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05 Environment Instructions Guide PDF
05 Environment Instructions Guide PDF
INSTRUCTIONS GUIDE
The Audit aims to assess the ability of a local government to optimize its resource endowment and to
build on a policy of local government-private sector partnership towards economic transformation.
To test the level of ease in implementing the Audit, through the Data Capture Form and Instruction
Guide
To generate inputs, from the regional or field office, that would further enhance data gathering
process for the audit
The field test will cover at least one (1) City, and one (1) Municipality, per region.
1. GENERAL INFORMATION. Provide the reporting quarter and year, the name of the city or municipality,
income class, provincial location and number of Barangays (Figure 1).
GENERAL INFORMATION
Figure 1
2. INSTRUCTIONS. The general directions in accomplishing the form and other instructions are in this field.
3. LOCAL SOLID WASTE MANAGEMENT BOARD AND PLAN. Tick the box that applies (Figure 2). In order
to verify, the EO must be procured. It must be signed by the mayor and must be created for the purpose of
creating a Local Solid Waste Management Board.
1. Is there a Local Solid Waste Management Board created through an Executive Order?
Yes No
If the answer to item 1 is “Yes”, proceed to item 2, which asks to determine the functionality of the Local
Solid Waste Management Board. The test of functionality is presented using a table where a checkmark (
✓) is asked to be placed on the appropriate Yes/No columns (Figure 3). Functionality is determined
based on composition, the Local 10-Year Solid Waste Management Plan and meetings.
Note that for the composition component of LGUs outside NCR, only item 2.1.1 must be accomplished. For
the composition component of LGUs within NCR, only item 2.1.2 must be accomplished.
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2.1 On COMPOSITION
2.1.1 For LGUs Outside NCR YES NO
Is the city/municipal mayor the Chairperson of the Board?
Does the Board have the following as members:
A representative of the local sanggunian?
The president of the local Liga ng mga Barangay?
The chairperson of the Sangguniang Kabataan Federation?
A representative of a local environmental NGO that promotes recycling
and the protection of air and water quality?
A representative from the recycling industry?
A representative from the manufacturing or packaging industry?
Others, please specify:
2.1.2 For LGUs in NCR YES NO
Is the MMDA the Chair of the Board?
Does the Board have the following as members:
The mayor?
A representative of a local environmental NGO that promotes recycling
and the protection of air and water quality?
A representative from the recycling industry?
A representative from the manufacturing or packaging industry?
Others, please specify:
The means of verification (MOV) for this indicator are the following:
Signed Executive Order or Resolution on the creation of the Local SWM Board
Signed minutes and attendance sheet of the meeting of the Board held on the reporting quarter
Local 10-Year Solid Waste Management Plan
Other supporting documents
The MOVs must be attached in the DCF using the prescribed MOV Package Template.
4. MANDATORY SEGREGATION OF WASTES AT SOURCE. The LGU will be rated on its compliance to the
mandatory segregation of wastes at source. In order to accomplish this indicator, ECA Form 2 must be
accomplished first.
For the purpose of this Audit, only 10 adjacent barangays nearest to the economic and commercial
center of the LGU shall be covered. Therefore, the total number of target Barangays is automatically 10.
There are cases that the LGU only has 9 Barangays or less. In such instances, the coverage will be the total
number of Barangays in that LGU.
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There are also situations where the LGU has 11 Barangays or a little higher. You may cover up to 15
Barangays to cover all Barangays in that LGU if that is the case. If the LGU has 16 Barangays, cover only
10.
After identifying the total number of target Barangays, the number of compliant Barangays from among
the target must be identified. This will be identified by accomplishing ECA Form 2—Barangay DCF.
Once all the necessary data are identified, the average rating may already be computed using the
following formula:
Equation 1
After computing for the average rating, you will be asked to determine whether the LGU is compliant or
not. A range will be provided to determine this:
1. Based on the computed average above, is the LGU compliant on the mandatory segregation
of wastes at source?
If average is 70% or higher, tick “Yes”
If average is 69% or lower, tick “No”
Yes No
Figure 3
The means of verification (MOV) for this indicator are the following:
Photos showing waste segregation at source with date and location (Presence of separate receptacles
for biodegradable and non-biodegradable wastes)
Barangay DCF on the mandatory segregation of wastes at source
The MOVs must be attached in the DCF using the prescribed MOV Package Template.
5. NO SEGREGATION/NO COLLECTION RULE. You must identify if the LGU implements segregated
collection of wastes. The MOVs are important in determining the answer for this indicator. First, ask the
mayor if they are implementing segregated collection. If they said “Yes”, ask if the LGU has an existing
contract with private haulers, which must specifically have provision for a scheduled segregated
collection.
In the event that the city or municipality has its own collection system, there must be a local ordinance
(or other documents) and it must also have a provision for a scheduled segregated collection.
Photos of collection with date and location must also be provided by the LGU to validate their claim. If
possible, the audit may be conducted on the scheduled date of collection of wastes to have first-hand
validation.
If the LGU met these criteria or were able to provide the necessary MOVs, they may be considered
compliant. Tick “Yes”.
✓ Yes No
Figure 4
After identifying whether the LGU implements segregated collection, determine the collection scheme
being used.
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1. If “Yes”, what is the collection scheme being used? (Tick ONLY one)
Figure 5
The means of verification (MOV) for this indicator are the following:
Contract of the city or municipality with private haulers must specifically have provision for a
scheduled segregated collection
In the event that the city or municipality has its own collection system, there must be a local ordinance
(or other documents) and it must also have a provision for a scheduled segregated collection
Photos of collection with date and location
The MOVs must be attached in the DCF using the prescribed MOV Package Template.
6. FUNCTIONAL MATERIALS RECOVERY FACILITY. The LGU will be rated on its compliance to having a
functional materials recovery facility that processes recyclable wastes. Much like the indicator on
segregation-at-source, in order to accomplish this indicator, ECA Form 2 must be accomplished first.
For the purpose of this Audit, only 10 adjacent barangays nearest to the economic and commercial
center of the LGU shall be covered. Therefore, the total number of target Barangays is automatically 10.
These barangays must also be the barangays audited in the indicator on segregation-at-source.
There are cases that the LGU only has 9 Barangays or less. In such instances, the coverage will be the total
number of Barangays in that LGU. There are also situations where the LGU has 11 Barangays or a little
higher. You may cover up to 15 Barangays to cover all Barangays in that LGU if that is the case. If the LGU
has 16 Barangays, cover only 10.
After identifying the total number of target Barangays, the number of compliant Barangays from among
the target must be identified. This will be identified by accomplishing ECA Form 2—Barangay DCF.
Once all the necessary data are identified, the average rating may already be computed using Equation 1.
After computing for the average rating, you will be asked to determine whether the LGU is compliant or
not. A range will be provided to determine this:
1. Based on the computed average above, is the LGU compliant on having functional MRFs?
If average is 70% or higher, tick “Yes”
If average is 69% or lower, tick “No”
Yes No
Figure 6
The means of verification (MOV) for this indicator are the following:
Photos showing MRF with date and location (Barangays may have their own MRF, be included in a
cluster MRF, or use the Municipal MRF)
Barangay DCF on the mandatory segregation of wastes at source
The MOVs must be attached in the DCF using the prescribed MOV Package Template.
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7. DISPOSAL FACILITY. LGUs are not allowed to dump their residual wastes to controlled and open
dumpsites. The only allowable disposal facilities are sanitary landfills and other alternative technologies
that properly treat residual wastes. EcoParks in place of sanitary landfills are also allowable.
For this indicator, simply identify the type of disposal facility that services the city or municipality by
ticking on the spaces provided before each entry.
Figure 7
The means of verification (MOV) for this indicator are the following:
Photos of the disposal facility with date and location (only an SLF and alternative technologies are
considered compliant)
If the city or municipality is adopting an EcoPark as an option to Sanitary Landfill, the Resolution No.
and date enabling the LGU to have an EcoPark must be indicated
If the LGU is serviced by an SLF cluster, there must be a Memorandum of Agreement or Contract duly
signed by both parties
The MOVs must be attached in the DCF using the prescribed MOV Package Template.
8. NO LITTERING RULE AND OTHER ORDINANCES. The city or municipality is also going to be audited if
they have no-littering ordinances and if these are being implemented.
Yes No
Figure 8
2. If “Yes”, is the ordinance being implemented? (absence of litter in the LGU, no garbage
dumps, presence of segregated waste receptacles, etc.)
Yes No
Figure 9
The means of verification (MOV) for this indicator are the following:
Signed Ordinance with date of effectivity
Photos of the area to show whether ordinance is implemented
List of persons penalized for violation of the ordinance, if any
The MOVs must be attached in the DCF using the prescribed MOV Package Template.
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9. LEGAL CONSEQUENCES, REMARKS and NEXT STEPS. Upon the conduct of the audit, the assessor must
also discuss the legal consequences the mayor, other responsible officials and even individuals face for
non-compliance with the law. These legal consequences are already predetermined in the last portion of
the DCF.
After such discussion, ask the mayor or the officials present for their commitments, particularly in areas
where they appear to have failed or have poor compliance.
KEY LEGAL
LEGAL CONSEQUENCES REMARKS AND NEXT STEPS
PROVISION
1. Local Solid Waste Administrative sanctions
Management pursuant to RA 7160 for LG
Board and Plan Officials (Sec. 50, RA 9003)
10. SIGNATORIES. The assessor must be the one to accomplish the DCF, therefore, s/he must affix here
signature on the last page. The mayor must also affix his/her signature to certify that the data inputted in
the DCF are true and correct.
1. GENERAL INFORMATION. Provide the reporting quarter and year, the name of the barangay,
city/municipal location, provincial location, regional location, total population and number of
households (Figure 10).
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BARANGAY DATA CAPTURE FORM
_____ Quarter, 20___
GENERAL INFORMATION
Figure 10
2. INSTRUCTIONS. The general directions in accomplishing the form and other instructions are in this
field.
3. MANDATORY OF WASTES AT SOURCE. The Barangay will be rated on its compliance to the
mandatory segregation of wastes at source. This indicator must be accomplished first to be able to
answer the same indicator in ECA Form 1.
Once all the necessary data are identified, the average rating may already be computed using the
following formula:
Equation 2
The Barangays audited here must reach a rating of 70% to be considered compliant and qualify as one
of the compliant target Barangays in ECA Form 1.
The means of verification (MOV) for this indicator are the following:
Photos showing waste segregation at source with date and location (Presence of separate receptacles
for biodegradable and non-biodegradable wastes)
The MOVs must be attached in the DCF using the prescribed MOV Package Template.
4. FUNCTIONAL MATERIALS RECOVERY FACILITY. The Barangay will be rated on its compliance to
being serviced or having a functional materials recovery facility. This indicator must be accomplished
first to be able to answer the same indicator in ECA Form 1.
To accomplish this portion, determine first the compliance rate of the barangay on having a functional MRF by
answering the following questions:
Is there an existing MRF servicing the Barangay, whether individual, cluster or municipal?
Does the existing MRF include a solid waste transfer station or sorting station, drop-off center, a
composting facility, and a recycling facility?
If the answer is “no”, the second question need not be answered anymore. If the answer to the first question is
“yes”, the Barangay automatically gets 50% and must answer the second question. If the MRF servicing the
Barangay suffices those indicated in the second question, it gets the other 50% f or a total rating of 100%.
Therefore, Barangays may only have three ratings: 0%, 50% or 100%.
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The Barangays audited here must reach a rating of 100% to be considered compliant and qualify as one
of the compliant target Barangays in ECA Form 1.
The means of verification (MOV) for this indicator are the following:
Photos showing MRF with date and location (Barangays may have their own MRF, be included in a
cluster MRF, or use the Municipal MRF)
The MOVs must be attached in the DCF using the prescribed MOV Package Template.
5. NO LITTERING RULE AND OTHER RELATED ORDINANCES. The barangay is also going to be audited
if they have no-littering ordinances and if these are being implemented.
Determine if the barangay has a signed ordinance and if the onsite validation confirms that the Ordinance is
strictly implemented.
Yes No
2. Does the onsite validation confirm that the Ordinance is strictly implemented?
Yes No
Figure 11
The means of verification (MOV) for this indicator are the following:
Signed Ordinance with date of effectivity
Photos of the area to show whether ordinance is implemented
List of persons penalized for violation of the ordinance, if any
The MOVs must be attached in the DCF using the prescribed MOV Package Template.
6. LEGAL CONSEQUENCES, REMARKS and NEXT STEPS. Upon the conduct of the audit, the assessor
must also discuss the legal consequences the barangay chairperson, other responsible officials and
even individuals face for non-compliance with the law. These legal consequences are already
predetermined in the last portion of the DCF.
After such discussion, ask the barangay chairperson or the officials present for their commitments,
particularly in areas where they appear to have failed or have poor compliance.
KEY LEGAL
LEGAL CONSEQUENCES REMARKS AND NEXT STEPS
PROVISION
1. Mandatory Administrative sanctions
Segregation of pursuant to RA 7160 for LG
Wastes at Source Officials (Sec. 50, RA 9003)
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7. SIGNATORIES. The assessor must be the one to accomplish the DCF, therefore, s/he must affix here
signature on the last page. The barangay chairperson must also affix his/her signature to certify that
the data inputted in the DCF are true and correct.
In order to easily identify the Barangays audited, ECA Form 2.1 shall be accomplished by the
assessor. This form is a simple table where the following data should be inputted:
Name of Barangay
Name Barangay Chairperson
Compliance Rating to KLPs 1, 2 and 3
Total No. of Compliant Barangays
Total No. of Non-Compliant Barangays
COMPLIANCE RATING
NAME OF BARANGAY NAME OF BARANGAY CHAIRPERSON
KLP 1 KLP 2 KLP 3
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
No. of Compliant Brgys.
No. of Non-Compliant Brgys.
Table 5
The MOV Package must be submitted as an attachment to the DCFs. The MOVs must be submitted in
e-copy only. Printed copies will NOT be recognized as proper submission.
Your submission must contain ECA Form 1 and the MOV Package folder, as shown in the illustration
below:
Figure 12
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The ECA MOVs folder must contain sub-folders for the MOVs for ECA Form 1 and ECA Form 2.
Figure 13
The sub-folder MOVs for ECA Form 1 must contain six (6) sub-sub-folders named after the KLPs for
the City/Municipal level.
Figure 14
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Figure 15.1 (Local SWM Board and Plan)
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Figure 15.4 (Functional MRF)
The sub-folder MOVs for ECA Form 2 must contain four (4) sub-sub-folders. The first three (3) must
be named after the KLPs for the Barangay level, that fourth folder must be named Barangays Audited. In this
folder, ECA Form 2.1 must be placed.
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Figure 16
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Figure 17.3 (No-Littering and Related Ordinances)
Once all MOVs are prepared together with ECA Form 1, it is now ready for submission to the
respective Regional Offices for consolidation. Remember that these documents must be submitted in e-copy
only.
***For purposes of field testing, an evaluation form is required to be filled out, place that file in the
main folder of your submission.
SUBMISSION
All submissions must be sent only through e-mail. Printed copies will NOT be honoured as proper
submission.
The field test submissions must be e-mailed before but not later than June 21, 2013.
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contained in a single zipped folder entitled, “ECA - <name of LGU>”. For example, “ECA –
Zumarraga, Samar”; and
e-mailed to the respective Regional Offices for consolidation with the following subject: “FT
ECA - <name of LGU>”.
The Regional Offices must consolidate all submissions from their respective field offices. The
consolidated reports must be emailed to environment.blgs@gmail.com with the following subject: “<Region>
ECA Report for ___Quarter of 20__>”. For example, “Region VIII ECA Report for 3 rd Quarter of 2013”.
All submissions must be sent only through e-mail. Printed copies will NOT be honoured as proper
submission.
The submissions must be e-mailed before but not later than 5:00 pm of the 10th day of the month
succeeding the reporting quarter. Therefore, submissions must be sent on:
April 10 for Quarter 1;
July 10 for Quarter 2;
October 10 for Quarter 3; and
January 10 of the succeeding year for Quarter 4.
If the above-listed dates fell on a Saturday or a Sunday, report must be submitted the Monday
following the weekend. If it fell on a holiday, it must be submitted the date after the holiday.
The submission may not be honoured if it deviated from any of the above-mentioned rules.
Collection. the act of removing solid waste from the source or from a communal storage point
Composting. the controlled decomposition of organic matter by micro-organisms, mainly bacteria and fungi,
into a humus-like product
Controlled dump. a disposal site at which solid waste is deposited in accordance with the minimum
prescribed standards of site operation
Disposal. the discharge, deposit, dumping, spilling, leaking or placing of any solid waste into or in an land
Disposal site. a site where solid waste is finally discharged and deposited
Ecological solid waste management. the systematic administration of activities which provide for
segregation at source, segregated transportation, storage, transfer, processing, treatment, and
disposal of solid waste and all other waste management activities which do not harm the
environment
Environmentally acceptable. the quality of being re-usable, biodegradable or compostable, recyclable and
not toxic or hazardous to the environment
Materials recovery facility. includes a solid waste transfer station or sorting station, drop-off center, a
composting facility, and a recycling facility
Open dump. a disposal area wherein the solid wastes are indiscriminately thrown or disposed of without due
planning and consideration for environmental and Health standards
Receptacles. individual containers used for the source separation and the collection of recyclable materials
Recyclable material. any waste material retrieved from the waste stream and free from contamination that
can still be converted into suitable beneficial use or for other purposes, including, but not limited to,
newspaper, ferrous scrap metal, non-ferrous scrap metal, used oil, corrugated cardboard, aluminum,
glass, office paper, tin cans and other materials
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Recycled material. post-consumer material that has been recycled and returned to the economy
Recycling. the treating of used or waste materials through a process of making them suitable for beneficial
use and for other purposes, and includes any process by which solid waste materials are transformed
into new products in such a manner that the original product may lose their identity, and which
maybe used as raw materials for the production of other goods or services
Re-use. the process of recovering materials intended for the same or different purpose without the alteration
of physical and chemical characteristics
Sanitary landfill. a waste disposal site designed, constructed, operated and maintained in a manner that
exerts engineering control over significant potential environment impacts arising from the
development and operation of the facility
Segregation. a solid waste management practice of separating different materials found in solid waste in
order to promote recycling and re-use of resources and to reduce the volume of waste for collection
and disposal
Segregation at source. a solid waste management practice of separating, at the point of origin, different
materials found in solid waste in order to promote recycling and re-use of resources and to reduce
the volume of waste for collection and disposal
Solid waste. all discarded household, commercial waste, non-hazardous institutional and industrial waste,
street sweepings, construction debris, agricultural waste, and other non-hazardous/non-toxic solid
waste
Solid waste management. the discipline associated with the control of generation, storage, collection,
transfer and transport, processing, and disposal of solid wastes in a manner that is in accord with the
best principles of public health, economics, engineering, conservation, aesthetics, and other
environmental considerations, and that is also responsive to public attitudes
Solid waste management facility. any resource recovery system or component thereof; any system,
program, or facility for resource conservation; any facility for the collection, source separation,
storage, transportation, transfer, processing, treatment, or disposal of solid waste
Status of 10-Year Solid Waste Management Plan. the status of the 10-Year SWM Plans may only be
classified as: none, draft, with pending approval of the NSWMC, resubmitted to the NSWMC or
approved by the NSWMC. “Draft” means that the LGU has a plan yet to be submitted or resubmitted
to the NSWMC. “With pending approval of the NSWMC” means that the draft plan has already been
submitted to the NSWMC awaiting approval. “Resubmitted to the NSWMC” means that the plan
submitted to the NSWMC was returned to the LGU for further revisions and in return, was
resubmitted by the LGU back to the NSWMC. “Approved by the NSWMC” means that the plan was
already approved by the NSWMC.
Storage. the interim containment of solid wastes after generation and prior to collection for ultimate
recovery or disposal
Transfer stations. those facilities utilized to receive solid wastes, temporarily store, separate, convert, or
otherwise process the materials in the solid wastes, or to transfer the solid wastes directly from
smaller to larger vehicles for transport
Waste diversion. activities which reduce or eliminate the amount of solid waste from waste disposal
facilities
FOCAL PERSONS
--END--
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