ECONOMICS

SCHOOL BASED ASSESSMENT

Name of School: Golden Grove Secondary

Subject: Economics
Project Title: An investigation into whether or not fundraising meets its objectives as a major
revenue earner or not for the Golden Grove Secondary School during the period June-December
2017.
Teacher’s Name: Maxine Henry- Samuels
Name of candidates: Destany Stephney 090023
Mark Anthony 090023
Simon Jones 090023
Jashana Smith 090023
Territory: Guyana

Date:

Acknowledgement
The successful completion of this School-Based Assessment would not have been possible

without the co-operation from my group members. Firstly, we would like to thank our family

members for their moral and financial support. Finally, special thanks to our subject teacher

Miss. Maxine Henry-Samuels who guided us every step of the way through the completion of the

project.
 Abstract

The researchers sought to investigate whether or not fundraising meets its objectives as a

major revenue earner at the Golden Grove Secondary School during the period June-

December 2016 - 2017.The two main instruments used to gather data for this project were

the questionnaire and observation checklist. The Aims and objectives of the project was to

find out what is the financial performance of GGSS for the period 2016-2017 and to find out

if fundraising meets its objectives as a major revenue earner at GGSS during the period June-

December 2016- 2017.. It was found that PTA fee was the major revenue earner at GGSS

and the school has made a meagre profit during the period 2016-2017.
 Table of Content
Contents Pages
Acknowledgement I
Introduction II
Topic/Issue/Problem 1
Objectives 2
Back ground/overview 3
Methodology 4
Presentation and Analysis of Data
Conclusion
Recommendation
Bibliography
Appendices
 Topic/Issue/Problem
The researchers sought to investigate whether or not fundraising meets its objectives as a major
revenue earner at the Golden Grove Secondary School during the period June-December 2016
-2017.
 Objectives
 To determine what is the financial performance of GGSS for the period 2016-2017.

 To investigate what activities other than fundraising that contribute in a major way to

revenue earned by GGSS?

 Background/Overview

Over decades the Ministry of Education in Guyana has been offering

school’s grants to purchase stationery and supply to help in the smooth
running of schools every academic year. In real life the money is not
enough to meet school needs and PTA bodies country wide as divided to
start go ahead on fundraisers, which over the years have come out to be
major revenue earners for schools.
However, at Golden Grove Secondary School the group of researchers
have information that major fundraiser has not been held in recent times.
The social-studies department would have held frosty sales from time-
to-time but these activities did not yield the money it supposed to bring
in as a revenue earner. There was a take away lunch which was also
organized by the PTA body of the school but the income receive from
that venture was insufficient and the effort and investing by the PTA
body was not worth it as well as students. Community members and
parents are also of the view that school administration has not been
showing the true profit. Hence the group of researcher’s have plan to
investigate the status of fundraising as a major revenue earner for GGSS
as well as to figure out what are the other activities that help to bring in
income for the school. The researchers would further like to investigate
how effective is record keeping as it relates to the financial records of
the school. In the future it is hope that researcher will become beneficial
to the school in providing recommendation for the way forward in terms
of having vibrant activities to speed-up revenue earning for Golden
Grove Secondary School.
 Methodology

In order to collect data, the primary source of data interview and observation checklist will be
used.

Primary Source

 Interview
An interview is the meeting of people face to face, for consultation.
 Observation checklist
An observation checklist is a list of things that an observer is going to look at when
observing a class/organization.

Three advantages of an Interview are:

 They allow more detailed questions to be asked.

 Respondents' own words are recorded.
 They are useful to obtain detailed information about personal feelings, perceptions and
opinions.

Three disadvantages of an interview are:

 They can be costly.

 Different interviewers may understand and transcribe interviews in different ways.
 They can be very time-consuming: setting up, interviewing, transcribing, analyzing,
feedback, reporting.

Three advantages of an observation checklist are:

 Access to people in real life situations.

 Can be strong on validity and in- depth understanding.


Three disadvantages of an observation checklist are:

 Time consuming.
  Depends on the role of researcher.
 Can be viewed as too subjective.

Cover Letter
Dear Respondent,
This is a survey carried out in Golden Grove Secondary School to investigate
whether or not fundraising meets its objectives as a major revenue earner or not at School during
the period June-December 2016-2017.You are required to answer the questions truthfully.
You’re truly,

Destany Stephney

Mark Anthony

Simon Jones
 Questionnaire
1. Does the school keep record of its financial performance?

Yes  No 

2. If yes, who is responsible for keeping the financial information maintaining the Income and
Expenditure Statements?

Head teacher  senior teacher 

Junior teacher  PTA representative 

Other (please specify) _______________________

3. Has our school held any major fund raisers during the period of consideration?

Yes  No 

Other (please specify) _______________________

4. Who is responsible for raising funds for the school?

PTA body department’s 

Other (please specify) _______________________

5. What type of fund raisers are held by the school?

Frosty sales  Take away lunch 

Cake Raffle  other (please specify) _______________________

6. How often are fund raisers held in a given year?

Once  Thrice 

Twice 
7. How much does fund raisers contribute to the overall income of the school?

10-20%  20-30% 

30-40%  40-50% and above 

8. Are there sources of income other than fund raisers?

1. PTA fee 2. Donations

3. Canteen dues 4.School grants

9 A. What is the major revenue earner at GGSS?

PTA Fees

B. How much does it contribute to the overall income of the school?

10. What is the financial performance of the school during the period under consideration?

2016 2017

Profit  

Break-even  

Loss  

11. What fundraising events do you think your school can adopt to increase its revenue?

GGSS king & queen Pageant Barbeque & dance

Tea party and hat show Queens of Queens maypole

 Observation Checklist
Checklist on student awareness of fundraising activities held at GGSS.

Yes No

1. Does your school held fundraising activities.  

2. Do you think of activities should be held at your school.  

3. Is fundraising held on a regular basis?  

4. Do you think fundraising should be held often?  

5. Are you awake of how much profit is made from fundraisers?  

6. Do you think fundraisers are a profitable venture based on the  

Returns for GGSS.

7. Do your think students should be involved in raising funds for the school.  

8. Do you think fundraising activities are supported by the student population?  

9. Do you think fundraising is done on a largescale?  

10. Do you think fundraising is done on a small scale?  

11. Do you think fundraising is support by the community?  

12. Do you think fundraising activities are well promoted or advertised?  

 PRESENTATION AND ANALYSIS OF DATA
GOLDEN GROVE SECONDARY SCHOOL
INCOME AND EXPENDITURE STATEMENT FOR THE CALENDER YEAR 2016

MONTH INCOME EXPENDITURE BALANCE BANK

$ $ $ $

B/F 92,40919 144,308

JANUARY 55,226.00 86,081 61,353.72 144,308
FEBUARY 406,800.00 320,972 147,382.02 144,308
MARCH 107,920.00 184,199 71,103.02 144,308
APRIL 22,180.00 69,187.44 24,096 144,308
MAY 51,120 42,618.00 32,597.58 144,308
JUNE 210,920.00 171,919.00 71,599 99,308.00
JULY 65,400 42,530.00 94,468.59 99,308.00
AUGUST 178,800.00 18,380.00 254,889.50 99,308.00
SEPTEMBER 395,820.00 206,060 444,648.58 109,308.00
OCTOBER 35,260.00 163,355 216,553.58 109,308.00
NOVEMBER 376,880.00 542,820 100,013.98 224,708
DECEMBER 56,460.00 84,171 72,902.98 224,708

Income and Expenditure Statement for June 2016

 INCOME BANK EXPENDITUR BANK BALANCE BANK
$ $ E $ $ $
$

B/F 32,597.58 144,308

DONATIONS 97,400
FUND
RAISER
PTA FEE 9,000
BADGES 200
CANTEEN 4,000
Cheque
Dep 45,000
Bk withdraw 90,000 90,000
Other
Income 10,320

Total 243,517.58 189,308 171,919 90,000 71,598.58 99,308

Paid GTT landline $14,000

Photocopy test paper $4,000
Photocopy test paper $91,769
Dls dished cash dish school $45,000
Expenditure June 2016
155369
- 171919
1383450

Income and Expenditure Statement for July 2016

 Income Bank Expenditure Bank Balance Bank
$ $ $ $ $ $

B/F 71,598.58 99,308

Donations 1,000
Fund
Raiser

Pta Fee 81,700

Canteen
Fee

Badges
Other
Income 12,700

Total 136,998.58 99,308 42,530 94,46858 99,308

Paid DSL bill $10,000 land line $3,200

Bought toner $15,000
Paid for printing of report booklets $9500
Photo documents $1750
Expenditure July 2016
39,450
- 42,530
3,080

Income and Expenditure statement for August 2016

 Income Bank Expenditure Bank Balance Bank
$ $ $ $ $ $

B/F 94,468.50 99,308

Donations
Fund
Raiser

PTA FEE 174,000

Canteen
FEE

Badges 41,800
Other
Income

Total 273,268.58 99,308 18,300 254,888.58 99,308

Paid GTT DSL $10,000

Paid for laboring and exterior of school $500
Bought a big fabuloso and two broom $1300
Expenditure August 2016
11,800
-18,380
6,580

Income and Expenditure statement for September 2016

 Income Bank Expenditure Bank Balance Bank
$ $ $ $ $ $

B/F 254,888.58 99,308

Donation
Fund
Raiser 243,400
PTA Fee 129,000
Canteen
Fees 3,000
Badges 12,420
Other
Income 8,000
Cheque 10,000
Dep
Total 650,708.58 109,308 206,060 - 444,648.59 109,308

Paid for electric work done for grade 7 class room 10,000
Disburse interhouse subsides 21,000
Paid for food preparation 32,000 for interhouse sports
Paid for rental of Enmore community center ground 20,000
Paid for music for interhouse sports 25,000
Expenditure September 2016
108,000
-206,000
98,000

Income and Expenditure statement for October 2016

Income Bank Expenditur Bank Balance Bank

 $ $ e $ $ $
$
B/F 444,648.58 109,308
Donations 6,900
Fund
Raiser 886

PTA FEE 21,000

Canteen
FEE 4,000

Badges 400
Other
Income 1,580

Total 479,908.58 109,308 163,355 316,553.5 109,308

8

Bought tokens for teacher’s appreciation $13,600

Pay GT&T landline bill $4,500 pay GT&T DSL bill $10,000
Pay for school preparation (interschool) $56,000
Expenditure October 2016
84,100
-163,355
79,255

Income and Expenditure statement for November 2016

 Income Bank Expenditure Bank Balance Bank
$ $ $ $ $ $
B/F 316,553.58 109,308
Donations 68,208
Fund
Raiser
PTA FEE 6,000
Canteen
FEE 4,000
Badges 300
CSEC 4,700 1,823,600 150,600
Fees 1,508,600
BK 150,000 49,600
withdraw
Other
Income 143,600
Total 693,433.58 1,932,908 592,819.60 1,708,200 100,013.08 224,708

Bought amplifier $161,164.0

Pay for printing of graduation latficuties $4,120
Pay GT&T landline $2,000
Pay GT&T DSL $10,000
Bought trophy from trophy stall $124,900
Bought trophy from clubs $23,500
Bought items for food preparation (graduation) $55,160
Pay for catering service $52,500
Expenditure November 2016
433,344
-59,281,960
58,848,616
Income and Expenditure statement December 2016
 Income Bank Expenditure Bank Balance Bank
$ $ $ $ $ $

B/F 100,613.98 224,708

Donations 43,960
Fund
Raiser

PTA FEE 6,000

Canteen
FEE 2,000

Badges
Other
Income 4,500

Total 157,073.98 224,708 84,171 72,902.98 224,708

Pay GT&T DSL 10,000 pay GT&T landline $2,720

GGSS contribution towards redors gift $5,000
Rehebour cxc payment for students $42,200
Expenditure December 2016
59920
- 84171
24251

Golden Grove Secondary School

 INCOME BANK EXPENDITURE BANK BALANCE BANK
$ $ $ $ $ $
BIF 251,854,32 124,7
Donations 94.940 08
Fund
Raiser
PTA Fee 33,000

Canteen 4,000
Fees
Badges 1,860

Other INC 11,800

Total 397,454.32 124,708 283,890.65 - 113,565.67 124,708

Income and Expenditure Statement for June 2017

Bought 1 color printer $151,506

DLS payment 84, GT&T landline payment $2,000
Bought Tona $ 21,551.70
Bought 1 ream paper and 2 HPCF Tona $ 44,403
Miscellaneous Expenditure
157102.103
- 283, 890, 65
282139629

Income and Expenditure Statement for July 2017

 INCOME BANK EXPENDITURE BANK BALANCE BANK
$ $ $ $ $ $

B/F 113,563.67 124,708

Fund
Raiser
PTA Fee 41,000

Canteen
Fee
Badges 4,200
Donation 5,300

Total 164,063.67 124,708 100,320 63,743.67 124,70

8

GT&T Landline$1,600
GT&T Bill Payment $8,400
Pay for printing report booklet $20,000
Pay for printing of badges $52,500
Bought 100-yard clear plastic $15,000
Miscellaneous Expenditure
97,500
-100,320
2820

Income and Expenditure Statement for August 2017

 INCOME $ BANK EXPENDITURE BANK BALANCE BANK
$ $ $ $ $

B/F 63,743.67 124,708

Fund Raiser
PTA Fee 280,500

Canteen Fee

Badges 9,600

Donation

Other Inc.

Total 353,843.67 124,701.70 74,701,70 279,141.97 124.708

Bought 2 boxes copy paper $21,000

DLS Bill payment $400
Bought 1 Tona HPCF $21, 51.70
GT&T Landline payments $200, 60
Weeding/ Slashing School compound $10,000
Miscellaneous Expenditure
274,630
-74, 701, 70
7196140

Income and Expenditure Statement for September 2017

 INCOME BANK EXPENDITURE BANK BALANCE BANK
$ $ $ $

B/F 279,147.97 124,708

Fund Raiser 158,520

PTA Fee 176,060

Canteen Fee 30,000

Badges 20,000

Donations 2,500

Other INC 15,900

Total 687,061.97 124,708 202,772.20 489,289.77 124,708

DLS bill payments$ 8400

GT&T land payments$36000
Bought cleaning agents$14977.20
Payment for rental Enmore ground $20,000
Subside giving to house $21,000
Payment for food preparation$21,000
Miscellaneous Expenditure
689,772
- 202, 772, 20
19,587,448

Income and Expenditure Statement for October 2017

 INCOME BANK EXPENDITURE BANK BALANCE BANK
$ $ $ $

B/F 484,289.77 124,708

Fund 20,920
Raiser

PTA Fee 23,000

Canteen 6,000
Fee

Badges 3,600
Donation
Other 20,540
INC

Total 558,349.77 124,708 189,585.55 368,764.22 124,708

Bought taken for teacher appreciation$ 21,000

Bought 1 Tona$2155.70
Paid for food preparation for the athletes $23,000 inter-school
Paid for GT&T DSL bill payment $8,400
Paid one modem$9,120
Paid stationery and detergent$12921.6
Miscellaneous Expenditure
406,306
-189, 585, 55
18,552,249

Income and Expenditure Statement for November 2017

 INCOME EXPENDITURE BALANCE BANK BALANCE BANK
$ $ $ $

BIF 368,764.22 124,704

Fund raiser
PTA Fee 15,000 67,000

Canteen Fee 27,000

Badges 1500

Donations 233,280 70,000

CSEC Fee 1,081,350
Another Fee 4600 70,000

Total 650,144.22 1,413,058 492,751.05 1,082,850 157,393.17 330,208

Bought trophies (factor price) $ 95.80

Paid for engraving on medals and trophies$9,100
Payment for give voucher $77,000
Bought 1 Tona$20793.060
Bought 1 Tona $19,000
Pay for printing certificates (Keltic) $19,740
Miscellaneous Expenditure
20889480
-49275105
28385625

Income and Expenditure Statement for December, 2017

 INCOME BANK EXPENDITURE BANK BALANCE BANK
$ $ $ $ $ $
B/F 157,393.17

Fund
Raiser
PTA Fee 38,400

Canteen 2,000
Fee
Badges

Donation 39,000

Another 2,800 1,500

INC
Total 239,593.17 331,708 41,818,60 197,774,57 331.708

Bought 1 Tona$20,793.60
DLS bill payment$8,400
GT&T Landline payment$4,000
Bought Fittings for pluming$18,300
Paid for pluming work done$2,000
Miscellaneous Expenditure
2,112,060
-41, 818, 60
206, 9800

Comparison of the total income for fundraiser from the year 2016-
2017.
 Fundraisers

June-December

0 50,000 100,000 150,000 200,000 250,000 300,000

2016 2017

The bar graph above shows the months June –December and the years 2016-2017
in which fundraiser was done. In the year 2016 fundraiser had a total of
$244,286.While in 2017 the total income was $179,440.
Figure 1. Line graph showing the monthly trend of PTA Fees from
the year 2016-2017.

PTA Fees
300,000

250,000

200,000

150,000

100,000

50,000

0
June July August September October November December

2016 2017

The line graph above shows the total income earned for PTA fee during
the period June to December from 2016-2017.However, In the year 2017
the income for the PTA fee started to increase.
Figure 2. Bar Graph comparing the total income for Canteen Fees
during the year 2016-2017.

Comparison of revenue earned from the months June-December in 2016-

2017

June-December

0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000

2016 2017

The bar graph above shows the total income received from various
activities from 2016-2017. In the year 2016 from June- December the
total income for canteen fees was $17,000, while in the year 2017 from
June-December the total income for canteen fees was $69,000.
 Chart Title

June-December

0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000

2016 2017
Sources of Income for the year 2016

23%

35% Fundraiser
PTA Fee
Canteen fee
Others

2%

40%
 Source of Income for the year 2017

15%

36%

Fundraiser
PTA Fee
Canteen fee
Others

44%
5%
 The comparison of the contribution of fundraiser to the overall
income of the GGSS.

Chart Title
12%

10%

8%

6%

4%

2%

0%
Fundraiser

2016 2017
 Year Month Income Expenditure Balance
$ $ $
2016 December 56,460 84,171 (30,711)

2017 December 82,200.00 41,819 40,381

Financial performance for GGSS (2016-2017)

Figure 8. shows the financial performance for GGSS during the period
2016-2017.In figure 8 above the table reveals in the year 2016 that
expenditure was greater than income yielding a deficit of 30,711. This
deficit was financed through a withdraw made from the school account.
On the other hand, in 2017 the table shows that income was greater than
expenditure yielding a surplus of 40,831.
 Recommendations

The PTA executive should organized at least two major fund raisers annually to offset the

expenses of the school even though the school is a nonprofit making organization there is much

need for the school to access income for its day to day running.

The school should embark on major fund raising activities such as GGSS king & queen Pageant,

Barbeque & dance, Tea party and hat show and Queens of Queens Maypole in order to bring in

a substantial amount of income for the school to offset its expenses.

Conclusions
 Appendix 1

Questionnaire
1. Does the school keep record of its financial performance?

Yes  No 

2. If yes, who is responsible for keeping the financial information maintaining the Income and
Expenditure Statements?

Head teacher  senior teacher 

Junior teacher  PTA representative 

Other (please specify) _______________________

3. Has our school held any major fund raisers during the period of consideration?

Yes  No 

Other (please specify) _______________________

4. Who is responsible for raising funds for the school?

PTA body department’s 

Other (please specify) _______________________

5. What type of fund raisers are held by the school?

Frosty sales  Take away lunch 

Cake Raffle  other (please specify) _______________________

6. How often are fund raisers held in a given year?

Once  Thrice 

Twice 
7. How much does fund raisers contribute to the overall income of the school?

10-20%  20-30% 

30-40%  40-50% and above 

8. Are there sources of income other than fund raisers?

1. PTA fee 2. Donations

3. Canteen dues 4.School grants

9 A. What is the major revenue earner at GGSS?

PTA Fees

B. How much does it contribute to the overall income of the school?

10. What is the financial performance of the school during the period under consideration?

2016 2017

Profit  

Break-even  

Loss  

11. What fundraising events do you think your school can adopt to increase its revenue?

GGSS king & queen Pageant Barbeque & dance

Tea party and hat show Queens of Queens maypole

Appendix 2
Bibliography