I.

ACQUISITION OF MOTOR VEHICLES

A. Purchase of New Motor Vehicle [Requiring Approval from the Office of the President (OP) and
Exemption from AO 339]

• Letter-Request of the Local Chief Executive (LCE)/Agency Head

• Number, Type, Specifications & Cost of Motor Vehicle/s to be purchased
• Certification of the Accountant, noted by the LCE/Agency Head, attesting to the availability of funds
and the specific fund source for the purchase of the motor vehicle
• Copy of the corresponding appropriations ordinance (for LGUs); Resolution of the Board of Trustees
approving the request (for SUCs & Local Water Districts)
• Duly Accomplished Motor Vehicles Inventory Form/Latest Inventory and Deployment of Existing
Motor Vehicles
• Justification for the Purchase, to include user-official or deployment of the motor vehicle by
organizational unit and/or activities/purposes for which the vehicle will be used
• Duly Accomplished Inventory and Inspection (I & I) Report of Unserviceable Equipment covering the
vehicle/s to be replaced (in case of replacement of motor vehicle)

B. Rental of Motor Vehicle/s (for a continuous period in excess of 15 days)

• Letter-Request of the LCE/Agency Head

• Detailed Justification for the Rental, including the duration of the specific program, project and activity
for which the said vehicle will be rented [ * ]
• Number, Type, Specifications of Vehicle/s to be rented and proposed rate/term and period of rental
• Latest Inventory and Deployment of Existing motor vehicles
• Certification of the Accountant, noted by the LCE/Agency Head, attesting to the availability of funds
and the specific fund source for the rental of the motor vehicle, and a copy of the corresponding
appropriations ordinance (for LGUs)

C. Purchase of Second Hand/Reconditioned Transport and Heavy Equipment

• Letter-Request of the LCE/Agency Head

• Certification on the following:
• Mileage of the second-hand vehicle to be purchased from the time it was originally acquired as a
brand new unit
• Estimated useful life of the vehicle/s

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 • Specifications/features, to include information on date of manufacture, size, capacity, intended use,
etc. and certification from the LCE/Agency Head that the second-hand/reconditioned vehicle to be
purchased is operational and in good running condition
• Availability of spare parts and annual repair and maintenance cost of the second-hand vehicle
• Certification of the Accountant, noted by the LCE/Agency Head, attesting to the availability of funds
and the specific fund source for the purchase of the motor vehicle, and a copy of the corresponding
appropriations ordinance (for LGUs)
• Latest inventory and deployment of existing motor vehicles
• Justification for the proposed acquisition

II. LEASE OF COMPUTERS

• Letter- Request of the LCE/Agency Head

• Detailed Justification for the Proposed Lease of Computers, including the duration of the specific
program, project and activity for which the said computer will be leased
• Number, Type, Specifications & Cost of Computers to be leased and proposed rates/terms of lease
• Latest Inventory and Deployment of Existing Computers
• In the case of LGUs, certification of the LGU Accountant, noted by the LCE, attesting to the
availability of funds and the specific fund source for the lease of computers, and a copy of the
corresponding appropriations ordinance

III. FORWARD OBLIGATION AUTHORITY (FOA)

(Foreign Assisted Projects)

• Appraisal Report
• National Economic and Development Authority- Investment Coordinating Committee (NEDA-ICC)
Approval
• Draft Loan Agreements/Suppliers Contract
• Project Profile
• Funding Strategy for the Project/s

IV. USE OF SAVINGS

• Letter-Request containing purpose/justification for the request

• Certification on the Availability of Funds ( by the Budget Officer and Chief Accountant)

V. PAYMENT OF REWARDS TO INFORMANTS ON VIOLATION OF INTERNAL REVENUE,

TARIFF AND
CUSTOMS LAWS, RULES AND REGULATIONS

• Letter-Request of the LCE/AgencyHead

• Endorsement of the DOF Rewards Committee
• Proof of Deposit with BTr of amount collected

* For LGUs, to include economic feasibility of renting/leasing the vehicle/computer (instead of buying a new unit)

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 Queries and/or clarifications relative to the documentary requirements listed herein
may be coursed through the following Officials/Bureaus of the Department of Budget and Management:

Director Ricalinda N. Adriatico

Budget and Management Bureau A
Tel. Nos. 734-9405, 735-4888 & 735-4885 (telefax)
radriatico@dbm.gov.ph

Director Arturo C. Bumatay

Budget and Management Bureau B
Tel. Nos. 735-1775 & 735-4868 (telefax)
acbumatay@dbm.gov.ph

Director Luz M. Cantor

Budget and Management Bureau C
Tel. Nos. 735-1778 & 735-4886 (telefax)
lmcantor2002@yahoo.com

Director Gil P. Montalbo

Budget and Management Bureau D
Tel. Nos. 736-2774, 736-2777 & 735-1607 (telefax)
GMontalbo@dbm.gov.ph

Director Nora C. Oliveros

Budget and Management Bureau E
Tel. Nos. 735-4842, 735-1772 & 735-1742 (telefax)
nc.oliveros.dbm.gov.ph

Director Carmencita N. Delantar

Regional Operations and Coordination Service (ROCS)
Tel. Nos. 735-4979 & 735-4961 (telefax)

Director Amelita D. Castillo

Organization and Productivity Improvement Bureau (OPIB)
Tel. Nos. 735-4844, 735-4827 & 735-1740 (telefax)
amletol@yahoo.com

OIC - Director Myrna S. Chua

Organization, Position Classification and Compensation Bureau (OPCCB)
Tel. Nos. 736-7572, 736-7670 & 735-4959 (telefax)
mchua@dbm.gov.ph

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