THE ALL-IN-ONE DIGITAL PLATFORM

FOR TRAVEL & EXPENSE MANAGEMENT

Paperless Expense Reporting I 100% Policy Compliance
Hassle free reimbursements I Automatic Accounting Sync
WHY T&E is critical for enterprises
[T&E Challenges at a glance]

Business travellers Managers CFOs, CHROs and Finance teams

A stack of expense reports pending for

Tedious pre-travel approvals Manual & error-prone verification of expense
approval every month
Painful followups on email reports with company policies
No real-time visibility into where and how
Lack of mobility in expense Multiple follow-ups with employees on policy
employees are spending
reporting errors & violations
No control over frauds
Lack of awareness about policies Lack of integrations with other systems -Error-
No custom reports for analysis
and compliance issues prone data entry into accounting system
No easy tracking of budget deviations
Delays in the closing of books
Lack of insights into T&E Spending
 EXPENSE REPORT PROCESSING COST

Pain points associated with manual process

48% 46% 42%

More time is spent in
Employee loose paper Employees fail to
manually reconciling,
receipts/submit reports submit report on
reviewing and approving
without receipts time
the report

Source: PayStream
Advisor

Copyright 2017, VA Tech Ventures

 THE WAY OUT...
A paperless and automated expense management
solution that fixes everything that is wrong with
manual travel & expense management.
 ABOUT HAPPAY
Happay is a leading, cloud-based Business Travel & Expense Management solution provider based out of India and
spreading its wings globally to transform the way enterprises manage their business expenses. Our highly
configurable and automated business expense management platform, combined with a simple & easy-to-use user
interface helps organisations control and manage business expenses from any mobile, desktop or a tablet device.

INVESTORS

OUR REACH 5000+ 40+

Customers Business Verticals

OUR CUSTOMERS

COMPLIANCE AND
CERTIFICATION
 CLOUD-FIRST AND MOBILE-FIRST PLATFORM FOR ENTERPRISES

Happay brings all employees and expenses in one place giving enterprises centralised
control and visibility into company wide-expenditure, anytime, across any device.

Copyright 2017, VA Tech

Ventures
Copyright 2018, VA Tech Ventures
 PRODUCT DEEP DIVE
[HAPPAY T&E FEATURE STACK]

TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

Automate your Travel and Expense management process end-

to-end with our full stack of T&E features
 End to End T&E Spend Management Stack

TRAVELREQUISITIONS
TRAVEL REQUISITIONS&& TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

Travel Requisitions Travel Bookings Approval engine Policy Engine

Custom Travel Requisition Forms Self-serve travel booking Quick and online routing Automatic compliance
(TRFs) for easy online trip portal with corporate fares of TRFs and reports for check of expenses with
planning & benefits approvals policies

Reimbursements Analytics & Insights

AI-powered Expense claims Automatic Report approvals Automatic settlement calculation High level and granular breakdown
Auto-capture of expense Automatic approval of reports for faster processing of of T&E expenditure for smarter
data from multiple sources that are without violations reimbursements decision making
TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

Speed up Business Trip Planning

with Online Travel Requisitions

• Happay provides fully customisable travel

requisition forms (TRFs) or employees who
travel domestically or internationally for
business.

• Employees can fill out the details of their

trip and get the trip itinerary approved by
their respective managers in seconds.
TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

Facilitate quick trip approvals and

ensure trip plans are compliant.

• Automatically route Travel requisitions for

approvals as per the company’s hierarchical
structure.

• For travel bookings, TRF can be routed to your

internal travel desk or to your TMC.
TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

Eliminate manual travel expense

reporting with our Mobile app and AI-
powered data extraction capabilities

Happay intelligently captures expense data from

multiple sources eliminating the manual effort of
adding expenses and receipts.
TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

SMS

Gmail Plugin

OCR

Uber

Travel portals
Credit card
statements

1. Select which A/Cs or cards 2. Select which transactions 3. Expense entry auto-created
you want to extract data from you want to file by the system
Copyright 2018, VA Tech Ventures
TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

SMS

Gmail Plugin

OCR

Uber

Travel portals
Credit card
statements

Copyright 2018, VA Tech Ventures

TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

SMS

Gmail Plugin

OCR

Uber

Travel portals
Credit card
statements

1. Click on the camera button 2. Take a picture of the 3. The system will scan and
on the home screen receipt, crop and upload auto-extract data in seconds
Copyright 2018, VA Tech Ventures
TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

SMS

Gmail Plugin
Happay
OCR

Uber

Travel portals
Credit card
statements

1. Go to account settings and
click add Business profile
3. Select Happay as
2. Select which card you will 3. Enter your business
the expensing
use to pay for business rides email
platform
Copyright 2018, VA Tech Ventures
TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

SMS

Gmail Plugin

OCR

Uber

Travel portals
Credit card
statements

Copyright 2018, VA Tech Ventures

TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

SMS
MAKEMYTRIP TRAVEL Credit Card

Gmail Plugin
OYOROOMS TRAVEL Credit Card

OCR UBER TRAVEL Credit Card

Uber

Travel portals

Credit card
statements

Copyright 2018, VA Tech Ventures

TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

Achieve 100% compliance with our

automatic and powerful policy engine.

• Lift and shift your travel policies from paper to

the Happay system.

• When employees are ready to submit their

expenses, Happay auto-checks expenses with
policies and triggers an alert in case of policy
violation.
 REPORTS AND POLICY CHECKS

Happay automatically checks expenses against the policy rules defined by the company and flags
policy violations to both employees and approvers for corrective action. Both employees and
managers can also view who the report is pending at - eliminating the need to followup.

Visibility into report status

Easy report Action

Conveyance MA limit: 450
(SD) (SD)

Accommodation DA
limit: 450

Comment Option
TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

Route expense reports for approval as1. LINEAR WORKFLOWS

per your company’s hierarchical
structures.

• Workflow types on Happay can vary from

linear workflows, multi-level workflows or
deviation workflows.
2. DEVIATION WORKFLOWS

• These are simple examples. The complexity

and levels in the workflow can vary for
different companies.
TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

Enable managers to take quick action

on reports and help employees track
report statuses easily.

• The policy violations that are visible to

employees are also visible to approvers.
• Approvers can check violation alerts and take the
appropriate action.
• They can also use Happay’s live-comment option
to to seek further clarification on the expenses in
real-time.
 DEDICATED APPROVER DASHBOARD

APPROVER
DASHBOARD

- Approver can see

list of reports
pending on him/her

- Policy violations
visible to approvers

- Approve/ Reject all

reports pertaining to
a particular
employee

Per day limit:4500

TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

Take the stress out of recon and

settlement.

Happay’s Settlement Dashboard uses a

smart algorithm that automatically
calculates the liability of the employee to
the company and vice versa
TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

Easily integrate expense data with

Accounting ERPs and other systems.

• Happay easily integrates with all systems for

seamless exchange of data and zero
duplication of efforts.

• Deploy the most suitable integration technique

based on current systems and future
requirements:
• File based (FTP)
• Secure File Transfer Protocol (SFTP)
• API Integration
TRAVEL REQUISITIONS & TRAVEL EXPENSE APPROVALS & POLICY SETTLEMENT & MIS +
INTEGRATIONS
APPROVALS REPORTING CHECKS REIMBURSEMENT ANALYTICS

Get rich business intelligence for

smarter & data-driven decision
making.

Happay provides a wide variety of on-demand

reports and spending analytics and also enables
admins to export MIS reports in their custom format.
HAPPAY CORPORATE PREPAID CARDS

The capability is purpose built to leverage

an integrated payment engine that lets you
offer a corporate cash management option
and enforce complete control and visibility
onto your business spends

VA TECH VENTURES. PROPRIETARY & CONFIDENTIAL

 dashboard
HOW IT WORKS

Issue a Happay Card to your employees across various teams

Happay Card can be funded instantly from dashboard

Employees can spend freely, on trip expenses done with Happay Card is automatically captured on the system

Happay also seamlessly captures expenses from corporate cards issues by Mastercard and VISA

SALES/BD MARKETING OPERATIONS ACCOUNTS

Copyright 2017, VA Tech Ventures


24/7 DIGITAL FUND TRANSFERS
No dependency on cash, cheques,
or bank account transfers. Instant
(ATM/POS/Online) or MCC codes;
load and withdrawals, and
efficient rotation of capital
PRE-TRANSACTION CONTROLS & LIMITS
Ability to restrict card usage to
certain channels
setting of card spend thresholds
per day, week or month
HAPPAY CARD FEATURES
ONE CLICK CARD BLOCK & UNBLOCK
Blocking or unblocking of employee
cards with a click of
a button from web or mobile
POST-TRANSACTION VISIBILITY
Real-time feed of company-wide
employee spends as
they happen, on web or mobile
AUTO DEBIT FEATURE
Employees card no is put into hotel,
deduction will be
made wherever a hotel booking is
done
 Our Customers Speak

“We were spending 80 hours in a month on expense management. With Happay, that time
z to 40 hours.”
has come down by more than half
Finance Manager, Schunk

“Happay has made the entire expense workflow mobile & paperless.”
z
Finance Admin, Emkay Global

The total overhead costs of the business reduced and we were able to establish a process which is the
backbone of the organisation today. The reimbursement cycle reduced from 45 days to 5 days with
z
Happay!
Jaishankar N, AGM, Finance, V-Guard

CASE STUDY
German manufacturing company
REVENUE: 400 million euros*
The day we put in Happay we had online
availability of data and expense
information with us. This helped us save
a lot of man hours and create a lean
management system within the
organisation.
Satish Sadasivan, MD
*worldwide revenue
CHALLENGE
Before Happay, Schunk had several challenges such as untimely submission of expense claims, missing bills and lack of budget control. A lot
of man hours were being wasted managing expenses.
Employees, who would frequently travel, would misplace their bills and would not be able to claim that money back. Delays in report
submission led to delays in the closing of the book of accounts.
SOLUTION
Happay cards are given to all employees. Schunk admins load funds on cards from the Happay pool account as per the employees’
spending requirements. They set budget limits on each card and track expenses in real-time.
Employees, on the other hand, no longer spend out of their pockets. After they make an expense, they take a picture of the bill, attach
the expense to an expense report and send the report for verification instantly, using the Happay app.
Policy rules are created on the Happay system. Even before employees submit expenses, Happay checks the eligibility and triggers a
warning if any policy limit is violated. Automated policy checks and online verification of reports has drastically reduced the workload of
the finance team. They can easily export data from Happay and upload it on their ERP. Finance admins are always audit-ready before
the deadline.
RESULT
The man-hours spent on expense management have come down by more than half. With new automation features, it is expected to
come down even more.
Happay is implemented across Schunk India only

CASE STUDY
Electrical Appliances Manufacturer
REVENUE: 326 Million USD
SOLUTION
“From a 45-day cycle of manual
expense filing and reporting to a 5-day
cycle of automated verification – the
leading consumer electronics brand of
India has indeed come a long way in
modernising and optimising its expense
management processes. All thanks to
Happay.”
Jaishankar N, AGM, Finance
CHALLENGE
The company has 2000+ employees across India and these employees had to go through a long cycle to get reimbursed.
Employees from all over the country were required to courier reimbursement forms to the HO for approvals. This process was time-consuming
and laborious for managers and executives alike.
As V-Guard scaled up, policy violations increased as well. Thousands of reports were manually processed, making it unsustainable for the
finance team to ensure timely and compliant approvals.
These expenses were not effectively tracked, managed and controlled to avoid leakage and ensure policy compliance.
A majority of the expenses were marked off as ‘others’, leading to considerable confusion. Far deeper visibility into these expenses was
required to ensure permitted use of company finances.
Happay mapped each executive to a designated manager and a finance representative, making it easier for managers to collate
expenses team-wise.
Employees were also given process visibility – they could now easily locate the level at which an expense verification was stuck, which
let them know who to get in touch with for an update.
Limits were set for each employee, helping V-Guard monitor and control expenses in line with its corporate policy.
Following the automation of the whole system, managers could transfer funds from the corporate pool account into employees’
Happay accounts – in real time – paving the way for faster and more efficient operations.
No expense at V-Guard is categorised ambiguously. Once an employee uses a Happay card for any expense, all related data is
immediately and automatically captured in the system, facilitating utmost transparency and visibility.
 CHALLENGE
CASE STUDY
- Store employees filed expenses in vouchers and sent them to the regional office with an executive specially appointed for this
purpose
- Once expenses were verified, physical cash was carried from the regional office to each store by the same executive
- A lot of time and money was wasted in the movement of cash and vouchers
Largest Personal Care Retailer in
- Reconciling cash expenses was difficult
India
150+ stores hosting 300+ brands &
6000+ products
SOLUTION

- Store employees have Happay's card and mobile app for expenses. They file expenses on mobile Happay app.
- Admins in the regional office approve expenses online and funds are reimbursed to employee cards in seconds.
- Admins reconcile store expenses with ease - Happay’s settlement dashboard gives them a ready breakdown of cash that was
spent, claimed, approved and reimbursed.

RESULT

- Mobile-based expense reporting for store employees

- No physical movement of cash and expense vouchers
- Real-time spend tracking
- Store managers handle expenses independently
- Executives are able to do more productive tasks
CASE STUDY
• Largest University Press in
the world
• 3000 employees across Asia
signed up for Happay
• Approx. 8000+ reports
currently processed across
OUP offices
CHALLENGE
• Manual and paper-based reimbursement process
• Compliance grey areas which were never analysed or counted for
• Employees had no idea about the status of submitted reports
• TAT would often exceed the specified time
SOLUTION
• A completely digital reimbursement process
• Expenses are checked for compliance with in-built policies
• With the real-time status updates, employees now don't need to manually follow up
with finance for clearance
• With Happay, everything is done within specified TATs and reimbursements get done
faster
 Awards & recognition

(2017)

Hot Bangalore Brands

Best Prepaid card (2018
With Innovative Use of
& 2016)
Technology (2018)
(2016)

Digital Solution of
the Year 2018 Disruptive
(Runner up) Employee
Engagement
50 fastest emerging & solution
disruptive starups (2015)
(2015)