HINDUSTAN PETROLEUM CORPORATION LIMITED

MUMBAI REFINERY ContractNo: 19001065-OS-48

PURCHASE ORDER Dated: 09-Jan-2020

Start Date: 09-Jan-2020

End Date: 10-Jan-2023
PR for AMC for for breathing apparatus trollies for 3 years

Vendor: VIJAY SABRE SAFETY PRIVATE LTD Contract No: 19001065-OS-48

Address:
Contract Type: BLANKET

Phone:

Fax:

Total Cost: 0

Contract
Line No Item Code / Description Order Qty Order Unit Unit Cost

10 S1011334 / Servicing of trolley at your site (47.2 lit) 0 Each 1000

Item specifications

20 S1011333 / Servicing of trolley at your site (6 lit) 0 Each 800

Item specifications

30 M1022997 / Replacement of High Pressure hose 0 Each 4332

40 M1022998 / Replacement of High Pressure hose 0 Meter 72.2

50 M1022999 / Replacement of whistle assemebly 0 Each 2527

60 M1023051 / Replacement of demand valve 0 Each 7671.25

70 M1023052 / Replacement of face mask 0 Each 9025

80 M1023053 / Replacement of Quick release coupling 0 Each 2660

90 M1023054 / Replacement of release valve 0 Each 1353.75

100 M1023055 / Replacement pressure gauge 0-350 Bar 0 Each 2256.25

110 M1023056 / Replacement pressure gauge 0-30 Bar 0 Each 1624.5

120 M1023057 / Replacement reducer assembly 0 Each 13537.5

Page 1 of 7 Friday, January 10, 2020

 HINDUSTAN PETROLEUM CORPORATION LIMITED
MUMBAI REFINERY Contract 19001065-OS-48

PURCHASE ORDER Dated: 09-Jan-2020

Start Date: 09-Jan-2020

End Date: 10-Jan-2023

Contract
Line No Item Code / Description Order Qty Order Unit Unit Cost

130 M1023058 / Replacement hose reel drum 0 Each 16245

140 M1023059 / Replacement NRV 0 Each 3610

150 M1023060 / Replacement Y coupling 0 Each 1306.25

160 M1023061 / Replacement cylinder connector 0 Each 1624.5

170 M1023062 / Replacement pressure gauge 0-350 Bar 0 Each 3158.75

BIG TROLLEY

180 M1023063 / Replacement pressure gauge 0-35 Bar BIG 0 Each 2707.5
TROLLEY

190 M1023064 / Replacement of High Pressure hose BIG 0 Each 5054

TROLLEY
TERMS AND CONDITIONS:-
(A) Notes to Vendor
===============
PR for AMC for for breathing apparatus trollies for 3 years

Price Reduction Clause: Applicable only on Undelivered.

RM/PBG : NA

Basic Financial limit: Rs 6,00,000/-

Extra:
IGST: 18%;

PO validity: 3 years from PO date

Payment Terms: Standard as per GTCWC
Delivery Period: 2 weeks from the date of intent/EMAIL/LETTER

Ref. Your revised offer vide email dt. 9/01/2020 post rationalization

HPCL Mumbai Refinery is having 6 nos of 6-liter capacity 300 bar breathing apparatus trollies and 2 nos 47.5
liters of and breathing apparatus trollies assembly supplied by M/s Vijay Sabre Safety Private Limited. These

Page 2 of 7 Friday, January 10, 2020

 HINDUSTAN PETROLEUM CORPORATION LIMITED
MUMBAI REFINERY Contract 19001065-OS-48

PURCHASE ORDER Dated: 09-Jan-2020

Start Date: 09-Jan-2020

End Date: 10-Jan-2023
trollies need to be serviced every 2 months to maintain these in good working condition. Also the spare parts
need to be procured to replace the damaged/defective parts.
Details of Trolley and Spare parts:
1. 6-liter capacity 300 bar breathing apparatus trollies - 6 nos
2. 47.5-liter capacity breathing apparatus trollies ¿ 2 nos
3. High pressure hose for 6 lit capacity trolley
4. High pressure hose
5. Whistle assembly
6. Demand valve
7. Face mask
8. Quick release coupling
9. Release valve
10. Pressure gauge 0-350 bar for 6 lit capacity trolley
11. Pressure gauge 0-30 bar for 6 lit capacity trolley
12. Reducer Assembly
13. Hose reel Drum
14. NRV
15. Y-coupling
16. Cylinder connector
17. Pressure gauge 0-350 bar for47.5 lit capacity trolley
18. Pressure gauge 0-30 bar for 47.5 lit capacity trolley
19. High pressure hose for 47.5 lit capacity trolley

Note to Vendor and Job Scope: -

1. Vendor to supply material at HPCL Mumbai Refinery Fire Station as free of cost.
2. Vendor to fit the BA set trolleys to the cylinders supplied by him free of cost.
3. Delivery period 2 weeks from the date of indent or call up letter or email.
4. Vendor will have to depute his servicing technician at HPCL Fire Station.
5. Vendor will do checking, servicing and maintenance of complete trolley and its parts.
6. Vendor will have to clean the complete trolley.
7. Vendor will have to carry out the inspection of exhalation/inhalation port, web strap, and visor of facemask.
8. Vendor will do Repairing and replacing ¿O¿ rings at site. ¿O¿ rings to be supplied by vendor free of cost.
9. Vendor will have to do setting of warning whistle/bell/unit/pressure gauge.
10. Vendor will have to do Checking and maintenance of low pressure hoses, connectors, quick release
assembly, hose reel drum, non-return valve, trolley wheel, manifold tubing etc.

Page 3 of 7 Friday, January 10, 2020

 HINDUSTAN PETROLEUM CORPORATION LIMITED
MUMBAI REFINERY Contract 19001065-OS-48

PURCHASE ORDER Dated: 09-Jan-2020

Start Date: 09-Jan-2020

End Date: 10-Jan-2023
11. Vendor will have to disinfect face mask with soap solution and Savilon.
12. Vendor will have to try to repair the defective part if any. He shall supply and replace the new part only after
getting approval from HPCL.
13. All tools and equipment required for carrying out servicing and maintenance of trolley is in vendor¿s scope.
14. Vendor to demonstrate the use of trolley to Fire and Safety Technician after servicing and get the job
certified to the satisfaction of HPCL.

Payment:

PROCEDURE FOT BTS GENERATION:- BTS guidelines to vendor:

Please enter all your bills (1st July 2017 Onwards) in IDM system.

INTEGRATED DISBURSEMENT MANAGEMENT

VENDOR GUIDE FOR PO BASED PAYMENTS

STEP 1
* Log on to <<http://www.bills.hpcl.co.ln>>
* Go to Bill Tracking and Vendor Self Service page.
* Enter your Credentials
User ID - Vendor Code and
Password - e TENDER PASSWORD
Go to Bills.
a)Submit e invoice-For submission of new bill,
b)My Bills - to view Bill,
c)Payment History -To view payment details
* Select PO Number in the drop down list (Standing Orders can not be selected, in such case only call up orders
should
be selected).
*Check and proceed.
*Enter Invoice Particulars, Check Bank Details.
*Confirm and Submit.
*Select OK" on Invoice Created Successfully Box
*Invoice Transmittal - Approved Sheet appears.
*Check and Take print out.
STEP 2

Page 4 of 7 Friday, January 10, 2020

 HINDUSTAN PETROLEUM CORPORATION LIMITED
MUMBAI REFINERY Contract 19001065-OS-48

PURCHASE ORDER Dated: 09-Jan-2020

Start Date: 09-Jan-2020

End Date: 10-Jan-2023
*Submit Original Invoice and Invoice Transmittal Approved Sheet Print Out to Central Processing Cell (CPC) in
the
Refinery
Finance Section.
*Acknowledgement can be seen in the BTS portal
*Use BTS number for reference purpose.
STEP 3
*Submit Duplicate Invoice, copy of Invoice Transmittal Approved Sheet Print Out and supporting documents to
the
warehouse/ User Department.
*Use BTS number for reference purpose.

NOTE-l

1. Please update your GSTIN in BTS Portal and Please ensure to submit original invoice to CPC as per the GST.
2. Disbursement Officer may reject the invoice If any discrepancy is noticed.
3. Same process to follow for submission of revised invoice in case of rejection.
4. Payment details can be viewed in the Bill Tracking System itself.
5. Please ensure to submit fresh bank mandate form in case of any change in your bank details.

Payment/Form-C/Sales/Excise Duty issues related query:

Ms Priyanka Mercy; Accounts Officer; Email: mercypriyanka.kagitha@hpcl.in

<mailto:mercypriyanka.kagitha@hpcl.in>
Contact No. 022- 25076534

Send hard copies all Bills to the following address

The Finance Department; Disbursement Section
Hindustan Petroleum Corporation Ltd.; Mumbai Refinery,
PO Box No. 18820, B. D. Patil Marg, Mahul, Mumbai - 400074.
HPCLs Details are:
GST Provisional ID Number: 27AAACH1118B1ZC
The Finance Department
Disbursement Section;
Hindustan Petroleum Corporation Ltd.

Page 5 of 7 Friday, January 10, 2020

 HINDUSTAN PETROLEUM CORPORATION LIMITED
MUMBAI REFINERY Contract 19001065-OS-48

PURCHASE ORDER Dated: 09-Jan-2020

Start Date: 09-Jan-2020

End Date: 10-Jan-2023
Mumbai Refinery,
PO Box No. 18820, B. D. Patil Marg,
Mahul, Mumbai - 400074.
HPCL Bank Details:
State Bank of India
Diamond Garden Branch,
IBD, 118-121, 1st Floor,
Swastik Chamber,
Sion - Trombay Road,
Mumbai - 400071
Payment/GST related Enquiry:
-------------------------------------------------
A. Mr. Pradip Chavan; Accounts Officer, pradipsitaram.chavan@hpcl.in
<mailto:pradipsitaram.chavan@hpcl.in> Contact No- 022- 2507652225076533/6516/6538
B. Ms Priyanka Mercy; Accounts Officer; mercypriyanka.kagitha@hpcl.in
<mailto:mercypriyanka.kagitha@hpcl.in> Contact No. 022- 25076534

Note. All other terms and conditions shall be as per tender

ARBITRATION CLAUSE and CANCELLATION / RISK PURCHASE CLAUSE: Applicable as in Tender

(B) Freight Terms

CONTRACTLINENUM TAX VALUE

10 0
20 0
30 0
40 0
50 0
60 0
70 0
80 0
90 0
100 0
110 0

Page 6 of 7 Friday, January 10, 2020

 HINDUSTAN PETROLEUM CORPORATION LIMITED
MUMBAI REFINERY Contract 19001065-OS-48

PURCHASE ORDER Dated: 09-Jan-2020

Start Date: 09-Jan-2020

End Date: 10-Jan-2023

CONTRACTLINENUM TAX VALUE

120 0
130 0
140 0
150 0
160 0
170 0
180 0
190 0

Approved By: GUPTA PANKAJ on Date: 9/1/2020

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