A Business inquiry letter is a type of business letter written to communicate with a business

organization to ask for information about specific job, products or services. Usually, these
letters are written in response to some kind of advertisement that you may have seen on
television or the Internet. If you want to buy any product after seeing an advertisement but
having trouble making up your mind, then you can write an inquiry letter to the organization to
ask for more information about the product.
By writing an inquiry letter or email, you can ask the company to provide you a catalog or
brochure with more details of their product. So, you can be sure about certain thing before
buying the product.
Business Inquiry Letter is written in a formal business letter format and should be
straightforward, compact and precise.
Structure of a Business Inquiry Letter
A letter can be divided into few basic sections for better understanding;
1. A formal introduction needs to be used like “Dear Sir”, “Dear Ma’am” to start your letter.
A formal introduction is required as you are not familiar with the recipient.
2. A description of your request is required, it includes the reference of the advertisement
and name of the product or service. After writing down the reference, you have to ask
for the details you require about the product. You can also ask for a catalog or brochure
to help you with the details. If you have some additional details to ask for, except the
information on brochures or catalogs, you can specifically ask for that information.
3. A final summary can be written to explain your overall request.
4. A Signature of your agency or yours in a very formal way.

Examples 1:

Dear Mr. Robinsons,

I am writing you in reference to your advertisement on The Daily Bugle. I would like to receive a
catalog for your multimedia devices.
I would also like to know about products’ prices and discounts.
Yours Faithfully,

Examples 2:

Dear Ma’am,
I came to know from some trusted sources of your possession of some high-quality product and
would very much like to learn more about it. I would appreciate if you can send any information
that could help me in my selection process. Please elaborate on the various options along with
the different prices, discounts, and availability. I also need to know if you offer extended
warranty.
Please call me if you have any questions or need to know more about our requirements. Looking
forward to hearing from you.
Best Regards,

Example 3:

Dear Gentlemen,
My name is David Willington and I am the production manager at ImmersVision Ltd. I came
across your organization while searching for companies that provide telecommunication
services. We are in the process of extending our infrastructure and would like to explore a
possible cooperation with you.
I appreciate if you could share with me your past experience in similar projects and explain how
you can possibly help us in achieving this goal.
Please contact me if you have further questions. Looking forward to doing business together.
Best Regards,

Example 4:

Dear Sir,
I am writing to inquire about job vacancies in your esteemed company in the capacity of
software engineer. I’m very motivated and ambitious and looking for a chance to exploit my
experience and skills to the maximum.
I hold a BS degree in computer science from MIT and have worked for more than five years as a
software engineer.
I really believe I can make a difference and induce momentum into your team. I’m confident of
my abilities and I can already visualize my contribution to the success of your organization. You
can find more about me and my qualifications in the enclosed resume.
I would really appreciate your time and consideration. Looking forward to hearing from you.
Regards,