MEMORANDUM

To : The Permanent Secretary

From : The Executive Officer
Date : 08.04.2020
SUBJECT : REQUEST FOR LOGISTICS FOR THE PERMANENT SECRETARY.
Refer to the above subject matter.
The Permanent Secretary will be travelling to Lusaka with the Honorable Minister ,
Northern Province to have a Meeting on funds for Northern Province with The Minister
and The Permanent Secretary, Ministry of Finance on 14th April,2020.
DSA;
1. Permanent Secretary 3 Nights x 1900 5,700.00
2. Protocol Officer 3 Nights x 850 2,550.00
3. Driver 3 Nights x 650 1,950.00

Fuel : 850 x 1.1 x 15.59 x 2 5,830.66

5

TOTAL 16,030.66

Submitted for your approval.

John Mukupa
MEMORANDUM

TO : The Deputy Permanent Secretary

FROM : Executive Officer
DATE : 13th May,2020
SUBJECT : REQUEST FOR LOGISTICS

Reference is hereby made to the above subject.

The Permanent Secretary and the Provincial Minister are scheduled to travel to Lusaka for
meetings to be held on the 15th and 18th May, 2020 at the Ministry of Local Government,
the Ministry of Housing and Infrastructure Development and at the Ministry of Finance,
concerning Developmental issues in Northern Province.
I therefore request for the logistics as follows:

1. The Permanent Secretary 1900 x 5 Nights = K9, 500.00

2. Protocol Officer 850 x 5 Nights = K4, 250.00
3. Driver 650 x 5 Nights = K3, 250.00
4. Fuel 850 x 15.59 x 1.1 x 2 = K5, 830.66
5
Total = K22, 830.66

These payments will be made from the Permanent Secretary’s Vault.

Submitted for your approval.

Julius Bwalya
MEMORANDUM

To : The Deputy Permanent Secretary

From : Ag. Administrative Officer
Date : 13th May,2020
SUBJECT : MONITORING OF COVID 19 SITUATION IN MBALA AND MPULUNGU.

Reference is hereby made to the above subject.

The Permanent Secretary will be travelling to Mbala and Mpulungu on 20 th May,2020 to
Monitor the situation on all Boarder areas concerning the Covid 19 Pandemic.
The following are the logistics;
1. The Permanent Secretary 1200 x 5 Nights = K6, 000.00
2. Protocol Officer 700 x 5 Nights = K3, 500.00
3. Driver 520 x 5 Nights = K2, 600.00
4. Fuel 250 x 15.59 x 1.1 x 2 = K1, 714.90
5
Total = K13, 814.90

Submitted for your approval.

John Mukupa
MEMORANDUM

To : The Deputy Permanent Secretary

From : The Administrative Officer
Date : 13th May,2020
SUBJECT : REQUEST TO PURCHASE ELECTRICITY- K1,000.00

Refer to the above subject.

I hereby write seeking for authority to purchase Electricity for the Permanent Secretary’s
Residence.

Submitted for your approval.

John Mukupa

MEMORANDUM
To : The Permanent Secretary
From : The Acting Administrative Officer
Date : 19.05.2020
SUBJECT : AUTHORITY TO PURCHASE BACK DOOR LOCK ASSEMBLY FOR
MOTOR VEHICLE GRZ 751CN.

Reference is made to the above captioned matter.

Sir, the Motor vehicle GRZ 751 CN requires a replacement of Back Door Lock Assembly
urgently, the door of the mentioned Vehicle is unable to operate. The mentioned vehicle
requires to go to Lusaka.
The following are the logistics;
1. Back door Lock Assembly K7,940.11
2. Driver 650 x 2 Nights K1,300.00
3. Fuel 15.59 x 850 x 2 x 1.1 K5,830.66
5
Total K15,070.11
In view of the above, I seek authority to facilitate a payment for same.
Find attached quotation from Southern Cross Motors Limited for reference.
Submitted for your consideration.

John Mukupa
MEMORANDUM

To : The Permanent Secretary

From : The Acting Administrative Officer
Date : 19.05.2020
SUBJECT : REQUEST FOR LOGISTICS

Reference is made to the above captioned matter.

I write seeking for authority to pay the driver taking the Motor vehicle GRZ 751 CN which
requires a replacement of Back Door Lock Assembly urgently, the door of the mentioned
Vehicle is unable to operate.
The following are the logistics;
4. Driver 650 x 2 Nights K1,300.00
5. Fuel 15.59 x 850 x 2 x 1.1 K5,830.66
5
Submitted for your consideration.

John Mukupa

MEMORANDUM

To : The Permanent Secretary

From : The Executive Officer
Date : 27th May,2020
SUBJECT : AUTHORITY TO PAY DSTV – K850.00

Refer to the above subject.

I write to seek authority to pay for Dstv for the Permanent Secretary’s Office ICU No.
7034216480. the

The payment will be made from the Permanent Secretary’s Vault

I submit for your consideration.

Julius Bwalya

MEMORANDUM

To : The Deputy Permanent Secretary

From : Senior Executive Officer
Date : 4th June,2020
SUBJECT : INSPECTION OF SITES - PRESIDENTIAL VISIT

Reference is hereby made to the above subject.

As you maybe aware Sir, His Excellency The President is expected to be in Mbala next week,
It is in this vein that I write to request for Logistics for the Permanent Secretary to enable
him travel to Mbala to inspect the sites where the President will be visiting.
The following are the logistics;
1. The Permanent Secretary 1200 x 3 Nights = K3,600.00
2. Protocol Officer 700 x 3 Nights = K2,100.00
3. Messenger 700 x 3 Nights = K2,100.00
4. Driver 520 x 3 Nights = K1,560.00
5. Fuel 165 x 15.59 x 1.1 x 2 = K1, 137.83
5
Total = K10,491.834

Submitted for your approval.

Franco Kafumbe

MEMORANDUM
To : The Permanent Secretary
From : The Senior Executive Officer
Date : 12.06.2020
SUBJECT : REQUEST FOR LOGISTICS FOR THE PERMANENT SECRETARY.
Refer to the above subject matter.
The Permanent Secretary will be travelling to Lusaka to have a Meeting with the
Coordinator – DMMU on Disaster issues in the Province and to follow up on Developmental
Projects funding for Northern Province with Ministry of Finance.
DSA;
1. Permanent Secretary 5 Nights x K1900 K9,500.00
2. Protocol Officer 5 Nights x K850 K4,250.00
3. Driver 5 Nights x K650 K3,250.00

Fuel : 850 x 1.1 x 15.59 x 2 K5,830.66

5

TOTAL K22,830.66

Submitted for your approval.

Franco Kafumbe

INTERNAL MEMO

THE PERMANENT SECRETARY

ATTN : The Deputy Permanent Secretary
FROM : Senior Executive Officer
DATE : 24.06.2020
SUBJECT : REQUEST FOR LOGISTICS – K22, 830.66
Refer to the above subject matter.
The Permanent Secretary has been invited to attend an Inaugural Meeting of the Special Joint
Committee of Experts on 30th June, 2020 at 09:00 hours in the Ministry of Foreign Affairs
Conference Room, Lusaka. Thereafter he will attend a stakeholders meeting at the Ministry of
Finance on Friday, 3rd July 2020.
I therefore request for his logistics as follows:
1. Permanent Secretary 5 Nights x 1, 900.00 9, 500.00
2. Protocol Officer 5 Nights x 850.00 4, 250.00
3. Driver 5 Nights x 650.00 3, 250.00

Fuel : 850 x 1.1 x 15.59 x 2 5, 830.66

5

TOTAL K22, 830.66

Submitted for your approval.

Franco Kafumbe