Electronic Bank Statement – EBS Setup

Assume that the business gets the following EBS File from its bank and this has to be
uploaded into SAP using EBS File Upload.

Let’s explore if the above file needs to be uploaded into SAP, what is it an SAP FICO
Consultant needs to do in IMG as well as SAP Application side.

Assumptions: In the above file following assumptions are made

01. Only two external transactions are included in the file while organizations use
various other transactions that are not shown in this file.
02. Just a single House Bank was used with two different account numbers – one for
the Controlled Disbursement Account and the other for the Lockbox Account.

Sample Text File of the EBS File for your test purposes
01,EBSTest,EBSTest,070312,0944,1,99,99,2,,,,,,,/
02,EBSTest,021000021,1,070312,0944,USD,,,,,,,,,/
03,008311049,USD,010,100000,,,015,140000,,,045,140000,,,/
16,115,40000,Z,,,Lockbox Payment from 6015630,,,,,,,,,/
49,140000,99,,,,,,,,,,,,,/
98,140000,1,99,,,,,,,,,,,,/
99,140000,1,99,,,,,,,,,,,,/
02,EBSTest,021000021,1,070312,0944,USD,,,,,,,,,/
03,008172915,USD,010,200000,,,015,100000,,,045,100000,,,/
16,475,100000,Z,,,Check #10003,,,,,,,,,/
49,100000,99,,,,,,,,,,,,,/
98,100000,1,99,,,,,,,,,,,,/
99,100000,1,99,,,,,,,,,,,,/

Copy the data between the lines and paste in text file and save the file. Make sure it can
be accessed by the EBS Import program.
Step 01 – Setup House Bank

Define House Bank

(I have used an existing House Bank – JP Morgan Chase for the organization)

House Bank Details

Bank Accounts Overview

Bank Account Details – Check (Checks Paid)

Enter the following data as shown in the following table

S No Field Value
01 Bank Account 008172915 (Account Number of your org with bank
02 GL 111553 (whatever GL Account you want to use
03 Currency USD (Organizational Currency)
04 Bank Key 021000021 (Each bank is identified by bank key)
05 Bank Name JP Morgan Chase (Name of your bank)
Bank Account Details – Lkbox (Lockbox Account)

Enter the following data as shown in the following table

S No Field Value
01 Bank Account 008311049 (Account Number of your org with bank
02 GL 111552 (whatever GL Account you want to use
03 Currency USD (Organizational Currency)
04 Bank Key 021000021 (Each bank is identified by bank key)
05 Bank Name JP Morgan Chase (Name of your bank)
Step 02 – Define and Setup EBS Framework

Create Account Symbols

S No Account Symbols Description

01 ZMASTER Maser GL Account
02 ZCHKLOCK Checks In (Lockbox)
03 ZCHKOUT Checks Out

Note: Based on the requirement additional account symbols can be created. Right now only those
account symbols that are highlighted are going to be used.

Assign Accounts to Account Symbols

S No Account Symbol GL Account Comments

01 ZMASTER 111550 Pick the account from the chart of accounts of
02 ZCHKOUT +++++3 your organization.
03 ZCHKLOCK +++++2
Create Keys for Posting Rules

S No Posting Rule Description

01 Z004 Outgoing Check (Outsource)
02 Z010 Checks In

Define Posting Rules

Define the Posting Rule as show in the following screenshots for each of these

Z004 – Outgoing Check (Outsource)

Z010 – Checks In

Create Transaction Type

Note: In this demo we are using BAI format, hence prefixed BAI with ‘Z’.

Assign External Transaction Types to Posting Rules

Assign Bank Accounts to the Transaction Types

This completes the EBS Configuration for the Electronic Bank Statement upload.
Step 03 – Test the EBS Upload

TCode: FF_5
Application Menu: Accounting Æ Financial Accounting Æ Banks Æ Input Æ Bank
Statement Æ Import

Enter the parameters as show above for File Specifications, Posting Parameters, Cash
Management, Algorithms, and Output Control. In Posting Parameters we have selected radio
button ‘Do Not Post’ to do a test run.

Click Execute.
The program upon execution generates the following screen shots detailing the information on
EBS Upload file being uploaded.

Screen - 001

Click Back to display the next screen

Screen – 002
Click Back to the final screen
Screen – 003

After you run the FF_5 – Import transaction and if all these screens appear with no errors, then
your EBS Configuration and Framework definition is good to go.

And this completes the final and most important step of testing what we did earlier.

Note: To get a better understanding of the Transaction Types, Posting Rules, House
Banks etc., please refer to SAP Standard Guide for Electronic Bank Statement guide.

Suggestions/Requests
suggestions@srilogix.com

The content outlined in this document is intended for the purposes of demonstrating a specific functionality in SAP R/3. A detailed
study should be carried out to analyze the requirements and to configure the system to meet the business requirements... Sri Logix
Inc., does not take any responsibility to whatsoever purpose this document is/will be used for.