Creating a Teams Meeting

How to Guide
1 OPEN THE CALENDAR
Click on the Calendar button in Teams

2 CREATE A MEETING
From here, click “New Meeting” to schedule a meeting, or Meet Now to create one ad-hoc

3 SCHEDULED MEETING
You can now configure the meeting.

• Enter a short description or title.

• You can add individual attendees or add a specific Channel in Teams.

• If the meeting is part of a series, you can select the repetition. Enter any details relevant to the
meeting attendees in the main body.

• You can use Scheduling Assistant to check the availability of or add further attendees.

Click Send to Send the meeting invite.

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When the meeting time arrives, Teams will notify you and your invitees that the meeting has
started.

Alternatively, shortly before the meeting time you will be able to join via the Calendar item in
Teams:

You can also join the meeting from your Outlook Calendar, if you have your Staff or Student
account configured.

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4 CREATE AN AD-HOC MEETING
Click Meet Now from the calendar tab. A new Meeting will begin.

You can edit the name of the meeting, enable, disable and test your video and audio from this
screen.

Click Join Now to start the meeting.

To invite a student or staff member, start typing their name in the “Invite Someone” box, and select
it from the drop down list when they appear.

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Hover over the video screen to enable the controls

From here, you can (from left to right): Enable or disable video; mute or un mute audio; share your
screen; access various settings, such as configuring audio and video devices; show or hide the chat
window, show or hide the participants window; and hang up.

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