Kathmandu University School of Management

Home Assignment

“Job Analysis Report

for the Position of Teacher for

Wits Academy Seconday School”

Submitted by:

Milan Shrestha

(Roll: 19526)

Submitted to:

Tarak Bahadur KC
Visiting Professor, KUSOM

Course: Human Resource Decision

EMBA 2019
Table of Contents

1 Introduction and Purpose of the study: .................................................................................3

1.1 Purpose of Job Analysis: ...............................................................................................3

1.2 Introduction ..................................................................................................................3

2 Job Analysis Participants and Location ................................................................................4

3 Job Analysis .........................................................................................................................5

3.1 Job Description .............................................................................................................7

3.2 Job Specification: ..........................................................................................................9

4 Application Form ............................................................................................................... 11

5 Vacancy Notice: ................................................................................................................. 12

6 Identification and Design of Selection Tools ...................................................................... 13

7 Socialization Programme: .................................................................................................. 14

8 Performance Appraisal ....................................................................................................... 15

9 Conclusion: ........................................................................................................................ 19

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1 Introduction and Purpose of the study:

1.1 Purpose of Job Analysis:

The purpose of this study was to conduct a job analysis for the position of a Teacher for Wits
Academy Secondary School. Based upon the information obtained during the study, it was found
that, generally Teacher work either full time or part time in the origination. Employee generally;

 To teach and educate students according to guidelines provided by the National

Curriculum Framework
 Communicate with parents and students
 Constantly multi-tasking and switching between multiple tasks related to school

1.2 Introduction

Wits Academy Secondary School, located at Boudha-06, Katmandu, Nepal is established in 1999
A.D with objective of providing quality education. This institution focuses on to fuel the dreams
of aspiring students who wish to build successful careers in variety of areas. The objective of the
institute is to widen student’s capacity to make inter-disciplinarian and a humanist with
dexterous profession. The prime motto of the school is “Education for Civilization”. There are
30 teachers and 10 staffs from class 1 to class 10. With 18 teachers, Wits is currently conducting
+2 in Science, Humanities and Management and BBS and BSW programs affiliated with T.U.

Vision:

To empower students to acquire, demonstrate, articulate and value knowledge and skills that will
support them, as life-long learners, to participate in and contribute to the global world and
practice the core values of the school: respect, tolerance, inclusion and excellence.

Mission:

To enable all learners' access to learning through the provision of:-

 differentiated, in-depth and cohesive learning programs aligned to year level content and
achievement standards informed by the Nepal Government curriculum

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  highly effective teachers, focused on improving student outcomes, through their
commitment to ongoing professional development, quality teaching, evidence based
practices, coaching and mentoring and collaboration

 a quality inclusive learning environment that is responsive to student voice

 enriching, engaging resources

 opportunities for community and parents to participate in learning and decision making
partnerships.

2 Job Analysis Participants and Location

Data and informations from the teachers from the organization who have performed similar
function are included in these analysis. The following will demonstrates that the subject matter
experts who participated in this study are diverse in age and experience.

Experience of teachers:

1 to 4 yrs 5 to 9 years above 10 years

17 8 5

Gender:

The vast majority of teachers are men. The number of each gender is:

Male Female
22 8

Age :

The age group variation is:

Above 40
20 to 25 yrs 25 to 30 yrs 30 to 40 yrs yrs
12 13 3 2

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 Work Setting:

30 teachers were interviewed and asked about their responsibilities, duties and policy about the
organization during the job analysis. Their experience, qualification required, traits needed for
teachers etc. are asked and kept record. Interview is taken at school premise.

3 Job Analysis

Job Analysis is a systematic exploration, study and recording the responsibilities, duties, skills,
accountabilities, work environment and ability requirements of a specific job. It also involves
determining the relative importance of the duties, responsibilities and physical and emotional
skills for a given job. All these factors identify what a job demands and what an employee must
possess to perform a job productively.

Job Title: Teacher

Position: Full-Time

Report to: Co-ordinator

Job analysis table

Job title Teacher

Level Secondary

Overall goals To teach and educate students according to the educational needs, abilities and

attainment potential of individual students

Job summary To prepare and teach assigned subjects and establish clear objectives for all lessons,
projects and communicate those objectives to students. Maintain accurate and
complete student records and evaluate student’s performance, behavior and
development.

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Day-to-day tasks  Arrive by 9:15 A.M
 Conduct gate duty from 9:30 to 9:45 A.M to check dress code, personal
hygiene etc.
 Conduct assembly by 9:45 to 10:00 A.M
 Take regular classes
 Establish and enforce rule for behavior and procedures for maintaining order
among students
 Prepare objectives and outlines for course of study as per curriculum
 Check assignments
 Conduct extra curriculum activities, if required.
 Counsel students and encourage them to improve
 Instruct and monitor students in order to prevent injuries that may happen
 Perform break duty in tiffin time to maintain discipline and avoid
unprecedented incident
 Prepare and plan for next day lecture
 Prepare reports on students activities as required by administration
 Report to class teacher if required
 Report to co-ordinator about daily tasks performed
 Perform administrative duties such as assisting in school libraries, hall and
cafeteria monitoring, and bus loading and unloading.

Education /  Bachelor or Masters Level in related field is required.

training

Experience  One year experience in teaching.

Skills preferred  Good speaking and writing in English and Nepali

 Good presentation skill required for hosting programs
 Basic computer skills

Personality traits  Patience

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  Empathy
 Kindness
 Genuine
 Forgiveness
 Graciousness
 Passionate
 Strong work ethic
 Friendly to students
 Creative

Physical  Clear and commanding voice

requirements

Salary range  NPR 15,000 – 30,000 per month

Additional  Working hours 9:15AM to 4:30PM – Sunday to Friday

requirements of  Mandatory presence during school hours
the position  Leave must be informed at least one day before

Other important  Perform additional tasks like managing programs, ECA, tours etc if required.
aspects related job

KPI / Success  Performance of students in exams

criteria  Feedback from Incharge and Students
 Feedback from Co-ordinator

3.1 Job Description

Job Title: Teacher

Level: Secondary

Report to: Co-ordinator

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Job Overview: Job of teacher is to create and deliver engaging lessons to diverse groups of students
and promote enthusiasm for learning by adhering to national curriculum standards. S/he must
collect and report on correct and detailed records of student performance and maintain classroom
order.

Responsibilities and Duties:

Key Responsibilities:

 Planning, preparing and delivering lessons to all students in the class;

 Teaching according to the educational needs, abilities and achievement of the individual
students and groups of students;
 Assigning work, correcting and marking work carried out by his/her students;
 Assessing, recording and reporting on the development, progress, attainment and
behaviour of one’s students;
 Providing guidance and advice to students on educational and social matters and
on their further education and future careers; providing information on sources of more
expert advice;
 Communicating, consulting and co-operating with other members of the school staff,
including those having posts of special responsibility and parents/guardians to ensure the
best interest of students;
 Contributes to student learning, growth, and advancement.
 Establish clear objectives for all lessons, units, and projects and communicate those
objectives to students.
 Establish and enforce rules for behavior and procedures for maintaining order among the
students for whom they are responsible.
 Create positive educational climate for students to learn in.
 Participate in ongoing training sessions.
 Create projects designed to enhance lectures
 Develop incentives to keep participants in class
 Prepare and distribute required reports

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  Communicate with parents about the children’s performance

Other Duties:

 Display behaviours that reflect the school ethos, and contribute to the devotional life of
the school
 Comply with legislation and school policies, processes, and instructions, including those
relating to non-discrimination, safety, and duty of care.
 Undertake and comply with mandatory training and regulatory requirements as
determined by the School.
 Actively participate in faculty and school events and activities
 Any other duties as required.

Qualifications:

 Bachelor or Master’s Degree in related subject from recognized University

 At least one year experience in related field
 Written and verbal communication skill in English and Nepali medium

3.2 Job Specification:

Position Title: Teacher

Academic Qualification: Bachelor or Master’s degree in related subject from recognized
University
Training: Training on teaching method and psychological behavior of students are preferred.
Work Experience:
 At least one year of experience of coaching young people
 Experience of using strategies to manage challenging behavior
 Experience of delivering specific intervention programmes
Knowledge:
 Knowledge about the subject contents
 Knowledge about student’s psychology and behaviour

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Skills and Abilities:

 Effective personal relations skills, with strong oral and written communication skills.
 Basic computer skills
 A comprehensive understanding of the developmental needs and characteristics of the
students.
 Ability to guide youth in discipline situations with compassion, firmness, and kindness.
 Ability to communicate in a clear and timely manner with youth, staff, and parents.
 Ability to manage program logistics and scheduling.
 Ability to inspire and motivate students to higher ways of thinking and acting.
 Creative and critical thinking skills.

Personality Attributes:
 Resilience – the ability to remain calm and work well under pressure
 Ability to use initiative to respond to unexpected problems using recognized procedures
and policies as a guide
 Ability to work creatively and collaboratively
 Demonstrably professional, honest and loyal
 Flexible and open to continuous change
 Commitment to our pupils and their learning, wellbeing and safety
 Able to build and maintain successful and purposeful relationships
 Ability to work effectively within a team
 Demonstrate ethical behavior

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4 Application Form

Following application form is filled up for job.

Personal Information

Full Name: _________________________________________________

Recent
Date of Birth: __________________ BS _____________________ AD
Passport Size Photo

Gender: O Male O Female

Nationality: __________________________________

Contact Information

Address: _________________________ District: _________________ Zone: ____________

Province: _________________________ Current Address: __________________________

Citizenship No. ____________________ E-mail Address: __________________________

Mobile No.: ________________________ Emergency Contact No: ______________________

Education Details

Academic Level Board/ Percentage/ Passed

School/College
University CGPA Year

SLC or Equivalent

10+2 or Equivalent

Bachelors Degree

Masters Degree

Professional Experience (Recent On Top)

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 Organization Name From To
Responsibility
(yy/mm/dd) (yy/mm/dd)

___________________

Applicant’s Signature

5 Vacancy Notice:

Vacancy notice means a recruitment posting, including the job duties, qualifications, and
application instructions. It includes all the information required for a potential candidate to know
before applying for job. It should contain accurate and important information that will attract
qualified candidates.

Wits Academy Secondary School

Teacher Wanted
Wits Academy Secondary School, at Boudha, is looking for motivated and passionate
individuals, who believe in learning and growth in a progressive teaching-learning environment.

Post: Secondary Teacher

Job Requirement:

 Take classes from class seven to ten

 Teaching according to the educational needs, abilities and achievement of the individual
students and groups of students

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  Establish and enforce rules for behavior and procedures for maintaining order among the
students for whom they are responsible.
 Evaluate student’s performance and record it
 Conduct examination

Minimum Qualification: Bachelor’s Degree in related field from recognized University

Experience:

 At least one year of experience of coaching young people

 Experience of using strategies to manage challenging behavior
 Experience of delivering specific intervention programmes

Salary: NPR 15,000-25,000 Monthly

Leave Facility:

 2 days per month, 24 days per year

 Prior notice is mandatory for leave

Working Hours: Sunday to Friday, 9:15AM to 4:30 PM (Holiday: Last Friday and
Saturday)

Interested candidates are required to submit their Application along with Cover Letter
and CV at witsacademy89@gmail.com
Apply before 25th Jestha, 2076.

6 Identification and Design of Selection Tools

After receiving the application form from candidates, they are filtered and call for an interview.
In interview, their knowledge about related subjects are examined. More focus is done in

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qualitative qualities like his behavior/attitude, students handling capacity, ability to manage
conflicts, perception about job, ability to collaborate with teams and students etc.

Class demonstration is taken if required but generally interview is enough for the recruitment
process.

7 Socialization Programme:

Wits Academy Secondary School

Orientation / Socialisation Programme

for

Newly hired Teachers

Aim and objectives:

 To familiarize with faculty, staffs and management committee

 To share rules, regulations, policies and culture of organization
 To brief duties and responsibilites

Approach and methodology: Formal speech by Principal, Co-ordinator and Block Incharge
about the rules, regulation, duties and culture of organization. Interaction by old teachers about
their experience and working conditions of organization. Interaction with all staffs to know about
each other.

Session allocation:

S.N. Activities Time

1 Welcome speech by Principal 15 min

2 Presentation by Co-ordinator about mission, vision, rules and regulations 40 min

of organisations

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 3 Presentation by Incharge about work setting of organization and evaluation 20 min
criteria

4 Interaction session with staffs 30 min

5 Closing remarks 10 min

6 Lunch program 1 hr

Employee / participant profile: All teachers and staffs

Duration: 3 Hrs

Date: 2077/03/01

Time: 10 A.M-11 A.M

Venue: School Premise

Program management team: Coordinator and teachers

8 Performance Appraisal

Performance of teacher is evaluated from students feedback and teacher’s performance appraisal
report.

i) Students Feedback:
Student’s feedback is collected at end of year. They are requested to fill up small
form without revealing their name. The data collected is analyzed and evaluation
report is submitted to Principal.

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 Wits Academy Secondary School
Teacher Evaluation for Students
Teacher Name:
Class:

How satisfied are you with

Very
Very Satisfied Satisfied Neutral Unsatisfied Unsatisfied
Teacher is prepared for
class
Teacher knows his/her
subjects
Teacher gives clear,
concise directions and
explains expectations
on assignments and
tests
Teachers allows for
class interactivity
Teacher is flexible and
accommodating for
individual student
needs
Teacher grades fairly
Teacher has good time
management
Homework is returned
in a timely manner

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Valuable feedback is
provided on returned
homework and projects
I have learned a lot
from this teacher about
this subject
Teacher helps you
when you ask for help
I trust this teacher
Additional Feedback:

ii) Teacher’s Appraisal Report

Teachers’ appraisal report is collected from coordinator and submitted to Principal.

Wits Academy Secondary School

Teacher Evaluation
Teacher Name:
Position:
Level:
Total Leave taken:
Teaching Subjects:
Evaluator's Name:
Position:
Year:
Evaluation Time Period:
Evaluation Key:

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UL: Unsatisfactory or lack of satisfactory progress over time
U: Unsatisfactory
1,2,3: Low to high satisfactory performance range
NA: Not observed or not applicable

Factors UL U 1 2 3
1. Personal qualities
2. Enthusiasm for work
3. Effective Teaching technique
4. Effectively plans assessment of student's learning

5. Monitor's student's understanding of the curriculum

effectively and adjusts instruction, materials or
assessments where appropriate
6. Make learning goals clear to students

7. Collaborate with colleagues

8. Use appropriate instructional strategies

9. Evidence of positive reinforcement

10. Creative in work

11. Discipline
12. Promotes confidence and perseverance in students to
stimulated increased personal responsibility for achieving
the goals of curriculum

13. Timely completion of syllebus

14. Follow rulels, regulations and policies of school

15. Accept and fulfill assigned responsibilities

16. Maintain necessary student's record

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 Evaluator's Signature
Teacher's Signature

9 Conclusion:

With 20 years of experience, Wits hasn’t compromised in providing quality education to

children. It is student focused organization. The school should be sensitive towards the quality of
service it provides to students. Therefore, appropriate and best teacher must be selected.
Recruitment process should be efficient, effective and fair. The best teacher-student fit must be
maintained.

Teacher evaluation is another key function of the HR department which helps teachers to
improve continuously and motivate them. It will help management team to reward appropriate
individual on basis of their commitment and hard work and give suggestions and feedback to
those who may require improvement. As teachers are the backbone of the institution, they are
second parents to children, effective job analysis must be done for the effectiveness of
organisation’s goals and objectives.

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