Professional Documents
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TR Bookkeeping NC Iii
TR Bookkeeping NC Iii
BOOKKEEPING NC III
Page No.
SECTION 1 BOOKKEEPING NC III QUALIFICATION 1
CERTIFICATION ARRANGEMENTS 61
COMPETENCY MAP 62
ACKNOWLEDGEMENTS 68 - 69
TRAINING REGULATIONS FOR
BOOKKEEPING NC III
Bookkeeper
Accounting Clerk
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TR – Bookkeeping NC III Promulgated November 2007
SECTION 2 COMPETENCY STANDARDS
This section gives the details of the contents of the units of competency
required in BOOKKEEPING NC III. These units of competency are categorized
into basic, common and core competencies.
BASIC COMPETENCIES
UNIT OF COMPETENCY : LEAD WORKPLACE COMMUNICATION
UNIT DESCRIPTOR : This unit covers the knowledge, skills and attitudes
required to lead in the dissemination and discussion of
ideas, information and issues in the workplace.
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RANGE OF VARIABLES
VARIABLE RANGE
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EVIDENCE GUIDE
1. Critical aspects of Assessment requires evidence that the candidate:
Competency 1.1. Dealt with a range of communication/information at one
time
1.2. Made constructive contributions in workplace issues
1.3. Sought workplace issues effectively
1.4. Responded to workplace issues promptly
1.5. Presented information clearly and effectively written
form
1.6. Used appropriate sources of information
1.7. Asked appropriate questions
1.8. Provided accurate information
2. Underpinning 2.1. Organization requirements for written and electronic
knowledge communication methods
2.2. Effective verbal communication methods
3. Underpinning 3.1. Organize information
Skills 3.2. Understand and convey intended meaning
3.3. Participate in variety of workplace discussions
3.4. Comply with organization requirements for the use of
written and electronic communication methods
4. Resource The following resources MUST be provided:
Implications 4.1. Variety of Information
4.2. Communication tools
4.3. Simulated workplace
5. Methods of Competency may be assessed through:
Assessment 5.1. Direct Observation
5.2. Interview
6. Context for 6.1. Competency may be assessed in the workplace or in
Assessment simulated workplace environment
6.2. Assessment shall be observed while task are being
undertaken whether individually or in-group
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UNIT OF COMPETENCY : LEAD SMALL TEAMS
UNIT CODE : 500311110
UNIT DESCRIPTOR : This unit covers the knowledge, skills and attitudes
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ELEMENT PERFORMANCE CRITERIA
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RANGE OF VARIABLES
VARIABLE RANGE
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EVIDENCE GUIDE
1. Critical aspects of Assessment requires evidence that the candidate:
Competency 1.1. Maintained or improved individuals and/or team
performance given a variety of possible scenario
1.2. Assessed and monitored team and individual
performance against set criteria
1.3. Represented concerns of a team and individual to next
level of management or appropriate specialist and to
negotiate on their behalf
1.4. Allocated duties and responsibilities, having regard to
individual’s knowledge, skills and aptitude and the
needs of the tasks to be performed
1.5. Set and communicated performance expectations for a
range of tasks and duties within the team and provided
feedback to team members
2. Underpinning 2.1. Company policies and procedures
Knowledge 2.2. Relevant legal requirements
2.3. How performance expectations are set
2.4. Methods of Monitoring Performance
2.5. Client expectations
2.6. Team member’s duties and responsibilities
3. Underpinning 3.1. Communication skills required for leading teams
Skills 3.2. Informal performance counseling skills
3.3. Team building skills
3.4. Negotiating skills
4. Resource The following resources MUST be provided:
Implications 4.1. Access to relevant workplace or appropriately
simulated environment where assessment can take
place
4.2. Materials relevant to the proposed activity or task
5. Methods of Competency may be assessed through:
Assessment 5.1. Direct observations of work activities of the individual
member in relation to the work activities of the group
5.2. Observation of simulation and/or role play involving the
participation of individual member to the attainment of
organizational goal
5.3. Case studies and scenarios as a basis for discussion
of issues and strategies in teamwork
6. Context for 6.1. Competency assessment may occur in workplace or
Assessment any appropriately simulated environment
6.2. Assessment shall be observed while task are being
undertaken whether individually or in-group
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UNIT OF COMPETENCY: DEVELOP AND PRACTICE NEGOTIATION SKILLS
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RANGE OF VARIABLES
VARIABLE RANGE
negotiation negotiation
1.2 Good understanding of topic to be negotiated
1.3 Clear understanding of desired outcome/s
1.4 Personal attributes
1.4.1. self awareness
1.4.2. self esteem
1.4.3. objectivity
1.4.4. empathy
1.4.5. respect for others
1.5 Interpersonal skills
1.5.1. listening/reflecting
1.5.2. non verbal communication
1.5.3. assertiveness
1.5.4. behavior labeling
1.5.5. testing understanding
1.5.6. seeking information
1.5.7. self disclosing
1.6 Analytic skills
1.6.1. observing differences between content
and process
1.6.2. identifying bargaining information
1.6.3. applying strategies to manage process
1.6.4. applying steps in negotiating process
1.6.5. strategies to manage conflict
1.6.6. steps in negotiating process
1.6.7. options within organization and externally
for resolving conflict
2. Non verbal 2.1 Friendly reception
environments 2.2 Warm and welcoming room
2.3 Refreshments offered
2.4 Lead in conversation before negotiation begins
3. Active listening 3.1 Attentive
3.2 Don’t interrupt
3.3 Good posture
3.4 Maintain eye contact
3.5 Reflective listening
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EVIDENCE GUIDE
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UNIT OF COMPETENCY : SOLVE PROBLEMS RELATED TO WORK
ACTIVITIES
UNIT CODE : 500311112
UNIT DESCRIPTOR : This unit of covers the knowledge, skills and attitudes
PERFORMANCE CRITERIA
ELEMENT Italicized terms are elaborated in the
Range of Variables
1. Identify the problem 1.1. Variances are identified from normal operating
parameters; and product quality
1.2. Extent, cause and nature are of the problem are
defined through observation, investigation and
analytical techniques
1.3. Problems are clearly stated and specified
2. Determine 2.1. Possible causes are identified based on
fundamental causes experience and the use of problem solving tools /
of the problem analytical techniques.
2.2. Possible cause statements are developed based
on findings
2.3. Fundamental causes are identified per results of
investigation conducted
3. Determine corrective 3.1. All possible options are considered for resolution
action of the problem
3.2. Strengths and weaknesses of possible options
are considered
3.3. Corrective actions are determined to resolve the
problem and possible future causes
3.4. Action plans are developed identifying
measurable objectives, resource needs and
timelines in accordance with safety and operating
procedures
4. Provide 4.1. Report on recommendations are prepared
recommendation/s 4.2. Recommendations are presented to appropriate
to manager personnel.
4.3. Recommendations are followed-up, if required
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RANGE OF VARIABLES
VARIABLE RANGE
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EVIDENCE GUIDE
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TR – Bookkeeping NC III Promulgated November 2007
UNIT OF COMPETENCY : USE MATHEMATICAL CONCEPTS AND
TECHNIQUES
UNIT CODE : 500311113
UNIT DESCRIPTOR : This unit covers the knowledge, skills and attitudes
required in the application of mathematical concepts
and techniques.
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RANGE OF VARIABLES
VARIABLE RANGE
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EVIDENCE GUIDE
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TR – Bookkeeping NC III Promulgated November 2007
UNIT OF COMPETENCY : USE RELEVANT TECHNOLOGIES
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RANGE OF VARIABLES
VARIABLE RANGE
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EVIDENCE GUIDE
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TR – Bookkeeping NC III Promulgated November 2007
COMMON COMPETENCIES
UNIT TITLE : APPLY QUALITY STANDARDS
UNIT DESCRIPTOR : This unit covers the knowledge, skills, attitudes and values
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RANGE OF VARIABLES
VARIABLE RANGE
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EVIDENCE GUIDE
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TR – Bookkeeping NC III Promulgated November 2007
UNIT TITLE : PERFORM COMPUTER OPERATIONS
UNIT CODE : HCS311201
UNIT DESCRIPTOR : This unit covers the knowledge, skills, attitudes and values
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4. Produce output/ data 4.1. Entered data are processed using appropriate
using computer system software commands.
4.2. Data are printed out as required using computer
hardware /peripheral devices in accordance with
standard operating procedures.
4.3. Files and data are transferred between compatible
systems using computer software,
hardware/peripheral devices in accordance with
standard operating procedures.
5. Use basic functions of 5.1. Information requirements for internet search are
a www-browser to established.
locate information 5.2. Browser is launched.
5.3. Search engine is loaded.
5.4. Appropriate search criteria/or URL of site is entered.
5.5. Relevant links are followed to locate required
information.
5.6. Useful pages are bookmarked or printed as
required.
6. Maintain computer 6.1. Procedures for ensuring security of data, including
equipment and regular back-ups and virus checks are implemented
systems in accordance with standard operating procedures.
6.2. Basic file maintenance procedures are implemented
in line with the standards operating procedures.
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RANGE OF VARIABLES
VARIABLE RANGE
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TR – Bookkeeping NC III Promulgated November 2007
7 Maintenance 7.1 Creating and managing more space in the hard disk
and other peripherals
7.2 Reviewing programs
7.3 Deleting unwanted files
7.4 Backing up files
7.5 Checking hard drive for errors
7.6 Using up to date anti-virus programs
7.7 Cleaning dust from internal and external surfaces
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EVIDENCE GUIDE
1 Critical aspects of Assessment must show that the candidate:
competency 1.1 Selected and used hardware components correctly and
according to the task requirement
1.2 used basic software applications to create new files and
documents
1.3 Produced accurate and complete data in accordance with
the requirements
1.4 Used appropriate devices and procedures to transfer
files/data accurately
1.5 Used basic functions of a www-browser to locate
information.
2 Underpinning 2.1 Basic ergonomics of keyboard and computer user
knowledge 2.2 Main types of computers and basic features of different
operating systems
2.3 Main parts of a computer
2.4 Storage devices and basic categories of memory
2.5 Relevant types of software
2.6 General security, privacy legislation and copyright
2.7 Viruses
2.8 OH & S principles and responsibilities
2.9 Calculating computer capacity
2.10 Productivity Application
2.11 Business Application
2.12 System Software
3 Underpinning 3.1 Reading and comprehension skills required to interpret
skills work instruction and to interpret basic user manuals.
3.2 Communication skills to identify lines of communication,
request advice, follow instructions and receive feedback.
3.3 Technology skills to use equipment safely including
keyboard skills.
4 Method of The assessor may select two of the following assessment
assessment methods to objectively assess the candidate:
4.1 Direct Observation and Oral Questioning
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UNIT OF COMPETENCY : MAINTAIN AN EFFECTIVE RELATIONSHIP
WITH CLIENT/CUSTOMERS
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RANGE OF VARIABLES
VARIABLE RANGE
1. Personal Presence May include:
1.1 Stance
1.2 Posture
1.3 Body Language
1.4 Demeanor
1.5 Grooming
2. Employer Standards May include:
2.1 Standing Orders
3. Client Requirements May include:
3.1 Assignment Instructions
3.2 Post Orders
3.3 Scope to modify instructions/orders in light of
changed situations
4. Assignment May conveyed in:
Instructions 4.1 Writing
4.2 Verbally
4.3 Electronically
5. Client Needs and May be detected by:
Requirements 5.1 Review of the client brief and/or assignment
instructions
5.2 Discussion with the client/customer
6. Appropriate Action May include:
6.1 Implementing required changes
6.2 Referral to appropriate employer personnel
6.3 Clarification of client needs and instructions
7. Customers May include:
7.1 All members of the public
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EVIDENCE GUIDE
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TR – Bookkeeping NC III Promulgated November 2007
UNIT OF COMPETENCY : MANAGE OWN PERFORMANCE
UNIT CODE : HCS913202
UNIT DESCRIPTOR : This unit covers the knowledge, skills and attitudes in
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RANGE OF VARIABLES
VARIABLE RANGE
1. Tasks 1.1 May be identified through:
1.1.1 Assignment Instructions
1.1.2 Verbal Instructions by Senior Staff
1.1.3 Policy Documents
1.1.4 Duty Statements
1.1.5 Self Assessment
1.2 May be:
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EVIDENCE GUIDE
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TR – Bookkeeping NC III Promulgated November 2007
CORE COMPETENCIES
UNIT OF COMPETENCY: JOURNALIZE TRANSACTIONS
UNIT DESCRIPTOR: This unit covers the knowledge, skills, and attitudes in
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RANGE OF VARIABLES
VARIABLE RANGE
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7. Documents May include but are not limited to:
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EVIDENCE GUIDE
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UNIT OF COMPETENCY: POST TRANSACTIONS
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TR – Bookkeeping NC III Promulgated November 2007
RANGE OF VARIABLES
VARIABLE RANGE
2. Assets, liabilities, and equity May include but are not limited to:
account titles 2.1 Cash
2.2 Receivables
2.3 Inventories
2.4 Property, plant and equipment
2.5 Accounts Payable
3. Income and Expenses account May include but are not limited to:
titles 3.1 Sales
3.2 Salaries
3.3 Rent Income
3.4 Rent Expense
3.5 Purchases
3.6 Taxes and Licenses
3.7 Utilities
3.8 Stationery and Supplies
3.9 Insurance and Bonds
3.10 Transportation and Travel
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EVIDENCE GUIDE
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2. Transfer balances from the ledger 2.1 Asset, liability, and equity balances
are transferred in accordance with
Chart of Accounts
2.2 Income and expense balances are
transferred in accordance with
Chart of Accounts
3. Summarize trial balance 3.1 Debits and credits are totaled with
100% accuracy
3.2 Trial Balances are extracted with
100% accuracy.
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VARIABLE RANGE
1. Assets, liability and equity account May include but are not limited to:
2. Income and expense account titles May include but are not limited to:
2.1 Sales
2.2 Rent Income
2.3 Rent Expense
2.4 Depreciation
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RANGE OF VARIABLES
VARIABLE RANGE
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RANGE OF VARIABLES
VARIABLE RANGE
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EVIDENCE GUIDE
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TR – Bookkeeping NC III Promulgated November 2007
SECTION 3 TRAINING STANDARDS
NC Level: NC III
Nominal Training Duration: 20 HOURS (Basic Competencies)
24 HOURS (Common Competencies)
248 HOURS (Core Competencies)
Course Description:
To obtain this, all units prescribed for this qualification must be achieved.
BASIC COMPETENCIES
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Unit of Competency Learning Outcomes Methodology Assessment
Approach
2. Lead small 2.1 Provide team Lecture Demonstration
teams leadership. Demonstration Case studies
2.2 Assign Self-paced
responsibilities (modular)
among members
2.3 Set performance
expectation for
team members
2.4 Supervise team
performance
3. Develop and 3.1 Identify relevant Direct Written test
practice information in observation Practical/
negotiation skills planning Simulation/ performance
negotiations role playing test
3.2 Participate in
Case studies
negotiations
3.3 Document areas
for agreement
4. Solve 4.1 Explain the Direct Written test
workplace analytical observation Practical/
problem related techniques Simulation/role performance
to work 4.2 Identify the playing test
activities 4.3 problem. Case studies
Determine the
possible cause/s of
the problem.
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Approach
1. Maintain an 1.1 Maintain a Group Demonstration
effective professional image Discussion Observation
relationship with 1.2 Meet client/customer Power Point Interviews/
clients/customers 1.3 requirements Presentation Questioning
Build credibility with
customers/clients
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TR – Bookkeeping NC III Promulgated November 2007
Unit of Competency Learning Outcomes Methodology Assessment
Approach
4. Perform 4.1 Identify and explain Lecture Interviews/
computer the functions, general Group Questioning
operations features and Discussion Demonstration
capabilities of both Tutorial or Observation
hardware and self-pace
software
4.2 Prepare and use
appropriate hardware
and software
according to task
requirement
4.3 Use appropriate
devices and
procedures to
transfer files/data
4.4 Produce accurate
and complete data
according to the
requirements
CORE COMPETENCIES
NC Level: NC III
Suggested Nominal Training Duration: 248 Hrs.
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2. Post 2.1 Prepare ledger Lecture/ Written
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Assessment is based in the collection of evidence of the
performance of work to the industry required standard;
Training is based both on and off-the-job components;
Allows for recognition of prior learning (RPL) or current
competencies;
Training allows for multiple entry and exit; and
Approved training programs are nationally accredited.
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3.4 TOOLS AND EQUIPMENT
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3.5 TRAINING FACILITIES*
Meters Meters
Student/Trainee 1 x 1 m. 1 sq. m. 25 sq. m
Working Space
Center
Circulation Area
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BOOKKEEPING – NC III
TRAINER QUALIFICATION
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4.1 To attain the national Qualification of Bookkeeping NC III the candidate must
demonstrate competence through project-type assessment covering all the
units listed in Section 1. Successful candidates shall be awarded a National
Certificate signed by the TESDA Director General.
4.2 Assessment shall focus on the core units of competency. The basic and
common units shall be integrated or assessed concurrently with the core units.
4.3 The following are qualified to apply for assessment and certification:
4.4 Reassessment is allowed only after one month from the date of assessment.
Reassessment for a National Certificate shall be done only on the task/s that
the candidate did not successfully achieve.
4.5 A candidate who fails the assessment for two (2) consecutive times will be
required to go through a refresher course before taking another assessment.
4.6 Only certified individuals in this Qualification may be nominated by the industry
sector for accreditation as competency assessor.
4.9 The guidelines on assessment and certification are discussed in detail in the
"Procedures Manual on Assessment and Certification" and "Guidelines on the
Implementation of the Philippine TVET Qualification and Certification System
(PTQCS)"
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TR – Bookkeeping NC III Promulgated November 2007
COMPETENCY MAP
BOOKKEEPING NC III
COMPETENCIES
BASIC
Maintain an effective
Apply quality standards Perform computer
relationship w/ clients &
operations customers
Manage own
performance
CORE
COMPETENCIES
Journalize
Post transactions Prepare trial balance
transactions
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DEFINITION OF TERMS
Accounts receivable are amounts collectible from its customers. It is the claim
against a DEBTOR for an uncollected amount, generally from a completed
transaction of sales or services rendered.
Adjusted Trial Balance reflects totals after the adjusting entries are posted to
the general ledger.
Balance is the Sum of DEBIT entries minus the SUM of CREDIT entries in an
ACCOUNT. If positive, the difference is called a DEBIT BALANCE; if negative, a
CREDIT BALANCE
Balance Sheet reports the financial position at a point in time (end of the quarter
or year).
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Capital is called equity.
Closing entries are prepared after the financial statements have been completed.
Credit (cr) - means an entry to the right hand side of an account. Entry on the
right side of a DOUBLE-ENTRY BOOKKEEPING system that represents the
reduction of an ASSET or expense or the addition to a LIABILITY or REVENUE.
(See DEBIT.)
Debit (dr) - means an entry to the left hand side of an account. Entry on the left
side of a DOUBLE-ENTRY BOOKKEEPING system that represents the addition
of an ASSET or expense or the reduction to a LIABILITY or REVENUE. (See
CREDIT.)
Financial statements report the business activities during the year and the financial
condition at the end of the year. It is also the presentation of financial data including
BALANCE SHEETS, INCOME STATEMENTS and STATEMENTS OF
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CASH FLOW, or any supporting statement that is intended to communicate an
entity's financial position at a point in time and its results of operations for a
period then ended.
Income is the inflow of REVENUE during a period of time. This also money
received by a person or organization because of effort (work), or from return on
investments.
Income Taxes Payable is income taxes due including current portion of deferred
taxes.
Journal entry are the logging of business transactions and their monetary value
into the t-accounts of the accounting journal as either debits or credits. A journal
entry is usually backed up with a piece of paper; a receipt, a bill, an invoice, or
some other direct record of the transaction; making them easy to record and to
maintain traceability for each transaction.
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Liability represents obligations, payables or debts owed. DEBTS or obligations
owed by one entity (DEBTOR) to another entity (CREDITOR) payable in money,
goods, or services
Loans Payable is the account title used to record amounts to be paid for
borrowed money. This is also called Notes Payable.
Notes Payable is the account title used to record amounts to be paid for borrowed
money and evidenced by a promissory note. This is also called Loans Payable.
Preliminary Trial Balance is a listing of the accounts in the general ledger and
their balances as of a specified date. A trial balance is usually prepared at the
end of an accounting period and is used to see if additional adjustments are
required to any of the balances.
Posting is the process of transferring figures from the journal to the ledger
accounts
Property Plant and Equipment are assets used in the production of goods and
services
Rent expense is the expenditure made to cover the rental for the premises.
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Retained Earnings are profits of the business that have not been paid out to the
owners as of the balance sheet date.
Revenue represents the inflow of assets (or decrease in liabilities) due operating
activities. This may include sales of products, merchandise, and services; and
earnings from INTEREST, DIVIDEND, rents.
Sole Proprietorship is a form of entity with one owner and the simplest possible
form of business.
Statement of Cash Flow reports sources and uses of cash. This is one of the
basic financial statements that are required as part of a complete set of financial
statements prepared in conformity with generally accepted accounting principles.
It categorizes net cash provided or used during a period as operating, investing
and financing activities, and reconciles beginning and ending cash and cash
equivalents
Transactions and events are recorded as they occur, recorded even if cash is
not received or paid and affects the accounting equation.
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ACKNOWLEDGEMENTS
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Ms. Donabel T. Chua Ms. Manolito B. dela Cruz
CPA- Chua, Medina and Associates Auditor, Triple A Car Rental Services
Ms. Virginia R. Delatina Ms. Melinda C. De Vera
Liaison Officer, RSA Dilino Acct’g. Office Bookkeeper, Jetco Bus. Mgn’t. Services
Ms. Georgina N. Fungo Ms. Eralyn A. Hintay
Bookkeeper, DZJ Jugueta & Associates Bookkeeper, Ayson Acct’g. & Bus. Center
Ms. Lorna Inductivo Ms. Marie Grace R. Jaluague
Bookkeeper, Foundation for Dev’t. Bookkeeper, Ocampo, Mendoza & Co., CPAs
Alternatives, Inc.
Ms. Cynthia V. Jose
Jose, Jose & Company, CPAs
Members of the TESDA Board
TESDA EXCOM
QSO
TESDA Regional Offices
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