Events Management Services NC III

Table of Contents

Company Name …………………………………………………………... 1

Vision, Mission & Goals ..………………………………………………… 2

Organizational Structure/Company’s email ad & address ……...……. 3

Letter of intent ...……...…………………………………………………… 4

Concept ...………………………………………………………………..... 5
Time Frame ……………………………………………………………….. 6

Program …………………………………………………………………… 7

Budget …………………………………………………………………….. 8

Venue Layout …………………………………………………………….. 9

Contract …………………………………………………………………… 10
 LOGO/COMPANY NAME

VISION

A company that guarantees an undeniable quality of services, and to ensure clients

satisfaction and loyalty as every event has to be technical and creative fit.

MISSION

To meet and exceed the expectation of our clients through innovative idea with an
excellent service.

GOAL

Our goal is to make our event the best they can be.
 ORGANIZATIONAL STRUCTURE

Philip Rainer D. Lagang

Head Coordinator

Joseph G. Tayag
Program Manager

Alona D. Lagang Prince Jade D. Lagang Joel F. Lagang

Budget Administrator Contract Administrator Resource Administrator
 February 25,2020

SFO4 Leonilo F. Fonte

OIC-Municipal Fire Marshal
Bansud, Oriental Mindoro

Dear Mayor,

Good day!

I am Philip Rainer D. Lagang residing at Brgy. Poblacion, Bansud, Oriental Mindoro. I wrote this
letter on behalf of my team, requesting your fully participation on our upcoming event entitled “Fire
Safety and Precaution Tips”. This is due to the reason that are knowledge are not that much and we
know that you have more knowledge about this event.

Please contact us at 09664090699 or 09309887996 for your response at your earliest

convenience.

Thank you.

Respectfully yours,

PHILIP RAINER D. LAGANG

Head Coordinator
THEME: “Fire Safety and Precaution Tips”

Fire safety is the set of practices intended to reduce the destruction caused by fire. Fire safety
measures include those that are intended to prevent ignition of an uncontrolled fire, and those that are
used to limit the development and effects of a fire after it starts.

Threats to fire safety are commonly referred to as fire hazards. A fire hazards may include a
situation that increases the likelihood of a fire or may impede escape in the event a fire occurs.

CONCEPT

Conducting a Fire Safety and Precaution by the help of BFP Personnels. This event deals with
discussing safety measures at home, fire drill, fire escape plan and the proper use of fire extinguisher.

This event is set on March 9,2020, 2:00 – 5:00 pm at the open field near the Municipal Building
of Bansud with a simultaneous conduct of fire drill. We are expecting the participation of the following:

 Bansud Municipal Officials

 Barangay and SK Officials
 50 selected government employees

While having our demos, we have our medics who are responsible in case of emergencies.
 TIME FRAME
Date Activities
Mailing and sending of letter of
intent
Meeting with the client
Signing of contract and partial
payment (60%)
Planning for the events
Meeting for the things needed
for the event (fire extinguisher,
equipment gear, tarpaulin,
certificates and invitations)
Hiring of sound system
Meeting for the food and
drinks
Meeting with the medical team
Persons In-Charge
Head Coordinator
Philip Rainer D. Lagang
Head Coordinator
Philip Rainer D. Lagang
Head Coordinator
Philip Rainer D. Lagang
Contract Administrator
Prince Jade D. Lagang
TEAM
Program Manager
Joseph G. Tayag
Resource Administrator
Joel F. Lagang
Budget Administrator
Alona D. Lagang
Contract Administrator
Prince Jade D. Lagang
Resource Administrator
Joel F. Lagang
Head Coordinator
Philip Rainer D. Lagang
Budget Administrator
Alona D. Lagang
Head Coordinator
Philip Rainer D. Lagang
 Resource Administrator
Joel F. Lagang
Meeting with the host Program Manager
Joseph G. Tayag
Contract Administrator
Prince Jade D. Lagang
Checking the initial output of Program Manager
the things needed Joseph G. Tayag
Contract Administrator
Prince Jade D. Lagang
Budget Administrator
Alona D. Lagang
Confirmation of the delivery of Resource Administrator
food and beverages Joel F. Lagang
Contract Administrator
Prince Jade D. Lagang
Distribution of invitations to TEAM
the participants / person
involved
Checking of venue Program Manager
Joseph G. Tayag
Resource Administrator
Joel F. Lagang
Meeting with the team for the TEAM
presentation and final
check/confirmation for all the
things needed
Venue set-up TEAM

Payment for the remaining Head Coordinator

balance (40%) for the event Philip Rainer D. Lagang
Budget Administrator
Alona D. Lagang
“Fire Safety and Precaution Tips”
PROGRAMME
2:00-5:00 PM

Opening Prayer Philip Rainer D. Lagang

National Anthem 2:00-2:15 Reysie Delen
Bansud Hymn

Opening Remarks 2:15-2:25 Hon. Ronaldo M. Morada

Municipal Mayor

Discussion of the emergency procedures/

Evacuation drills and regular fire safety 2:25-3:00 SFO4 Leonilo F. Fonte
Inspections

Intermission Number 3:00-3:10 Bansud Institute Dance Troupe

Sample of maintenance and servicing of

fire equipment 3:10-3:50 SF03 Ramon D. Lacerna
Staff Training/Information to occupants

Intermission Number 3:50-4:00 LGU Dancers

Discussion of emergency Planning

Fire drill demo 4:00-4:50 SF05 Nicanor V. Bartolome
Proper use of fire extinguisher

Closing Remarks 4:50-5:00 Vice Mayor Rico B. Tolentino

 BUDGETARY REQUIREMENTS

Particulars Pax Total Fund

Tent 4pax x 1,500.00 6,500.00

Tables 2 x 100.00 200.00

Chairs 110 x 5.00 550.00

Certificates 5 x 150.00 750.00

Invitations 20 x 4.00 80.00
Tarpaulin 3x5size 350.00

Sound System 4,000.00

Foods 110pax x 35.00 3,850.00

Beverages 110pax x 8.00 880.00
Equipment Gear 6,500.00

Fire Extinguisher 1,300.00

GRAND TOTAL 24,460.00

Venue Layout
 Memorandum of Agreement

KNOW ALL MEN BY THERE PRESENTS:

This contract made and entered into by and between SFO4 Leonilo F. Fonte with address of Bansud,
Oriental Mindoro.

And

Res Consiliumque Company, duly recognized event planning team and existing under and by the
Law of the Republic of the Philippines, with business address at Poblacion, Bansud, Oriental
Mindoro, herein represented by its Head Coordinator, Philip Rainer D. Lagang herein referred to as
the “FIRE SAFETY AND PRECAUTION TIPS”.

WHEREAS, SFO4 Leonilo F. Fonte will pay an event package of Php 24830.00 in “FIRE SAFETY AND
PRECAUTION TIPS”.

WHEREAS, the event will pay 50% of the professional fee to Res Consiliumque Company during the
signing of this contract and the remaining 50% before the event.

Now, THEREFORE, in consideration of the premises, and the agreement herein contained and
intending to be legally bound hereby, SFO4 Leonilo F. Fonte hereto agrees as follows:

1. Res Consiliumque Company will provide a fire prevention event package amounting to
2. Res Consiliumque Company will take responsibility on all the payment to be made to the
service providers
 Sound System
  Tent
 Equipment Gear/Fire Extinguisher
3. Res Consiliumque Company render professional services and is at all times visible to have
complete control of the event;
4. SFO4 Leonilo F. Fonte in consideration of the “FIRE SAFETY AND PRECAUTION TIPS”
hereby agree to pay to Res Consiliumque Company for the following consideration:
 Fifty percent (50%) deposit upon signing of contract;
 The remaining fifty percent (50%) will be paid on March 6,2019 before the event.

In witness WHEREOF, the parties hereby promise to abide by the terms of this contract and intend
to be legally bound therby.

SFO4 Leonilo F. Fonte Res Consiliumque Company

By By

SF04 LEONILO F. FONTE PHILIP RAINER D. LAGANG

Client Head Coordinator