SAP - Investment Management PDF

System Configuration for Investment Management
AC350
System
Configuration for
Investment
Management
© SAP AG 1999
© SAP AG
R/3 System
Release 4.6B
March 2000
Material number: 5003 6771
Copyright
Copyright 2000 SAP AG. All rights reserved.

Neither this training manual nor any part thereof may
be copied or reproduced in any form or by any means,
or translated into another language, without the prior
consent of SAP AG. The information contained in this
document is subject to change and supplement without prior
notice.
All rights reserved.
© SAP AG 1999
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Investment Management
Level 2 Level 3
AC020 2 days AC350 2 days
Investment System Configuration for
Management Investment Management
AC415 2 days
Internal Orders
AC040 5 days
Cost Management
and Controlling
AC305 4 days
Asset Accounting
AC010 5 days
AC290 5 days
Financial Accounting Real Estate
and Reporting
Management
© SAP AG 1999
Course Prerequisites
AC020 - Investment Management

Basic knowledge of SAP Project System, as well as basic
knowledge of SAP Internal Orders and SAP Plant
Maintenance are an advantage
© SAP AG 1999
Target Group
Audience:
Members of the project team, who are
responsible for implementing the Investment
Management (IM) component
Duration: 2 days
© SAP AG 1999
Notes to the user

The training materials are not teach-yourself programs. They complement the course instructor's
explanations. On the sheets, there is space for you to write down additional information.
It is possible that there might not be enough time during the course to do all of the exercises. The
exercises serve as additional examples that are discussed during the course. However, participants
can also use these examples to reinforce their knowledge after completing this course.
Course Goals
This course
Provides a brief overview of the business processes of
Shows you the Customizing steps necessary for representing
these business processes in the system
At the end of the course, you should be able to set up the

following components of IM:
Investment Program
Appropriation Request
Investment Projects as Investment Measures
Information System
© SAP AG 1999
Course Objectives
At the conclusion of this course, you will be able to
Configure investment programs in Customizing
Configure appropriation requests in Customizing
Configure investment projects as investment measures in

Customizing
Modify existing drilldowns and make Customizing

configurations for summarization
© SAP AG 1999
Business Process (1)
Investment Program
IDES
Pos 1: Pos 2:
Investments DE Investments GB
Pos 12: Pos 11: Pos 13:

Investments Production Investments Administration Investmts Sales & Marketing
Appropriation Request Pos 111: Pos 112:

Buildings Fixtures & Fittings
Internal order Internal order

Production line B3 Ventilation system
Budget order
Computer hardware
Inv. Project 2000:
New Admin. building
WBS el. 2000-1 WBS el. 2000-2 WBS el. 2000-3 WBS el. 2000-4 Asset: Assets:
Foundation Bldg. shell Heating Interior PC Pentium 100 Printer HPLJ 400
WBS el. 2000-41 WBS el. 2000-42

Windows Doors
Asset:
New Admin. building
© SAP AG 1999
Our case company, IDES, is an international enterprise that uses SAP R/3 Investment Management
(IM) for careful planning of capital-intensive investments.
During the investment planning and decision-making phase, the company uses appropriation
requests. They represent investment wishes, ideas for further development, or other planned
activities in the SAP system before they are actually implemented. Plan values are entered for
appropriation requests, their profitability is analyzed, and they are subject to an approval process.
Within the investment planning framework, appropriation requests enable our case company to
include planned investments in their cyclical (annual) planning early on, in the form of an investment
program.
In this investment program, the investment plan and investment budget are created and monitored at
a level encompassing all planned investment measures. The highest level of the investment program
is a node representing the controlling area. At the next lower level, this node is split into the
investments for the two subsidiaries that belong to this controlling area. The IDES case company has
a German and a British subsidiary. We will focus on the German subsidiary. (The British subsidiary
maintains its own values.) To reflect the organizational units in the German subsidiary, the
investment program has nodes for the three departments: production, sales and marketing, and
administration. In the administration area, investments are planned for both a new administration
building and for technical equipment. Therefore, this program position is further divided into nodes
for these two investments.
Investment Program
IDES
Pos 1: Pos 2:
Pos 12: Pos 11: Pos 13:



Budget order
Computer hardware
Inv. Project 2000:
New Admin. building
WBS el. 2000-41 WBS el. 2000-42

Windows Doors
Asset:
New Admin. building
© SAP AG 1999
Once the decision has been made to approve the appropriation request, the appropriation request is
replaced by a measure (project or order). Projects are suited for extensive, long-running, planned
investments, whereas orders are a better choice for smaller, more easily managed tasks. In keeping
with this line of thought, the construction of the new administration building is represented as a
project, with numerous sub-nodes. For the expansion of production line B3 and the installation of a
new ventilation system, on the other hand, orders offer sufficient functions. In addition, another
order is created on which the procurement of new computer hardware for the administration area is
planned, budgeted and managed. You see the structure of investment planning of the case company
IDES in the graphic (color key: green: investment program positions, violet: appropriation requests,
gray: investment project, yellow: investment orders, light blue: fixed assets).
IDES plans its costs bottom-up. To this end, the appropriation requests and investment measures are
assigned directly to the end nodes of the investment program (that is, to the lowest level of the
hierarchy structure). Plan values are entered on the appropriation requests or measures, and are rolled
up automatically in the investment program.
IDES handles the approval of planned investments during the budgeting process. The approved
funds are distributed to certain areas of responsibility during this process, and are distributed from
there to concrete investment measures. An active availability control is applied at the level of the
investment measures.
Investment Program
IDES
Pos 1: Pos 2:
Pos 12: Pos 11: Pos 13:



Budget order
Computer hardware
Inv. Project 2000:
New Admin. building
WBS el. 2000-41 WBS el. 2000-42

Windows Doors
Asset:
New Admin. building
© SAP AG 1999
In order to carry out its investments, our case company needs goods, services and fixed assets from
external sources, but also internal activity from its own cost centers. Most of the assigned funds will
be posted to the measures. At the same time, small investments that are placed into service
immediately (see computer hardware) are posted as direct capitalizations to fixed assets. They are
updated statistically to measures for the purpose of budget monitoring.
In our case company, a balance sheet is created monthly, and management accounting closing is also
on a monthly basis. Costs that were collected on the measures, but which do not require
capitalization, are settled to cost centers based on the allocation-by-cause principle. The amounts that
were collected on measures and do require capitalization, have to be settled to fixed assets to the
balance sheet item for 'assets under construction.' If the measures are already partially completed, the
final assets have to be specified, and the correct amounts transferred from the balance sheet item for
'assets under construction' to 'fixed assets.'
Investment Program
IDES
Pos 1: Pos 2:
Pos 12: Pos 11: Pos 13:



Budget order
Computer hardware
Inv. Project 2000:
New Admin. building
WBS el. 2000-41 WBS el. 2000-42

Windows Doors
Asset:
New Admin. building
© SAP AG 1999
When the fixed assets begin their useful life, they are depreciated on the basis of the legal
requirements in the given country. For this purpose, country-specific charts of depreciation are set up.
Each chart of depreciation contains the necessary valuation and depreciation methods required in that
country for meeting the demands of book depreciation, tax depreciation, net worth tax valuation,
management accounting depreciation, corporate group financial statements, and so on. In addition,
our case company creates an equipment master record for each fixed asset. The equipment record is
used to collect all maintenance costs for the fixed asset. These maintenance costs are normally
settled to the cost center to which the asset is assigned. In some cases, the maintenance costs are
settled to the fixed asset, thereby increasing its acquisition value.
All of the values of the investment program, the appropriation requests, investment measures, and
fixed assets are monitored and analyzed using reports in the IM Information System.
Course Overview
Contents:
z Course Goal
z Course Objectives
z Course Content
z Course Overview Diagram
© SAP AG 1999
© SAP AG AC350 1-1

Course Goal
This course will prepare you to:

z make all Customizing settings required for using
the Investment Management (IM) component
© SAP AG 1999
© SAP AG AC350 1-2

Course Objectives
At the conclusion of this course, you will be able to:
z make the required Customizing settings for using

investment programs,
appropriation requests,
investment measures (orders and projects) and
the Information System.
© SAP AG 1999
© SAP AG AC350 1-3

Course Content
Preface
Unit 1 Course Overview Unit 4 Projects as

Investment Measures
Unit 2 Investment Programs
Unit 5 Information System
Unit 3 Appropriation Requests
Unit 6 Conclusion
© SAP AG 1999
© SAP AG AC350 1-4

Course Overview Diagram
Investment IM
Management IM
Inv. Program IM Information System

Plan Costs Program/ Measures/App.Requests
• Plan Values • Availability
Budget • Budget Values • Program Structure
• Actual Values • Deprec. Forecast
Plan Budget Plan
...
PS
C CO
IM
PM
WBS elem./ Asset u. AA AA
Order Const.
AA
Plan Costs Plan Costs Asset
Budget Settlement
Stmt.
Approp.
Approp. Request Actual APC APC
Acquisitions Investment Measure PM
Equipment
MM PP IM
Actual
Purchasing
Settlement
Goods Recpt/
Recpt/ Whse
Production Plan Costs
Actual
© SAP AG 1999 CO Cost center
© SAP AG AC350 1-5

Investment Programs
Contents:
In this unit, the system settings needed for using
investment programs are explained.
© SAP AG 1999
© SAP AG AC350 2-1

Investment Programs: Unit Objectives
At the conclusion of this unit, you will be able to:
Define program types

Maintain allowed values for various fields
Generate investment programs from other
organizational hierarchies
Upload and download investment programs
Define plan profiles and budget profiles
Specify budget distribution to measures
Ensure the automatic assignment of maintenance
orders
© SAP AG 1999
© SAP AG AC350 2-2

IM IM

Plan Budget Plan
...
PS
C CO
IM
PM
Order Const.
AA
Budget Settlement
Stmt.
Approp.
Equipment
MM PP IM
Actual
Purchasing
Settlement
Goods Recpt/
Recpt/ Whse
Actual
© SAP AG AC350 2-3

Structure of the Investment Program
Investment Program
10000
Pos 1: Pos 2:
Pos 12: Pos 11: Pos 13:

Internal order Internal order Pos 111: Pos 112:

Production line B3 Ventilation system Buildings Fixtures & Fittings
Inv. Project 2000: Budget order

New Admin. building Computer hardware
WBS el. 2000-41 WBS el. 2000-42

Windows Doors
Asset:
New Admin. building
© SAP AG 1999
The investment program provides a complete overview of the planned investments in your enterprise.
You can set up a hierarchy that suits your purposes and assign the orders or projects - your measures
- to the desired hierarchy nodes.
You can define the hierarchical structure in any form you wish. It is does not have to be based on
organizational units in the R/3 System (such as business areas, plants, and so on). Some possibilities
include structuring the hierarchy according to your organizational plan, or based on the scale of the
assigned measures.
Allowed measures are internal orders, maintenance orders and top WBS elements of projects (as of
4.5A other WBS elements are also allowed).
You have to enter a given fiscal year as the approval year for an investment program. "Approval
year" means that the program contains values that were approved in this fiscal year (but not
necessarily for this year only).
© SAP AG AC350 2-4

Structure and Master Data Maintenance
Investment Program
Program Structure
- 1
- 1.1
- 1.1.1
Program Definition - 1.1.2
Program Position
Invest - 1.1.3
Organiz. assignments:
Program type Person responsible
1.1.3.1
Key Reason for investment
1.1.3.2
Description Priority
1.1.3.3
Approval year Depreciation simulation data
... Status management
Assigned measures
- 1.2 ...
1.2.1
1.2.2
1.2.3
© SAP AG 1999
The master data of an investment program consists of the program definition, the program structure
and the program positions.
The program definition contains general information about the whole investment program (program
type, key, approval year, description, person responsible, and so forth).
The system represents the program structure in the form of a horizontal hierarchy structure in the
master data maintenance transaction. You have a large degree of freedom in defining the levels of
the hierarchy (with a maximum of 99 hierarchy levels).
You can enter the following master data for each investment program position:
Organizational assignments (for example, company code, business area, and so on)
Specification of allowed measures
Specific master data (person responsible, priority or reason for investment)
Long texts
Depreciation simulation data
The system manages a system status for each program position. Along with the system status, you
can also manage a user status.
© SAP AG AC350 2-5

Program Type
Create Program
Program Type
Definition
Settings for planning Prog. name
and budgeting
Appr. year
Budget distribution
Program type
User status profile
Object class Plan profile
Display format Budget profile

Currency translation for Plan version
summarization
Assignable measures (orders/

WBS elements/appropriation requests)
© SAP AG 1999
When you create the program definition, you have to enter a program type. You can define any
number of program types in Customizing.
The program type classifies the investment program. Along with various control features for
planning and budgeting the investment program, it also contains the CO object class (for example,
capital investment, overhead costs, production, and so on). This method makes it possible to manage
different investment programs for different CO object classes in parallel.
Using the display format, you can determine how investment program positions are displayed in the
maintenance transaction for the hierarchy (you choose either display of the ID or text for program
positions and measures).
For the currency translation that is part of summarization reporting, you can enter an exchange rate
type. The system uses this exchange rate type when the values in your local system, which you want
to summarize, are in a different currency than the currency of the investment program in the central
system.
If you have only one investment program, you need only one program type. SAP supplies program
type 0001 in the standard system.
© SAP AG AC350 2-6

Master Data Fields and User Fields
Program Structure
Program Position
- 1
- 1.1 Fields you define Customizing
- 1.1.1 yourself in Customizing:
- 1.1.2
- 1.1.3 • Person responsible Allowed entries
• Reason for investment
1.1.3.1 • Priority
1.1.3.2
1.1.3.3 • Scale Short description
• 2 User fields
- 1.2 10 additional user fields

(not definable)
1.2.1
1.2.2
1.2.3 Organizational assignments
and other master data
© SAP AG 1999
You can define allowed values for a large number of the master data fields of the program position in
Customizing.
Along with these fields, there are also twelve user fields that you can specify for your own neeeds.
You can specify short descriptions and key words for these user fields in Customizing. The system
then outputs these short descriptions and key words in the reports and screens in which these user
fields appear.
For user fields 3 and 4, you can also define allowed entries in Customizing.
User fields 11 and 12 can only be used as indicators.
© SAP AG AC350 2-7

Generating an Investment Program from Cost
Center Hierarchy or Profit Center Hierarchy
Cost Center Hierarchy
USA Germany UK
Marketing Administration Production
Investment Program
USA Germany UK
Copy structure
Marketing Administration Production
© SAP AG 1999
Starting in Release 4.6, it possible to generate an investment program from other organizational
structures (for example, from the cost center hierarchy). However, changes made subsequently to the
organizational structure do not influence the investment program.
Starting in Release 4.6C, it is possible to generate an investment program directly from the enterprise
organization hierarchy.
© SAP AG AC350 2-8

Upload/Download of Investment Programs
Download Upload
Investment Investment
program Upload program
R/3 System X Sequential R/3 System Y

File
Investment
program
Non-R/3 System
© SAP AG 1999
Upload and download functions offer the following advantages:

You can create your investment program in a non-SAP application (for example, Excel) and store
it as a sequential file. Using the upload function, you can then create an investment program from
it in the SAP R/3 System (corresonds to a legacy data transfer).
You can convert an investment program that already exists in R/3 System X, download it to a
sequential file, and upload it to R/3 System Y (corresponds to a transport between two R/3
Systems or between different clients).
Be aware that the upload/download functions can be used only for the structure of an investment
program and its master data. Plan and budget values cannot be manipulated using upload/download.
Starting in Release 4.6, you can assign the uploaded investment program to any node of an existing
investment program.
© SAP AG AC350 2-9

Automatic Assignment of Maintenance Orders
Investment Program 2000

Organizational
Plan Budget Distrib.
Units
Comp. code 1000
Bus. area 0001
CO area 1000
... Production Administration Sales
automatic
Maintenance Order Assignment Key

Organiz. assignments: Order type
X Company code
X Automatic
assignment to X Business area
Company code 1000
Business area 0001 investment X CO area
CO area 1000 program
...
...
Equipment/
Functional location
© SAP AG 1999
You can assign maintenance orders to an investment program, in the same way that you assign
investment measures (WBS elements or internal orders) to it. This means that you can plan and
budget maintenance activities using the investment program.
Since maintenance orders are usually created much more frequently than investment measures, the
system provides functions for automatically assigning maintenance orders to investment program
positions. These functions augment the normal manual assignment functions.
You specify this automatic assignment to an investment program in the order type. Then you assign
an assignment key to this order type.
In the assignment key, you specify the organizational units that are used for determining the
investment program position for the assignment.
You have to manually assign internal orders, WBS elements and appropriation requests. You make
this assignment either from the investment program position or from the measure or appropriation
request itself. Since Release 4.5A or 4.6A, you can define the investment program field as a required
field in the master data of internal orders, WBS elements (as of 4.6A) and appropriation requests (as
of 4.5A).
© SAP AG AC350 2-10

Planning and Budgeting
Program
Overall Investments
Plan Plan Budget Distrib.
Budget 1500 1200 1000 Budget
500 300 600 400 350 400 300

Bus. area 1 Bus. area 2 Bus. area 3
200 100 200 100 90 200 150

Meas. 1 - 10000 Meas. 10001-1 mio. Meas. > 1 mio.
80 30 80 40 40 40 20
Plan Budget Distrib. Plan Budget Distrib. Plan Budget Distrib.
Maintenance order 1 Project 1 Internal order
20 20
Project 1.1 Project 1.2
Measures ...
© SAP AG 1999
Similar to the WBS elements in a work breakdown structure, you can plan the investment program
positions from the bottom up and budget them from the top down.
Budget values differ from plan values in regard to how binding they are. During the planning phase,
you try to estimate costs for an investment program position from the bottom up as exactly as
possible, whereas during the approval phase you assign funds in the form of a budget from the top
down.
Plan values, which you have collected on measures or appropriation requests, can be rolled up
automatically on the investment program.
You can distribute budgets from investment program end-node positions to the measures that belong
to them.
During the fiscal year change for the investment program, you can carry forward measures, which
are released but not yet completed, along with their plan and budget values, to the next approval year.
This means that you do not have to use up the budget for approved measures in their approval year.
You can apply the funds also in following years.
© SAP AG AC350 2-11

Plan Profile and Budget Profile
Plan/Budget Profile Program Type

Time horizon
Past
Start
Future
Overall/annual
values
Display in maint.
transactions
Process Budget
Overall
2000
2001
2002
2003
© SAP AG 1999
For managing planning and budgeting of an investment program, you can define plan profiles and
budgt profiles. These profiles control
Whether you can plan and budget overall values and/or annual values
The allowed time horizon for planning or budgeting annual values in an investment program
The representation of plan values and budget values in the planning or budgeting transaction
You can assign a plan profile and a budget profile to each program type. As a result, you can have
planning and budgeting exactly suited to a given program type.
© SAP AG AC350 2-12

Versions for Planning
Program Type: 1000

Investment Program Investment Program
FY 2000, Plan version 0 FY 2000, Plan version 1
Overall 25,000 Overall 19,000
Administration Production Administration Production

Plan version 0 Plan version 0 Plan version 1 Plan version 1
Overall 10,000 Overall 15,000 Overall 7,000 Overall 12,000
Customizing Activities:
Version Version text Plan Act.

Define versions 0 Plan/Actual version
1 Plan version change 1
FY PType Version
Assign version to an approval 2000 1000 0
year/or program type 2000 1000 1
© SAP AG 1999
Investment planning for an approval year often takes place in not just one step, but in a series of
versions. These versions thereby represent different stages in the certainty of the planning, for
example, or various possible scenarios for approval.
For each investment program position, you can plan different, alternate values on each plan version.
You define versions in Customizing. The versions used here in Investment Management (IM) are the
general CO plan versions. In order to be able to use a plan version, you have to assign it an approval
year and a program type.
You can also use versions when you roll up the plan values from measures and appropriation
requests assigned to the investment program. You carry out this rollup for a given version. However,
when you use this type of rollup, the plan values of the versions at the measure level are not
dependent on the approval year of the investment program. This means that you have to update the
plan values of the versions at measure level for each approval year.
You can also plan appropriation requests in relation to versions. You can create any number of
appropriation request variants for a given appropriation request. Each appropriation request variant
can manage its own plan values, and you can assign each variant to a plan version.
In Customizing, you can assign authorization levels to the plan versions of the investment program.
© SAP AG AC350 2-13

Authorization Levels for Plan Versions
Investment Program 2000

User: S. Noack
Capital Investment ...
Authorizations:
Administration
Auth.level: 1 + 2
Resp: Noack Resp: Noack
Activity: Planning
Hardware Fixtures
Resp: Eckert
User: T. Eckert
Customizing Authorizations:
Version A.level Lock ind. Auth.level: 1
0000 3 X Resp: Eckert
0001 2 Activity: Planning
0002 1
© SAP AG 1999
You normally subject the plan values of a version to an approval process before adopting them in a
binding budget. This approval process is often run in parallel for several versions on various levels of
the investment program.
To this end, you can assign an approval level to each plan version in Customizing. Then only users
with authorization for this authorization level can process the plan values of the given version.
You can increase the authorization level of a plan version incrementally.
The graphic shows an investment program that was planned using three versions. Version 0 is
already locked. Version 1 can be processed solely by the user Noack, since only she has
authorization for authorization level 2. User Eckert does not have authorization for this level.
Therefore, he can only process version 2 (the most current version).
© SAP AG AC350 2-14

Budget Distribution to Measures
Customizing
(Ensure assignment to inv.program)
Investment Program
Program type 0001 Program type 0001
Plan Budget Distrib. Ovl. Ann.
Budget dist: X X
...
Position 1 Position 2 Position 3
Budget dist: X Budget profile 0003
Program type 0001
Measures . . . ...
Project 1
Project profile 0000001 Project profile 0000001
Budget profile 0003
...
© SAP AG 1999
When you set the Budget distribution indicator in the master data of an investment program position,
the measures assigned to this position can only receive their budget directly from this position during
budget distribution from the program position to the measures. After this point, separate budgeting of
the measures is no longer possible. As of Release 4.6, you can specify that the assignment to an
investment program is a required entry field in orders and WBS elements.
When you set the Budget distribution indicator, you ensure that the total of the measure budgets
cannot exceed the overall budget of the program position.
You can also set the Budget distribution indicator at the level of the program type. If you do so, the
system sets the Budget distribution indicator as a default in all program positions that have this
program type. However, you can still change the indicator setting at the level of the program position.
There is another indicator in the program type. You can use this indicator to specify whether the
budget distribution from the investment program affects not only overall values, but also the annual
values of the investment measures.
By entering a program type in the budget profile of the measures, you ensure that these measures can
only be assigned to an investment program of this program type.
© SAP AG AC350 2-15

Authorization Objects
Processing of investment programs of a IMTP_ART

given program type
Processing investment program positions in a

Company code A_IMPR_BUK
Business area A_IMPR_GSB
Controlling area A_IMPR_KOK
Profit center A_IMPR_PRC
Processing prog. positions of a responsible person A_IMPR_VER
Approval level of a version A_IMPR_APS

(program planning)
System activities for investment programs A_IMTP_SYS

of a given program type
© SAP AG 1999
In order to limit the processing of and reporting on investment programs, you can use authorizations
for authorization objects/activities.
For authorization objects, for example, you can limit the following activities:
Create/Display/Change
Lock/Unlock
Delete
Process plan values
Process budget values
For a more detailed description of the authorization objects and the activities that can be limited,
refer to the R/3 long text documentation of the objects.
SAP supplies standard profiles for processing investment programs.
© SAP AG AC350 2-16

The Authorization Concept
Authorization Activity Group User
Bob
Authorization to ...
Carsten
create appropriation requests
Mario
using transaction IMA1N SAP_CONTROLLER
Francesca
Ning
SAP_IM_APP_REQ Lutz
Patrick
SAP_MM_BUYER Shavon
Authorization to change
Iffat
appropriation requests using ... ...
transaction IMA2N
...
Authorizations are grouped together, users are assigned

© SAP AG 1999
The SAP authorization concept recognizes a large number of different authorizations.

Authorizations are maintained in the master data of each user.
Authorizations are not assigned to users directly. Instead they are stored in profiles in workplace
descriptions.
You can generate these profiles with the help of the profile generator. Profiles are managed in the
form of activity groups.
A user can belong to one or more activity groups, providing him or her with all authorizations in the
system related to those activity groups.
In Release 4.6, SAP supplies a large number of already configured activity groups. You can either
use them as they are, or modify them to meet your specific needs.
For more information, refer to Notes 171786 and 156196.
© SAP AG AC350 2-17

Investment Programs: Unit Summary
You are now able to:

Define program types
Maintain allowed values for various fields
Generate investment programs from other
organizational hierarchies
Upload and download investment programs
Define plan profiles and budget profiles
Specify budget distribution to measures
Ensure the automatic assignment of maintenance
orders
© SAP AG 1999
© SAP AG AC350 2-18

Investment Program Exercises
Unit: Investment Program

Topic: Define your own investment program and
carry out the necessary Customizing steps
At the conclusion of this exercise, you will be able to:

• Define your own program type and enter your own plan profile
and budget profile in it
• Create your own investment program using your program type
You are confronted with the task of representing investment

planning for the case company using an investment program. The
investments of this company are divided into three areas – one for
production, one for administration and one for sales and
marketing. The administration department receives a budget for
planned construction, and a blanket budget for fixtures and
fittings. To reflect this, the administration area is further sub-
divided into two areas.
First make the required Customizing settings, and then enter your
investment program in the system.
The data used in the exercises is either already in the training system or you enter it.
1-1 The following Customizing settings are required in order to use investment
programs:
1-1-1 Define a program type, using standard program type 0001 as a reference.
Activate budget distribution for both overall values and annual values.
Choose Define Program Types. Select SAP standard program type 0001.
Copy it to the name T0XX.
• Temporarily adopt the budget profile and the plan profile, as well as
object class INVST.
• For the form of representation, choose 2 (Text Cap.inv.prog.position /
Text Measure)
• Then set the indicators for Budget distribution of overall values and for
Budget distribution of annual values.
Choose Enter. In the dialog box that appears, choose Copy all.
1-1-2 Check to see if your program type allows the assignment of orders, WBS
elements and appropriation requests.
© SAP AG AC350 2-19

1-1-3 Enter yourself as person responsible.
Choose New entries. Enter the following data:
Respons. Person respons. Office user

10XX Your name AC350-XX
Choose Back and save.
1-1-4 Now enter plan profile T000XX for your investment program type. It should
allow for planning three years into the future. Use profile 000001 as a
reference. Then assign your plan profile to your program type.
Select SAP standard profile 000001. Copy it and enter the new name
T000XX. You can keep the copy almost completely as it is. The only field
you have to change is the Future field, to 3 years. Choose Enter. Save.
Now you have to assign the plan profile to the program type. Save.
1-1-5 Now repeat the same procedure for the budget profile. Enter budget profile
T000XX for your investment program type. It should allow for budgeting
three years into the future. Use profile 000001 as a reference. Then assign
your budget profile to your program type.
Assign your budget profile to your program type and save.
1-2 In this exercise your create an investment program. Creating your investment
program takes place in two steps (defining the program and entering the program
structure):
1-2-1 From the SAP Easy Access menu for investment programs, create the
following investment program definition:
Field Name Input Data

Investment program T-IDESXX
Approval year Current year
Program type T0XX
Choose Enter. Enter the following data in the program definition:
© SAP AG AC350 2-20

Investment program description Group XX investment program
Budget distribution annual active (should be proposed as a default value
from your program type)
Fiscal year variant K4
Currency Uni
Save.
1-2-2 Now create the structure of your investment program:

In the transaction for changing the program structure, enter the following
data (if it does not already appear), and choose Enter:

Choose your program definition (highlighted in green) and choose Create.

Position ID 10XX
Description Group XX, overall investments
Controlling area 1000
Choose Enter. Click on the node you just created and create two subordinate
nodes:
Position ID Description Respons.

10XX-1 Investments DE 10XX
10XX-2 Investments GB XX
© SAP AG AC350 2-21

Choose Copy. Below position 10XX-1, create the following additional
nodes:
Position ID Description
10XX-1-1 Production
10XX-2-1 Administration
10XX-3-1 Sales and Marketing
Choose Copy again. The program position for Administration has to be split
up further:
Position ID Description Budg.dist. ovl.
10XX-1-2-1 Buildings active

10XX-1-2-2 Fixtures & Fittings inactive
Choose Copy. Save.
© SAP AG AC350 2-22

Investment Program Solutions
Unit: Investment Program

Topic: Define your own investment program and carry out
the necessary Customizing steps
1-1 The following Customizing settings are required in order to use investment
programs:
1-1-1 Define a program type, using standard program type 0001 as a reference.
Activate budget distribution for both overall values and annual values. Go to
Customizing for master data of investment programs:
Menu path (in Customizing):
Investment Management → Investment Programs → Master Data
Choose Define Program Types. Select SAP standard program type 0001.
Copy (Edit → Copy as... ) to the name T0XX.
• Temporarily adopt the budget profile and the plan profile, as well as
object class INVST.
• For the form of representation, choose 2 (Text Cap.inv.prog.position /
Text Measure)
• Then set the indicators for Budget distribution of overall values and
Budget distribution of annual values.
Choose Enter. In the dialog box that appears, choose Copy all.
1-1-2 Check to see if your program type allows the assignment of orders, WBS
elements and appropriation requests:
Select your program type and double click on Assignable operative objects.
Check to make sure that appropriation requests can also be assigned. Save
your program type and leave the transaction.
1-1-3 Enter yourself as person responsible:

Menu path:
Investment Management → Investment Programs → Master Data →
Allowed Values for Certain Master Data Fields
Choose Define Person Responsible. Choose New entries. Enter the

following data:
Respons. Person respons. Office user

10XX Your name AC350-XX
Choose Back and save.
© SAP AG AC350 2-23

1-1-4 Now enter plan profile T000XX for your investment program type. It should
allow for planning three years into the future. Use profile 000001 as a
reference. Then assign your plan profile to your program type.
Menu path:
Investment Management → Investment Programs → Planning in
Programs → Cost Planning → Maintain Planning Profiles
Now you have to assign the plan profile to the program type:
Menu path:
Programs → Cost Planning → Assign Program Type to Planning Profile
Enter your program type as profile T000XX. Save.
1-1-5 Now repeat the same procedure for the budget profile. Enter budget profile
T000XX for your investment program type. It should allow for budgeting
three years into the future. Use profile 000001 as a reference. Then assign
your budget profile to your program type.
Menu path:
Investment Management → Investment Programs → Budgeting in
Program → Define Budget Profiles for Investment Programs
you have to change is the Future field, to 3 years. Choose Enter. Save. Then
assign your budget profile to your program type.
Menu path:
Program → Assign Budget Profile to Program Type
Enter your program type as profile T000XX. Save.
© SAP AG AC350 2-24

1-2 In this exercise your create an investment program. Creating your investment
program takes place in two steps (defining the program and entering the program
structure):
1-2-1 From the SAP Easy Access menu for investment programs
Menu path:
Accounting → Investment Management → Programs → Master Data →
Inv. Program Definition → Create

Program type T0XX
Choose Enter. Enter the following data in the program definition:

Investment program description Group XX investment program
Budget distribution annual active (should be proposed as a default value
from your program type)
Fiscal year variant K4
Currency Uni
Save.
1-2-2 Now create the structure of your investment program:

Menu path:
Accounting → Investment Management → Programs → Master Data →
Edit Structure
© SAP AG AC350 2-25

Enter the following data (if not already there), and choose Enter:

Choose your program definition (highlighted in green) and choose Create.

Position ID 10XX
Description Group XX, overall investments
Controlling area 1000
Choose Enter. Click on the node you just created and create two subordinate
nodes:
Position ID Description Respons.
10XX-1 Investments DE 10XX
10XX-2 Investments GB XX
Choose Copy. Below position 10XX-1, create the following additional

nodes:
Position ID Description
10XX-1-1 Production
10XX-2-1 Administration
10XX-3-1 Sales and Marketing
Choose Copy again. The program position for Administration has to be split
up further:
Position ID Description Budg.dist. ovl.
10XX-1-1-2 Buildings active
10XX-1-2-2 Fixtures & Fittings inactive
Choose Copy. Save.
© SAP AG AC350 2-26

Appendix: Investment Program
1-1 Customizing paths for investment programs:
1-1-1 Define program type

Customizing for Investment Programs: Investment Management →
Investment Programs → Master Data → Define Program Types
1-1-2 Allowed entries for master data fields

Investment Management → Investment Programs → Master Data →
Allowed Values for Certain Master Data Fields
1-1-3 Define plan profile
Programs → Cost Planning → Maintain Planning Profiles
1-1-4 Define budget profile

Program → Define Budget Profiles for Investment Programs
2-1 You create the structure of your investment program in the Application in two
steps:
2-1-1 Create the program definition
SAP Easy Access Menu → Accounting → Investment Management →
Programs → Master Data → Inv. Prog.Definition → Create
2-1-2 Edit the program structure
Programs → Master Data → Edit Structure
© SAP AG AC350 2-27

Appropriation Requests
Contents:
In this unit, the system settings needed for using
appropriation requests are explained.
© SAP AG 1999
© SAP AG AC350 3-1

Appropriation Requests: Unit Objectives
Create appropriation request types, and define

their screen layout and tab layout
Define partner determination procedures and
partner functions
Define allowed entries for master data fields and
user fields
Set up planning profiles for costs and revenue
Define yield curves for determining net present
value
Define approval workflows
© SAP AG 1999
© SAP AG AC350 3-2

IM IM

Plan Budget Plan
...
PS
C CO
IM
PM
Order Const.
AA
Budget Settlement
Stmt.
Approp.
Equipment
MM PP IM
Actual
Purchasing
Settlement
Goods Recpt/
Recpt/ Whse
Actual
© SAP AG AC350 3-3

Appropriation Request Process
Investment Program
Replace the appropriation request

by the measure?
App. Approval Automatic Internal order:

Idea Process Creation Lease
Request
buildings
"Wishlist" Documents Workflow
Interested ROI Classification

People
Print forms Roles
Comments
Criteria
Options for
implementation
© SAP AG 1999
An appropriation request is an idea or wish for carrying out a measure (such as, an investment, or
research and development), which has to be individually assessed and approved by one or more
positions within an enterprise, primarily because of the high costs involved.
Measures are not strictly limited to capital spending. They can also represent projects that involve
primarily expenses.
Usually there is a relatively long time period between the initial application and fleshing out of the
appropriation request and its final approval or rejection.
You can use the appropriation request to create a wish list.
An investment measure can be created automatically from an appropriation request. For this purpose,
you can specify in Customizing whether the appropriation request is replaced by the measure, or if
both continue to exist.
Appropriation requests exist since Release 4.0.
© SAP AG AC350 3-4

Functions of the Appropriation Request
Investment Program
...
Position 1 Position 2
Plan Values Plan Values

Appropriation
Request
Measures
Plan values
Positions involved WBS elem.
Org. units
Status Approval Order
Variants ... Data Copied
... Plan values
Desciption
Dates
Org. assignmts
Dep. sim. data
Assignment to
Cost center 110 inv. program
position
© SAP AG 1999
Appropriation requests serve as a kind of noted item for proposed investments. They have
comprehensive master data, in which you can enter information relevant to the planned investment.
In addition, appropriation requests assist in investment planning. Usually, you create appropriation
requests in the year prior to the planned implementation of the investment. You enter the request in
the requesting organizational unit (such as the cost center). In this way, you can include the
appropriation request at an early phase of the creation of the annual investment program.
Once it is approved, the appropriation request enters the implementation phase, in which it is actually
carried out.
Depending on the functions you need for managing the measure during the implementation phase,
there are several R/3 system objects you can use as measures. The objects that can currently be used
as measures for appropriation requests are top WBS elements, internal orders, and maintenance
orders. These objects can be created directly from an appropriation request. For projects, only the
top WBS element can be created. The rest of the project has to be created in the Project System (PS).
© SAP AG AC350 3-5

Appropriation Request Variants
Investment Program
Position
Approp. Request
Plan version 0
General data
Partner
Classific. criteria Investment Planning
Status
User fields
Invest. prog. pos. assign
Variants
assign
Plan version
Plan costs&revenue
Assessment roll up
Preinvestment analysis Measure
figures
Dates Approval
Status
Documents
Deprec. simulation
...
© SAP AG 1999
An appropriation request consists of a master record with basic information about the type of
investment being planned, and organizational assignments (such as the name of the person making
the application). It also includes information required for the measure that belongs to it.
You can create variants for each appropriation request. You use the variants to represent different
alternatives for how the appropriation request can best be realized. Variants can also represent
different basic conditions for the investment that result in different plan values.
Each appropriation request has at least one variant.
Each variant has its own master data information about the implementation of the measure, with plan
values being particularly important.
You can assign the variant to an investment program position at the level of the appropriation request.
You can assign appropriation request variants to different plan versions of the investment program.
As a result, you can roll up different plan values of different appropriation request variants on
different plan versions of the investment program.
In order to represent even more diverse options for carrying out an investment, the system also offers
alternate appropriation requests (see training course AC020 Investment Management).
© SAP AG AC350 3-6

Appropriation Request Types
AppropriationRequest
AppropriationRequestType
Type
Creating an Plan
Planprofiles
profiles
appropriation
request User
Userstatus
statusprofile
profile
Approp. request type: Partner
Partnerdeterm.
determ.procedure
procedure
Link
Linkto
toprogram
programplanning
planning
Variant
Variantcontrol
control
Layout
Layout
© SAP AG 1999
When you create an appropriation request, you have to enter an appropriation request type. You can
define any number of appropriation request types in Customizing. You also enter a controlling area.
The appropriation request type classifies the appropriation request. It also contains control
parameters for managing appropriation requests. The plan profiles for costs and revenue, the status
profile and the partner determination procedure are especially important.
The following settings determine how the appropriation request type is linked to investment program
planning:
- The program type of the investment program, to which the appropriation request can be assigned
- The measures that are allowed for the implementation of the appropriation request, and the order
type or project profile for these measures
- Specification for whether the appropriation request, at its release, is replaced by the measure
belonging to it (this affects the assignment to an investment program, planning, and display in
the Information System).
There are also settings for the creation of variants for the appropriation request. You can enter a user
status profile for variants, an investment profile for depreciation simulation, and the increments for
the assignment of variant numbers.
Starting in Release 4.6, you can also enter the layout for the appropriation request in the
appropriation request type. This will be explained in more detail later.
© SAP AG AC350 3-7

Screen Layout for Appropriation Requests
Modifiable Fields
Input Req Disp Invis HiLi
Payback period
Asset
Order type
...
Position ID
Influencing fields
Company code
Company
Scale
Controlling area
Approp.request type
Priority Client
© SAP AG 1999
Using the screen layout control, you can modify the field characteristics of the master data of
appropriation requests and appropriation request variants to your individual requirements.
You can control the field characteristics of master data fields dependent on the entries in certain
influencing fields (for example, the appropriation request type, company code, and so on).
Depending on the contents of the influencing field, you can specify whether a field of the
appropriation request is a required entry field, an optional entry field, or is suppressed.
As of Release 4.5, you can specify that the assignment to an investment program is a required entry
field.
You also have the option of defining the screen layout control without using influencing fields. The
screen layout you define is then always valid in the client.
© SAP AG AC350 3-8

Tab Layout for Appropriation Requests
Edit Appropriation Request
You can choose the position of groups

Freely-definable names on the tab pages
General Control
Data Data Org.Units Measures/Assets User Fields Variants
Requesting organizational units
Responsible organizational units
© SAP AG 1999
You can choose your own titles for the tab pages.
You can also define how individual groups of fields are assigned to the tab pages.
These groups include:
General Data
Partner Data (Table Control)
Status of the Appropriation Request
Investment Program
Alternate Appropriation Requests
Requesting / Responsible Organizational Units
Measures to be Implemented
Assets / Equipment to be Replaced
User Fields 1-6
User Fields 7-14
Variants
Using customer enhancement AAIR0002, you can even distribute the individual fields on the tab
pages as you wish, or define your own fields.
© SAP AG AC350 3-9

Partner Management
Appropriation Partner Functions

Request I1 Applicant
General Data I2 Interested party Language-
Description Reinvst. dependent
I3 Person respons.
Applicant: Le Clerc conversion
Approver: Waters I4 Approver
...
Overview
Partner Determ. 0001

Funct. Mandt. Unique
App.Request Type
I1 X
0001 Partner detm. proc. I2
I1 Directly
I3
I4 maintainable
partner functions I4 X X
© SAP AG 1999
It is common to want to manage information on all persons who are involved with the creation and
further processing of the appropriation request. For this reason, appropriation requests have an
interface to R/3 partner management. Using partner management, you can define partner
determination procedures.
You can define an unlimited number of partner functions in the partner determination procedure.
You assign a partner determination procedure to an appropriation request by means of the
appropriation request type.
You specify the keys of the defined partner functions. They are dependent on the logon language.
In the master record of the appropriation request, you can assign a person to each partner function in
the partner determination procedure. If you activate the Partner data (table control) group box in the
tab layout of the appropriation request, you can maintain partner functions directly in the
appropriation request master data. If you use the Partner data (single fields) group box instead, you
can maintain only two partner functions directly in the master data of the appropriation request. You
can then maintain additional partner functions in the Partner overview screen. In the appropriation
request type, you specify the two partner functions that appear in the master data screen..
You have to enter the partner type for the partner functions in their Customizing definition. The
following partner types are allowed for appropriation requests:US (user) O (organizational unit) A
(work center) S (position). The Contact person partner type is not allowed for appropriation requests.
The partner functions for appropriation requests are significant mainly for the approval process.
© SAP AG AC350 3-10

Status Management for Appropriation Requests
App.Request Type
Object Type
goto x App. request
Status profile x Request variant
Stat.no. Status Init. Lowest Highest
Stat.no. Stat.no.
10 not checked x 10 20
20 interim 10 30
check
30 final check 20 30 Goto

Transaction control
Influence Next action

Allowed Warng Disalld No action Set Delete
Close
Release
Approve
...
© SAP AG 1999
Appropriation requests have an interface with R/3 status management. This status management can
be used to manage both system statuses and user statuses for appropriation requests and their variants.
The system automatically assigns the system status. You cannot define system statuses in
Customizing. Above and beyond the system status, you can also define any number of status settings
along with the events that trigger them using general user status management in the R/3 System.
You define the allowed user status settings in a status profile. The status profile is linked to the
You specify for each status setting:
Which activities (such as release) are allowed when the status is set
How the activities affect the status (such as, status will be set)
You can link the status of an appropriation request to an authorization key. In general maintenance
for authorizations, you can assign authorizations for this key, using the authorization object
B_USERSTAT. When you manually set or delete a user status, the system checks if you are
authorized to do so. If the system automatically sets a user status as the result of an accounting
activity, there is no authorization check.
© SAP AG AC350 3-11

Number Assignment for Appropriation Requests
Define
Definenumber
numberrange
range Appropriation
Appropriationrequest
requesttype
type11
Number range object:
Appropriation request Number
Numberassignment
assignment
Intervals
100000 - Group 01 Number
Numberrange
range 01
01
199999 App. request type 1
App. request type 2 Control
Control
200000 - Group 02 Same
Sameexternal
externalcoding
codingmask
mask
299999 App. request type 3 as WBS elements
as WBS elements
App. request type 4 Same
Samenumber
numberassignment
assignment
as
as investmentorders
investment orders
300000 - Group 03
499999 App. request type 5 Independent
App. request type 6 Independentnumber
number
... assignment
assignmentusing
usingnumber
number
ranges
ranges
© SAP AG 1999
You need a number range for the assignment of the appropriation request number. Therefore, you
have to assign each appropriation request type to a number range group of the Appropriation request
number range object.
The system displays the assigned number range group in the definition of the appropriation request
type. However, you cannot maintain the number range group there.
In the definition of the appropriation request type, you make specifications for how the measure
(order or WBS element) that will be created receives its number. There are three options. You can
specify one of the following:
Your investment project has the same external coding mask and number assignment as the
appropriation request
Your investment order has the same number assignment as the appropriation request
The number of the measure is assigned independently from the appropriation request number
Note that when you use the same number assignment as WBS elements, you still need to have a
number range for the appropriation request request number internally within the system.
© SAP AG AC350 3-12

Coding Mask of the App. Request Number
Special Characters
1 / . X
Length of Generic Special Edit

Edit ID search characters active
Coding Mask
App.Request Type
A /XXX.0.0.00
X Same external
3 alphanum. 4 numeric coding mask as
Edit ID characters characters Lock WBS elements
indic.
Coding mask
Allowed appropriation
request number, for example: A/XYZ.1.2.34
© SAP AG 1999
You can keep your appropriation request numbers more uniform by using coding masks. These
coding masks assist in the formatting of character strings. The procedure and the coding masks are
the same as those used for formatting WBS element keys in the Project System (PS) component.
In order to use coding masks, you have to set the Same external coding mask and number assignment
as WBS element indicator in the appropriation request type. Setting this indicator has the following
results: The measure (WBS element) that is created subsequently for the appropriation request
receives the same number as the request, and the same coding mask is used for creating the WBS
element and the appropriation request.
It is not possible to use coding masks for the appropriation request number independently of the
resulting WBS elements. Using coding masks is also not possible if the measures created later are
internal orders.
You can define coding masks in Customizing. The system uses the coding mask ID and the leading
characters of the appropriation request number to determine the coding mask to be used. If they both
agree, the system tries to apply the coding mask to the key entered..
You also specify in Customizing which special characters are allowed in the coding mask. The
system sets the special characters in the coding mask automatically when you create an appropriation
request.
© SAP AG AC350 3-13

Master Data Fields and User Fields
Measure Information
Organizational assignments
and other master data
Fields you can define
yourself in Customizing: Customizing
• Reason for investment
• Environmental investment Allowed entries
• Scales
• Priority
• Scores (for assessment) Short description
• 2 User fields
10 additional user fields

(not definable)
Variants with master data
and plan values
© SAP AG 1999
For a number of master data fields of the appropriation request, you can define allowed values in
Customizing (for example, the person responsible, the reason for the investment, the envrionmental
protection indicator, and so on).
Along with these fields, there are also twelve user fields that you can specify for your own neeeds.
For two of these user fields, you can define your own short description, as well as the allowed entries.
For eight of the user fields, you can only specify the short description for the field. Any entries are
allowed in these fields.
Two user fields are limited to a yes or no entry (indicators).
© SAP AG AC350 3-14

Planning Appropriation Requests
Plan Profile for Plan Profile for

Cost Planning Revenue Planning
Time horizon Time horizon
Past Past
Future Future
Start Start
Overall/annual values Annual values only
Display in maint. Display in maint.
transactions transactions
App.Request Type
© SAP AG 1999
You can plan costs and revenues for appropriation requests. You can plan costs to be capitalized
separately from costs that are not capitalized.
You do not plan on the appropriation request itself, but on its variants. You can manage separate plan
values on each appropriation request variant.
You can define plan profiles for controlling the planning of costs and revenue for appropriation
requests. You can define separate plan profiles for the planning of costs as opposed to revenue.
These profiles control
The allowed time horizon for planning annual values
Whether overall values only, or if both overall and annual values are allowed to be planned (for
revenue planning only annual values are allowed, no overall values)
The representation of the plan values in the planning or budgeting transaction
You can assign both a planning profile for cost planning and a planning profile for revenue planning
to each appropriation request type. In this way, you can control planning differently for each
© SAP AG AC350 3-15

Preinvestment Analysis
Ask
Client
Bid
App.Request Type
Interest rate
12
10
Value date for 4
preinvestment analysis 2
0
Preinv. anl date: 1/1/YYYY 2 3 4 5 6 7 8 9 10 11 12
1
Reference interest
rate with term
Approp. Request
(variants)
• Net present value
• Discounted cash flow rate
• Internal rate of return
• Payback period
Calculate preinvestment
analysis figures
© SAP AG 1999
The preinvestment analysis in the system relates to the variants of an appropriation request. On the
basis of the planned costs and revenue, the system calculates the net present value and the discounted
cash flow rate, the internal rate of return and the payback period for the appropriation request variant,
and enters these values in the master data detail screen of the given appropriation request variant.
The system uses a yield curve for the calculation of the preinvestment analysis figures. You define
this yield curve in Customizing. For each currency, you can define a bid yield curve and an ask yield
curve.
In addition, you can specify in Customizing, per appropriation request type, the date the system
should use for determining the net present value. You can change this reference date at any time.
Changing this date does not affect the net present values that were already calculated (the change
does not become effective until you call the function again in the master data transaction ).
Alongside the preinvestment analysis figures, you can enter a numerical score and a verbal
assessment of the appropriation request manually in its master data. You assign the allowed values
for both the score and the verbal assessment in Customizing.
SAP provides yield curves with a constant interest rate of 10% (term of 10 years).
Starting in Release 4.6, it is possible to recalculate the preinvestment analysis figures for a number of
appropriation requests at once.
© SAP AG AC350 3-16

Approval of Appropriation Requests
Partner Determ. Procedure

Functions: Applicant
Person resp.
Customizing
Workflow Approver 1
Approver 2
Appropriation Request Appropriation
X Event-linkage active Request Type Approval levels
Approval functions:
Level 1 Approver 1
Level 2 Approver 2
Appropriation Partner overview

Request Holder of partner function:
Application
App.req. type Applicant Le Clerc
Partner Person resp: Chung
Variants Approver 1: Salizar
... Approver 2: Santos
SAP Office
Status: Status:
For approval Workflow Approved Salizar
Santos
Le Clerc
© SAP AG 1999
The prerequisite for using the automatic approval process for appropriation requests is that you first
activate the approval workflow in Customizing.
The approval process for an appropriation request is controlled using freely definable approval levels,
that you define for each appropriation request type. You can define any number of approval levels.
The numerical key you assign each approval level determines the sequence in which the approval
levels are processed.
The system starts processing the first approval level (with the smallest numerical key) once the
appropriation request has For approval status. When the last approval level has been processed, the
system sets Approved status and informs all those involved by Mail.
In addition, you have to assign a partner function to each approval level. The person who holds this
partner function is responsible for the approval at that level. You define the partner functions in the
partner determination procedure in the appropriation request type (recommended: use of mandatory
partner functions). You specify the holders of the partner functions in the master data of the
appropriation request.
The holders of the partner functions receive the appropriation requests for their assigned approval
level as workflow items in their Office inbox, and can grant approval there.
© SAP AG AC350 3-17

Authorization Objects for Approp. Requests
Processing appropriation requests A_IMA_ART

of one appropriation request type
Processing of appropriation requests in a

Company code A_IMA_BUK
Business area A_IMA_GSB
Controlling area A_IMA_KOK
© SAP AG 1999
You can restrict processing of appropriation requests using authorizations for authorization objects
and/or activities.
For authorization objects, for example, you can limit the following activities:
Create/Display/Change
Lock/Unlock
Delete
Process plan values
For a more detailed description of the authorization objects and the activities that can be limited,
refer to the R/3 long text documentation of the objects.
SAP provides standard profiles for processing appropriation requests.
© SAP AG AC350 3-18

Appropriation Requests: Unit Summary

Create appropriation request types, and define
their screen layout and tab layout
Define partner determination procedures and
partner functions
Define allowed entries for master data fields and
user fields
Set up planning profiles for costs and revenue
Define yield curves for determining net present
value
Define approval workflows
© SAP AG 1999
© SAP AG AC350 3-19

Appropriation Requests Exercises
Unit: Appropriation Requests

Topic: Processing of Appropriation Requests and the
Customizing Steps Necessary
At the conclusion of these exercises, you will be able to:

• Define the Customizing settings for master data maintenance
of appropriation requests
• Define the approval process for appropriation requests
You want to represent your enterprise's investment wishes in the

R/3 System, and subject them to an approval process. In addition,
you want to include these investment wishes in your investment
planning. You decide to use appropriation requests to meet these
needs.
First make the necessary settings in Customizing and then create
an appropriation request in the system.
1-1 The following Customizing settings for appropriation requests are required:
1-1-1 First define three partner functions (applicant, person responsible and
approver) for your appropriation request.
Choose Define Partner Functions. Choose New entries to enter partner
functions #1 to #3. The pound symbol (#) stands for one of the following
characters:
Group 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18
# A B C D E F G H J K L M N O P R S T
Enter the following data:

Funct. Description No.Type
#1 Applicant US
#2 Person responsible US
#3 Approver US
© SAP AG AC350 3-20

Choose Back and save. Go back and choose Define Partner Determination
Schema. Choose New Entries. Create partner determination procedure
T0XX. Choose Back. Select your partner determination procedure and click
on Partner roles in schema.
Choose New Entries. Enter roles #1, #2 and #3.
Set the Mandatory and Unique indicators for all partner functions. Save.
1-1-2 Now define your own appropriation request type. A project should result
from this appropriation request later.
Choose New Entries. Enter a key (#1, see above for the meaning of the
pound (#) symbol).
• Set the Independent number assignment using number ranges indicator.
• Enter 000001 as the Cost planning profile.
• In order to be able to calculate preinvestment analysis figures later, also
enter profile 000001 as Revenue planning profile.
• Enter your partner determination procedure T0XX, and roles #1 and #3
(applicant and approver) as directly maintainable partner functions.
Enter partner functions #1 and #2 as Mail recipients (applicant and
person responsible) for the approval workflow.
• Also enter your program type T0XX for the link to program planning.
• Set the indicator for WBS elements as allowed measures, and enter
project profile 0000001.
Save.
1-1-3 Create a tab layout for your appropriation request type. Use the standard tab
layout, SAP, as a reference.
Select the SAP standard layout, SAP, and copy it to layout ZXX (XX stands
for your group number). Confirm the message that appears.
Change one of the tab page titles.
Now select one of the tab pages and choose Position of groups on the tab
page. Check your entries. Save. Return to the IMG display.
Now you have to enter your tab layout in your appropriation request type.
Layout ZXX (XX stands for your group number)
Save.
© SAP AG AC350 3-21

1-1-4 Now you define the number range for appropriation requests that belong to
your appropriation request type. In Customizing for appropriation requests,
choose
Menu path:
Master Data → Control Data→ Define Number Assignment
Choose the Groups function. Create a new number range interval. Enter a
description (TXX) and the following interval for your number range:
From number To number Current number Ext.

1XX00 1XX99 1XX00 inactive
Choose Enter.
Select your appropriation request type (Choose element). Also select your
number range group in the same way. Choose Element/Group. Save.
1-1-5 Configure the system so that the assignment of appropriation requests to
investment program positions is a required entry field for your appropriation
request type.
Choose the Influencing function. Select the Appropriation request type
influencing field by double clicking on it. Enter your appropriation request
type in the Contents field. Set the Required indicator for the modifiable
Position ID field . Save.
1-1-6 Define your own user status profile. It should contain three statuses: not
checked, interim check, and final check. Make it so that the appropriation
request cannot be proposed for approval unless it has ‘final check’ status.
Choose New entries and enter the key T00000XX and a description for your
user status profile, and maintenance language ‘EN.’ Choose Continue. Goto
the detail screen for your status selection profile by double clicking. Enter
the following status settings:
Status number Status Short text Lowest Highest

status status
number number
01 UNCH Not checked 01 02
02 INCH Interim check 01 03
03 FICH Final check 02 03
© SAP AG AC350 3-22

Set the Initial indicator for UNCH status.
Choose Goto → Object types and select the Appropriation request object
type. Save. Return to the IMG display.
Choose Specify Status Authorizations. Choose Specify Status
Authorizations. Save.
From the IMG, choose Define User Status Profile. Select your user status
profile and enter authorization key TXX for your ‘Final check’ status.
Double click on the ‘Not checked’ status. Choose Edit ### New entries. Set
the Disallowed indicator for the business transaction ‘submit for approval.’
Repeat this procedure for the ‘interim check’ status. Save.
From the IMG, choose Assign User Status to Approp. Request Type.
Choose Specify Status Selection Profile for Approp. Requests. Assign your
status profile to appropriation request type #1. Save.
1-1-7 Define the workflow approval levels for your appropriation request type.
Choose New entries. Add approval level 1 with approver #3. Save. Return to
the IMG display.
1-1-8 Then you have to assign plan version 0 to investment programs of your
program type.
Choose New Entries. Enter the following data:
Prog. Approval year Program type Version Authorization level
Current year T0XX 0 1
Save.
2-1 You continue this process in the application: There you create an appropriation
request and submit it for approval.
2-1-1 Create an appropriation request using your appropriation request type.
Choose Enter. If the system requests you to enter a controlling area, enter
1000.
Enter the description "New Administration building" and other master data
for your appropriation request.
Enter the following partners:
Description Partner
Applicant Group to your left
Person responsible Group to your right
Approver Your own user (AC350-XX)
On the Control data tab page, you see that the assignment to investment
program position field is a required field (as you set up). Enter the following
data:
Investment Program T-IDESXX
Position ID 10XX-1-2-1
© SAP AG AC350 3-23

Choose the Organizational units tab page, and maintain requesting and
responsible organizational units:
Company code 1000
Business area 9900
Requesting Cost Center 1000
Choose Enter. Enter the following additional data:

Object class INVST
Plant 1000
Choose the Variants tab page.

Enter the variant number 1. As description enter "New Administration
Building." Choose the Plan versions tab page, and assign your variant to
plan version 0 for the current year.
Enter the following plan values on the Plan values tab page:
Investment costs Overhead Revenue

Overall 1.000.000 60.000
Current year 500.000 50.000 500.000
Current year + 1 200.000 10.000 300.000
Save. Make a note of your appropriation request number.

2-1-2 Do not do this exercise until the instructor allows you to continue!
From the SAP Easy Access menu for appropriation requests, choose Edit
Appropriation Requests → Change. Enter your appropriation request.
Choose Enter. Choose the Control data tab page. In the Status group box,
set the status to For approval. Save.
Keep in mind: In order to do so, you first have to change the user status
from ‘Not checked’ to ‘Checked.’ Save the modified appropriation request.
2-1-3 In the SAP Easy Access Menu, choose
Menu path:
Office → Workplace
Choose Inbox### Workflow. Execute the workflow task that is displayed
and approve your appropriation request by choosing the pushbutton for that
purpose.
© SAP AG AC350 3-24

Appropriation Requests Solutions
Unit: Appropriation Requests

Topic: Processing of Appropriation Requests and the
Customizing Steps Necessary
1-1 The following Customizing settings for appropriation requests are required:
1-1-1 First define three partner functions (applicant, person responsible and
approver) for your appropriation request. Go to Customizing for
appropriation requests.
Menu path:
Investment Management → Appropriation Requests → Master Data →
Control Data → Define Partner Determ. Procedure and Partner
Functions
Choose Define Partner Functions. Choose New entries to enter partner
functions #1 to #3. The pound symbol (#) stands for one of the following
characters:

Funct. Description No.Type
#1 Applicant US
#2 Person responsible US
#3 Approver US
Choose Back and save. Go back and choose Define Partner Determination
Schema. Choose New Entries. Create partner determination procedure
T0XX. Choose Back. Select your partner determination procedure and click
on Partner roles in schema.
Choose New Entries. Enter roles #1, #2 and #3.
Set the Mandatory and Unique indicators for all partner functions. Save.
© SAP AG AC350 3-25

1-1-2 Now define your own appropriation request type. A project should result
from this appropriation request later. In Customizing for appropriation
requests, choose
Menu path:
Master Data → Control Data→ Define Appropriation Request Types
Choose New Entries. Enter a key (#1, see above for the meaning of the
pound (#) symbol).
• Set the Independent number assignment using number ranges indicator.
• Enter 000001 as the Cost planning profile.
• In order to be able to calculate preinvestment analysis figures later, also
enter profile 000001 as Revenue planning profile.
• Enter your partner determination procedure T0XX, and roles #1 and #3
(applicant and approver) as directly maintainable partner functions.
Enter partner functions #1 and #2 as Mail recipients (applicant and
person responsible) for the approval workflow.
• Also enter your program type T0XX for the link to program planning.
• Set the indicator for WBS elements as allowed measures, and enter
project profile 0000001.
Save.
1-1-3 Create a tab layout for your appropriation request type. Use the standard tab
layout, SAP, as a reference.
Menu path:
Master Data → Control Data→ Specify Tab Layout for Appropriation
Requests
Select the SAP standard layout, SAP, and copy it to layout ZXX (XX stands
for your group number). Confirm the message that appears.
Select your new tab layout ZXX and choose Tab page titles. Change one of
the names.
Now select one of the tab pages and choose Position of groups on the tab
page. Check your entries. Save. Return to the IMG display.
Now you have to enter your tab layout in the appropriation request type:
Menu path:
Choose your appropriation request type (double click) and enter the
following data:
Layout ZXX (XX stands for your group
number)
Save.
© SAP AG AC350 3-26

1-1-4 Now you define the number range for appropriation requests that belong to
your appropriation request type. In Customizing for appropriation requests,
choose
Menu path:
Choose the Groups function. Choose Group → Insert to see a dialog box
for creating a new number interval. Enter a description (TXX) and the
following interval for your number range:
From To Current Ext.

n n n
u u u
m m m
b b b
e e e
r r r
1XX00 1XX99 1XX00 inactive
Choose Enter.
Select your appropriation request type (Choose element). Also select your
number range group in the same way. Choose Element/Group. Save.
1-1-5 Configure the system so that the assignment of appropriation requests to

investment program positions is a required entry field for your appropriation
request type. In Customizing for appropriation requests, choose
Menu path:
Master Data → Control Data→ Define Screen Layout for Appropriation
Requests
Choose the Influencing function. Select the Appropriation request type
influencing field by double clicking on it. Enter your appropriation request
type in the Contents field. Set the Required indicator for the modifiable
Position ID field . Save.
1-1-6 Define your own user status profile. It should contain three statuses: not
checked, interim check, and final check. Make it so that the appropriation
request cannot be proposed for approval unless it has ‘final check’ status. In
Customizing for appropriation requests, choose
© SAP AG AC350 3-27

Menu path:
Master Data → Control Data→ User Status → Define User Status Profile
Choose New entries and enter the key T00000XX and a description for your
user status profile, and maintenance language ‘EN.’ Choose Continue. Goto
the detail screen for your status selection profile by double clicking. Enter
the following status settings:
Statu S Short text L H
01 U Not 0 0
ch
ec
ke
d
02 I Interim 0 0
ch
ec
k
03 F Final 0 0
ch
ec
k
Set the Initial indicator for UNCH status.
© SAP AG AC350 3-28

Choose Goto → Object types and select the Appropriation request object
type. Save. Return to the IMG display.
Choose Specify Status Authorizations. Using New entries, enter the key
TXX and a description for your authorization key. Save.
From the IMG, choose Define User Status Profile. Select your user status
profile and enter authorization key TXX for your ‘Final check’ status.
Double click on the ‘Not checked’ status. Choose Edit → New entries. Set
the Disallowed indicator for the business transaction ‘submit for approval.’
Repeat this procedure for the ‘interim check’ status. Save.
From the IMG, choose Assign User Status to Approp. Request Type.
Choose Specify Status Selection Profile for Approp. Requests. Assign your
status profile to appropriation request type #1. Save.
1-1-7 Define the approval levels for your appropriation request type. In
Customizing for appropriation requests, choose
Menu path:
Approval → Define Approval Levels for Appropriation Requests
Select your appropriation request type and choose Workflow approval levels.
Choose New entries. Add approval level 1 with approver #3. Save. Return to
the IMG display.
1-1-8 Then you have to assign plan version 0 to investment programs of your
program type. In Customizing for investment programs, choose
Menu path:
Planning in Program → Versions → Assign Version to Approval Year or
Program Type
Choose New Entries. Enter the following data:
Prog. Approval Prog V Authorizatio
year n level
Current year T0X 0 1
Save.
© SAP AG AC350 3-29

2-1 You continue this process in the application: There you create an appropriation
request and submit it for approval.
2-1-1 Choose
Menu path:
Accounting → Investment Management → Appropriation Requests →
Edit Appropriation Requests → Create
Enter your appropriation request type. Choose Enter. If the system requests
you to enter a controlling area, enter 1000.
Enter the description "New Administration building" and other master data
for your appropriation request.
Enter the following partners:
Description Partner
Applicant Group to your left
Person responsible Group to your right
Approver Your own user (AC350-XX)
On the Control data tab page, you see that the assignment to investment
program position field is a required field (as you set up). Enter the following
data:
Investment Program T-IDESXX
Position ID 10XX-1-2-1
Choose the Organizational units tab page, and maintain requesting and
responsible organizational units:
Company code 1000
Business area 9900
Requesting cost center 1000
Choose Enter. Enter the following additional data:

Object class INVST
Plant 1000
© SAP AG AC350 3-30

Choose the Variants tab page.
Enter the variant number 1. As description enter "New Administration
Building." Choose the Plan versions tab page, and assign your variant to
plan version 0 for the current year.
Enter the following plan values on the Plan values tab page:
Investm Overhea Revenue

e d
n
t
c
o
s
t
s
Overall 1,000,00 60,000
0
Current 50,000
y 5 5
e 0 0
a 0 0
r , ,
0 0
0 0
0 0
Current 10,000
y 2 3
e 0 0
a 0 0
r , ,
+ 0 0
1 0 0
0 0
Save. Make a note of your appropriation request number.
2-1-2 Do not do this exercise until the instructor allows you to continue!
From the SAP Easy Access menu for appropriation requests, choose Edit
Appropriation Requests → Change. Enter your appropriation request.
Choose Enter. Choose the Control data tab page. In the Status group box,
set the status to For approval. Save.
Keep in mind: In order to do so, you first have to change the user status
from ‘Not checked’ to ‘Checked.’ Save the modified appropriation request.
© SAP AG AC350 3-31

2-1-3 In the SAP Easy Access Menu, choose
Menu path:
Office → Workplace
Choose Inbox → Workflow. Execute the workflow task that is displayed
and approve your appropriation request by choosing the pushbutton for that
purpose.
© SAP AG AC350 3-32

Appendix: Appropriation Requests
1-1 Customizing paths for appropriation requests:
1-1-1 Define partner determination procedure and partner functions:

Customizing for Appropriation Requests: Master Data → Control Data→
Define Partner Determ. Procedure and Partner Functions
1-1-2 Define appropriation request types:
1-1-3 Define number assignment:
1-1-4 Define screen layout:
Master Data → Control Data→ Define Screen Layout for Appropriation
Requests
1-1-5 Define tab layout:
Master Data → Control Data→ Define Tab Layout for Appropriation
Requests
1-1-6 Define user status profile:
Master Data → Control Data→ User Status → Define User Status Profile
1-1-7 Define plan profiles for cost planning and revenue planning:
Planning → Cost Planning (or) Revenue Planning → Define Planning
Profile for Cost Planning (or Revenue Planning)
1-1-8 Define approval levels for appropriation requests and activate event
linkage for workflow task:
Approval → Define Approval Levels for Appropriation Requests
Approval → Activate Event-Linkage for Workflow Task
1-2 Create, plan and approve an appropriation request in the application:
1-1-1 Create and plan appropriation request:

Appropriation Requests → Edit Appropriation Requests → Create
1-1-2 Approve an appropriation request:
Edit Appropriation Request → Change, then choose Control Data. Change
status to for approval
In the SAP Easy Access Menu, choose: Office → Workplace
© SAP AG AC350 3-33

Projects as Investment Measures
Contents:
In this unit, the system settings needed for working
with investment measures (using projects as an
example) are explained.
© SAP AG 1999
© SAP AG AC350 4-1

Projects as Investment Measures: Unit Objectives
Define project profiles and investment profiles

Define plan and budget profiles and make settings
for availability control
Define allocation structures and source
structures, along with settlement profiles
Set up statistical budget monitoring
Define tolerance limits
Explain the differences between Customizing
settings for investment projects and investment
orders
© SAP AG 1999
© SAP AG AC350 4-2

IM IM

Plan Budget Plan
...
PS
C CO
IM
PM
Order Const.
AA
Budget Settlement
Stmt.
Approp.
Equipment
MM PP IM
Actual
Purchasing
Settlement
Goods Recpt/
Recpt/ Whse
Actual
CO Cost center
© SAP AG 1999
© SAP AG AC350 4-3

Structure of Investment Measures
Investment
Measure
Purch. orders Order/WBS Element:
Purch. requis. Budgeting
Invoices Planning
Int. activity Actual Values
Commitments
Down payments
Availability
Controlling
Asset u.Construction:
Asset hist. sheet
Special deprec.
Invest. support
Differing APC
valuation
Asset Accounting
© SAP AG 1999
Investment measures are not an object type in their own right in the R/3 System. Instead they are
represented in the system using special internal orders or WBS elements (of a project) and an
accompanying asset under construction.
Measures can be used for projects that primarily involve costs, such as research and development
projects. However, measures are most commonly used for processing capital investments that are not
capitalized directly, due to their extensive proportions or the large percentage of in-house production
involved. In that case, they are called investment measures and have an asset under construction in
the background.
Investment measures become relevant to asset accounting at period-end or at fiscal year closing.
Therefore they have extra functions, in addition to the master data and values that are important for
management accounting on the order or project. These functions include:
Data of an asset under construction for correct representation in the balance sheet of those parts of
the investment that will be capitalized
Depreciation terms for special depreciation and investment support calculations during the under-
construction phase
You should be aware that you can assign measures to an investment program even if they do not
have an investment profile or an asset under construction.
© SAP AG AC350 4-4

Debits on Investment Measures
FI MM CO
Financial Materials Controlling
Accounting Management
Int. activity
Deliveries Stock Transfer
Service withdrawals Overhead
Down paymts Goods/Invoice Assessment
receipt Distribution
CO
Cost center
periodic
Investment Measure
FI-
Order/WBS element AA
Asset u. Const.
(Actual values)
© SAP AG 1999
Actual costs on investment measures (WBS elements and internal orders) arise from
Postings in Financial Accounting
Goods movements in Materials Management
Internal activity allocation and overhead within management accounting
The account assignment object for acquisition postings is the order or the WBS element of the
investment measure. The asset under construction that belongs to the investment measure cannot be
posted directly (exception: investment support).
The split of those costs requiring capitalization from costs not requiring capitalization takes place
during the periodic settlement.
The periodic settlement credits the order or WBS element and moves the amounts that require
capitalization from costs (expense) to the balance sheet (fixed assets or assets under construction).
The amounts requiring capitalization are thereby shown in management accounting only temporarily
as primary costs, until the period-end closing takes place. Costs that do not require capitalization can
be settled to CO receivers (such as cost centers).
© SAP AG AC350 4-5

Settlement of Investment Measures
Investment
Measure
Debits during Order/WBS Element

construction phase Budget
Purch. orders Plan Values
Asset
Down payments Commitment History Sheet
Acquisitions Actual
Internal activity
Periodic
settlement/capitaliz.
Asset 1
Asset u. Const. Full Asset 2

Settlement
Asset 3
Actual
Values
Cost Center
© SAP AG 1999
When you settle investment measures, you generally need to settle the costs collected on the
investment measure to different receivers. The system carries this out automatically for the most part,
using settlement rules you have entered. There are two ways of settling investment measures:
Periodic settlement at the close of the period
Full settlement or partial capitalization of the investment measure at its completion
During periodic settlement, the system automatically settles all debits to the asset under construction
that belongs to the measure (unless you entered a settlement rule that settles differently). You do not
have to create separate settlement rules for this process.
Often the allocation price for internal activity and the price of stock from the warehouse also include
overhead. Usually tax regulations or other legal restrictions forbid capitalizing these overhead costs.
From the point of view of management accounting and product cost planning, it is desirable to
capitalize 100% of all debits on investment measures, in order to level large cost blocks by means of
depreciation. To meet this need, you can specify that amounts from certain cost elements or cost
element groups are capitalized only in certain depreciation areas of the asset under construction. The
system separates out costs that are not capitalized (valuation differences between depreciation areas)
and treats them as nonoperating expense.
Full settlement takes place when the investment measure is completed. During full settlement, the
system automatically settles the amounts on the asset under construction to completed fixed assets.
© SAP AG AC350 4-6

Functions of the Investment Profile
Project Profile
Investment Measure:
Investment Profile Master Data Maintenance
IM
WBS element
Manage asset u. const. X
(Master data)
AuC per source structure At release,
and source assignment automatic creation of
Summary settlement /
Line item settlement
Fix
Default asset class 4001
for investment measure
Default asset class
2000 Asset u. Const.
for deprec. simulation data
(Master data)
Comparison with settlements of actuals
• Type of distribution rules
Asset Class 4001 Default Values

Status Asset u. Const.
FI- AA
Investment Measure
© SAP AG 1999
The most important Customizing parameter from the point of view of Investment Management is the
investment profile. By assigning an investment profile to a WBS element, or actually to its project
profile, you identify the WBS element as an investment measure.
The following can be specified in the investment profile:
Automatic creation of an asset under construction when the order or WBS element is released
Asset class to be used when the asset under construction is created
Asset class that supplies the depreciation terms for the depreciation simulation
If the default asset class can be changed when you create the order or WBS element
Asset under construction per source structure and source assignment
- This function is not relevant unless you want to have an asset under construction for each
source assignment in the source structure, rather than just one asset under construction overall.
If you do choose this method, the system debits a separate asset under construction for each cost
element that belongs to the source assignment.
Starting in Release 4.6, it is possible to maintain all settings that are necessary in order to offset all
settled actual values against the depreciation simulation data exactly for each asset class (for more
information, see AC020).
© SAP AG AC350 4-7

Workflow for Incomplete Assets
IM
create
Investment Measure
WBS element Customizing
Asset u. const. Workflow task:
"Process incomplete assets"
X incomplete
Asset
AssetAccounting
Accounting
generates
Basic
Basicfunctions
functions
Worklist
of Assign
Assignagent
agent
incomplete
FI- assets
AA
Activate
Activateevent
eventlinkage
linkage
Process and
release
© SAP AG 1999
Incomplete assets are assets that have been entered in the system, but in which important master data
was not entered. This can occur when an investment measure is created, and the system could not
automatically supply all the necessary default values from the asset class for the required entry fields
of the asset under construction.
You can use R/3 Workflow to assist in correcting incomplete assets.
To do so, you have to make the following basic Customizing settings:
Assign the Process incomplete assets workflow task to the responsible agent (plan position or R/3
user).
Activate the event-linkage for the standard tasks.
Another option for processing incomplete assets is to use the special report for this purpose in Asset
Accounting (FI-AA).
© SAP AG AC350 4-8

Define Tolerance Limits for Availability Control
Project Profile
Budget Profile Budget
Time horizon Tolerance Limits

Past
Start Activity group
Future Absolute variance
Overall/annual values Usage
Display in maint. Action
transactions Mail
Currency entries Warning
Availability control Error
1 Activation type
X Overall/annual values
Release?
© SAP AG 1999
You can steadily monitor the approved budget of an investment measure using active availability
control. Using availability control, you can prevent budget overruns before they occur.
In order to use active availability control, you have to specify the following in the budget profiles of
the WBS elements:
Activation type for the availability control (automatic or in background using usage)
Availability control of overall or annual values
Availability control of total distributed budget or released budget
In addition, you have to set the tolerance limits for the availability control for each budget profile. In
the tolerance limits, you specify the action that the system should take when availability is exceeded.
For example, the system could issue a warning or an error message. You make the actions
dependent on the degree to which the budget has been used.
© SAP AG AC350 4-9

Statistical Budget Monitoring
Application Customizing
Controlling Relevant to budget

WBS element
Info System Transaction type X
Budget
Plan
Planned dep. Dep. simulation Statistical
Cost elem.catg.
Commitmt Cost planning
cost elems 90
Actual
Field status Optional entry
Statistical update Plan Values
Order
... Cost Center WBS element
Actuals
Entry Assets Dep.
Investment
Purch. order acct assgnmt:
Invoice WBS/order
© SAP AG 1999
Capital investments that do not have an 'asset under construction' phase are usually capitalized
directly in Asset Accounting. However, you may want management accounting information at the
same time. For instance, you may want to manage plan values, budgets and commitments in order to
carry out target/actual comparisons. Therefore, it is possible to post asset transactions directly to
assets, while the system automatically posts these transactions as statistics to an internal order or a
WBS element.
The conditions below are necessary for automatic statistical updating of orders or WBS elements:
The CO object (order or WBS element) has to be entered in the asset master record as investment
account assignment (not as a maintenance order or cost order in the time-dependent data).
The indicator for statistical updating of the order or WBS element has to be set in the definition of
the transaction types used for asset transactions (indicator: relevant to budget). This indicator is
already set appropriately in the standard transaction types.
The asset control accounts for the APC of the assets have to be entered in the CO component as
cost elements (cost element type 90). There is a special report to assist you here.
The Internal order or WBS element field has to be set as an optional entry field in the field status
variant of the company code/control account for the APC of the asset. The same applies for the
Investment account assignments field group in the screen layout rule of the asset class.
© SAP AG AC350 4-10

Line Item Settlement
Investment Profile
Summary settlement
Line item settlement and
proof of origin
Investment
measure Distribution Rules Settlement
Invoice Receivers
External asset Foundations, Inc.
Steel girders 1 100%
acquisitions
Excavation Office building
Invoice
Stock withdrawal Construction, Co. 70%
from warehouse Beams Heating system
Installation
Internal activity 20%
Invoice 2
... Electro, Ltd.
Copper cable 10% Cost Center
...
© SAP AG 1999
In the investment profile, you can specify whether the periodic settlement and the full settlement
should be line item settlement or summary settlement for the investment measures that use this
investment profile.
"Summary" settlement means that you can only enter blanket distribution rules either for all debits
on the measure, or for certain cost elements or cost element groups.
"Line item" settlement means that you can enter a separate, specific distribution rule for each debit
on the measure. As a result, the system can provide an exact proof of origin for each line item from
the completed fixed asset back to the original debit on on the investment measure.
When you choose line item management for an investment measure, you can enter a blanket
settlement rule in addition to the line item settlement rules. The system then uses this blanket
settlement rule for all line items, to which you have not assigned their own separate settlement rule.
Using this method, you can make use of blanket settlement, and at the same time settle individual
line items using a specific settlement rule.
As compared to line item settlement, pure summary settlement (= summary settlement indicator is
set in investment profile) offers the advantage of improved performance. However, summary
settlement can only provide proof of origin according to cost elements.
© SAP AG AC350 4-11

Settlement Structure
Order Type/Proj.Profile
Settlement Profile
Settlement Structure
Settlement Assignments Settlmt Cost Element
Source
Raw material costs Deb.cst.el. =
Recvr. Cost elem. Type
Cost elem. group: Setmt cst.el.
External procurement CTR 800556 Sec.
External procurement
Operating supplies FXA Prim. Yes
...
Debit Settlement
Goods receipt WBS element Asset under

construction
© SAP AG 1999
During settlement, the system settles costs, which were incurred under a primary or secondary cost
element on a sender, to one or more receivers using a settlement cost element. When you use
settlement by cost element, you settle under the source cost element.
A settlement structure consists of one or more settlement assignments. A settlement assignment
specifies which costs (source: cost element group of debit cost elements) should be settled under
which settlement cost element to which receiver category (for example, cost center, order, and so on).
You have two alternatives in the settlement assignment:
You assign a settlement cost element to the debit cost element groups.
This is required especially for secondary cost elements, since they can only be settled to fixed
assets with a primary cost element.
You settle by cost element , meaning the debit cost element = settlement cost element.
This method is particularly useful when you wish to carefully monitor the required investments for
an in-house produced asset. At the end of the period, or when the asset is complete, these costs are
settled by cost element to a balance sheet account in Asset Accounting. The balance on the cost
element is thereby zero after settlement takes place.
© SAP AG AC350 4-12

Settlement using Source Structure
Investment Measure
Distribution Rule
Basic data
Control data 50 % Cost ctr 5036 SrceAsgn 02
Settlement rule
...
Parameter Source structure
Source structure IM SrceAsgn01 Cost elem. grp 0001

Settlement profile SrceAsgn02 Cost elem. grp 0002
... ...
© SAP AG 1999
The source structure makes it possible to settle by cost elements or cost element intervals. A source
structure contains a number of source assignments. A source assignment groups together the debit
cost element groups or cost element intervals that should be settled using the same distribution rules.
In the settlement rule of the sender, you can define a distribution rule for each source assignment.
You just have to enter the distribution and the receiver of the costs.
Example:
Both direct costs and overhead were charged to a measure. You want to settle 100% of the direct
costs to an asset under construction. You want to settle 50% of the overhead costs to the asset
under construction, and 50% to an administration cost center.
You create a source structure with two source assignments: One for the cost elements for direct
costs (01) and one for the overhead cost elements (02).
For the direct costs, you do not have to create a settlement rule, since settlement to the asset under
construction is automatic. For the overhead, you have to create a settlement rule with source
assignment 02, settlement percentage 50%, and the receiving administration cost center.
© SAP AG AC350 4-13

Settlement with Capitalization Key
Order/
WBS Elem. Asset u. Const.
Capitalization vers.
vers. 2 Area:
Area: Cost-
Cost-accntng
Plan Values
Commitments APC
Actual Capitalization vers.
vers. 1 Area:
Area: Book deprec.
deprec.
Master Data:
Capitalization Key APC
IM1 Investment P+L Trade bal.sheet
Operating
expense
Asset Class Capitalization Key Ch. Of dep. FI-AA Capitaliz. Version

Key Key % Cst el.Vers. 01 Book deprec.
Dep.areas: Version
IM1 Investment IM1 90 XXX 01 Version
01 Book dep. 01
... ... ...
Customizing
© SAP AG 1999
In the Investment Management (IM) component, the system uses the capitalization key to perform a
different type of settlement in each depreciation area that uses different criteria to determine which
costs require capitalization and which do not.
In the capitalization key you can specify that certain cost elements are not capitalized, or are only
partially capitalized, in certain depreciation areas of the asset under construction. The system clears
the costs that are not capitalized as nonoperating expense. The acquisition and production costs
requiring capitalization are debited to the asset under construciton.
You define the capitalization percentage rates of your capitalization key in capitalization versions.
The number of capitalization versions is not limited.
You can assign a separate capitalization version to each depreciation area in the chart of
depreciation you are using in Asset Accounting. The system uses the capitalization version assigned
to the given depreciation area when it determines the percentage amount to be capitalized. In this
way, you can capitalize differing amounts in each depreciation area.
© SAP AG AC350 4-14

Parameters for Settlement
Investment Measure
Settlement Profile Project Profile
determines
Allowed settlement Investment Profile
receivers
determines
Allowed distribution
methods Line item settlement
AuC per source assignment
proposes
Allocation Structure
Source cost element/ Capitalization Version
Settlement cost element
determines
proposes Settlement specific to
Source Structure depreciation areas on
For settlement related asset under construction
to cost elements
© SAP AG 1999
By making certain Customizing settings, you can make the settlement of investment measures almost
completely automatic. These parameters, along with the settlement rules entered in the given
measure, control the entire settlement process for the investment measure.
You define these parameters in Customizing, and assign them to the investment measure by means
of the order type or model order, or the project profile used for the measure. It is also possible to
change these parameters directly in the master record of the investment measure.
The settlement profile contains the most important control indicators for settlement. Of particular
importance, you can specify the allowed receiver types for the settlment there. In addition, the
settlement profile contains the default values for the allocation structure and for the source structure.
In the investment profile, you specify if you want line item settlement or summary settlement. At the
same time, you can specify in the investment profile that the system create an asset under
construction for each source assignment in the source structure, rather than just a single asset under
construction.
The capitalization version is only significant in this context if you have different capitalization rules
for different depreciation areas in Asset Accounting (for example, for book depreciation, group
depreciation and cost-accounting depreciation).
© SAP AG AC350 4-15

Calculation of Interest
Investment Project (Master Data)

Detail
Control
Interest Profile
IM00 Investment
Posting specific. 0200

Int. ind. Acct. symbol Interest profile IM00 Value category 100
10 1 Int. paid
IM00 Investments Val.cat. Cost elems
Detail 100 A1 - A99
Interest indicator
Interest indicator 10 10 Investments
Int.calc.type
10 Invest S Balance
Customizing
Interest terms
INV Reference int.rate
© SAP AG 1999
Sometimes accounting or legal requirements in certain countries necessitate recording interest on the
capital invested in a measure. This interest then has to be either wholly or partially capitalized.
Therefore, the system enables you to calculate interest and capitalize it on the asset under
construction automatically. However, you can only calculate interest on investment measures that are
managed as projects, not orders. You make the necessary system settings in Customizing for the
Project System (PS).
You specify the conditions for calculating interest in each interest indicator. For the interest indicator,
you can also enter general conditions (such as calendar type) and a reference interest rate.
It may sometimes be necessary to calculate different kinds of interest with different conditions in
parallel on one project. For this purpose, you can use an interest profile, in which you specify the
different interest indicators to be used. The key of this interest profile is entered in the WBS element,
with a default value proposed from the project definition or the project profile.
You also have to specify the cost elements that are relevant for interest calculation. To this end, you
can group cost elements together into value categories. Then assign the value category to an interest
profile to designate that it is relevant for interest calculation.
© SAP AG AC350 4-16

Selection Variants for Settlement
Settlement
(Collective Processing)
Selection Variant Attribute
Variant SAP_01 Protected Selection Variant

Invisible SAP_01
Selection Values Variable
Parameter
Project
WBS elem.
Network Processing
...
Dynamic
selections
© SAP AG 1999
Selection criteria for collective processing are stored in a selection variant. You only need to enter
the selection criteria once, and then you can use the selection variant each time you start the
collective processing.
In the IM component, you can settle investment measures with the help of selection variants.
A selection variant consists of values for the selection, and of attributes of the selection values.
You can assign the following field attributes for the selection values:
Protected
The value you have defined for this field cannot be overwritten in the application.
Invisible
The field is suppressed in the display of the selection variant.
Variable
Using this indicator, you can define a variable for a field. For example, the variable could be a
selection rule you defined. At runtime, the system enters this values in the field.
© SAP AG AC350 4-17

Differences between Orders and Projects
Maintenance Orders Internal Orders Projects
Order Type Order Type Project Profile

Settlement profile Settlement profile Settlement profile
Cost estim. version Plan profile Plan profile
Budget profile Budget profile Budget profile
Autom. assignment Model order Interest profile
to inv. program Investment profile
Investment profile
Investment profile Capitalization key Capitalization key
© SAP AG 1999
All central control parameters for projects are in the project profile. For internal orders, you find part
of the system settings in the order type, the rest in the model order, which is also assigned to an
order type.
You cannot calculate interest for orders (they do not have an interest profile).
When deciding whether to manage your investments as internal orders or projects, keep in mind the
following:
Only projects can offer a hierarchical structure of the objects carrying costs.
Orders are always one-dimensional, meaning, for example, that is not possible to distribute budget
amounts from the top down to a number of orders.
Integration with networks and with logistics functions is only possible for projects. Therefore,
capacity and resource planning, for example, are not possible on internal orders.
The central control parameter for maintenance orders is the order type (not model orders). For
blanket cost planning, you need cost estimate versions. Detailed cost planning is made on the basis
of maintenance task lists.
© SAP AG AC350 4-18

Projects as Investment Measures: Unit Summary

Define project profiles and investment profiles
Define plan and budget profiles and make settings
for availability control
Define allocation structures and source
structures, along with settlement profiles
Set up statistical budget monitoring
Define tolerance limits
Explain the differences between Customizing
settings for investment projects and investment
orders
© SAP AG 1999
© SAP AG AC350 4-19

Projects as Investment Measures Exercises
Unit: Projects as Investment Measures

Topic: Processing of Measures, and the Customizing
Steps Necessary

• Define Customizing settings needed for master data
maintenance of investment measures (using projects as an
example)
• Make Customizing settings required for automatic settlement,
and carry out settlement in the application
You want to carry out further processing of approved
appropriation requests in your enterprise. This further processing
takes place in the form of investment projects. At the same time,
you want to include these investments in your investment
planning and budgeting. Periodic settlement of investment
measures, and final settlement at completion, should both take
place automatically, as for as possible.
First make the necessary settings in Customizing, and then create
an appropriate investment measure in the system. You create the
project from within the appropriation request. Then settle your
investment measure.
1-1 In this exercise, you make the necessary Customizing settings for using projects as
investment measures. Follow these steps in Customizing:
1-1-1 First you define an asset class for assets under construction that are created
automatically. Use the existing asset class 4001 as a reference. Goto
Customizing for projects as investment measures. Choose
Menu path:
Master Data → Assets under Construction → Define Asset Classes
Choose Define Asset Classes. Select asset class 4001 and choose Edit →
Copy as. Enter the key T0XX. In the Status of AuC group box, set the status
of the asset under construction to Investment measure. Choose Enter. Save.
1-1-2 Now define a project profile using profile 9001 as a reference.
Enter T0000XX as the key for your project profile . Remove capitalization
key 1000 (in the Results analysis key field) on the Controlling tab page.
Choose Enter. Save.
Go to Customizing for appropriation requests. Choose
Menu path:
© SAP AG AC350 4-20

In the detail screen for your appropriation request type, enter your project
profile T0000XX (under the heading Allowed measures). Save.
1-1-3 After that you define an investment profile and assign it to the project
profile. Return to Customizing for investment projects.
Choose Define Investment Profile. Choose the New entries function and
create investment profile T000XX.
• Enter your asset class T0XX as the default asset class for investment
measures.
• Set the Manage AuC and Summary settlement indicators.
Save. In the same Customizing path, now assign your investment profile to
your project profile T0000XX. Save.
1-1-4 You now create a budget profile, so that you can budget your project later.
Select budget profile 000001 and choose Edit → Copy as. Enter T000XX as
the key for your budget profile. Choose Enter, adopting all other values.
Save. In the same Customizing path, assign your budget profile to your
project profile. Save.
1-1-5 Go to Customizing for investment programs.
Assign your program type T0XX to your budget profile T000XX. Save.
Then choose Store Budget Profile in Project Profile and check your
assignment.
1-1-6 Now check the settlement parameters for your investment project. Go to
Customizing for investment projects. Choose
Menu path:
Settlement → Maintain Settlement Profile / Maintain Allocation
Structures / Maintain Source Structure
Look at the Customizing settings of
• Settlement profile PS50
• Allocation structure IM
• Source structure I1
Pay particular attention to the allowed receivers of settlement profile PS50,
as well as the source assignments in the source structure. Find out about the
settlement cost elements in the allocation structure. Choose
Menu path:
Maintain Settlement Profile → Assign Settlement Profile to Project
Profile
Check the assignment of settlement profile PS50 to your project profile
T0000XX.
© SAP AG AC350 4-21

2-1 You process investment measures in the application using the steps below:
2-1-1 Generate a project from your approved appropriation request.
Enter the number of your appropriation request. Choose the Measures/assets
tab page. Choose the Create WBS element function. In the dialog box that
appears, enter the following data:
Project definition p-00XX
WBS element p-00XX
Project profile T0000XX
(This is necessary since you didn’t enter
the project profile in the appropriation
request type until after the approval of the
appropriation request.)
Choose Enter.
Release your appropriation request. Save.

2-1-2 Budget your investment program and distribute the budget to the project you
just created. From the SAP Easy Access menu for investment programs
Enter the following values for your investment program, T-IDESXX,
current year:
Program position Overall Current year Current year +1

3 Production 100,000 50,000 50,000
3 Administration
4 Buildings 1,100,000 600,000 500,000
4 Fixtures & Fittings 200,000 100,000 100,000
Roll up both the overall values and the annual values. Save.
Distribute the budget to your project. Distribute the overall value and the
annual values completely to the WBS element. Save.
2-1-3 In this exercise, you release your WBS element and then make a G/L
account posting and post internal activity allocation.
Then release your WBS element.
Enter a G/L account posting. Choose
Menu path:
Accounting → Financial Accounting → General Ledger → Document
Entry → G/L Account Posting
© SAP AG AC350 4-22

If the system requests a company code, enter 1000. Enter the following data:

Document date Today’s date
Posting date Today’s date
In the lower part of the screen, enter the following data:
G/L account D/C Amount Tax code WBS element

400000 Debit 10,000 V0 p-00XX
113100 Credit 10,000
Save.
Go to the SAP Easy Access menu for investment projects.
Choose
Menu path:
Accounting → Investment Management → Investment Projects → Actual
Postings → Activity Allocation → Enter
Choose the WBS element/order screen variant, and enter the following data:
Enter sending cost center 4100, activity type 1410, activity consumption
(quantity) 20, and your receiving WBS element. Choose Enter. Post the
document (save).
2-1-4 Return to the Project Builder. Enter your project.
Create the completed asset, to which settlement will take place. Select your
top WBS element, and choose
Menu path:
Edit → WBS element → Investment programs → Create completed asset
Enter asset class 1100. Choose Enter. Choose Edit → Costs → Settlement
rule to reach the settlement rule. Check to see if the newly created asset is
entered as a receiver of overhead. Save.
Return to the settlement rule.
Choose Goto → Settlement parameters and enter source structure I1. Go
back and enter a settlement rule for periodic settlement with the following
data:
Category CTR (cost center)
Settlement receivers 1000
% 20
Settlement type PRE
Source assignment INT
Go back and save.
© SAP AG AC350 4-23

2-1-5 Now settle your project. Choose
Menu path:
Accounting → Investment Management → Investment Projects → Period-
End Closing → Single Functions → Settlement → Individual Processing
Project definition P-00XX
Settlement period Current period
Posting period Current period
Processing type Partial capitalization
First carry out a test run, and then carry out an update run.
© SAP AG AC350 4-24

Projects as Investment Measures Solutions
Unit: Projects as Investment Measures

Topic: Processing of Measures, and the Customizing
Steps Necessary
1-1 In this exercise, you make the necessary Customizing settings for using projects as
investment measures. Follow these steps in Customizing:
1-1-1 First you define an asset class for assets under construction that are created
automatically. Use the existing asset class 4001 as a reference. Goto
Customizing for projects as investment measures. Choose
Menu path:
Master Data → Assets under Construction → Define Asset Classes
Choose Define Asset Classes. Select asset class 4001 and choose Edit →
Copy as. Enter the key T0XX. In the Status of AuC group box, set the status
of the asset under construction to Investment measure. Choose Enter. Save.
1-1-2 Now define a project profile using profile 9001 as a reference. Choose
Menu path:
Master Data → WBS Elements→ Define Project Profile
Select profile 9001 and choose Edit → Copy as. Enter T0000XX as the key
for your project profile . Remove capitalization key 1000 (in the Results
analysis key field) on the Controlling tab page. Choose Enter. Save.
Go to Customizing for appropriation requests. Choose
Menu path:
Double click on your appropriation request type #1. In the detail screen for
your appropriation request type, enter your project profile T0000XX (under
the heading Allowed measures). Save.
1-1-3 After that you define an investment profile and assign it to the project
profile. Return to Customizing for investment projects. Choose
Menu path:
Master Data → Define Investment Profile
Choose Define Investment Profile. Choose the New entries function and
create investment profile T000XX.
• Enter your asset class T0XX as the default asset class for investment
measures.
• Set the Manage AuC and Summary settlement indicators.
Save. In the same Customizing path, now assign your investment profile to
your project profile T0000XX. Save.
© SAP AG AC350 4-25

1-1-4 You now create a budget profile, so that you can budget your project later.
Choose
Menu path:
Planning and Budgeting → Maintain Budget Profile
Choose Define Budget Profile. Select budget profile 000001 and choose
Edit → Copy as. Enter T000XX as the key for your budget profile. Choose
Enter, adopting all other values. Save. In the same Customizing path, assign
your budget profile to your project profile. Save.
1-1-5 Go to Customizing for investment programs. Choose
Menu path:
Budgeting in Program → Budget Distribution to Investment Measures →
Control of Project Budget via Budget Profile/Program Type → Specify
Program Type in Budget Profile
Assign your program type T0XX to your budget profile T000XX. Save.
Choose Store Budget Profile in Project Profile and check your assignment.
1-1-6 Now check the settlement parameters for your investment project. Go to
Customizing for investment projects. Choose
Menu path:
Look at the Customizing settings of
• Settlement profile PS50
• Allocation structure IM
• Source structure I1
Pay particular attention to the allowed receivers of settlement profile PS50,
as well as the source assignments in the source structure. Find out about the
settlement cost elements in the allocation structure. Choose
Menu path:
Maintain Settlement Profile → Assign Settlement Profile to Project
Profile
Check the assignment of settlement profile PS50 to your project profile
T0000XX.
© SAP AG AC350 4-26

2-1-1 Generate a project from your approved appropriation request. Choose
Menu path:
Accounting → Investment Management → Appropriation Requests →
Edit Appropriation Requests → Change
Enter the number of your appropriation request. Choose the Measures/assets
tab page. Choose the Create WBS element function. In the dialog box that
appears, enter the following data:
Project definition p-00XX
WBS element p-00XX
Project profile T0000XX
(This is necessary since you didn’t enter
the project profile in the appropriation
request type until after the approval of the
appropriation request.)
Choose Enter.
On the Control data tab page, release your appropriation request. Save.
2-1-2 Budget your investment program and distribute the budget to the project you
just created. From the SAP Easy Access menu for investment programs
Choose
Menu path:
Budgeting → Edit Original
Enter the following values for your investment program, T-IDESXX,
current year:
Program position Overall Current year Current year +1

3 Production 100,000 50,000 50,000
3 Administration
4 Buildings 1,100,000 600,000 500,000
4 Fixtures & Fittings 200,000 100,000 100,000
Choose Edit → Total up and roll up both the overall values and the annual
values. Save.
Then choose
Menu path:
Budgeting → Budget Distribution → Edit
Enter your investment program and the approval year (current year). Choose
Execute. Distribute the overall value and the annual values completely to the
WBS element. Save.
© SAP AG AC350 4-27

2-1-3 In this exercise, you release your WBS element and then make a G/L
account posting and post internal activity allocation.
Release your WBS element.
Menu path:
Accounting → Investment Management → Investment Projects → Master
Data → Project Builder
Confirm all messages that appear. Open the Project Builder and enter your
project (p-00XX). Release it by choosing Edit → Status → Release. Save.
Enter a G/L account posting. Choose
Menu path:
Accounting → Financial Accounting → General Ledger → Document
Entry → G/L Account Posting
If the system requests a company code, enter 1000. Enter the following data:

Document date Today’s date
Posting date Today’s date
In the lower part of the screen, enter the following data:
G/L account D/C Amount Tax code WBS element

400000 Debit 10,000 V0 p-00XX
113100 Credit 10,000
Save.
Go to the SAP Easy Access menu for investment projects.
Choose
Menu path:
Accounting → Investment Management → Investment Projects → Actual
Postings → Activity Allocation → Enter
Choose the WBS element/order screen variant, and enter the following data:
Enter sending cost center 4100, activity type 1410, activity consumption
(quantity) 20, and your receiving WBS element. Choose Enter. Post the
document (save).
2-1-4 Return to the Project Builder. Enter your project.
Create the completed asset, to which settlement will take place. Select your
top WBS element, and choose
Menu path:
Edit → WBS element → Investment programs → Create completed asset
Enter asset class 1100. Choose Enter. Choose Edit → Costs → Settlement
rule to reach the settlement rule. Check to see if the newly created asset is
entered as a receiver of overhead. Choose Back and save.
© SAP AG AC350 4-28

Return to the settlement rule.
Choose Goto → Settlement parameters and enter source structure I1. Go
back and enter a settlement rule for periodic settlement with the following
data:
Category CTR (cost center)
Settlement receivers 1000
% 20
Settlement type PRE
Source assignment INT
Go back and save.
2-1-5 Now settle your project. Choose

Menu path:
Accounting → Investment Management → Investment Projects → Period-
End Closing → Single Functions → Settlement → Individual Processing
Project definition P-00XX
Settlement period Current period
Posting period Current period
Processing type Partial capitalization
First carry out a test run, and then carry out an update run.
© SAP AG AC350 4-29

Appendix: Investment Projects
1-1 Customizing paths for investment projects:
1-1-1 Define asset classes:

Customizing for Investment Projects: Master Data → Assets under
Construction → Define Asset Classes
1-1-2 Define project profile and enter it in the appropriation request type:
Master Data → WBS Elements → Define Project Profile
Appropriation Requests Customizing: Master Data → Control Data →
Define Appropriation Request Types
1-1-3 Define investment profiles:
Master Data → Define Investment Profile / Define Investment
Profile/Project Profile Assignment
1-1-4 Define plan and budget profiles:
Planning and Budgeting → Maintain Planning Profile or Maintain
Budget Profile
Assign Planning Profile to Project Profile
1-1-5 Specify budget distribution to investment measures:

Customizing for Investment Programs: Budgeting in Program → Budget
Distribution to Investment Measures → Control of Project Budget via
Budget Profile/Program Type → Specify Program Type in Budget Profile
or Specify Budget Profile in Project Profile
1-1-6 Configure settlement:
Assign Settlement Profile to a Project Profile
© SAP AG AC350 4-30

2-1-1 Create investment projects from appropriation requests and replace

the appropriation request with a measure:
Application menu for appropriation requests (depends on the measure used):
Edit Appropriation Requests → Change → Measures/Assets, choose the
Create WBS element function. Then choose the Control Data tab page.
Then choose menu path Edit → Status → Replace w/ measure
2-1-2 Set up budget distribution
Application menu for investment programs: Budgeting → Budget
Distribution → Edit
Actual postings on investment project (Accounts Payable and internal
activity allocation):
Application menu for Accounts Payable: Document Entry → Invoice
Application menu for Investment Projects: Actual Postings → Activity

Allocation → Enter
2-1-3 Settle investment project:
Application menu for Investment Projects:
Period-End Closing → Single Functions → Settlement → Individual
Processing
© SAP AG AC350 4-31

Information System
Contents:
In this unit, the system settings needed for using the
Investment Management Information System are
explained.
© SAP AG 1999
© SAP AG AC350 5-1

Information System: Unit Objectives
Create and change area menus

Define status selection profiles
Work with drilldown reports and forms
Use the summarization database
© SAP AG 1999
© SAP AG AC350 5-2

IM IM

Plan Budget Plan
...
PS
C CO
IM
PM
Order Const.
AA
Budget Settlement
Stmt.
Approp.
Equipment
MM PP IM
Actual
Purchasing
Settlement
Goods Recpt/
Recpt/ Whse
Actual
© SAP AG AC350 5-3

Area Menus
Assignment
to a
Investment
InvestmentManagement
Management IMFA
IMFA Copy role
Appropriation ZZIM
ZZIM Customer
Customerarea
areamenu
AppropriationRequests
Requests IMFR
IMFR menu
(change, delete, add)
(change, delete, add)
Reports on Appropriation Requests Reports on Appropriation Requests
+ Values and Totals + Values and Totals
- Master Data Lists - Master Data Lists for Approp. Requests
App. Req. w/o Distrib., w/o Variants App. Req. w/o Distrib., w/o Variants
App. Req. with Distrib., w/o Variants App. Req. with Distrib., w/o Variants
App. Req. w/o Distrib., with Variants App. Req. w/o Distrib., with Variants
App. Req. with Distrib., with Variants
© SAP AG 1999
In Investment Management, the following two area menus are supplied in the standard system for the
IM Information System: IMFA and IMFR.
To copy area menus, choose the following in the menu:
Tools -> ABAP Workbench -> Development -> Other Tools -> Area Menus
To assign an area menu to a role, choose:
Tools -> Accelerated SAP -> Personalization -> Role-Based Menus
© SAP AG AC350 5-4

Architecture of Drilldown
Key Figures Characteristics

Forms
Drilldown Report
Create
Change
Execute
Lists
Graphics
Navigation/
Drilldown
© SAP AG 1999
Microsoft Word Mail Excel ...
The Information System for Investment Management is based on drilldown reporting in the R/3
System. When defining drilldowns, you can use characteristics, key figures and forms. The drilldown
outputs interactive lists, available at various different levels, that you can display onscreen. These
reports can also be printed, transferred to Excel, or stored in a file.
The basis for all drilldown reports for investment programs is a Dictionary structure that defines the
characteristics (such as program positions, measures) and key figures (such as distributable overall
values) that are allowed. Using this Dictionary structure as a foundation, you can define your own
specific drilldowns.
When you define your own drilldowns, it is recommended that you use a similar standard drilldown
as a reference. At the minimum, you should copy the form belonging to a standard drilldown, and
use this form as the basis for structuring your own drilldown.
Drilldown definitions are client-specific. There is a special function provided in the Implementation
Guide for investment programs (under Information System) for transporting drilldown reports
between clients and between systems.
Note: For more detailed information, see the SAP library documentation on drilldowns.
© SAP AG AC350 5-5

Functions in Drilldown Reports
Report Portfolio
Currency Translation Graphics
Print Excel
Mail
MS Word
Hierarchies Call Reports
© SAP AG 1999
Drilldown functions are divided into three groups, so that different users have access to the different
function levels, based on their information needs and their particular responsibilities.
Level 1 includes the basic drilldown functions, as well as the link to SAP Mail. This level is for
those users who do not need the full functions of drilldowns.
Level 2 includes the remaining drilldown functions, the link to MS Excel, graphic functions and PC
download.
All functions includes, in addition to the above, the functions for print formatting, saving reports,
and defining exceptions. This level is for users who maintain drilldown reports and set up print
formatting in addition to requiring the full drilldown functions.
You can enter these function levels in the given user parameters using the following parameters:
RLV 0 (all), RLV 1 (level 1) and RLV 2 (level 2).
Each function level is subject to an authorization check.
© SAP AG AC350 5-6

Definition of a Form
Overall/Annual Budget Values of Measures

Row: Key figure
Definition of form:
Lead column X Overl vals in inv.prog.currcy
Overl Meas. Budget xxx,xxx,xxx Column: Spec. charact.

Meas. Budg. to &1YT xxx,xxx,xxx X Value type
Meas. Budg.&1YF xxx,xxx,xxx
Meas. Budg.&1YF xxx,xxx,xxx Charact. values:
41 Budget
Total Annual Budg. xxx,xxx,xxx
Extras -> Drilldown display

Drilldown definition: Select rows/columns:
Char. selection: Object Lead column Overall ...
Variable: Fiscal year
© SAP AG 1999
In the form, you define the layout for the list you want to create. The basic screen for the form
corresponds to the detail screen of the later list output.
For each row and column of the form, you have to specify the key figure that should be output
(double click).
You have to narrow down the key figure by entering characteristics and their characteristic values. In
IM drilldowns you always need the value type charactericstic for further specifying the key figures.
You define the drilldown list (initial list screen in IM standard drilldowns) by choosing Extras ->
Drilldown list. There you specify the rows and columns of the detail list that you want to display as
columns in the drilldown list.
Do not change the standard forms. Instead, copy and modify a standard form in order to create your
own drilldown.
© SAP AG AC350 5-7

Output of Drilldown (Drilldown and Detail List)
Overall/Annual Budget Values of Measures
Drilldown List:
Object Overall 1999 2000
- 1.1 44,000
- Administration
14,000
Detail list:
- Pharma 20,000 Lead column
- Training 10,000
- WBS IM1001 5,000 Overl Meas. Budget 5,000
- WBS IM1002 4,000
... Meas. Budg. to 1999 1,000
Meas. Budg. 2000 2,500
Meas. Budg. 2001 500
Meas. Budg. 2002 0
Total Annual Budg. 3,500
© SAP AG 1999
The standard drilldown reports in the IM component initially display a drilldown list. From this list,
you can use navigation functions on each row to reach a detail list for that row. When you define
new drilldowns, the system diplays the detail list in the initial screen as a default.
In the drilldown list, you have an overview of the selected objects (for example, program positions).
In the columns of the object rows, you are offered a selection of the key figures for the form (for
example, overall value).
You select the drilldown characteristics (that is, the characteristics whose characteristic values you
want to use to navigate in the report) when you define the report.
When there are several drilldown characteristics (such as various organizational units) the system
first displays the drilldown characteristic with the highest sort number. From there you can analyze
additional drilldown characteristics.
In the detail list, you see the columns defined in the form. The detail list shows the selected key
figures (such as overall value) for a given characteristic value (for example, the characteristic value
type with the characteristic value plan values).
© SAP AG AC350 5-8

Drilldown Characteristics
Drilldown Characteristics
Replcmt Rational- Expansion
Reason for Inv.
Invest Land Profit center

Company code Reason for Inv. Inv.
Inv.program
Business
ization
Business area ...

area Appropriation
Cosmetics Inv. prog. position
Paints Measure requests
Plastics
1000 2000 3000
Sort characteristics
Projects
Company code
Orders
Report Company code: 2000 Report Company code: 3000

Reason for investment: Rationalization
1 2

Reason for Inv.
Reason for Inv.

Business Business
ization
ization
area area
Cosmetics Cosmetics
Paints Paints
Plastics Plastics
1000 2000 3000 1000 2000 3000
Company code Company code

© SAP AG 1999
On the basis of the drilldown characteristics in the drilldown definition, the system selects the data
from the IM database.
Most standard drilldowns in Investment Management use only the object characteristic. As a result
of using this characteristic, the entire program hierarchy (including its measures) is displayed in the
drilldown list.
If you enter several drilldown characteristics (for example, three), the system selects a data cube.
You can specify the sort sequence of the drilldown characteristics in the drilldown definition.
You can navigate using these characteristics in the report display.
© SAP AG AC350 5-9

Forms in the Drilldown Definition
Create drilldown report

Report
With form
Copy from CREATE
Variables
Variable Variable Entry at Lead column
name value execution
Overl Meas. Budget xxx,xxx,xxx
Meas. Budg. to &1YT xxx,xxx,xxx

Choose characteristics Meas. Budg.&1YF xxx,xxx,xxx
Object
InvProgPosition Total Annual Budg. xxx,xxx,xxx
Measure
...
© SAP AG 1999
When you create a drilldown, you have to enter a form for the list output.
As the second step, you enter default values for global variables that you want to use in the form.
All of the necessary variables for investment programs are predefined in the standard system (for
example, fiscal year). Using this method, you have the option of defining drilldowns that display
annual values, without having to change the definition of their form each year.
As the last step, you specify the drilldown characteristics of the drilldown.
© SAP AG AC350 5-10

Status Selection Profile
Investment Measure
Control
Drilldowns System status REL

Fiscal year change User status BUDG
Rollup plan values
Status selection profile:
SAPIMM1 Status selection profile SAPIMM1
User status profile Status
IM00 REL Released active
X 01 . . and BUDG Budgeted active
...
or
© SAP AG 1999
You can enter a status selection profile while performing certain tasks in IM. These tasks are: calling
drilldowns for investment programs, the fiscal year change for investment programs and the rollup of
plan values from investment measures. When you enter a status selection profile, the system only
carries out the task on investment measures that have the status specified.
You can define any number of status selection profiles in Customizing.
In a status selection profile, you can include both system statuses as well as user statuses.
Using Boolean logic, you can link together status settings that are defined in a status selection profile.
You can also set a 'state' for the status. The system then selects according to this state.
If you set the active state, the system searches only for objects in which the status entered is active
at that moment.
If you set inactive, the system searches only for objects in which the status entered is inactive at
that moment.
If you set never active, the system searches only for objects in which the status entered was never
active.
© SAP AG AC350 5-11

Information System with Summarization
Summarization DB
- Version 1
Summarization
characteristics:
Position ID
Measures
App. requests
Structures
Values Company
ic
Entities ...
iod
r
Overall Investments
pe

1500 1200 1000
500 300 600 400 350 400 300

Bus. area 1 Bus. area 2 Bus. area 3
© SAP AG 1999
The Information System for investment programs consists of two parts. There are the drilldown
reports for the normal database of one system or client. Along with these, there are also drilldown
reports that access a summarization database.
The summarization database makes it possible for you to update and report on a summarized dataset
for an investment program and its dependent appropriation requests and measures.
You specify in Customizing which characteristics should not be summarized.
The summarization has the following advantages:
The drilldown reports that access the summarized dataset have better performance than
unsummarized reports.
Data from multiple local systems can be imported into the summarization database. These local
systems can be SAP R/3 Systems, SAP R/2 Systems or non-SAP systems.
You can manage different versions of the summarization database. You can thereby manage
"snapshots" of the investment data of your enterprise. Using versions, you can create a sequence
showing the data on the investments in your enterprise over time (even if the objects to be reported
on have already been deleted from the system).
© SAP AG AC350 5-12

Summarization within a Client
...
Snapshots
Summarization DB
Version 1
3/1/YYYY
copy
Online
DB
Prog.structure Values
Entities
Client
© SAP AG 1999
The data in the summarization database can come from differing sources:
From the same system or client in which the operative investment program is managed
From distributed local systems
Depending on the source of the summarization data, there are different system functions for
transferring the data to the summarization database.
If the summarization data comes from the same client or R/3 System as the client or system in which
the summarization database is managed, you can copy the program structure and its values and
entities directly to the summarization database (without using download/upload).
Using summarization databases within one client increases reporting performance and makes it
possible to store "snapshots" of your data using summarization versions.
© SAP AG AC350 5-13

Summarization from Local Systems
Central R/3 System

BAPI
Investment (Program pos.)
Transfer program
with name conversion Information
System
Import from file
Output to file
Values/Entities
BAPI
(Program pos.)
Local R/3 System Local R/2 System Local Non-SAP
system
Investment Program Program

program positions positions
Projects Projects Projects
Orders Orders
© SAP AG 1999
If the summarization database is supplied with values from other R/3 Systems, then you have to first
export the data to a file (output to file). Then you can import the data to the central system and
summarize it there (import from file).
Or the data could come from an SAP R/2 RK-P System. In this case, there is a data retrieval program
you can use to select data from the relevant projects. The program then writes the data to the
summarization database in the R/3 System. You can also assign a project in SAP R/2 RK-P to an
investment program position in the reporting system. You can either assign the project directly, or by
means of an appropriation request.
For copying investment program positions from a central R/3 System to an R/2 System or a non-SAP
system, you can use the BAPI_INVPROGRAM_GET_LEAVES function module.
There are interfaces for updating data that comes from external, non-SAP systems.
© SAP AG AC350 5-14

Summarization Versions and Characteristics
Information System
Charact. Detail Disp.
- Programs from Summ.DB Position ID X
- Plan from measures Customizing
App. requests
Summarization Measures
Plan from measures version
...
Program IM_01 Group sum-
marization
...
Position Scales
App.year Detail Disp.
Report selections IM1 Small
IM2 Medium
IM_01 Group sum-
IM3 Large X
... marization
© SAP AG 1999
The system identifies a summarization database using the summarization version. You can define
any number of summarization versions in Customizing. When you start a drilldown report that
evaluates data in a summarization database, you identify the summarization database by entering the
summarization version.
The system achieves the summarization by summarizing using specific characteristics, rather than
storing all characteristics and all characteristic values of the investment program. You specify in
Customizing which characteristics the system should summarize in the summarization database, and
which should be left unsummarized.
For example, if you want to create reports using the summarization database that only have to do
with organizational units, you do not have to store investment data at the object level. Instead, you
summarize using the characteristics "investment program position," "appropriation request," and
"measure."
If you manage the characteristics "appropriation request" or "measure" in the summarization
database in detail display form (meaning that the data are not summarized), then you can specify in
Customizing that objects that have a certain scale are summarized anyway. Using this method, you
can exclude measures and appropriation requests that have an insignificant value from
summarization reporting. At the same time you benefit from a detail display of more important
measures and appropriation requests.
© SAP AG AC350 5-15

Information System: Unit Summary

Create and change area menus
Define status selection profiles
Work with drilldown reports and forms
Use the summarization database
© SAP AG 1999
© SAP AG AC350 5-16

Information System Exercises
Unit: Information System

Topic: Modification of Standard Drilldowns and
Summarization Reporting

• Modify standard drilldowns to reflect your needs
• Build a summarization database
As part of the analysis of reporting requirements in your

enterprise, you establish that the standard drilldown reports in the
IM Information System do not fully meet your needs. You
discover that down payments made are not shown in the list
display for Budget Availability in Program. Therefore, you want
to modify the standard drilldown accordingly.
In addition, you are concerned that performance problems could
arise during frequent calls of drilldowns, due to the large
operative data volume in your enterprise. Therefore, you wish to
use a summarization database.
1-1 In this exercise, you modify a standard drilldown report.

1-1-1 Go to reporting for investment programs. Choose
Menu path:
Accounting → Investment Management → Programs → Information
System → Investment Management Reports → Programs - Current Data
→ Availability → Budget Availability in Program.
Start the report using your investment program.
1-1-2 Now you modify the report you just called. Open a new session, and go to
Customizing for investment programs. Choose
Menu path:
Information System → Information System without Summarization
(Current Data) → Definition of Drilldown Reports → Define Drilldown
Reports → Display Drilldown Reports
Enter report ‘131BUDGAVPR,’ choose Display and choose Extras to reach
the Report parameters.
© SAP AG AC350 5-17

1-1-3 Copy the form that belongs to this report to the new name, T-000XX, so that
you can change the form later.
Enter form ‘131BUDGAVPR’ and choose Form → Copy. Enter T-000XX
as the new name for the form. When you choose Enter, your copy is saved.
1-1-4 In the change transaction for forms, enter T-000XX and choose Change.
Choose Extras → Drilldown Display → Undo selection. Place the cursor

on the header row of the ‘Assign. %’ column and choose Edit → Delete.
Place the cursor on the header row directly before the last column. Choose
Edit → Element → Insert element. In the first dialog box, select
Characteristics, in the second dialog box Value type, and then value type 12
for down payment. Choose Enter.
Choose Extras → Drilldown display→ Select rows/columns. Select the

following columns: ‘Budg.Prog’, ‘Actual’, ‘Commitment’ and ‘Down
payments’ along with the following rows: ‘Overall’, rows ‘To &1YF’ to
‘&1YF and following’ and ‘Total of years.’ Select by placing the cursor on
the text and choosing the Select/deselect function. Choose Save selections.
Choose Enter and save.
1-1-5 Now create a report using the form you changed.
Enter T-000XX as the report name. Enter a description and your form T-
000XX, and choose Create.
In the transaction for creating the drilldown report, choose the
Characteristics tab page. Select the Object and Person responsible
characteristics (found in characteristics list). Then adopt these
characteristics by choosing the arrow pointing left.
On the Output type tab page, set the Classic drilldown indicator and the
Basic List: D-down indicator. Save.
1-1-6 Start your modified drilldown. Choose Execute.
2-1 Create a summarized dataset and use it for reporting:

Menu path:
Information System → Information System Using Summarization →
Define Summarization Versions
Choose New entries. Enter key TXX and a short description and save.
Return to the IMG hierarchy and choose Choose Characteristics for Detail
Display. Here you can decide which characteristics should be considered
during summarization: Deselect the Appropriation request and Measure
fields. Save.
© SAP AG AC350 5-18

2-1-2 Now summarize your investment program. First copy your program T-
IDESXX to your own client.
Enter your investment program, your approval year and your summarization
version. Start the report. The system now replicates the current hierarchy in
the summarization database.
Choose Periodic Processing → Summarization → In Your Own Client →

Copy Entities. Enter your investment program and your approval year.
Select the entities that you want to replicate in the summarization database
(all entities except measures and appropriation requests). Start the report.
Now summarize the values. Enter your investment program, your approval
year and your summarization version. Select all plan value types for the
summarization (overall values and annual values). Enter a fiscal year up to
which you wish to report. Start the report.
2-1-3 From the SAP Easy Access menu for investment programs choose Periodic
Processing → Summarization → Overview. Enter your investment program,
your approval year and your summarization version. Start the report.
2-1-4 In the SAP Easy Access menu for investment programs, choose
Information System → Investment Management Reports → Programs –
Summarization Database → Planned Values. Start the ‘Plan in Program,
Approp. Request, Measures’ report. In the initial screen of the drilldown,
enter your summarization version.
© SAP AG AC350 5-19

Information System Solutions
Unit: Information System

Topic: Modification of Standard Drilldowns and
Summarization Reporting
1-1 In this exercise, you modify a standard drilldown report.

1-1-1 Go to reporting for investment programs. Choose
Menu path:
Accounting → Investment Management → Programs → Information
System → Investment Management Reports → Programs - Current Data
→ Availability → Budget Availability in Program.
Start the report using your investment program.
1-1-2 Now you modify the report you just called. Open a new session, and go to
Customizing for investment programs. Choose
Menu path:
Reports → Display Drilldown Reports
Enter report 131BUDGAVPR. Choose Display and then choose Extras →
Report parameters.
1-1-3 Copy the form that belongs to this report to the new name, T-000XX, so that
you can change the form later. There are two ways to do this:
In the report parameters, choose the Display form function, and then choose
Form → Change
or
From Customizing for investment programs, choose
Menu path:
(Current Data) → Definition of Drilldown Reports → Define Forms →
Change Form
Enter form 131BUDGAVPR and choose Form → Copy. Enter T-000XX as
the new name for the form. When you choose Enter, your copy is saved.
© SAP AG AC350 5-20

1-1-4 In the change transaction for forms, enter T-000XX and choose Change.
Choose Extras → Drilldown Display → Undo selection. Place the cursor

on the header row of the ‘Assign. %’ column and choose Edit → Delete.
Place the cursor on the header row directly before the last column. Choose
Edit → Element → Insert element. In the first dialog box, select
Characteristics, in the second dialog box Value type, and then value type 12
for down payment. Choose Enter.
Choose Extras → Drilldown display→ Select rows/columns. Select the

following columns: ‘Budg.Prog’, ‘Actual’, ‘Commitment’ and ‘Down
payments’ along with the following rows: ‘Overall’, rows ‘To &1YF’ to
‘&1YF and following’ and ‘Total of years.’ Select by placing the cursor on
the text and choosing the Select/deselect function. Choose Save selections.
Choose Enter and save.
1-1-5 Now create a report using the form you changed. Choose
Menu path:
Reports → Create Drilldown Reports
Enter T-000XX as the report name. Enter a description and your form T-
000XX, and choose Create.
In the transaction for creating the drilldown report, choose the
Characteristics tab page. Select the Object and Person responsible
characteristics (found in characteristics list). Then adopt these
characteristics by choosing the arrow pointing left.
On the Output type tab page, set the Classic drilldown indicator and the
Basic List: D-down indicator. Save.
1-1-6 Start your modified drilldown. Choose Execute.
2-1 Create a summarized dataset and use it for reporting:

Menu path:
Information System → Information System Using Summarization →
Define Summarization Versions
Choose New entries. Enter key TXX and a short description and save.
Return to the IMG hierarchy and choose Choose Characteristics for Detail
Display. Here you can decide which characteristics should be considered
during summarization: Deselect the Appropriation request and Measure
fields. Save.
© SAP AG AC350 5-21

2-1-2 Now summarize your investment program. Choose
Menu path:
Accounting → Investment Management → Programs → Periodic
Processing → Summarization → In Your Own Client → Copy Program
Enter your investment program, your approval year and your summarization
version. Start the report. The system now replicates the current hierarchy in
the summarization database.

Copy Entities. Enter your investment program and your approval year.
Select the entities that you want to replicate in the summarization database
(all entities except measures and appropriation requests). Start the report.

Summarize Values. Enter your investment program, your approval year and
your summarization version. Select all plan value types for the
summarization (overall values and annual values). Enter a fiscal year up to
which you wish to report. Start the report.
2-1-3 From the SAP Easy Access menu for investment programs choose Periodic
Processing → Summarization → Overview. Enter your investment program,
your approval year and your summarization version. Start the report.
2-1-4 In the SAP Easy Access menu for investment programs, choose
Information System → Investment Management Reports → Programs –
Summarization Database → Planned Values. Start the ‘Plan in Program,
Approp. Request, Measures’ report. In the initial screen of the drilldown,
enter your summarization version.
© SAP AG AC350 5-22

Appendix: Drilldowns
1-1 Customizing for the modification of existing drilldown reports:
1-1-1 Determine form name for a drilldown:

Customizing for Investment Programs: Information System → Information
System without Summarization (Current Data) → Definition of Drilldown
Reports → Define Drilldown Reports → Display Drilldown Reports, then
Extras → Report parameters
1-1-2 Copy a form:
Change Form, then Form → Copy
1-1-3 Modify a form:
Change Form
1-1-4 Enter modified form in drilldown and modify drilldown:
Reports → Create Drilldown Reports. Enter your form and choose Create.
2-1 Customizing settings for summarization:
2-1-1 Define summarization version:

Customizing for Investment Programs: Information System Using
Summarization → Define Summarization Versions or Choose
Characteristics for Detail Display
© SAP AG AC350 5-23

3-1 Working with summarization from the application menu:
3-1-1 Summarization within one client:

Application menu for investment programs: Periodic processing →
Summarization → In your own client → Copy program
Periodic processing → Summarization → In your own client → Copy

entities
Periodic processing → Summarization → In your own client →

Summarize values
Periodic processing → Summarization → Overview
Info system → Report selection.

Start a drilldown, entering your summarization version.
© SAP AG AC350 5-24

Conclusion
This course will prepare you to:
z make the required Customizing settings for using

investment programs, appropriation requests,
investment measures(orders and projects)
and the Information System.
© SAP AG 1999
© SAP AG AC350 6-1

Recommended Follow-up Activities
z Repeat the exercises using IDES data or your own data.

z For more information on the most recent developments (for
customers and partners), refer to
http://sapnet.sap.com/im
z Read the on-line documentation.

z Read IMG documentation.
z Read release notes.
© SAP AG 1999
© SAP AG AC350 6-2

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System Configuration for Investment Management

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All rights reserved.

AC020 - Investment Management

Notes to the user

At the end of the course, you should be able to set up the

At the conclusion of this course, you will be able to

Configure investment programs in Customizing

Configure appropriation requests in Customizing

Configure investment projects as investment measures in

Modify existing drilldowns and make Customizing

Pos 12: Pos 11: Pos 13:

Appropriation Request Pos 111: Pos 112:

Internal order Internal order

WBS el. 2000-41 WBS el. 2000-42

Pos 12: Pos 11: Pos 13:

Appropriation Request Pos 111: Pos 112:

Internal order Internal order

WBS el. 2000-41 WBS el. 2000-42

Pos 12: Pos 11: Pos 13:

Appropriation Request Pos 111: Pos 112:

Internal order Internal order

WBS el. 2000-41 WBS el. 2000-42

Pos 12: Pos 11: Pos 13:

Appropriation Request Pos 111: Pos 112:

Internal order Internal order

WBS el. 2000-41 WBS el. 2000-42

© SAP AG AC350 1-1

This course will prepare you to:

© SAP AG AC350 1-2

At the conclusion of this course, you will be able to:

z make the required Customizing settings for using

© SAP AG AC350 1-3

Unit 1 Course Overview Unit 4 Projects as

© SAP AG AC350 1-4

Inv. Program IM Information System

Acquisitions Investment Measure PM

© SAP AG AC350 1-5

© SAP AG AC350 2-1

At the conclusion of this unit, you will be able to:

Define program types

© SAP AG AC350 2-2

Inv. Program IM Information System

Acquisitions Investment Measure PM

© SAP AG AC350 2-3

Pos 12: Pos 11: Pos 13:

Internal order Internal order Pos 111: Pos 112:

Inv. Project 2000: Budget order

WBS el. 2000-41 WBS el. 2000-42

© SAP AG AC350 2-4

© SAP AG AC350 2-5

Object class Plan profile

Display format Budget profile

Assignable measures (orders/

© SAP AG AC350 2-6

- 1.2 10 additional user fields

© SAP AG AC350 2-7

Cost Center Hierarchy

Marketing Administration Production

Marketing Administration Production

© SAP AG AC350 2-8

R/3 System X Sequential R/3 System Y

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