation using conditions : We use costing sheet and condition technique to calculate
anticipated freight charges based on the sale-quantity , anticipated commission based on the
revenue.

1. Settings
1. Create Condition Types and Costing Sheets
SPROControllingProfitability AnalysisMaster Data ValuationSet UP Conditions and
Costing SheetsCreate Condition Types and Costing Sheets

Select ACT001 under pricing procedures

Copy button

Pricing procedure : LAP1 Actual: Commisions, Freight.. (LAP)

Save

Continue

2. Define and Assign Valuation Strategy:

Upto Valuation same path

Valuation Valuation StrategiesDefine and Assign Valuation Strategy

Operating concern : LAP1

Enter

Select Val.strat ‘001’ Online Valuation Actual

Double click on Details folder

New Entries

sequence Appl Costg sheet Mat.cstg Qty.field

1 KE LAP1 VVIQT

Double click on Assignment of Valuation strategy folder

New Entries

PV Rec. Plan ver Val .strat Name

01 F 001
Save

3. Assign Value Fields

Upto Valuation same path

Set UP Conditions and Costing SheetsAssign Value Fields

Assign Value Fields

New Entries

CTyp Name Value fld Description

COGS Cost Price: CO-PA VV140 Cost of goods sold

DISC Customer discount VV030 Customer discount

PROV Int.Sales Commission VV130 Internal sales Comm.

REVN Revenue VV010 Revenue

Save

Continue

4. Valuation Analysis
Upto Profitability Analysis same path

ToolsAnalysisCheck Customazing Settings

TCode : KECM

Select ‘Overview of Valuation’ under Analysis Options folder

Point of valuation : 01 Realtime valuation of actual data

√ Billing Document

Execute

The following image explains how values flow between CO-PA value fields and costing sheet
records.
 2. Enduser :
1. Maintain condition record:

SAP Easy AccessAccountsControllingProfitability AnalysisMaster DataCondition

Records/PricesCreate

TCode : KE41

Condition type : PROV

Enter

Access to Sales organization

Enter

Sales Org Amount Valid From Valid to

LANS 3 1.4.2012 31.3.2013

Save

2. Creating Sales order

Tcode: VA01
Create a Sales order for Material LAPFG
Qty : 30
 3. Delivery of goods to customer
Tcode : VL01N
Post goods issue for the above sales order
Picked Qty : 30

4. Billing document
Tcode : VF01
Post a billing document for above Delivery document

5. Display Billing document

Tcode : VF03
Billing document : XXXXXXx
Accounting button
Double click on Profitab. Analysis
Value fields Tab
Value fields ‘Interanl sales comm’ should be filled with value

6. Valuation Simulation
SPROControllingProfitability AnalysisToolsAnalysisValuation Simulation

TCode : KE21S

Posting date : 27.11.2013 Record Type : F

Pt.of valuation : 01 Version : Blank

Legal View

Enter

Characterstics tab

Company Code : LAP

Sales Org. : LANS

Value fields tab

Revenue : 3000 (or any amount)

Valuation button( )
( Calculated Internal sales Comm. should be 90.00 per a revenue of 3000.00 )
2. Characteristic Derivation
 3. CO-PA Manual Line Item Entry
We can manually post entries in CO-PA in rare cases. If these postings are made without a
corresponding FI entry, then this can lead to a FI & CO-PA reconciliation issue. It should be
used in rare care cases like when it is too late to go back to the source module to make the
posting (e.g. when the period closing for that module has been carried out.)

TCode : KE21N

SAP Easy AccessAccountsControllingProfitability AnalysisActual PostingsCreate

Line items
 4. Top-Down Distribution of Actual Data
In CO-PA value fields like revenue , sales deductions and COGM are posted to detailed level
characteristics like Product/customer . Some transactions like freight charges, insurance cost
can not be attributed directly to detailed levels like product/customer . So they are posted
summarily to higher levels like division ,sale organization etc.
The ‘Top-Down Distribution’ function can be used periodically to distribute the data from higher
summerised levels to lower detailed levels.
Scenario : There are two products under one material group. When posting in FI, Freight
charges are transferred to material group in CO-PA . For the sake of analysis , product level
freight charges are to be calculated. ‘Invoiced quantity’ is the basis for distribution.

1. Settings
1. Maintain Characteristic Groups
SPROControllingProfitability Analysis Flows of Actual Values
Initial StepsCharacteristic GroupsMaintain Characteristic Groups
Operating concern : LAP1
Enter
New Entries
Characteristic group Text
LAP1 Freight Charges posting
Save
Continue
Select Characteristic group ‘LAP1’
Double click on Characteristics folder
New Entries

Row number Field Name Field Description Entry Status

1 KNDNR Customer Field ready for input
2 ARTNR Product Field ready for input
3 WERKS Plant Required entry
4 VKORG Sales Org. Required entry
5 VTWEG Distr. Channel Required entry
6 SPART Division Required entry
7 MATKL Material Group Field ready for input
8 KOKRS CO Area Field not ready for input

Save

2. Assign Characteristic Groups for Assignment Screen

Same Path
New Entries
BusTran Name Charct.group Name Entry aid
RFBU FI: Postings LAP1 Freight charges posting

Click on the button in the Entry aid column

Plant : LAP1
Sales Org. : LANS
Distr. Channel : LD
Division : LS

 ‘Save new entry aid’ button ( )

Name : Mat Group
Continue
Continue

2. Enduser
1. Creation of Material FG(LAPFG9)
Tcode : MM01
Material : LAPFG9
Industry Sector : Mechanical Engineering
Material Type : Finished products
Select View(s) button
Select Basic Data1, Sales: Sales Org. Data 1 , Sales: Sales Org. Data2 ,
Sales: General/Plant Data , MRP 1 , and Accounting 1
Org. Levels button
Plant : LAP1
Stor. Location : LAP1
Sales Org. : LANS
Distr. Channel : LD
Enter
Description : LAP FG9
Base Unit of Measure : EA
Material Group : LAPM
Division : LS
GenItemCatGroup : NORM
Sales: sales org .1 tab
Delivering plant : LAP1
Tax Data
Tax Classification : 1 for UTXJ
1 for MWST
Sales: sales org. 2 tab
Acct assignment grp : 03 ie Finished Goods
Item category group : NORM
Sales: General/Plant tab
Gross Weight : 1
Net Weight : 1
Availability check : KP (no check)
Trans. Grp : 0003
Loading Grp : 0003 ie Manual
MRP 1 Tab
MRP type : ND ie No plan
Accounting 1 tab
Valuation class : LAP3 (Finished Product)
Price control : S (std. price)
Standard price: 900
Save

2. Create Condition Record

TCode : VK11
Condition type : PR00
Key Combination button
…
Material with release status
…
Enter
Sales Organization : LANS
Distribution Channel : LD
Material Amount Valid From Valid to
LAPFG9 1200 1.04.2011 31.03.2012
Save

3. Sales Order
TCode : VA01
Material Order quantity
LAPFG9 10

4. GRfrom Production
Tcode :MB1C
Up to Logistics same pathMaterails ManagementInventory ManagementGoods
Movement Goods ReceiptsOthers
Document date : Todays date
Movement type : 521 (receipt w/o production order into unrestricted use stock)
Plant : LAP1
Storage location : LAP1
Enter
Material Qty.
LAPFG9 50

Enter
Text : GR from production
Post
Enter to ignore the warning message
Post

5. Delivery
TCode : VL01N

6. Billing
TCode :VF01

7. Posting Freight charges in FI

Tcode : F-02
PstKy : 40 Account : 400592 Freight Charges
Enter
Amount : 9000
Cost Centre : 1000
Text : Freight charges payment

’Enter account assignment’ button( ) next to Profit.Segment

Double click on ‘Mat Group’ under Central entry aids
Material Group : LAPM
(Plant , Sales Org. Distr. Channel, Division, filled automatically)
Continue
Pst Ky : 50 Account : 200691
Enter
Amount : *
Text : +
Document menu Simulate
Post

8. Display Actual line items

TCode : KE24

9. Top-Down Distribution
SAP Easy Access  AccountingControlling  Profitability Analysis  Actual Postings 
Period-End Closing Periodic Adjustments Top-Down Distribution
TCode :KE28
Operating concern : LAP1
Enter

Actual Data
From Period : 8.2013 to 8.2013
Record Type : B Dir.posting from FI
All Valuation Views

Reference Data
From Period : 8.2013 to 8.2013
Version : Actual data
Record Type : F
Cumulative Periods
Cumulate Record Type

Reference base
Single Val. Fld
Value Field : Invoiced quantity
√ Test run

Selction Criteria button

Product : *

Material Group : LAPM

(All remaining charceristics value = *)

Processing Instructions button

Characteristic Distibution Lvl Copy Value Summarize Value

Customer
Product
Sales Order
Company Code
CO Area
Plant
Business Area
Sales Org.
Distr. Channel
Division
Profit Center
Sales employee
Material Group
Unit Sales qty
Unit Inv. qty
Value fields button

Deselct all button

√ Outgoing freight

( Other value fields should be deselected)

Save button(to save the variant)

Variant : LAP1_testmode

Save

Back button

Execute

Messages tab

(Msg for successful distribution : Editing has been completed successfully)

Result tab

Click in ‘Receivers’ column (It should display number of receivers)

(Inv.qty is the basis for distribution of freight charges )

Back button

Test run

(Enter all other input parameters as before)

Save button(to save the variant)

Variant : LAP1_updatemode

Save

Back button

Execute

10. Display Actual Line items

TCode : KE24

(A new COPA document with 3 items is generated)

11. History
Same path

TCode : KE28L

Operating concern : LAP1

Enter

Variants

Variant : LAP1_updatemode

Status

√ Test Run √ Update Run √ Cancelled

√ Successful √ with Warnings √ Errors Found

Execute

Expand subtree button( )

Line Items button ( )