Running head: 3-ON-3 BASKETBALL LEAGUE 1

PEDU 625: Public School Finance

PBL-3-on-3 Basketball League

Longwood University

Mitch House
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Purpose

The purpose of the 3-on-3 Basketball League project at Westside Elementary School

(WES) was to create a revenue generating resource for the academic and extracurricular

endeavors of the students at WES. After investigating the existence, rather the non-existence, of

a financial needs assessment at WES, the lack of revenue streams dedicated specifically to

endeavors designed to support student activities at WES became evident.

During the information gathering process for a financial needs assessment, a conversation

with the bookkeeper, Mrs. Forrest, led to a more in-depth discussion about the WES budget. We

discussed how funding came from the division to the school as well as what sources of funding

were available to our administrators to distribute. The finding that a significant majority of our

funding is dedicated to staffing left a lingering question in my mind. What portion of the budget

is dedicated specifically for our students? The reality is that it is all dedicated to the education of

our students. However, very little funding is set aside specifically to address the non-academic

enrichment resources potentially available to our students. It is largely accepted throughout the

educational community that we must educate the whole child and not just the academic side of

thought. The 3-on-3 Basketball project seeks to satisfy the whole student. The revenue generated

by this project will be designated for use in academic and extracurricular activities. The goal of

inaugural season for the 3-on-3 Basketball League will be to establish the league, develop and

explore community relationships that support the continued yearly success of the league. To this

end, it will be necessary to implement the proper safe guards that allow the 3-on-3 league to

operate in a fiscal responsible manner. To accomplish fiscal responsibility the safeguards

detailed in Appendix A will be ensconced at the onset of league creation.

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Research and Design

Credit for the creation of this project must be given to Shaun Hagwood, Jerry Spangler,

Richard Wilson, Brent Fortenberry, Brian Keesee, and Dr. Jason Wimbush. Each individual has

offered support for helping to deliver quality experiences for students at WES. With their help

the 3-on-3 Basketball league at WES will certainly be a large success for years to come.

Dr. Wimbush and I began this project by brainstorming the potential challenges a

program or project like this might present. With his assistance I began to develop a 3-on-3

Basketball League for WES. The initial research uncovered a plethora of issues that would

present some significant obstacles. Expenses such as insurance, referees, uniforms, and

equipment quickly became concerns for the potential success of the basketball league. The

overarching goal of the program was to provide revenue generating resource for academic and

extracurricular activities at WES. The question became how do you accomplish this goal and

have minimal impact on the current WES budget? This is where Mr. Hagwood shared his

knowledge of the WES community. Mr. Hagwood was a former day treatment counselor at

WES. He has worked with students at WES for several years getting to know many of our

students with great intricacy. Currently, he is the youth sports director for Roanoke Parks and

Recreation. Through our communication Mr. Hagwood shared the idea to possibly utilize high

school basketball players to referee our games as volunteers. The prospect of being able to

provide this need at a zero-dollar cost the WES budget was very intriguing. Via email I reached

out to the head basketball coaches at William Fleming High School. Girl’s Head Coach Richard

Wilson responded with a resounding yes! With the cost of referees at zero-dollars, the program

took another step toward success. Soon after Coach Wilson’s email I received a return call from
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Jerry Spangler. Mr. Spangler is the VHSL Basketball Referee Coordinator for Western Virginia.

Mr. Spangler agreed to help but could not stipulate to what extent given the timeframe for

implementing the program, Spring of 2020. My request was to provide uncertified beginner

referees with opportunities to gain experience by volunteering to referee our games. He

suggested that we reconnect closer to the implementation date so he could be more accurate in

what his organization could do.

Continuing the theme, keeping cost as close to zero as possible, I worked to find methods

that would fulfill our needs and allow us to hold cost down. Insurance, transportation, staffing,

equipment, uniforms were among the remaining challenges to overcome. Insurance,

transportation, and equipment were the easiest to deal with. Insurance was taken care of by

requiring all participants to sign and return a liability waiver, Appendix B. The league will be

scheduled to operate after school on Tuesdays and Thursdays to coordinate with the After-

School Enrichment Program. Dismissing participants at this time will allow them the opportunity

to utilize school bus transportation if a parent is unavailable or without transportation. The

equipment issue was the easiest to solve. The Physical Education Department would provide all

necessary equipment for league games. However, staffing and uniforms were a more significant

challenge. I had hoped the Parent Teacher Association would agree to run concession.

Unfortunately, to date they remain unresponsive to my inquiries. To overcome this challenge the

league will pursue a parent, faculty, or staff member to fulfill this need. To offset the cost of

uniforms the league will need to charge a ten-dollar fee to register. Any funds that remain after

the purchase of uniforms will be placed in an account and monitored by the financial safeguards

in reference in Appendix A.
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Results

In Appendix C and Appendix D are the items produced as a result of this project. In those

appendices are the financial proposal that was delivered to the administrative leadership team at

WES and the league registration form, respectively. The league registration form was also

produced in a digital format and is hyperlinked in Appendix D. In Appendix E can be found the

financial data used to create the financial proposal. This document will also be submitted for

further examination. Additionally, the hours dedicated to completing this project are detailed at

the end of this section.

The financial proposal was presented to the assistant principals at WES, Dr. Jason

Wimbush and Mr. Brian Keesee. The principal, Dr. Beth Poff, was unable to attend the proposal

due elective surgery. Dr. Wimbush and Mr. Keesee were both receptive and enthusiastic about

the proposition of a new sustainable revenue stream. As a product of the presentation I received

pertinent feedback and additional ideas that could improve the program. Both assistant principals

agreed that Dr. Poff would need to provide approval in order to move forward. The assistants

agreed that we would reconvene when Dr. Poff returns from surgery to gain approval and move
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forward.
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Reflection

The thing that I have learned from this project is the benefit of collaboration. As I have

reached out to members of the community for assistance with this project, I have found that

those individuals have relished the opportunity to help. Asking for help is something I have

always tried to avoid. Projects like this, that require moving me out of that comfort zone has

been hugely beneficial to my personal and professional growth as a leader. Additionally, I have

learned to understand that my effort and collaboration extends beyond immediate boundaries.

Creating this project has allowed me to see how my efforts effect the students that I serve. As a

teacher, I often see how my instruction impacts the learning of students. From the perspective of

an administrator I now have a more expanded understanding of how I can impact students on a

larger scale, school wide or potentially district wide. The opportunity to work and collaborate

with school leadership has also been additionally beneficial. Being able to receive feedback from

experienced leaders helps me to better understand what the expectations are for the position I

will soon hold.

Potential next steps would be to use the skills and knowledge gained from my

collaboration to begin planning with administrators on additional measures to ensure that the

inaugural season of the 3-on-3 Basketball league is a success. In fact, this has already begun. Dr.

Wimbush and Mr. Keesee offered an additional method to raise funds for the program. The

suggestion was to sell tables to vendors during the games. The vendors would pay a fee for each

table. This is one of the many ideas I envision coming from the collective works of program

leadership, along with the input of faculty and staff. Most importantly, to ensure sustained

progress of the league, someone needs to be designated to assume leadership of the program as I

may potentially transition to an administrative position.

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Appendix A

Program Financials: Safeguards and Policies

A. All revenue collected will be accounted for and managed by the bookkeeper and

principal’s designee. The revenue collected will have a dedicated line item for

calculation in the WES budget.

B. Oversight for this account will be designated to the lead administrator.

C. Oversight of program operation and management will be the responsibility of the

Physical Education Instructor or alternate designee of the principal. (Program Leader)

D. Revenue and Revenue Collection: All admission fees and ticket receipts will be

tallied by a designee appointed by Program Leader. All concession sales, if not

managed and controlled by the Parent Teacher Association, will be tallied

concurrently with inventory by a designee appointed by the Program Leader. The

Program Leader will be required to render all admission fees and receipts

concurrently with all concessions sales and inventory receipts daily or upon the

earliest availability for the bookkeeper the following business day.

E. Procurement and Signatory: The Program Leader will be the Procurement Officer

for this program and the Principal or Principal’s designee will be the signatory for

program operations and management.

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Appendix B

WAIVER AND RELEASE OF LIABILITY

IN CONSIDERATION OF the risk of injury that exists while participating in YOUTH

BASKETBALL
(hereinafter the "Activity"); and

IN CONSIDERATION OF my desire to participate in said Activity and being given the right to
participate in same;

I HEREBY, for myself, my heirs, executors, administrators, assigns, or personal representatives

(hereinafter collectively, "Releasor," "I" or "me", which terms shall also include Releasor's
parents or guardian if Releasor is under 18 years of age), knowingly and voluntarily enter into
this WAIVER AND RELEASE OF LIABILITY and hereby waive any and all rights, claims or
causes of action of any kind arising out of my participation in the Activity; and

I HEREBY release and forever discharge WESTSIDE ELEMENTARY/RCPS, located at 1441

Westside Blvd NW, Roanoke, Virginia 24017, their affiliates, managers, members, agents,
attorneys, staff, volunteers, heirs, representatives, predecessors, successors and assigns
(collectively "Releasees"), from any physical or psychological injury that I may suffer as a direct
result of my participation in the aforementioned Activity.

I AM VOLUNTARILY PARTICIPATING IN THE AFOREMENTIONED ACTIVITY AND I AM

PARTICIPATING IN THE ACTIVITY ENTIRELY AT MY OWN RISK. I AM AWARE OF THE
RISKS ASSOCIATED WITH PARTICIPATING IN THIS ACTIVITY, WHICH MAY INCLUDE, BUT
ARE NOT LIMITED TO: PHYSICAL OR PSYCHOLOGICAL INJURY, PAIN, SUFFERING,
ILLNESS, DISFIGUREMENT, TEMPORARY OR PERMANENT DISABILITY (INCLUDING
PARALYSIS), ECONOMIC OR EMOTIONAL LOSS, AND DEATH. I UNDERSTAND THAT
THESE INJURIES OR OUTCOMES MAY ARISE FROM MY OWN OR OTHERS' NEGLIGENCE,
CONDITIONS RELATED TO TRAVEL TO AND FROM THE ACTIVITY, OR FROM
CONDITIONS AT THE ACTIVITY LOCATION(S). NONETHELESS, I ASSUME ALL RELATED
RISKS, BOTH KNOWN AND UNKNOWN TO ME, OF MY PARTICIPATION IN THIS ACTIVITY.

I FURTHER AGREE to indemnify, defend and hold harmless the Releasees against any and all
claims, suits or actions of any kind whatsoever for liability, damages, compensation or otherwise
brought by me or anyone on my behalf, including attorney's fees and any related costs.

I FURTHER ACKNOWLEDGE that Releasees are not responsible for errors, omissions, acts or
failures to act of any party or entity conducting a specific event or activity on behalf of
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Releasees. In the event that I should require medical care or treatment, I authorize Westside
Elementary/RCPS to provide all emergency medical care deemed necessary, including but not
limited to, first aid, CPR, the use of AEDs, emergency medical transport, and sharing of medical
information with medical personnel. I further agree to assume all costs involved and agree to be
financially responsible for any costs incurred as a result of such treatment. I am aware and
understand that I should carry my own health insurance.

I FURTHER ACKNOWLEDGE that this Activity may involve a test of a person's physical and
mental limits and may carry with it the potential for death, serious injury, and property loss. I
agree not to participate in the Activity unless I am medically able and properly trained, and I
agree to abide by the decision of the Westside Elementary/RCPS official or agent, regarding my
approval to participate in the Activity.

I HEREBY ACKNOWLEDGE THAT I HAVE CAREFULLY READ THIS "WAIVER AND

RELEASE" AND FULLY UNDERSTAND THAT IT IS A RELEASE OF LIABILITY. I
EXPRESSLY AGREE TO RELEASE AND DISCHARGE Westside Elementary/RCPSAND ALL
OF ITS AFFILIATES, MANAGERS, MEMBERS, AGENTS, ATTORNEYS,
STAFF,
VOLUNTEERS, HEIRS, REPRESENTATIVES, PREDECESSORS, SUCCESSORS AND
ASSIGNS, FROM ANY AND ALL CLAIMS OR CAUSES OF ACTION AND I AGREE TO
VOLUNTARILY GIVE UP OR WAIVE ANY RIGHT THAT I OTHERWISE HAVE TO BRING A LEGAL
ACTION AGAINST Westside Elementary/RCPS FOR PERSONAL INJURY OR PROPERTY DAMAGE.
To the extent that statute or case law does not prohibit releases for ordinary negligence, this
release is also for such negligence on the part of Westside Elementary/RCPS, its agents, and
employees.

I agree that this Release shall be governed for all purposes by Virginia law, without regard to any
conflict of law principles. This Release supersedes any and all previous oral or written promises
or other agreements.

In the event that any damage to equipment or facilities occurs as a result of my or my family's or
my agent's willful actions, neglect or recklessness, I acknowledge and agree to be held liable for
any and all costs associated with any such actions of neglect or recklessness.

THIS WAIVER AND RELEASE OF LIABILITY SHALL REMAIN IN EFFECT FOR THE
DURATION OF MY PARTICIPATION IN THE ACTIVITY, DURING THIS INITIAL AND
ALL SUBSEQUENT EVENTS OF PARTICIPATION.

THIS AGREEMENT was entered into at arm's-length, without duress or coercion, and is to be
interpreted as an agreement between two parties of equal bargaining strength. Both Participant,
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_________________________ and Westside Elementary/RCPS agree that this agreement is

clear and unambiguous as to its terms, and that no other evidence shall be used or admitted to
alter or explain the terms of this agreement, but that it will be interpreted based on the language
in accordance with the purposes for which it is entered into.

In the event that any provision contained within this Release of Liability shall be deemed to be
severable or invalid, or if any term, condition, phrase or portion of this agreement shall be
determined to be unlawful or otherwise unenforceable, the remainder of this agreement shall
remain in full force and effect. If a court should find that any provision of this agreement to be
invalid or unenforceable, but that by limiting said provision it would become valid and
enforceable, then said provision shall be deemed to be written, construed and enforced as so
limited.

In the event of an emergency, please contact the following person(s) in the order presented:

Emergency Contact Contact Relationship Contact Telephone

I, THE UNDERSIGNED PARTICIPANT, AFFIRM THAT I AM OF THE AGE OF 18 YEARS OR

OLDER, AND THAT I AM FREELY SIGNING THIS AGREEMENT. I CERTIFY THAT I HAVE
READ THIS AGREEMENT, THAT I FULLY UNDERSTAND ITS CONTENT AND THAT THIS RELEASE
CANNOT BE MODIFIED ORALLY. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A
CONTRACT AND THAT I AM SIGNING IT OF MY OWN FREE WILL.

Participant's Name:

Participant's Address:
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Signature:

Date:
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PARENT / GUARDIAN WAIVER FOR MINORS

In the event that the participant is under the age of consent (18 years of age), then this release
must be signed by a parent or guardian, as follows:

I HEREBY CERTIFY that I am the parent or guardian of ____________________________, named

above, and do hereby give my consent without reservation to the foregoing on behalf of this
individual.

Parent / Guardian Name:

Relationship to Minor:

Signature:

Date:
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Appendix C
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Appendix D
https://forms.gle/tURD2YrdWGkb9GAGA
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Appendix E