National Highways Authority of India Request For Proposal

PROCEDURE UNDER E-TENDERING

INSTRUCTIONS TO BIDDER FOR e-TENDERING

(Note: RFP stands modified to the extent required as per these instructions)

Name of Work: Six Laning of Thaliparambha- Muzhapilangad section from Km 137.900 to Km.
170.600 of NH-17 (New NH-66) (project length 29.948 km) in the State of Kerala on
Hybrid Annuity Mode under Bharatmala Pariyojana
Definitions:
a. National Informatics Centre (NIC): A service provider to develop and customize the software
and facilitate the process of e-tendering on application service provider model.

b. http://etenders.gov.in: An e-tendering portal of National Highways authority of India (“NHAI”)

introduced for the process of e-tendering which can be accessed on http://etenders.gov.in.

Words in capital and not defined in this document shall have the same meaning as in the Request
for Proposal (“RFP”).

1. Accessing/ Purchasing of BID documents

(i) It is mandatory for all the bidders to have class-III Digital Signature Certificate (DSC) and
encryption Component (in the name of person who will sign the BID) from any of the licensed
Certifying Agency (Bidders can see the list of licensed CAs from the link www.cca.gov.in) to
participate in e-tendering of National Highways Authority of India, New Delhi.

DSC should be in the name of the authorized signatory as authorized in Appendix III of the
submitted RFP. It should be in corporate capacity (that is in Bidder capacity / in case of JV in the
Lead Member capacity, as applicable). Please ensure the submission of document certifying the
class III DSC.

(ii) The Authorized Signatory holding Power of Attorney (POA) and the person executing/delegating
such POA shall only be the Digital Signatory. In other cases, the Bid shall be considered non–
responsive.

(iii) To participate in the bidding, it is mandatory for the bidders to get registered their firm / Joint
Venture with e-tendering portal of NHAI http://etenders.gov.in to have user ID & password
which has to be obtained free of cost.

Following may kindly be noted:

(a) Registration should be valid at least up to the date of submission of BID.
(b) BIDs can be submitted only during the validity of their registration with the
http://etenders.gov.in
(c) The amendments / clarifications to the BID document, if any, will be hosted on the NHAI
website (http://nhai.org) / NHAI e-tendering portal http://etenders.gov.in

Six Laning of Thaliparambha- Muzhapilangad section from Km 137.900 to Km. 170.600 of NH-17 (New NH-66)
(project length 29.948 km) in the State of Kerala on Hybrid Annuity Mode under Bharatmala Pariyojana . Page 1
National Highways Authority of India Request For Proposal

(d) If the firm / Joint Venture is already registered with e-tendering portal of NHAI,
Government of India and validity of registration is not expired the firm / Joint Venture is
not required a fresh registration.

(iv) The complete BID document can be viewed / downloaded from e-tender portal of NHAI
http://www.nhai.org or http://etenders.gov.in from 03.01.2020 to 17.02.2020 (upto 1100 Hrs.
IST).

(v) To participate in bidding, bidders have to pay a sum of Rs. 1,60,000/- (Rs. One lakh sixty
thousand only) as a cost of the RFP process (non-refundable) transmitted online to NHAI.

2. Preparation & Submission of BIDs:

(i) Detailed tender documents for RFP may be downloaded from e-tender portal of NHAI
http://etenders.gov.in from 03.01.2020 to 17.02.2020 (up to 1100 Hrs. IST) and tender may
be submitted online following the instruction appearing on the screen. A buyer manual
containing the detailed guidelines for e-tendering is also available on e- tender portal of
NHAI, Government of India.

Bid must be submitted online only through e-procurement portal of NHAI

(http://etenders.gov.in) using the digital signature of authorized representative of the
Bidder on or before 17.02.2020 (upto 1100 hours IST).

(ii) The following documents shall be prepared and scanned in different files (in PDF or RAR
format such that file size is not more than 30 MB) and uploaded during the online
submission of BID.

A. Only Electronic Form (to be uploaded on the http://etenders.gov.in) (Refer to

Clause 2.11.1 of the RFP)
I. Technical Bid

(a) Appendix IA (Letter comprising the Technical Bid) including Annexure-I to V and
supporting certificates / documents. However, those Bidders, whose RFAQ eligibility
limit assessed by NHAI is not less than the estimated cost of the Project, are not
required to submit Annexure II to IV of Appendix-IA.

(b) Power of Attorney for signing the BID as per the format at Appendix-III;

(c) if applicable, Power of Attorney for Lead Member of Consortium as per the format at
Appendix-IV

(d) if applicable, Joint Bidding Agreement for Consortium as per the format at Appendix-
V;

(e) copy of Memorandum and Articles of Association, if the Applicant is a body corporate,
and if a partnership then a copy of its partnership deed;

Six Laning of Thaliparambha- Muzhapilangad section from Km 137.900 to Km. 170.600 of NH-17 (New NH-66)
(project length 29.948 km) in the State of Kerala on Hybrid Annuity Mode under Bharatmala Pariyojana . Page 2
National Highways Authority of India Request For Proposal

(f) Copies of Applicant’s duly audited balance sheet and profit and loss statement for
preceding 5 years

(g) if applicable, Certificate/Copy of RFAQ eligibility limit assessed by NHAI

(h) Integrity Pact as per format given in Appendix VI shall be uploaded by the Bidder with
the RFP Bid duly signed by Authorised signatory & shall be part of the Concession
Agreement

(i) BID Security of Rs 15.18 Crores (Rupees fifteen crore and eighteen lakhs only) in the
form of Bank Guarantee in the format at Appendix-II from a Scheduled Bank.

(j) Proof of online payment towards the cost of bid document of Rs. 1,60,000/- (Rupees
one lakh sixty thousand only) transmitted online to NHAI

(k) Deleted

(l) An undertaking from the person having PoA referred to in Sub. Clause-(b) above that
they agree and abide by the Bid documents uploaded by NHAI and amendments
uploaded, if any.

FINANCIAL BID

(m) Appendix-IB (Letter comprising the Financial Bid).

B. Original (in Envelope) and Electronic form (to be uploaded on the http://etenders.gov.in)
(Refer to Clause 2.11.2 of the RFP). The Bidder shall submit the following documents
physically within 7 days from the date of opening of Financial Bid by the Authority:

(a) Original Power of Attorney for signing the Bid as per the format at Appendix-III;
(b) If applicable, Original Power of Attorney for Lead Member of Consortium as per the
format at Appendix–IV;

(c) If applicable, Original Joint Bidding Agreement for Consortium as per the format at
Appendix–V;
(d) if applicable, Certificate/Copy of RFAQ eligibility limit assessed by NHAI

(e) Bid Security of Rs 15.18 crores (Rupees fifteen crore and eighteen lakhs only) in the
form of Original Demand Draft or Original Bank Guarantee in the format at Appendix-
II from a Scheduled Bank

(f) Deleted

(g) Integrity pact on plain paper shall be uploaded by the Bidder with the RFP Bid duly
signed by Authorized signatory & shall be part of the Concession Agreement

Six Laning of Thaliparambha- Muzhapilangad section from Km 137.900 to Km. 170.600 of NH-17 (New NH-66)
(project length 29.948 km) in the State of Kerala on Hybrid Annuity Mode under Bharatmala Pariyojana . Page 3
National Highways Authority of India Request For Proposal

(h) Deleted

(i) An undertaking from the person having PoA referred to in Sub. Clause-(a) above that
they agree and abide by the Bid documents uploaded by NHAI and amendments
uploaded, if any.

Bidders (including individual or any of its Consortium Members) failing to submit the original
documents required as per above shall be unconditionally debarred from bidding in NHAI
projects for a period of 5 years.
In case L-1 Bidder fails to submit the originals required as per above, the bidding process shall
be annulled and Tenders shall be re-invited.

(ii) The Bidder shall submit the original documents specified above in point no. 2 (ii) (B) together
with their respective enclosures physically after declaration of Bid Evaluation Result by the
Authority and seal it in an envelope and mark the envelope as “Bids”. Bidders (including
individual or any of its Consortium Members) failing to submit the original documents required
as per above shall be unconditionally debarred from bidding in NHAI projects for a period of 5
years. The said envelope shall clearly bear the name of the Project and name and address of the
Bidder. A receipt thereof should be obtained from the below mentioned person.

ATTN. OF: Mr. Akil Ahmad

DESIGNATION: General Manager (T)
ADDRESS: National Highways Authority of India,
G-5&6, Sector-10, Dwarka,
NewDelhi-110075

(iii) The Bidder shall upload scanned copies of the documents as specified in point nos.2(ii)(A)&(B)
above on the http://etenders.gov.in before 1100 hours Indian Standard Time, on the Bid Due
Date. In the event of any discrepancy between the original and the copy (in electronic form),
the original shall prevail.
(iv) It may be noted that scan copies can be prepared in different file format i.e. PDF and/ or RAR
only. The Bidders can upload a single file of size of 30MB only but can upload multiple files.

3. AMENDMENT OF RFP:
Any Addendum to the RFP shall be uploaded only on the http://etenders.gov.in (Refer Clause
2.9.2 of the RFP)

4. MODIFICATION/SUBSTITUTION/WITHDRAWAL OF BIDS (Refer Clause 2.14.3 of the RFP):

i. The Bidder may modify, substitute or withdraw its e- Bid after submission prior to the Bid
Due Date. No Bid can be modified, substituted or withdrawn by the Bidder on or after the
Bid Due Date & Time.

Six Laning of Thaliparambha- Muzhapilangad section from Km 137.900 to Km. 170.600 of NH-17 (New NH-66)
(project length 29.948 km) in the State of Kerala on Hybrid Annuity Mode under Bharatmala Pariyojana . Page 4
National Highways Authority of India Request For Proposal

ii. For modification of e-Bid, Bidder has to detach its old Bid from e-procurement portal and
upload / resubmit digitally signed modified Bid. For withdrawal of Bid, a Bidder has to
click on withdrawal icon at e-procurement portal and can withdraw its e-Bid. Before
withdrawal of a Bid, it may specifically be noted that after withdrawal of a Bid for any
reason, Bidder cannot re-submit e-Bid again.

5. OPENING AND EVALUATION OF BIDS (Refer to Clause 3.1 of the RFP):

(i) The Authority shall open documents of the Bid received in electronic form as mentioned
in point nos. 2(ii)(A) &(B) at 1130 hours Indian Standard Time on 18.02.2020 online, in
the presence of the Bidders who choose to attend. The Authority will subsequently
examine and evaluate the Bids in accordance with the provisions set out in the RFP.

DISCLAIMER
The Bidder must read all the instructions in the RFP and submit the same accordingly.

Six Laning of Thaliparambha- Muzhapilangad section from Km 137.900 to Km. 170.600 of NH-17 (New NH-66)
(project length 29.948 km) in the State of Kerala on Hybrid Annuity Mode under Bharatmala Pariyojana . Page 5