HSE Plan PDF

Design, Construction, supply, Installation, Testing ,
Commissioning & Maintenance of Three Units of Reverse

Osmosis Plant with 100,000 IGPD Capacities Per Unit And
Associated Works at Al Yassat Island
Document Number Document Title Page No 1 of 125

PROJECT HSE PLAN Rev No 1
RFX213200027-UTICO-AY-Q-01
Date 2 AUG. 2012
TABLE OF CONTENTS
SECTION 1 INTRODUCTION
1.1 PURPOSE 4
1.2 SCOPE 4
1.3 OBJECTIVE 5
1.4 ORGANIZATION CHART 5
1.5 SCOPE OF WORK 7
1.6 TERMINOLOGY AND DEFINITIONS 7
SECTION 2 LEADERSHIP AND COMMITMENT 9
2.1 LEADERSHIP AND COMMITMENT 9
2.2 HSE MANAGEMENT SYS0TEM 9
SECTION 3 POLICY AND OBJECTIVE 12
3.1 HSE POLICY 12
3.2 HSE OBJECTIVES 12
SECTION 4 ORGANIZATION, RESOURCES AND COMPETENCE 16
4.1 HSE ORGANIZATION 16
4.2 RESPONSIBILITIES 17
4.3 HSE COMMUNICATION PARTICIPATION AND CONSULTATION 22
4.4 HSE MEETING 22
4.5 HSE PROMOTION AND AWARENESS 23
4.6 EMPLOYEE ORIENTATION PROGRAMME 23
4.7 DAILY SAFETY TALK (TOOL BOX TALK) 24
4.8 HSE COMPETENCE REQUIREMENT 24
4.9 HSE TRAINING 25
SECTION 5 EVALUATION AND RISK MANAGEMENT 27
5.1 OBJECTIVE 27
5.2 GENERAL REQUIREMENTS 27
5.3 IDENTIFICATION OF HSE ASPECTS/HAZARDS AND IMPACTS /RISKS 28
5.4 EVALUATING & CLASSIFICATION OF HSE ASPECTS/HAZARDS 29
5.5 RISK CONTROL TO ACCEPTABLE LEVELS 33
5.6 REVIEW OF RISK ASSESSMENTS 33
5.7 HAZARDOUS MATERIALS/ CHEMICALS DATA SHEETS 33
5.8 WASTE MANAGEMENT 34
SECTION 6 PLANNING, STANDARDS, AND PROCEDURES 36
6.1 SITE PLANNING AND LAYOUT 36
6.2 IN – BUILT SAFETY MEASURES AND SAFE WORKING PROCEDURES 36
6.3 SAFETY AND EMERGENCY TRAINING 41

Date 2 AUG. 2012
6.4 SUBCONTRACTORS AND VISITORS 42

6.5 PERSONNEL PROTECTIVE EQUIPMENTS 42
6.6 SAFETY SIGNAGE & POSTERS 45
6.7 TESTING, CERTIFICATION AND VERIFICATION 46
6.8 PERMIT TO WORK PROCEDURES 46
6.9 HOUSEKEEPING 48
6.10 SAFETY PRACTICES IN EXCAVATION 48
6.11 SAFETY ON FIRE AND PROTECTION 49
6.12 LIFTING RULES 51
6.13 ELECTRICAL HAZARDS 53
6.14 MATERIAL HANDLING/ STACKING & STORAGE 53
6.15 SAFETY ON CONSTRUCTION WORKPLACE 55
6.16 TOOLS, EQUIPMENTS AND INSPECTION 56
6.17 WELDING, BURNING AND CUTTING 57
6.18 FIRST AID 58
6.19 HSE STANDARDS, PROCEDURES, AND LEGISLATIONS: 59
6.20 SAFETY ON CABLE LAYING ACTIVITIES 59
6.21 HANDLING OF CABLE DRUMS 60
6.22 ERECTION OF ELECTRICAL EQUIPMENTS 60
6.23 SAFETY ON TESTING AND COMMISSIONING ACTIVITIES 61
6.24 TRANSPORTATION OF EQUIPMENTS 61
6.25 DRIVING POLICY: 61
6.26 EMERGENCY RESPONSE 63
6.27 HAZARDOUS MATERIALS 63
6.28 OCCUPATIONAL HEALTH, HYGIENE AND WELFARE FACILITIES 65
6.29 NOISE AND HEARING PROTECTION 66
6.30 WORK AT HEIGHT 66
6.31 ALCOHOL AND DRUGS POLICY 67
6.32 SITE RESTORATION 67
6.33 GENERAL SAFETY RULES 67
SECTION 7 IMPLEMENTATION MONITORING AND REPORTING 69
7.1 HSE INSPECTION AND AUDITS 69
7.2 MONITORING HSE PERFORMENCE AND REVIEW MEETINGS 69
7.3 GENERAL PRINCIPLES FOR ACCIDENT / INCIDENT/ NEARMISS REPORTING 70
7.4 ENVIRONMENTAL AND POLLUTION CONTROL 73
7.5 ENVIRONMENTAL POLLUTION REPORTING 75

Date 2 AUG. 2012
SECTION 8 AUDIT AND REVIEW

8.1 INTERNAL INSPECTIONS & AUDITS 77
8.2 AUDITING: 77
8.3 MANAGEMENT REVIEW: 78
8.4 DOCUMENTATION AND REPORTING OF AUDIT RESULTS: 78
SECTION 9 APPENDICES
APPENDIX – 1 : ISO CERTIFICATES 80
APPENDIX – 2 TRAINING MATRIX 84
APPENDIX – 3 COLOUR CODING 85
APPENDIX – 4 RISK ASSESSMENTS 86
APPENDIX – 5 PROJECT HSE FORMATS 100
APPENDIX – 6 COMPANY HEALTH & SAFETY POLICY 129
APPENDIX – 7 FIRST AID BOX CONTENT LIST 133

Date 2 AUG. 2012
SECTION 1. INTRODUCTION
1.1 PURPOSE
The Project Health, Safety and Environmental Plan are presented to lay down the arrangement for to
identify the strategy and devise mechanism which is directed towards the better management of Health,
Safety and Environment (HSE) matters for the Design, Construction, supply, Installation, Testing,
Commissioning & Maintenance of Three Units of Reverse Osmosis Plant with 100,000 IGPD Capacities Per
Unit And Associated Works at Al Yassat Island. This HSE Plan makes references to Utico FZC’s own
procedures, Plans and DEWA Procedures for working safely at the Project. The implementation of this Plan
will create a mindset, intolerant of any accident, injury and damage, regardless of severity. We are totally
committed to a policy of prevention, reduction and elimination of all undesired events that could result in
loss and of protecting the interests of our Client & stack holders at all times.
1.2 SCOPE
The scope of this Project HSE Plan is to establish, specify and identify the HSE management system to be
implemented during the project activities associated with the project. This HSE Plan details the procedures
and Standard work Procedures that shall apply to all activities coming under Utico’s scope of work at the
Project including the subcontractor(s) employed by the contractor.
The scope of work shall be executed by supplying the designated materials, baseline manpower, temporary
facilities, baseline equipment / tools, consumables, testing and inspection facilities and other services
necessary to complete the scope of work.
The Scope of Work is detailed herein after in section 1.5
The HSE Management System will ensure that the HSE service quality at Project sites results in the successful
completion of all operations in accordance with the requirements of the following primary documents:
 Contract Documents for Design, Construction, supply, Installation, Testing, Commissioning &
Maintenance of Three Units of Reverse Osmosis Plant with 100,000 IGPD Capacities per Unit and
Associated Works at Al Yassat Island.
 Utico FZC’s HSE Management Systems Documents,
 Utico FZC’s HSE Manual and Procedures,
 Client/ End User HSE Requirements
The plan is founded on existing HSE system, which covers specific requirements as well as give instruction to
personnel and project management in HSE matters. Additional works will have Risk Assessments carried out
on obtaining full information of work scope and locations.

Date 2 AUG. 2012
1.3 OBJECTIVE
The Management of Utico FZC believes that pursuit of high standard of health, safety and a positive
approach towards protecting environment is an integral part of efficient management in the construction
industry.
The purpose of this Health, Safety and Environment Plan is to define the methodology related to how to
progress the risk assessment for the entire steps of the Scope of Work and outlines project requirements
related to HSE, to minimize the risk during the engineering planning, design and project operations.
To ensure the performance of HSE duties, in accordance with all recognized standards and with applicable
regulations currently in force
To establish clear performance targets to control losses, minimize waste and ensure effective
communications between the Contractor and the Client in the context of HSE-related matters.
To create HSE awareness among every individual person associated with the project execution.
To formulate and effectively maintain the accident prevention program during entire construction activity.
These activities are considered important and have been integrated into the work as a whole to minimize
risks of accidents and increased costs through all the phases of the Project. The system for risk control is
described in relevant procedures.
To promote continuous awareness in HSE system to achieve the Goal of “NOT TO INJURE ANY PERSON OR
DAMAGE ANY EQUIPMENT OR ENVIRONMENT”
1.4 ORGANIZATION CHART

The requirement of an organization Chart is to ensure the effective channels of communication between all
employees and the top management. Everyone has a duty to take reasonable care of themselves and those
around them through zero tolerance of unsafe acts or conditions. We must therefore all work together to
prevent accidents and ill health and the hardships that follow. The management of health and safety is a
shared responsibility of all line and service department managers throughout the organization. Therefore,
managers at all levels are responsible for the health and safety at work of persons under their control and
for ensuring that health and safety issues are properly considered. The management recognizes their role in
engaging the active participation of all workers in improving health and safety. Health and Safety staff is
responsible for providing advice, assistance and support to managers at all levels of the organization and to
all employees.

Date 2 AUG. 2012
ORGANISATION CHART

Date 2 AUG. 2012
1.5 SCOPE OF WORK

1.5.1 General Scope of Work
To Design, Construction, supply, Installation, Testing, Commissioning & Maintenance of Three Units of
Reverse Osmosis Plant with 100,000 IGPD Capacities per Unit and Associated Works.
1.6 TERMINOLOGY AND DEFINITIONS

UTICO – M/s Utico, (The Contractor)
DEWA – M/s Dubai Electricity & Water Authority, (The principal client/ End User).
Management System: System to establish policy and objectives and to achieve those objectives
Client: Organization or person that receives a product
Supplier: Organization or person that provides a product or service to Utico
Procedure: Specified way to carry out an activity or process
Corrective Action: Action to eliminate the cause of detected non conformity or undesirable situation
Preventive Action: Action to eliminate the cause of potential non conformity or other undesirable potential
situation
Record: Document stating results achieved or providing evidence of activities performed.
Work environment: Set of conditions under which work is performed
Effectiveness: Extent to which planned activities are realized and planned results are achieved
Continual Improvement: Recurring activity to increase the ability to fulfill requirements. It’s a process of
enhancing the system to achieve improvements in overall performance in line with the organization's policy.
The process need not take place in all areas of activity simultaneously.
Environment: Surroundings in which an organization operates, including air, water, land, natural resources,
flora, fauna, humans, and their interrelation. Surroundings in this context extend from within an
organization to the global system.
Occupational Health and Safety: Conditions and factors that affect the well being of employees, temporary
workers, contractor personnel, visitors and any other person in work place.
Environmental Aspect: Element of an organization’s activities or products or services that interact with the
environment.
Environmental Impact: Any change to the environment, whether adverse or beneficial, wholly or partially
resulting from an organization’s environmental aspects
Accident: An accident is an incident which has given rise to injury, ill health or fatality.
Incident: work related event(s) in which any injury or ill health (regards less of severity) or fatality occurred,
or could have occurred.
Hazard: Source or situation with a potential for harm in terms of human injury or ill health, damage to
property, damage to the workplace environment or a combination of these.
Risk: Combination of the likelihood of an occurrence of a hazardous event or exposure(s) and the severity of
injury or ill health that can be caused by the event or exposure(s)

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Risk Assessment: process of evaluating the risk(s) arising from a hazard(s), taking into account the adequacy
of any existing controls, and deciding whether or not the risk(s) is acceptable
Ill health: identifiable, adverse physical or mental condition arising from and/ or made worse by a work
activity and/or work-related situation
Tool Box Talk: A talk on a typical health and safety related subject, given by a Safety Officer/Engineer/
Foreman to the personnel for whom he is responsible before starting work.
Safety: Freedom from unacceptable risk of harm
Audit: A systematic and documented examination of objectively obtaining and evaluating evidence to
determine whether an organization's activities and related results conforms to the planned arrangements
and as per audit criteria set by the organization, and whether these arrangements are implemented
effectively as suitable to the organizations policy.
Objective: Overall goals, arising from the HSE policy, that an organization sets itself to achieve, and which is
qualified where practicable in terms of HSE performance.
HSE Policy: Statement by the organization of its intentions and principles in relation to its overall process
HSE performance which provides a framework for safe and healthy work atmosphere and for the setting of
its HSE objectives and targets.
Targets: Detailed performance requirement, quantified where practicable, applicable to the organization or
parts thereof, that arises from the Q and HSE objectives and that needs to be set and met in order to achieve
those objectives.
Organization: Company, corporation, firm, enterprise, authority or institution, or part or combination
thereof, whether incorporated or not, public or private, that has its own functions and administration.
Non Conformance: Non fulfillment of requirement. Any deviation from work standards, practices,
procedures, regulations, management systems performance etc which could directly or indirectly lead to
product failure, deviations from documented system, injury, illness, property damage, damage to
environment or combination of these.

Date 2 AUG. 2012
SECTION 2. LEADERSHIP AND COMMITMENT

2.1 LEADERSHIP AND COMMITMENT
The foundation of an HSE MS is leadership and commitment from the top management of the contractor,
and its readiness to provide adequate resources for HSE matters. Particular attention is drawn to the
importance of senior management providing a visible expression of commitment. Utico FZC believes that
strong and visible management leadership is critical for promoting a culture conducive to reducing risks.
Utico requires that senior management provide a leading role towards constant HSE improvement through:
 Visible leadership
 Communicating the importance of HSE considerations in all business decisions
 Demonstrating commitment to implementing the HSE MS
 Communicating HSE expectations with employees
 Communications with stakeholders
Management is expected to foster the active involvement of employees and contractors in improving HSE
performance by encouraging a positive HSE culture through the following key beliefs in safety:
 The health and safety of people has first priority in achieving Utico FZC excellence goals.
 All injuries and occupational illnesses can be prevented.
 Top management must be committed to safety excellence through visible personal involvement.
 Safety is an integral part of every job and every employee has a responsibility for safety.
Utico FZC conducts annual employee surveys, and requests feedback on the company’s (Contractor) ability
to provide a safe and healthy workplace. This framework facilitates the structured management of HSE
hazards and effects associated with the business, and ensure that mitigation methods are in place for
properly controlling the hazards.
2.2 HSE MANAGEMENT SYSTEM

Management communicates the HSE philosophy to all employees, customers, contractors, and third parties
associated with our business, and each organization must provide positive evidence of conformance to the
system.
The HSE Management System model exposes the liability to the following interrelated components on
continual improvement basis: Commitment, leadership and accountability setting out the policies and
objectives organization, resources, responsibilities and competence Hazards, Evaluation and Risk
Management.
Implementation and Monitoring Audits and reviews for improvements.


Date 2 AUG. 2012
Utico FZC’s Health, Safety and Environment (HSE) management system provides the framework for
managing all aspects of the organizational development. The plan–do–check–act cycle is a four-step model
for carrying out change. Just as a circle has no end, the PDCA cycle should be repeated again and again for
continuous improvement.

Date 2 AUG. 2012
PDCA SYSTEM OF WORK
The HSE MS Plan covers most of the project activities and requirements, and is provided as a guide to site
HSE personnel to ensure that all areas are covered. It is organized into subsections roughly correlating with
the requirements of the specification OHSAS 18001:2007; certain additions and modifications to the
structure have been made to ensure complete coverage of the specific activities taking place on the project
site.

Date 2 AUG. 2012
SECTION 3. POLICY AND OBJECTIVE

3.1 HSE POLICY
Utico undertake to provide HS&E objectives & targets, encourage & train for adequate & optimum use of
resources & control and maintain the HS&E risks arising out of our work activities through consulting all
stake-holders including employees and contracting partners and review and revise this policy periodically to
meet any new requirements.
3.2 HSE OBJECTIVES

Our objective is to establish safe and controlled conditions for work, maintain occupational health at highest
levels, protect the environment form any potential risks and ensure public safety during our activities. The
ultimate goal is to keep incidents to ZERO. Pursuant to our Policy Statement, the following objectives are
identified in order to create a positive approach to health, safety, and protection of the environment during
the execution of project.
 To avoid all personal injuries and Targeting Zero LTI during the execution of the Project.
 To ensure that all personnel employed on the Project are competent to carry out their designated tasks
safely.
 To create positive health, safety and environment attitudes and perceptions at all levels of the Project
organization, and to raise health safety and environmental awareness in general.
 To implement a training program that supports the achievement of personnel competency in relation to
Health, Safety, and the Environment.
 Hazard identification and risk assessment will be carried out on regular basis and necessary control
measures will be implemented. This will be done first on a project basis and once system matures, all
activities will be subject to risk assessment.
 All accidents/ incidents and near miss will be investigated and reported to Management, Client and
where applicable, to the Government Authorities. Analysis shall identify accidents/incidents impact on
HSEMS for implementation of modification as necessary.
 To complete the Project without incurring any significant property damage to permanent equipment, or
temporary facilities.
 To complete the Project with minimum avoidable impact upon the surrounding environment.
 To introduce a method of motivating good safety and environmental performance this shall include the
use of commendation, as well as correction techniques.
 To continually monitor and improve HSE performance
 To promote continuous awareness in HSE system to achieve the Goal of -
“NOT TO INJURE ANY PERSON OR DAMAGE ANY EQUIPMENT OR ENVIRONMENT”

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Safety in Planning
Safety planning shall ensure that all work is carried out on correct time by complying the applicable legal and
other requirements. Utico FZC shall adopt safe work procedures to ensure effective control of risks by
adopting a systematic approach to the identification of hazards and the assessment of risk. The purpose of
proper planning cycle is to provide a planning framework to review, plan and submit performance results
and future strategies.
HSE Targets
HSE targets are based on developing a good safety culture that positively influences human behavior at
work, leading to reduced errors and violations. The Targets for improving safety standards will be set, in
accordance with the company’s ‘Zero Accident Philosophy’.
In taking steps to ensure this we shall aim to/for:
a. No Fatality during the execution of project.

b. Eliminate/ Reducing Lost Time Incident and accidents by providing adequate trainings and
develop & implementing the effective control measures.
c. Conduct daily site inspection and reports shall be documented with necessary follow-ups.
d. The Equipments/ Vehicles on sites shall be operated by a trained Operator and all the necessary
inspection/Certification details shall be documented to achieve the Zero vehicle accidents.
e. We are targeting Zero Fire incident by implementing effective housekeeping and basic Fire
fighting training for all work force on the project.
f. Minimize the first aid cases as far as possible by implementing the adequate safety measures on
site, by implementing the effective PPE policy and by necessary trainings.
g. Safety Motivation programs shall be conducted for the effective safety implementation on site.
h. Increase the near miss reporting and there by developing/modifying the risk assessments in
coordination the site work force by contributing their safety points.
Safety in Design
Through safety and environmental analysis, hazards can be uncovered at an early stage and subsequently be
corrected, thus reduce the risk of accidents / incidents.
Furthermore, if the problems or weaknesses related to safety are uncovered during the design phase they
can be corrected, and thus reduce costs compared to the unexpected expenses that arise when such
problems are uncovered during the operational phase.
Evaluation of safety and environmental aspects is therefore an important part of the activities in Project
planning stage.

Date 2 AUG. 2012
The responsible person for the design tasks shall decide the extent of the evaluation/analysis required, as
well as who shall conduct them. Within projects this responsibility is allocated to the HSE, who will co-
ordinate and ensure that such evaluation / analysis are implemented in the design criteria's.
Analysis and evaluations will include, but not be limited to:
 Risk assessments and design review.

 Job Analysis as per requirement
All above mentioned methods and allocation of responsibilities should be considered and evaluated
throughout projects and shall be complied with.
Familiarization
The Project Manager or his nominated Deputy, will during or prior to project mobilization, ensure that all
personnel are familiarized with the different job tasks, and that the familiarization programme is adequate
for the individual groups of personnel. The familiarization programme will cover worksites and shall apply for
project personnel, visitors and subcontractors. This familiarization program shall include the following:
General for all groups of personnel:

 Safety and operational briefing
 Scope of Work
 HSE policy and basic organization awareness
 Method Statements and work execution
 Reporting procedures (accident / incident / pollution / damage to property / near miss)
 Verification, certification and testing
 Adequately trained and educated for the job
 Local & Client Requirements
 Permit to work systems (PTW)
Job Specific Training:

Utico FZC shall ensure that all its employees are given clear instructions and information on what they are
expected to do, and that they have sufficient time and such other resources to enable them to do it safely.
 Special safety precautions and technical execution of desired job.

 Job expectations and job performance.
 Related Risk Assessments and precautions
 Fire, emergency, survival and other relevant aspects within HSE that has relevance for the individual
work (work specific methods and handling).

Date 2 AUG. 2012
Education
In order to ensure safe execution of work and operations contractor has established a system to ensure
relevant education for the various personnel groups. Engineers are selectively trained on safety courses and
when forming the project team we are include those peoples in major roles in our project site organization.
Our HSE officer will conduct the periodic in-house training for our site staff and work force according to the
project requirements.
HSE officer will ensure the Induction training for all staffs and work force, including visitors and suppliers/
subcontractors on site. Site supervisor/ Foremen/ Site Engineer shall give the tool box talk on daily basis
before staring the activities on site. The subject of tool box talks will be the current activities on site. HSE
officer will organize the tool box talks on site.
Monitoring
It is our organizations aim to achieve an effective health and safety culture through the development of
employees, providing adequate levels of competent supervision and the close monitoring of performance.
Project/Site Managers/Engineers and Supervisors shall undertake regular workplace inspections in line with
the company’s policy or such client/ Consultant/ principal contractor requirements.
In addition, the contractor appointed Health and Safety Engineer shall carry out regular formal safety
inspections to check the application of the contractor health and safety arrangements on site and monitor
the effectiveness of their application, and shall also undertake regular internal health and safety audits of
the contractor Health and Safety Management System and its application.
Emergency Plans
Affix the emergency plans with detailed emergency numbers shall be displayed on different areas of the site.
The HSE Officer is responsible for conducting the Emergency drills on site. The Emergency exit and necessary
details shall be included on induction talk. Emergency plan of the client will be in force at all times during site
work, if applicable. The project Manager is responsible for all emergency procedures on site and HSE officer
will look after and schedule the events like Emergency preparedness training and awareness training.
Given below the emergency organization flow chart –


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ON NOTIFICATION
OF EMERGENCY
INFORM TO SITE ADVISE CLIENT

INFORM TO GM
ENGR/ PROJ REPRESENTATIVE
PROJECTS
MANAGER ON SITE
INITIATE EMERGENCY
RESPONSE PROCEDURE
INFORM EMERGENCY
RESPONSE TEAM AND
FIRST AID TEAM
TAKE CONTROL
OF EMERGENCY
IF NECESSARY
INFORM CIVIL
EMERGENCY EVACUATE ALL
DEFENSE/
CONTROLLED PERSONAL TO A SAFE
POLICE
LOCATION
CONFIRM ALL IMPLEMENT

CLEAR REPORT ACTIONS

Date 2 AUG. 2012
SECTION 4. ORGANIZATION, RESOURCES AND COMPETENCE

4.1 HSE ORGANIZATION
The Project Manager shall ensure that the work is safely planned, executed, and that the HSE policy is
implemented, followed up within the project activities related to the engineering, design review of the
same, sub-contracting, mobilization of site and its operation.
The Project organization as well as the individual safety related functions shall be established and included in
job responsibilities section. HSE is a line management responsibility and fully committed by the contractor
General Manager and all other top managements. The HSE responsibility is based on the principle of line
responsibility, which shall be focused and introduced to project involved personnel.
The Project/ Site Manager will establish a system for frequent HSE meetings in co ordination with Safety
officer. The Project/ Site engineer, Foreman/Supervisor shall attend these meetings with the aim to identify
the critical HSE areas.
The Project HSE officer reports to the Project Manager on a day-to-day basis. The Project HSE officer shall
ensure that all HSE related activities are in accordance with the stated requirements. He shall plan and
execute the project HSE meetings according to plans.
Other typical HSE work areas for the Project HSE officer are;
 Risk Assessment planning, execution, reporting and follow-up.

 Monthly HSE reporting and statistics to consultant / client.
 Follow-up accident / incident/ near miss report analysis of same.
 Non-Conformance reports and corrective actions with respect to HSE.
 Environment analysis and environmental reporting.
 HSE Familiarization and inspection during modification and mobilization.
 Job Analysis prior or during execution.
The Project HSE Officer will distribute records of minutes from HSE meetings.
Corporate Support
The HSE Unit Head shall review the Monthly Progress Report and provides support and resources required
for effective implementation of HSE at project level. HSE issues are a part of Management Review Meetings
and Incidents are critically analyzed at the corporate level and prompt action taken to minimize work related
risks.
Internal Interfaces
Organization supports the project on HSE related matters through the HSE unit head. This support is
conducted through the Project HSE officer on a day-to-day basis. HSE unit head will guide the HSE officer to
better movement on site according to the requirement of client/ consultant.

Date 2 AUG. 2012
Company/ Client Interfaces

The Project Manager or his nominated deputy is the single point of contact between the project and the
Company/ Client Representative as well as to the consortium partners. Formal communications to the
authorities shall go through the Consultant Representative unless otherwise specifically stated.
Sub-contractor Interface
To maintain and follow up sub-contractors with regards to HSE matters, the Project Manager will exercise
control at various stages of procurement and subcontracting to ensure that HSE requirements are met. Sub-
contractor shall have their own system taking care of all HSE aspects which may be verified during approval
of sub-contractors
The monitoring of the HSE performance of the subcontractors on regular basis and adherence of rules,
regulations and HSE system is enhanced.
4.2 RESPONSIBILITIES
HSE awareness and competence shall be ensured by establishing HSE organization, allocating roles /
responsibilities / inter relationships and regularly reviewing their efficiencies to meet the overall HSE
objectives.
OVER ALL HSE RESPONSIBILITIES

 The project manager is overall responsible for the safe project execution and safe completion of the
project.
Each leader/ supervisor/ foreman/Engineer of an area shall be directly responsible for the safety of all
persons and other resources under his charge.
Project/ Site Engineers, Area Supervisors, Foreman, Lead Technicians, will be accountable for the elimination
of unsafe activities that may lead to accidents.
The Site HSE officer shall report to the Project Manager administratively and functionally to Unit Head (HSE)
at the head office.
The Site HS E personnel shall be available from the commencement of mobilization to completion of the
project.
PROJECT MANAGER
 Effectively implements our HSE & Quality Policy and ensure that all Provision of appropriate and
adequate resources for effective execution of HSE plan
 Communicate with the HSE officer about HSE plan and reporting and monitor the functionality of
HSE system, define deficiencies and generate feasible solutions.
 Discuss and review with Project/ construction team / subcontractors for effective HSE MS
deployment and improvements

Date 2 AUG. 2012
 Ensure evolution of HSE awareness among contractor staff and assign HSE responsibilities at all
levels and track implementation.
 Ensure that workforce has received adequate HSE training, which is commensurate with the work
being carried out within awarded contracts prior to commencement of work.
 Ensure that requirements related to each parameter are established. Ensure the provision and use of
suitable safety equipment and protective equipments during the execution.
 Ascertain that all HSE requirements are identified at the initial stage of the project including risk
control measures.
 Report and notify promptly to client’s HSE personnel / concerned authority in the event of any
accident to life, property, and environment in coordination with site safety officer.
 Coordinate with HSE officer for assessing the HSE performance and discuss corrective / preventive
actions and ensure all HSE activities are reported and documented as per contractor HSE plan.
 Ensure that provision of a tidy and well organized safe working environment.
 Ensure that the employees, under his control, are adequately trained for the work in hand.
 Issue clear, specific and regular instructions on HSE requirements, when directing operations.
 Monitor emergency response exercises, Participate in HSE meetings, Liaison and communicate with
the company’s HSE Department.
 Set and maintain a personal example at all times. Take part in Investigation and reporting of
incidents, Site HSE Audits, Site hygiene inspections and all HSE meetings.
PROJECT ENGINEER
 Ensure the provision and use of suitable safety equipment and protective Equipments.
 Apply safety precautions before commencement of work and clear the same before cancellation of
permits.
 Ensure that plant, vehicles and equipments are suitable, regularly maintained, correctly operated
and not misused.
 Ensure that all accidents and unsafe acts and conditions are reported and investigated.
 Define resources (personnel, materials, equipment and tools) required and discuss with Project
Manager to develop & agree on action plan & budget.
 Supervise HSE reporting as per clients on daily, weekly & monthly basis.
 Ensure that plant, vehicles and equipments are suitable, regularly maintained, correctly operated
and not misused.
 Ensure that all accidents and unsafe acts and conditions are reported and investigated and ensure
that all 'First Aid' facilities are in place and maintained.
 Coordinate with Site safety officer for Emergency Response Planning and its implementation.
 Maintaining safe working environment and Ensuring a clean and tidy workplace at all times.
 Conducting daily visual and weekly formal work site inspections as per schedule.

Date 2 AUG. 2012
 Analyzing all work activities under their control to ensure that hazards have been identified and
controlled and those only safe systems of work are undertaken.
 Ensuring that all materials, gears and equipment (including personal protective equipment) needed
to carry out the job safely is provided prior to commencing work.
 Ensuring that suitably qualified and trained personnel carry out all work.
 Reporting, recording and investigating all accidents, incidents within their work area.
 Investigate all HSE hazards and implementing measures to control or eliminate such hazards.
 Ensuring that the requirements identified during the development of the work method statement
and risk assessment are adequate in terms of detail and are being effectively followed.
ERECTION & TESTING ENGINEER

 Execute testing & erection activities as per contractor HSE plan, industry standards and common
practices.
 Check the issued permits are in line with task requirements.
 Insure that all HSE precautions taken are satisfactory before, during job execution and before
cancellation of permits.
 Check that all necessary tools / gear / PPE are available and sufficient for his team.
 Discuss with Technical Manager for developments of skills and resources.
 Report any anomalies to Safety Officer.
 Coordinate with Safety Officer in all activities.
 Ensuring that suitably qualified and trained personnel carry out all work.
 Investigate all HSE hazards and implementing measures to control or eliminate such hazards
 Ensuring that the requirements identified during the development of the work method statement
and risk assessment are adequate in terms of detail and are being effectively followed.
PROCUREMENT ENGINEER
 Provide Material Safety Data Sheet to HSE officer.
 Inspect the purchased material to apply to the requirements.
 Investigating any HSE hazards and implementing measures to control or eliminate such hazards.
 Coordinate with Safety Officer in all site activities.
SAFETY OFFICER
 Ensuring the compliance of all personnel on the site with project HSE requirements.
 Monitor the work site and report to the HSE Unit Head/ Project Manager.
 Conduct the frequent site inspections and ensuring that concerned personal are informed in writing;
securing their written agreement to implement remedial measures.

Date 2 AUG. 2012
 Ensure implementation of HSE procedure and Implement the HSE plan.

 Provide site induction training to the new visitors.
 Provide tool box talks/ Awareness to labours and Engineers.
 Identify and report insufficient knowledge or awareness.
 Identify Health Safety and Environmental hazards and report them.
 Stop any unsafe task and advise the effective corrective and preventive action.
 Arrange evacuation and gathering at the Muster Point.
 Report incidents, Accidents, Violations, and any other observations.
 Induce HSE concepts among project workers.
 Examine performance through percentage of compliance with the established HSE requirements and
call for management review meetings.
 Reviewing any proposed amendments to the Project-Specific HSE Management Systems.
 Planning and carrying out internal safety audits, including assigning internal auditors.
 Prepare Annual HSE status report and Review HSE System documentations.
 Arrange HSE training for the company’s employees and Maintain HSE records updated as per HSE
plan until project close out.
 Ensure the safety is adhered by all the employees in every activities
 Conduct the regular site Visit and advise the project team on HSE matters as per the requirements.
 To be available on site on all major and hazard activities as per the scope of work.
FOREMAN
 Execute site activities in compliance with contractor safety plan.
 Ensure all safety precautions have been taken before commencement of work and the same have
been cleared prior to apply for cancellation of permits.
 Coordinate with Safety Officer in all site activities.
 Coordinate with Site engineer for Emergency Response Planning.
 Maintaining safe working environment and Ensuring a clean and tidy workplace at all times.
 Conducting daily visual and weekly formal work site inspections as per schedule.
 Analyzing all work activities under their control to ensure that hazards have been identified and
controlled and those only safe systems of work are undertaken.
 Monitor labours and provide instructions such as tool box talks etc.
 Labours under their supervision are wearing suitable protective clothing (PPE) and using safe tools
and equipment regularly checked and inspected.
 Warning signs, lights, barricades and flags are placed in hazardous places and situations to prevent
hazardous accidents.
 Foremen will share responsibility with Site Engineers to ensure that a documented inspection of all
equipment is provided prior to plant being put into service.
 Identified the Hazards on their work areas and Assist HSE Accident/Incident Investigation Team.

Date 2 AUG. 2012
 Report unsafe occurrences.

 Arrange labours and act as a team leader.
 Assist the accident investigation team.
 Provide trainings, information and remedial actions.
 Ensuring control measures are in place and effective.
WORKFORCE
 Observing and obeying HSE rules, operating procedures, cautionary instructions and safety signs and
symbols.
 Reporting all Near misses/Accidents to their superiors immediately.
 Ensuring the potential hazards of the work are well understood and working safely and responsibly
 Wearing all necessary PPE and maintaining it in Good Condition.
 Using the tools and equipment properly.
 Discarding defective PPE and Tools safely and replacing with new ones.
 Keeping their work area clean & safe.
 Remaining alert in case of Emergencies and following Emergency response procedures.
 All ways following the instructions of supervisors and safety personals.
 All personals are encouraged to make suggestions to improve Health, safety and Environmental
protection to their Supervisors and Project HSE Representatives.
 Maintain good housekeeping
 Use PPE (personal protective equipment) inside the work place
 Report injuries to the team leader or the foreman
DRIVERS & OPERATORS

 Only competent and trained staffs shall be permitted to drive vehicles and operate plant on or off
the road (e.g. light vehicles, H/D vehicles, cranes, plant, dumpers, scrapers, graders, excavators,
loaders, bulldozers, etc.)
 Drivers and Operators shall observe all applicable rules and regulations during driving or operating
the equipments.
 Check their vehicles and / or plants daily and fill out the relevant checklists
 Not to allow anyone else to drive and / or operate their allocated vehicle or plant.
 Headlights shall be switched on while driving on graded roads.
 Not to exceed the speed limit.
 Ensure 8 hours of rest before driving, and a maximum of 12 hours of continuous duty in one shift
which is inclusive of breaks if prescribed by the contractors/ Client rules and regulations.
 Ensure the application of personal protective equipment when at work.
 Ensure that drivers and plant operators switch off all engines and remove the key from their vehicles
/ plant whenever these are unattended.

Date 2 AUG. 2012
 Ensure and control that drivers and all passengers wear seat belts while driving.
4.3 HSE COMMUNICATION PARTICIPATION AND CONSULTATION

Utico FZC shall use different tools for communication, participation and consultation among various levels
and functions of contractor, which includes; HSE Induction, HSE Meetings, Tool Box Talks, Safety notice
boards, E mails & Letters, Staff feedback, Behavioral Safety Programs etc. We shall insure hrough all possible
means that all workforces are conversant with job requirements of the contract especially HSE issues which
may affect them or other and be aware of impacts & consequences.
All workforces shall learn the importance of identifying, reporting near misses and advising on how to reduce
work related HSE risks. The contractor management shall guarantee that all applicable requirements are
kept current, shared and communicated to the relevant personnel to comply.
Regular HSE meetings at various levels, at all locations are to be held to ensure the communication and
feedback to HSE issues. Clear & simple communication methodology need to be defined and applied to avoid
confusion & misunderstanding. The objective for HSE communications is to ensure that HSE knowledge is
received, transferred to the appropriate parties within the contractor and that all HSE information learned
are documented, reviewed and communicated.
The safety officer observes and make sure that the working environment is safe and all the running activities
are safe. He shall report any incident and stop any unsafe activity and inform the Project Engineer and the
project manager of any violation against HSE and report to the HSE Unit Head according the severity. Utico
FZC shall motivate the work force to report more number of near miss and they will participate the incident
investigation team. Every worker in Utico FZC is encouraged to stop the job, if he observes an unsafe
condition, correct the situation and proceed to the Risk monitoring reporting.
4.4 HSE MEETING

A safety committee meeting shall be held on a weekly basis and chaired by the Utico Site Safety In charge
and attended by all the key project execution members such as Project Manager, Project Engineer, and Site
Engineer, Foreman etc to discuss the HSE issues and how to improve the implementation.
Management HSE meeting to be held by Project Manager with HSE Officer, Project Engineer, Site Engineer
and supervisors to discuss the HSE issues and how to improve the implementation.
Weekly safety meeting to be held by the safety officer with the working personnel (labours, foremen,
engineers) on weekly basis to discuss RMRs , near misses , and accidents and discuss how to prevent similar
occurrences in order to increase the awareness.
Daily Morning Meeting (Tool Box Talk) shall be held by the safety officer with the working personnel to
increase awareness about the possible hazards that they might face in their activities and how to take
precautionary preventive actions and also introduce them to the recovery and emergency plan, evacuation
procedure and the muster point.

Date 2 AUG. 2012
4.5 HSE PROMOTION AND AWARENESS

Motivation is a main objective of safety promotion. It is stimulus to workers to work and think in a safe
manner and thereby we can achieve our goals in safe and quality way. This is the way to encourage people
to become part of an organization is through good relationships. Employees, who feel disconnected
emotionally from their co-workers and supervisor, do not feel committed to their work. This can be achieved
by conducting HSE awareness, share the safety responsibilities, include in Incident/ accident investigation
Team and there by improve/ develop the level of understanding of HSE issues throughout the organization.
Safety awards shall be issued to deserving workers for outstanding and lasting contribution to HSE in the
course for our different projects. Employees can nominate any other employee for an award or recognition
for outstanding achievement or participation in HSE activities.
To develop the HSE awareness, current level of awareness, performance and suggestions for planned
awareness drives shall be reviewed. Awareness strategy shall be established in coordination with project
managers and department heads, and there after requirements to be identified. HSE promotion is to be
presented to Division management for approval and to be followed by implementation. To insure efficiency
of HSE, feedback from different sections shall be collected and reviewed, necessary adjustments to HSE
awareness campaign strategy to be made accordingly it is the responsibility of project manager to ensure
the HSE awareness for the site staff.
Prior to commencement of work, it should be insured that concerned personnel are equipped with
knowledge and adequate training appropriate to their assigned roles for the particular contract. The
information earned should be conveyed / shared to the workforce by means of HSE inductions, seminars,
and on-job internal training, toolbox talks and safety induction training.
4.6 EMPLOYEE ORIENTATION PROGRAMME

It is mandatory for each employee to attend the Safety Orientation program on his first day of work. No
worker will be permitted to work on the site without attending the Safety Orientation Program and attached
safety requirements. The safety orientation shall include the main points like brief explanation of Scope of
work, contractor safety policy, Outlines of applicable regulations and requirements for the project,
Emergency procedures, First aid facilities and worker’s responsibilities etc.
Expatriates and locals will be oriented in a separate group to understand the orientation clearly. After the
orientation a separate “Induction Sticker” with Utico FZC logos shall be stick to all the employees Helmet to
identify them separately in the project.
A record shall be maintained on all employees stating that they have received the safety training and fully
understood the rules and regulations. This form will be signed and dated by each employee and kept on file
in safety Department for auditing and other relevant purposes.
4.7 DAILY SAFETY TALK (TOOL BOX TALK)

Every morning before start of work a safety talk session be held by the Supervisor/ Foreman in co ordination
with safety officer of each work place to instruct and discuss the safe Work procedures, Safety instructions

Date 2 AUG. 2012
for using equipment and tools, Particular hazardous conditions and precautions to be taken, Workmen’s
health hazards associated with the work, Environmental hazards and other required information.
A written record shall be maintained on all employees stating that they have received the safety training and
fully understood the rules and regulations. This form will be signed and dated by each employee and kept on
file in safety Department for auditing and other relevant purposes.
4.8 HSE COMPETENCE REQUIREMENT

Utico FZC identifies, plans, monitors and records training needs for personnel whose work may create a
significant impact. New employed personnel and visitors are introduced about the contractor policy
statement, site rules, HSE requirements and emergency procedures through safety inductions. We maintain
Training Strategy to train our employees according to function and level. So they are aware of HSE Policy,
consequences of their work activities and behaviors, significant environmental aspects, their roles and
responsibilities in achieving conformance with the policy and procedures including the requirements of the
HSE management system. The Contractor training plan includes the trainings and awareness programmes for
all the organizational members according to the level of risk to which they are exposed.
The Project safety officer is responsible for maintaining employees’ project oriented training records.
Appropriate records are monitored and reviewed on a scheduled basis. We uses assessment questionnaire
and training feedback after each training course to measure the level of comprehensibility of training for
attendees and the level of perception of training material by attendees. The Job oriented training shall
includes but not limits to; the compliance to main HSE rules and procedures, Level of work performers
awareness on HSE requirements specific to the nature of a task being performed, PPE compliance, Employee
Awareness on Waste Segregation, Awareness on hazardous substances and Safe Systems of Works etc
All staff, related to the site work shall undergo the Basic fire prevention & fire fighting and basic First Aid
training courses as a prerequisite by accredited centre. In addition to that Utico HSE Dept shall conduct the
following trainings for every site personals Basic Electrical safety, Personal Protective Equipment (PPE)-Use
and Selection, Necessity of Incident Reporting and Investigation, Manual Handling of Materials, General
Environmental Awareness, and Emergency Preparedness & Response etc.
The whole project tem shall attend the HSE in-house training as per the Training matrix for the project.
Training needs is to be identified to ensure that concerned personnel have received sufficient training to
fulfill their roles. HSE Engineers, in coordination with Sections managers shall recognize training
requirements in line with company needs and prepare Company’s HSE Training Matrix and Company
management shall allocate necessary budget also. HSE unit head in coordination with PM will select
adequate training programs, organize schedules, select training institutes and evaluate process upon
completion.

Date 2 AUG. 2012
4.9 HSE TRAINING

Prior to the commencing work, Utico FZC shall ensure that all personnel proposed for the work have been
given the necessary HSE and job related training required by law as well as training in the applicable safety
policies and procedures.
 Utico shall propose competent HSE Engineer / Officer for the project with sufficient training and/or
experience to enable him to effectively carry out his duties on site as per the client requirements.
 The specialized training needs have been identified and appropriate training shall carried out by a
competent third party firm.
 The Site HSE Engineer/Officer shall ensure that Safety Induction Training is provided to all staff and
employees upon mobilization or transfer to site. All personnel entering the site shall attend Safety
Induction Training before being allowed to proceed to the workplace.
 Safety Induction Training shall be recorded on the ”Safety Induction Training Session Attendance
Form” and helmet stickers, signed and dated by the HSE Officer, shall be issued to all attendees as an
aid to quick visual identification of Safety Induction Training having been completed. Following the
completion of the Safety Induction Training, all attendees shall sign the “Acknowledgement of Safety
Instructions “form as documented evidence of their attendance and to record their agreement to
comply with the training content and site Safety requirements.
 “Tool Box Talks” shall be given to direct labour employees. Topics shall be appropriate to the nature
of work under way at the time. The talks may be given by the site HSE officer, his duty (ies) or the
concerned foreman for the activity. The talks shall be planned in advance using the "Toolbox Talk
Schedule" and attendance recorded on the "Toolbox Talk / Safety Meeting Attendance Record".
Topics for typical activities have been prepared in advance and may be used as a guide by the person
giving the talk. These topics are prepared on the standard format “Toolbox Talk Topic Outline" and
shall be available for use on site
 Site Safety Notice board or boards shall be posted in prominent locations to promote awareness.
 A Site Safety Rules signboard shall be posted at each entrance to the site so as to be clearly visible to
any personnel entering the site either walking or driving. It shall be at least 2 meters high by 1 meter
wide and contain graphic representation of site safety requirements as well as emergency telephone
numbers.
 A notice informing all new personnel to report to the Safety officer for Safety Induction Training. This
sigh shall be in at least English, Arabic, Urdu, Hindi and Malayalam.
 A Site Safety Statistics signboard shall be maintained in a prominent location, showing the number of
man-hours worked the number of LTIs and the cumulative severity rate and frequency rate for the
project. This shall be maintained on a monthly basis by the site HSE officer.
 Assembly Point shall be identified and the necessary sign boards shall be fixed. The emergency
layout also fixed on site as required.
 The Site HSE Engineer/ Officer shall ensure that suitable safety signs are displayed on site for safety
awareness. These signs shall include, but not be limited to, signs to enforce the use of PPE such as

Date 2 AUG. 2012
helmets, safety footwear, hand gloves, goggles etc,; signs to indicate the presence of hazardous
situations such fire electric shock risk, and direction or guidance signs to indicate the location of
facilities related to safety on site.
The requirements outlined above shall be incorporated into a Safety Training program for all personnel on
site, which shall be established at the beginning of the project. Reference is made to the “HSE Training
Matrix” attached on Appendix 02.

Date 2 AUG. 2012
SECTION 5. EVALUATION AND RISK MANAGEMENT

5.1 OBJECTIVE
The objective of this procedure is to identify the Risk and related hazards, which are associated with the
individual tasks or using tools/ Equipments and state the required control measures to eliminate or reduce
such risks. The risk assessment shall take the form of step by step critical examination of the task, from start
to finish, analyzing each activity, source(s) of hazard and risk level.
This examination will identify the three main elements of risk (i.e. Consequences, Exposure and Probability)
and ascertain if existing controls are adequate or if additional controls need to be enforced.
The following steps identify the Risk Management Process:
a. Identify factors that may be contributing to the risk,

b. Review health and safety information that is reasonably available from an authoritative source
and is relevant to the particular hazard,
c. Evaluate the likelihood of an injury occurring and the likely severity of an injury or illness that
may occur,
d. Identify the actions necessary to eliminate or control the risk; and
e. Identify records that it is necessary to keep to ensure that the risks are eliminate or controlled.
Other risk factors should also be identified as they may contribute to the risk: including
f. The work premises and the working environment, including their layout and condition,
The capability, skill, experience and age of people ordinarily undertaking work,
5.2 GENERAL REQUIREMENTS

Utico FZC shall establish and maintain the following process:
a. Identify the work related hazards and associated risk.

b. Assessment of associated task risks by evaluating the level of HSE risks / Impacts based on
consequence and likelihood.
c. Determine the control measures from the hierarchy at control (eliminate. substitute, isolate
and/or engineering controls, administrative controls, PPE by selecting the highest order control
method possible and then proceeding down the list in order,
d. Implement the selected suitable control measures effectively.
e. Re-evaluate the residual risks/impacts and ensure they are on ALARP level and Monitor the
effectiveness of the control measures to control the risk and that no other risks have been
introduced.
f. Record and risk assessment results shall be communicated to the staff for the effective
awareness.

Date 2 AUG. 2012
g. The Risk Assessment shall be reviewed as required and when the following conditions apply as
applicable;
 Changes of work procedures or practices
 Introducing new plants, equipments, materials or substances
 After incidents/ Accidents (including near misses)
 when applicable legislative obligation change
5.3 IDENTIFICATION OF HSE ASPECTS/HAZARDS AND IMPACTS /RISKS

Utico FZC shall identify the environmental aspects and OH&S hazards for all processes or activities on site. All
inputs and outputs from the process / activity/ Task as well as sub-processes/ Product within the system
shall be cindered. Each aspect/hazard will be examined to determine how it interacts with the Health, Safety
and Environmental Impact/ Risk and such interactions, whether beneficial or adverse, are listed as required.
Based on each activity and its method, associated risk will be assessed and listed. During the Identification,
we shall in consultation with employees identify all potentially hazardous situations which could result in any
person in the workplace being harmed. The hazard identification process requires that:
 The site activities (Including both routine and non routine) of all personnel having access to the
workplace including sub contractors (if any) and visitors
 Past incidents/accidents to be examined to see what happened and whether the incident/accident could
happen again.
 Identify the hazards originating outside the workplace, which can make adversely affects the health and
safety of persons within the workplace.
 Information about equipment (e.g. plant, operating instructions) and Material Safety Data Sheets to be
reviewed and to see what is said about safety precautions.
 Any changes that may have a significant impact/ Risk on existing system.
 Methods for identifying workplace risks and predicting potential damage include a combination of
several activities, which are further described below.
 Hazard Inspections: A planned and formal walk through survey using a simple checklist can identify
sources of hazards on work place.
 Past Records of Injury / incident occurrences and near miss records shall be analysed to identify areas
where problems are more expected.
 Project Team Consultation: The Project execution Team along with the Dept managers (as required) and
technical engineers who knows or involving the work activities or work environment has been sitting
down and using the brainstorming principal & together listing the hazards and risks faced by the scope of
work.
 Product Information: Material Safety Data Sheets (MSDS), Product Labels, Manufacturers and Suppliers
are essential sources of information regarding the hazards associated with chemical substances.

Date 2 AUG. 2012
 External Specialists and Expert Judgments: Specialists Consultants from the Industry are a valuable
source of information and may be utilized for critical reviews as Third Party Verifications of proposed
procedures and methodologies (if required).
5.4 EVALUATING & CLASSIFICATION OF HSE ASPECTS/HAZARDS

After the effective identification process, all identified HSE Hazards/aspects, shall be determined whether
such hazards/aspects are Extreme, High, Medium or low risk using the quantitative approach. Risk
assessment will evaluate the identification hazards in terms of level of risk and the degree of existing control
over each element.
The establishment of risk criteria against which risk levels can be compared is fundamental to ranking of risk
exposures and determining priorities for management action. The purpose of risk evaluation is to make
decisions, based on the outcomes of risk analysis, about which risks need treatment and treatment
priorities. Risk evaluation involves comparing the level of risk found during the analysis process with risk
criteria established when the context was considered. The objective of the nominated entity and extent of
opportunity that could result shall be considered. Decision shall take account of the wider context of the risk
and include consideration of the tolerability of the risks borne by parties other than the entity that benefit
from it, for example the community. In some circumstances, the risk evaluation may lead to a decision to
undertake further analysis.
The relative risk score estimated enables definition between those risks that are significant, and those that
are of a lesser nature. This allows a better understanding of latest probable events with high consequence
against the highly probable low consequence events. Having established the comparative risk level
applicable to individual impacts, it is possible to rank those risks. Four risk categories are to be used:
Extreme, High, Moderate, and Low.
The matrix as depicted in Figure (below) facilitates quick reference and assignment of risk levels for each of
the four risk categories (Extra high, High, Medium, and Low). Thus hazards identified during audits,
inspections, reviews, accident/incident investigation, qualitative risk assessment etc. may be assessed using
this matrix.

Date 2 AUG. 2012
Residual Risk Matrix
Probability of occurrence
The probability of occurrence shall be estimated as below, which provides likelihood ratings with
descriptions for estimating the likelihood of each occurrence.
Depending upon the magnitude of risks and the potential consequences of hazards, the Risk Assessment
shall be periodically reviewed by competent staff as required. Based on the above "Risk Classification matrix,
the formula can be simplified as;
Risk = Frequency x Consequences.

The associated risks are classified as:
Extreme Risk = 15-25
High risk = 8-12
Moderate Risk = 4-6
Low Risk = 1-3
By considering the above criteria, degree of hazards/impacts can be determined with an appropriate control
measure to each identified hazard. The results of the hazard/aspects identification and risk classification will
be recorded using Hazard Identification/Risk Assessment & Risk Control Format.

Date 2 AUG. 2012
Evaluating Control
Risk control options should be evaluated on the basis of the level of risk reduction and the level of benefits
or opportunities created. A number of risk control options may be considered and applied either individually
or in combination.
The general principal is that the adverse impact of risk should be made (ALARP) As Low as Reasonably
Practicable.
Health Safety Environment
Safety
Reputation of
Health Effects Safety and Human Health Production Loss Assets Loss Land Based Ecosystem Atmosphere/ Water/ Others
organization
Insignificant-
Insignificant
Minor injuries which may Slight/ Insignificant impact by temporary
impacts/ Slight/ Insignificant
require self administrated first Incident event nuisance from noise, odor, dust, other air
exposure on Slight damage environmental impact.
aid facilities. Injured personnel without causing Slight Impact. emissions, greenhouse gases, vibration.
1
surrounding to the assets. Occasional disruption to flora

can continue to perform his production loss. And also use of water, fuels, energy and
communities and or fauna habitats.
normal duties. other Natural resources.
workers.
Minor environmental impact due to

Production loss
Injuries requiring onsite contained release of pollutant (odor, dust
Minor-2
Minor exposure or delay on Minor impacts / Limited

treatment by competent first Minor damage and noise), fire or explosion with no lasting
during execution execution Minor Impact. damage to fauna / flora and
Aider. Personnel unable to to the assets. detrimental effects. And also Significant
activities. activities. (Up to habitats.
continue o perform duties. use of water, fuel and energy and other
one week).
natural resources.
Moderate Serious/ Significant Impacts due to the

Significant Significant changes in
Moderate-3
Serious injuries requiring offsite Production loss creation of noise, odor, dust, other
emission or flora fauna populations
treatment by medical or delay on Local / Limited controlled / uncontrolled air emissions,
discharge that Considerable and habitats. Disruption to
practitioner. Potential long- execution damage to the greenhouse gases, and vibration at
impacts on Impact. or some death/
term or permanently disabling activities. (from 1 assets. significant nuisance levels Results in the
surrounding permanent damage of
effects. week to 1 generation of significant quantities of Non
population. rear flora / fauna. 
month). Hazards/ Hazardous wastes.
Continuous and serious
Major – long term damage by erosion or to
Major Production
health effects flora/ fauna. Major
Major-4
loss or delay on Major Major environmental impact due to

likely to Single fatality or permanent/ National disruption to or frequent
execution activities. damage to the uncontained release, fire or explosion with
surrounding total disability Impact. death of rare flora or
(More than 1 assets. detrimental effects.
communities and fauna and major
month)
workers. destruction of significant
Habitats.
Long-term and significant
Catastrophic-5
change in population or Catastrophic environmental impact due

Potential for habitat with negative to uncontained release, fire or explosion
May stop the
Extreme health Extensive impact on ecosystem with detrimental effects. Extensive
production for International
risk (death in Multiple fatalities. damage to the function. Wide spread continual discharge or persistent
an indefinite Impact.
Community/ assets. destruction to a significant hazardous pollutant results in the
period.
Workers). area of land, rare flora generation of significant quantities of
and fauna and or intractable wastes.
groundwater resources.
Commissioning & Maintenance of Three Units of
Reverse Osmosis Plant with 100,000 IGPD Capacities Per
Unit And Associated Works at Al Yassat Island

Date 2 AUG.2012
5.5 RISK CONTROL TO ACCEPTABLE LEVELS

When the risk is categorized, the Assessors team shall identify the corrective action in order to manage the
hazard at an acceptable and as low as reasonably practicable" (ALARP) risk level. For hazard with low risk,
actions may not be required. The below treatment measures shall be applied to reducing Consequences,
reducing exposure and reducing Probability of injury, damage and loss
RISK CONTROL:
 Design: Allows hazards to be designed out, and control measures to be designed in.
 Elimination: Modification to process method or material to eliminate the hazard completely.
 Substitution: Replacing the material, substance or process with a less hazardous one.
 Redesign: Redesigning plant or work process to reduce or eliminate risk.
 Separation: Isolating the hazards from persons by safeguarding, or by space or time separation.
 Administration: Adjusting the time or conditions of risk exposures / probation / training.
 PPE: Using the appropriately designed and properly fitting equipment where other
controls are not practicable.
5.6 REVIEW OF RISK ASSESSMENTS
5.6.1 RISK ASSESSMENT PROCEDURE
UTICO FZE will carry out formal periodic risks and impacts assessment for the following criteria:
o Identify hazards and aspects, and risks and impacts in the workplace and provide
information to affected personnel (i.e., employees, clients, contractors.)
o Eliminate, control or minimize risks and impacts in the workplace.
o Documenting the recommendations resulting from the assessment and the extent to which
each have been implemented.
o Satisfy legal, business, and client requirements.
Risks and impacts assessments are also required for non-routine tasks, new tasks, or when
process changes occur.
Before starting any Site activity, a specified Method of Statement including the associated risk
assessment shall be prepared and submitted to the Client for their review and approval.
Register of Health and Safety Hazards and Environmental Aspects
1.1 The HSE Register of Health and Safety Hazards and Environmental Aspects form, is a tool used by
management to evaluate and prioritize risk and impacts of all processes.
1.2 Each site or operation is required to develop and maintain this register in accordance with the
following:
 List all processes on the Registers Workbook, and conduct a pre-assessment ranking
(by completing columns “priority ranking” and “processes”.)

Date 2 AUG.2012
 Conduct risk and impact assessment as outlined in the preceding sections of this element.
 Reprioritize based on risk and impact score.
 Complete the remaining fields on the register form.
 Update when changes occur to any of the fields listed on the register.
5.6.2 Pre-Assessment Ranking
2.1 List all processes and conduct a pre-assessment ranking to determine which are to be assessed
for risks and impacts. After the initial pre-assessment is complete, conduct a risk and impact
assessment based on the risk and impact score and reprioritize the register. Processes are
ranked on the HSE Register of Health and Safety Hazards and Environmental Aspects form,
according to the following criteria:
o Legal, business, and client requirements

o Frequency of incidents
o History of disabling injuries
o History of adverse environmental impacts
o Severity potential
o Employee experience and input
5.6.3 HSE Risks and Impacts Assessment
3.1 Risks and impacts assessment teams conduct assessments for the process tasks documented on
the register form. The assessment team is comprised of any or all of the employees with the
following functions:
Task manager or supervisor: assists in identifying the equipment used, procedures to complete
the task, length of task, and potential hazards and aspects associated with the task.
Task operator and worker: identify the task steps and associated hazards and aspects of the
process.
Other personnel: (engineering, maintenance, management, etc.) may be required to assist with
the assessment to offer expertise on particular areas of the task and assist with the completion
of the assessment.
HSE representative: participates in the assessment process by assisting with identification of

hazards and aspects, providing recommendations for controls and interpreting legal, business,
and client requirements for each task.
3.2 The risks and impacts assessments are documented using the HSE Risks and Impacts Assessment
form. When conducting a risk and impact assessment, complete the entire form.
5.6.4 HSE Risks and Impacts Assessment Steps
4.1 The basic steps in completing a risks and impacts assessment are:
1. Break the process into tasks, then break the tasks down into a sequence of steps and discuss

Date 2 AUG.2012
how these steps will be performed.
2. Identify existing or potential hazards and aspects and their types (be sure to make reference to
the hazard and aspect types on the HSE Risks and Impacts Assessment form.)
3. List the controls currently in place for each step.
4. Determine the risks and impacts score based on consequence and frequency.
NOTE: for beneficial environmental impacts scoring is not necessary.
5. Recommend additional controls to reduce or eliminate the risk and impact (refer to the Risks
and Impacts Assessment Criteria and Control sections.)
6. Determine the controlled risks and impacts score based on the recommended controls.
7. Eliminate, control or minimize the risks and impacts to the extent practicable.
8. Assign responsible party to implement recommended controls.
9. Establish target dates for implementation and track completion dates.
10. Update the HSE Register of Health and Safety Hazards and Environmental Aspects form.
11. The following information may also be required for each task:
 Hazard and aspect types

 Legal, business, and client requirements
 Existing operational controls
 Required training
 Monitoring and measurement
 Records
5.6.5 HSE Risks and Impacts Assessment Criteria
5.1 The highest risk and impact scores are addressed first. The objective is to reduce risk and impact
scores through increased controls until no longer reasonably practicable, in terms of cost and
benefit, to control risk and impact further.
5.2 The risks and impacts assessment matrix, located below, is used to evaluate relative risk and
impacts; with scores ranging from 1 to 4, categorized as low; 5 to 9 medium; and 10 to 25 high
(Refer to risks and impacts assessment matrix).
5.6.6 HSE Risks and Impacts Control
6.1 Engineering solutions, where feasible, are the preferred method of elimination or control of

Date 2 AUG.2012
workplace hazards and aspects. The following hierarchy of controls should be used:
o Eliminate the hazards or aspects (i.e., substitute less hazardous substances, automation.)
o Incorporate engineered safety devices (i.e., guards, lockout devices, secondary
containment.)
o Incorporate warning devices, signs, etc.
o Employ procedures, training and administrative controls, and emergency response plans.
o Use personal protective equipment (PPE).
5.6.7 Monitoring and Review
7.1 Risks and impact assessments are reviewed periodically and when:
o A process change occurs,
o Equipment or materials changes,
o An incident occurs, or
o Legal, business, and client requirements dictate.
7.2 The HSE Risks and Impacts Assessment form and the HSE Register of Health and Safety Hazards
and Environmental Aspects form are monitored and updated as appropriate, at least annually.
5.7 HAZARDOUS MATERIALS/ CHEMICALS DATA SHEETS

In the interest of protecting the Safety, Health & Environment affecting the workers and the general public,
Material Safety Data Sheet for all the potentially hazardous materials is retained by the
HSE officer in coordination with Store keeper and made available at site locations. It covers details about
the hazardous substance Handling, Transportation and Storage and mitigating measures in the event of
release spill, fire or other untoward occurrence. HSE Officer disseminates the hazard and precaution and
remedial measures to all the employees in the project.
The Material Safety Data Sheets (MSDS) gives information on how to store, use and what kind of protective
means the user shall be equipped with while using such Materials / Chemicals. The Data
Sheets also identify how to respond if an accident with such materials should occur with suitable first aid
methods protection.
5.8 WASTE MANAGEMENT

The intension of this plan is to minimize the amount of waste generated on this project to the extent
practicable. The goal for this project is to ensure that the waste material generated will be recycled, re-
used, or otherwise diverted from direct landfill disposal. To accomplish this goal Utico FZC intends to
recycle and reuse as many types of construction material as possible. Each supplier/ subcontractor is
required to follow this plan for the disposition of the waste generated during the project activities.

Date 2 AUG.2012
RESPONSIBILITY:
a. The Project manager shall be responsible for the implementation of reduction on waste
generation and its proper disposal during the execution of the project.
b. The Training/ Awareness of the site personals and onsite posting of sign boards are the
responsibility with HSE dept.
c. The project / Site Engineer shall be responsible for reduction Plan and monitor the wastage in
coordination with the execution team.
d. Frequent/ Regular Inspection on the site locations to be carried out and prepared the report by
the HSE officer.
e. The General Foreman is responsible for the effective waste segregation and storage on site.
f. In addition to other requirements specified herein it is a requirement for the work of this
project that the contractor comply with the applicable federal, state and local waste disposal
requirements.
REGULATORY REQUIREMENTS
Comply with all applicable requirements/ laws of Abu Dhabi Environmental Agency, DEWA, Dubai
Municipality, client/ company and all applicable local ordinances and regulations.
WASTE MINIMIZATION
Utico FZC shall maintain a stringent set of guidelines to control the amount of construction waste and
debris disposed in a landfill. The project Manager will be responsible for developing the suitable work plan
with minimum waste generation and he will emphasis these requirements during internal meetings with
Project team and Suppliers/Subcontractors and documented. The following points shall be considered;
a. Utico FZC has considered that this Project shall generate the least amount of waste possible
and that processes that ensure the generation of as little waste as possible due to error, poor
planning, breakage, mishandling, contamination, or other factors shall be employed.
b. Of the waste that is generated, as many of the waste materials as economically feasible shall be
reused, salvaged, or recycled.
c. Waste disposal in landfills or incinerators shall be minimized, thereby reducing disposal costs.
d. Nonhazardous wastes such as demolition/ construction wastes including wooden wastes,
concrete wastes, different wastes from Electrical devices, Switchgear, panel boards,
Transformers etc shall be. Salvage and recycle as much as possible.
e. The waste generated during the construction activities are documented on controlled
document format on monthly and Yearly basis in order to develop the control plan for the
waste reduction.
f. Necessary Sign boards with containers and/ or areas will be plainly marked.

Date 2 AUG.2012
g. Conducts the awareness programs for the intent of this project with respect to reduction of
waste and recycling.
h. To be included the Waste management points in Induction Training and Tool Box talks.

Date 2 AUG.2012
SECTION 6. PLANNING, STANDARDS, AND PROCEDURES

6.1 SITE PLANNING AND LAYOUT
A badly planned and untidy site is the underlying cause of many accidents resulting from falls of material
and collisions between workers and plant or equipment. Space constraints, particularly in urban work sites,
are nearly always the biggest limiting factor and a layout, which caters best for the safety and health of
workers, may appear to be difficult to reconcile with productivity. Proper planning by management is an
essential part of preparation and budgeting for the safe and efficient running of a construction operation.
Before work even begins on site, thought needs to be given to:
 The sequence or order in which work will be done and to any especially hazardous operations or
processes.
 Access for workers on and around the site: Routes should be free from obstruction and from exposure
to hazards such as falling materials, materials-handling equipment and vehicles.
 Suitable warning notices should be posted. Edge protection will be required at the edge of floor
openings and stairs, and whenever there is a drop of 2m or more.
 Routes for vehicular traffic: These should be “one way” as far as practicable. Traffic congestion
prejudices the safety of workers from unsafe drivers.
 Storage areas for materials and equipment: materials need to be stored as close as possible to the
appropriate workstation, e.g. sand and gravel close to the cement-batching plant, and timber close to
the joinery shop. If this is not practicable, it is important to schedule the arrival of materials;
 The location of construction machinery: This is usually dependent on operational requirements so that
tower cranes are subject to constraints such as their radius of operation, and pick-up and unloading
points. The objective should be to avoid the need to slew the load over workers.
 The location of trade workshops: These are not usually moved after they are built.
 The location of medical and welfare facilities. On large sites sanitary facilities for both sexes should be
provided at several locations
 Artificial lighting: At places where work continuous or workers pass after dark.
 Arrangements to keep the site tidy and for the collection and removal of waste shall be arranged.
 The need for low-voltage electric power supplies for temporary lighting, portable tools and equipment
 Training needs of workers, supervisors and other staffs.
6.2 IN – BUILT SAFETY MEASURES AND SAFE WORKING PROCEDURES

6.2.1 SITE OFFICE SAFETY
 Office units shall be provided with adequate fire protection and emergency assembly points with
designated to suite site requirements.

Date 2 AUG.2012
 Roads, car parks, material storage areas shall be constructed for the duration of the construction
work at site.
 Cooking of food in office units is prohibited, unless the unit is designed for such a purpose.
 Temporary construction facilities such as offices, fabrication shops, etc. shall be constructed at site
and shall be assessable via temporary roads.
 Toilets, washing facilities shall be provided at site.
 All electrical connections will be provided with ELCB. ELCB shall be provided on all outlets.
 Diesel Generators shall be located away from office/ accommodation to minimize noise and
nuisance.
 All fixed electrical equipment in office units shall be of approved standard; no occupant shall modify
or interfere with installed electrical equipment.
 Chairs, tables and shelves shall not be used as a means for climbing. Proper type ladders or other
safe supports shall be used to reach material at high elevations.
 Desk drawers, cabinet doors and files should be closed while not being used.
 Heavy materials should not be placed on top of file cabinets.
 Sharp burrs on metal file cabinet should be reported so that they may be eliminated.
 Broken glass, pins, bits of metal or their sharp edged objects shall not be placed in waste paper
baskets without first being heavily wrapped.
 Arrange telephone, computer and other electric machine cords so that they will not present a
tripping hazard.
 Paper cuts and punctured wounds such as those caused by pens, pencils, pins, etc., must receive
first aid at once.
 Gummed strips of envelopes should be moistened with suitable device, not with tongue. Avoid
opening envelopes with fingers and sliding hands along edges of paper.
 Messenger carriages, trolleys or similar vehicles must not be left in front of elevators, doors or at
blind corners or hallways so that these will not constitute a hazard.
 Separate smoker’s area shall be provided. Smoking materials or matches shall not be discarded in
wastebaskets.
6.2.2 ACCOMMODATION AREAS/ CAMPS

 Utico FZC shall comply with Client/ Company/ UAE regulations with regard to workers
accommodation.
 Portable cabins shall be provided with wall mounted air-conditioned units for accommodation.
 The number of persons in a cabin shall be decided according the regulations.
 Each occupant shall be provided with a cupboard (locker) for keeping personal belongings.
 Beds shall be fitted with a mattress, a blanket, bed sheet and a pillow.
 Accommodation shall be maintained in a clean and hygiene condition. Adequate cleaners shall be
employed for this purpose.

Date 2 AUG.2012
 Electrical power supply shall be provided 24 hours for lighting, refrigeration and air-conditioning.
 Water coolers shall be provided at various locations of the camp nearest to the workers caravans &
junior staff caravans, in addition to these a small shop of cold drinks and juices shall be made
available for the benefit of all employees.
 A Camp Boss shall be appointed to supervise camp hygiene, and to carry out regular inspection of
the camp.
 Each portable cabin will be provided with appropriate fire extinguisher and related accessories.
 All electrical connections will be provided with ELCB. ELCB shall be provided on all outlets.
 A fire fighting system with water pump pipe line lay out, water storage tanks / pumps; hose reels
etc. will be laid throughout the accommodation as per client/ Company requirements.
6.2.3 STORES
 A layout demarcating areas for stacking, storing and disposing the materials is made.
 The materials are stacked with passage to reach them. The aisle is marked. Materials should not
protrude beyond the marked area posing tripping hazard.
 Name boards shall be displayed to mention the names for every item.
 The racks installed must be supported well to prevent from falling.
 To reach the rack top, person should not climb on the rack shelf. A ladder should be used.
 Vertical stacking of materials should not exceed the prescribed norms, posing falling hazard
because of imbalance.
 Flammable materials like Dissolved-acetylene, paints etc should be stored under well-ventilated
shed.
 All Gas cylinders shall be kept vertical and secured individually all the times. Trolleys shall be used
to transport the gas cylinders and at work place. Electrical connection in these locations should be
of spark proof and maintained well such that they do not cause short circuit.
 Smoking or any other open fire causing material shall be strictly prohibited in these areas.
 Sufficient fire extinguishers are kept at conspicuous places and the path to reach them shall not be
blocked at any time
 Toxic materials are labeled and kept at designated storage place and only authorized persons shall
handle them. MSDS (Material Safety Data Sheet) of the chemicals shall be posted in the storage
area.
 Training programs shall be conducted for all store personals to handle the hazardous materials.
 Oils, greases and paints shall not be openly stored at any time and shall be stored under cover in a
dyke. Adequate fire extinguishers shall be kept near to the storage area.
 The scrap pile and junk material shall be kept as orderly as conditions permit. Extreme care shall be
taken in handling scrap material to prevent personal injury.
6.2.4 STORAGE OF GAS CYLINDERS

 Oxygen and acetylene cylinders shall be stored separately

Date 2 AUG.2012
 Storage should be preferably on hard standing in the open air under a shelter, but if interior storage
is necessary, rooms must be well ventilated. All Gas cylinders (Full or Empty) shall be kept vertical
and secured individually all the times.
 Trolleys shall be used to transport the gas cylinders. No cylinder shall be kept at site without the
Trolley.
 Acetylene and oxygen are either kept at a minimum distance of 20 feet away or a wall is
constructed in between them to resist the fire for 1-½ hours.
 Acetylene & Oxygen cylinders, whether full or empty, should always be kept upright and secured.
Signboards shall be placed in the storage area.
 Cylinders should be shielded from direct sunlight or other heat to avoid the build –up of excess
internal pressure, which might lead to gas leakage or eventual bursting of the cylinder walls. Some
protection should be provided in ice and snow conditions to avoid a reduction in pressure, which
would lead to difficulties in operation.
 Storage compounds should be sited well away from risk areas and all oxygen cylinders especially
should be kept off oil and grease since these will ignite violently in an oxygen concentration.
 NO SMOKING signs shall be displayed.
6.2.5 FUEL/HAZARDOUS STORAGE AREA

 Area for storing fuel and hazardous material shall be identified separately.
 Diesel drums shall store on a hard surface and a dike shall be made to minimize spillage to ground
 Adequate no. of foam type extinguishers will be installed and maintained.
 Housekeeping should be maintained. The area inside and around the shed should be clear from
litters and flammable materials.
 Caution Boards on fire hazards shall be displayed. Viz. NO SMOKING boards.
 Provide adequate no. of Dust bins to maintain housekeeping.
 All the waste materials shall be stored separately to prevent the damage to the environment.
 Hazardous material shall be disposed as per the direction of Abu Dhabi Municipality/
Environmental Agency regulations.
6.2.6 ACCESS & EGRESS

Safe access is a necessary and an important requirement both for walking and work purposes. Adequate
and safe means of access to the work place will be provided by suitable means before engaging workmen
inside the work area.
 Access-ways for personnel shall be made available with free of all materials and obstructions.
 All accesses provided shall be sound construction & firm enough as per the standard norm.
 The following shall be ensured. No tripping hazards. No protruding nails. No splinters on wooden
planks. No holes. No loose boards.

Date 2 AUG.2012
 Adequate illumination of walkways and access routes during hours of darkness if night works to
occur.
 Floors clean and free of oil, grease, dirt, refuse, water etc. Where spillage occurs it is cleaned up
promptly.
 Floors around machinery are level and in good condition. Free of chips, loose material and not
slippery.
 When areas are constantly wet and in use by personnel for walking and work purposes, then non -
slip surfaces should be provided.
 Floor openings, pits, trap holes securely fenced or covered.
 Sufficient escape routes available to allow prompt escape. Clearly marked. No locks or fastenings
fitted which may hinder escape. Approaches and escape routes unobstructed. Flammables not
present in escape routes. Doors opened outwards onto a level landing / floor.
 Adequate and suitable access to deep excavation shall be ensured
6.2.7 WORKS BEYOND THE NORMAL WORKING HOURS:

 No work shall be extended beyond agreed time. Permit shall be obtained from site Management to
work in the late hours and Holidays.
 The site Engineer ensures through the electrical maintenance Engineer for adequate lighting
arrangements and availability electrician at night work time.
 Illumination is provided not only for the work spot also for the passages the employees may use.
 Employees are instructed to use the passage and not to wander to other locations.
6.2.8 TRANSPORTATION AND ROAD SAFETY

 All operations shall be conducted in such a way so as to cause as little as possible interference to
the existing traffic at our work site.
 Materials should be properly loaded considering its weight, dimension, capacity of the carrier,
centre of gravity of load, clearance required for safety, etc.
 Load must be properly packed and lashed before transportation.
 Maximum speed of vehicles and automobiles inside the site is 20kms/hr.
 Trailer and other transport vehicles should be in good working conditions.
 All vehicles must have efficient brakes, horns, and lights.
 The transport vehicles should not be overloaded. No material should project above the height of
side panel or beyond the side panels. Materials may be allowed to project maximum 1-1/2 M at the
back of deck. Red caution flag or red lamp in the nights should be displayed on the projected end.
 Men should not sit near the load or over the load where there is possibility of rolling or shifting due
to sudden application of brakes.
 Only authorized construction vehicles will be allowed for an entry inside the site.
 All vehicles, mobile cranes, Wheel loaders, Bob cat, JCBs, trucks, trailers, etc should be fitted with
reverse horn and certified by approved third party.

Date 2 AUG.2012
 All earth moving equipments, cranes, trucks, trailers, bob cats, JCBs, etc will be fitted with flashing
amber lights.
 The pedestrians, drivers must follow the Road safety rules framed for the purpose.
 Respect the road/ driving ethics and Discipline should be maintained at roads.
 Deployment of traffic signal man during entry / exit of mobile plant and equipment.
 Road Safety sign boards, temporary traffic signals, barricading, reduce speed sign boards shall be
made available & used wherever required.
6.2.9 DRIVERS & OPERATORS

Drivers & Operators of mobile equipment must possess a valid Driving License / certificate for operating the
equipment. Only trained and authorized personnel shall operate the mobile equipments. Banks man shall
be deployed for signaling the earth moving equipments and he shall be provided with florescent jacket
(Safety vest).
6.2.10 TOOLS/ EQUIPMENT FITNESS CERTIFICATE

Any equipment arriving to the site is inspected and authorized by Company/ Client/ Abu Dhabi Municipality
approved third party and site safety officer of Utico FZC shall verify the certifications and its fitness to use.
Based on their recommendation the equipment is deployed / rejected / used after a minor repair. All
hoisting equipment shall be adequate SWL and fit for the intended purpose. A competent person shall
inspect and approve the usage of equipment in the project area. The internal inspection can be ensured by
using the proper colour coding system on lifting tackles. (Attached on Appendix: 03)
All the tools which we will be used on site shall be inspected by Supervisor or third party (as required) prior
to usage in site. The safety officer is responsible to monitor the effectiveness. For the proper identification,
inspection sticker shall be fixed on Equipment and/ or on tools.
6.3 SAFETY AND EMERGENCY TRAINING

To ensure that all potential hazards and risks are familiar to involved personnel a project HSE and job task
familiarization programme will be established. This familiarization, program will be performed prior / during
each mobilization.
On all worksites the Emergency Plan of the client shall be implemented unless specified otherwise. This
Emergency Plan shall form the basis for a training or exercise programme made specific for each worksite,
and the responsibility for the creation, implementation and maintenance of such programme rests with the
Project Manager nominated deputy on the specific worksite.
The Project Manager or his nominated Deputy shall ensure that all categories of personnel has been known
and perform a minimum of safety, survival and emergency training. It is a requirement that the exercises or
training programme shall be evaluated, and a report shall be issued for implementation on the worksite and
submitted to the Project Manager according to established reporting routines. The report shall also contain
a name list of the participants in the actual programme.

Date 2 AUG.2012
6.4 SUBCONTRACTORS AND VISITORS

The selection of sub contractor/ Sub Vendor shall be decided by referring the client vendor list. If they are
not available, their IMS procedures shall be verified as per the requirements. Prior the starting of project
activities, the Subcontractor will participate to a kick-off meeting, organized by the Project Manager/
concerned dept Head. During the meeting a full Safety briefing on all aspects of Safety and Environmental
standards and procedures expected on the project and on all potential risks of the site/yard shall be
included. Moreover, the Site Management and/or the Project Safety Engineer/ Officer will monitor all
subcontractor Safety performance regularly by means of continuous surveillance. Evaluation of
performance will be taken up directly with the subcontractor's senior management. Corrective action
implementation will be monitored to ensure that they have carried out the work as stated on the corrective
action request.
All Subcontractors working within the project sites shall comply with Utico FZC’s and Client HSE regulations
and any other local Government legislation applicable to work being carried out. During the presence of the
subcontractor, the project manager, of the site concerned, is responsible for liaison with the Subcontractor
prior to the commencement of and during their work.
 Subcontractors shall comply with the HSE policy of Utico FZC and Client/Main Cont HSE policy.
 Weekly report to the project manager and the General Manager about the subcontractor HSE
performance and the HSE meetings attendance.
 In case of HSE violation, the site engineer shall report to the project manager and inform the safety
officer. The Safety Officer shall take a remedial action and report to the HSE engineer.
 HSE engineer shall inform the sub-contractor management about the violation and arrange meeting
and run an investigation if necessary.
 HSE engineer shall report to the General Manager about any violation from the sub-contractor side.
 Action to be taken against the sub-contractor regarding to the violation type which can reach sub-
contract cancellation.
6.5 PERSONNEL PROTECTIVE EQUIPMENTS

Utico FZC is committed and responsible to enforce and ensure PPE’S for own workforce and as well as sub-
contracted workforce to comply with contractor HSE policy. Visitor to the site should comply with the safety
procedures and should use required PPE.
LIST OF THE PROVIDED PPE:

Exposure to harmful substances and physical agents is sufficiently mitigated through engineering or
administrative controls, or both. In addition, especially where engineering and administrative controls are
unfeasible or inadequate, it requires that workers mitigate hazards with personal protective equipment
(PPE). Generally PPE is the least desirable method of controlling hazards because the hazard still is present
in the workplace. Utico FZC is committed and responsible to enforce and ensure PPE’S for own workforce
and as well as sub-contracted workforce to comply with contractor HSE policy.

Date 2 AUG.2012
INSPECTION AND MAINTENANCE

Every PPE users shall
 Select the suitable and correct PPE
 Inspect PPE for wear and defects before and after each use
 Maintain their PPE properly
 Remove from use immediately any PPE that is damaged or defective
LIST OF THE MINIMUM PROVIDED PPE:
Foot protection - Safety Shoes:

Safety shoes or boots with impact protection are required to be worn in work areas where carrying or
handling materials such as packages, objects, parts or heavy tools, which if dropped, could injure the feet.
Safety shoes or boots with compression protection (steel-toed) are required for work activities in which
materials or equipment could potentially roll over an employee’s foot.
Head Protection - Hard Hats:

When personnel are exposed to working environments where they might be struck on the head or strike
their head against an overhead hazard, head protection is required. Two common types of head protection
are hard hats and bump caps. Hard hats are more protective and must be worn where objects can fall from
above and strike the head. Bump caps are lighter and more comfortable, but only protect against stationary
overhead hazards. Visitors are included in this requirement.
Eye and Face Protection:

The appropriate safety eyewear must be worn when work exposes personnel’s eyes to impact, chemical
exposure, foreign bodies, intense light or heat, flame, or electrical arcs. Certain operations require face
protection in addition to eye protection. Unless specifically designed for such uses, face shields are not to
be worn in lieu of safety eyewear.
Hand Protection - Gloves:

Suitable gloves shall be worn when hazards from chemicals, sharp or abrasive objects, heat, cold, bio-
hazards, radioactive material, etc. Glove selection shall be based on performance characteristics of the
gloves, conditions, durations of use, and hazards present. One type of glove will not work in all situations,
and gloves should not be used when operating rotating equipment.
Respiratory Equipment:

Date 2 AUG.2012
Whenever possible, engineering controls such as modification of industrial processes, fume hoods, or
proper ventilation should be used to prevent occupational exposure to air contaminated with harmful
dusts, mists, fumes, gases, vapors, or radioactive or toxic particles.
 If engineering controls are infeasible or inadequate, respirators will be required.
 If an industrial hygienist has determined that the permissible exposure limit (PEL) is exceeded, or it is
anticipated that the limit will be exceeded, employees must have appropriate personal respiratory
protection.
 If personal respiration protection is required, employees must be medically cleared and fit tested.
Approved respiratory equipment shall be worn when the worker is exposed to toxic chemicals or dusts,
spray painting, or other inhalation hazards
Protective Clothing
Protective clothing helps shield people from hazardous chemicals and physical agents and must be worn
when it may help prevent injury. Cryogenic work, welding operations, and hazardous waste handling are
tasks that typically require protective clothing.
Hearing Protection
Exposure to excessive noise in the workplace may cause permanent or temporary hearing loss, tinnitus
(ringing of the ears), impaired verbal communication, fatigue, work errors, and various stress reactions such
as an increase in blood pressure. Noise may also cause annoyance or difficulty in communicating or working
effectively and safely. To avoid the potential harmful effects by using proper Ear Plugs or Ear muffs. But the
suitability shall be depends up on the nature of work.
Jewellery:
The wearing of rings or other jewelry is not recommended on the job, particularly if working around moving
or rotating parts.
Helmets used at site will be colour coded as follows:
 Utico FZC Staff – White
 Sub-Contractor Staff – White
 Workmen – Yellow
 Testing Team/ Electrician – RED
 Safety Team – Green
Coveralls will be colour coded as follows:

 Departmental Workmen - Light Blue
 Work Shop - Dark Blue
 Testing – Gray
Fluorescent Vest will be used by:


Date 2 AUG.2012
 Work Force - Green Net Type

 HSE Representative – Green
 Site staff – Green
 Banks Man – Orange
 Visitor – Orange
A minimum of 10 Spare Safety helmet / Fluorescent vest will be kept for the visitors.
6.6 SAFETY SIGNAGE & POSTERS

Sign boards shall be placed as per the requirement at site describing the hazard to the workmen in the zone
and others. No one shall abuse any signs provided and the site supervisor/ foremen and safety officer is
responsible for installation and maintaining the signs.
 Prohibition Signs
 Warning Signs
 Mandatory Signs
 Safe Condition Signs
 Fire Protection Signs
 - Safety warning signs shall be places to provide adequate warning of hazards. Sign shall be removed or
covered when the hazards no longer exist.
 Warning signs shall indicate the cautions to be observed regarding the hazards concerned and the
necessary information and, also, actions employees are required to initiate.
 It is recommended that safety signs on the Project conform with the current national colour codes
 Signs shall be in English & Local language where located near public highways and facilities.
 Signs understood by the majority of the workforce will also be put at conspicuous places.
 Sign required to be seen at night should be of fluorescent material.
 Exit sign boards will be posted once the building takes shape, to show the routes towards staircases,
ramps, hoists.
 The maximum capacities of lifting machines like in hoists will be displayed.
 Emergency Numbers will be listed and displayed at conspicuous places.
 Safety Posters shall be placed in the work area to create awareness to the workmen.
6.7 TESTING, CERTIFICATION AND VERIFICATION

Proper equipment inspection, testing certification shall be proceeding before the site execution by an
approved by third party. A system to ensure proper testing, certification and verification of equipment shall
cover, but shall not be limited to;
 Hydraulic operated equipment, piping hoses and connections.
 Lifting gear/equipment (crane, slings, and wires).

Date 2 AUG.2012
 Electrical operated equipment, cabling, sockets, connections switchboards, and computers.

 Piping, connections, breathing equipment.
 Pneumatic operated equipment, compressors.
 Hand tools, chain hoists.
 Drilling Equipment.
 Firefighting Equipment.
The purchase and / or equipment Co-coordinator who is purchasing or renting goods, machinery etc. for
the projects shall ensure that sub vendors have implemented a system for ensuring good quality of the
equipment that shall be used in the project worksites to avoid accidents.
In addition to third party certification, effective in-house inspection shall be conducted by the competent
person before the operations organized by the site safety dept. Only the vehicles and operator having the
fitness/competent certificate can proceed the execution on site. Subcontractor shall have the same system
or procedure shall obey.
6.8 PERMIT TO WORK PROCEDURES

6.8.1 INTRODUCTION
Some tasks can be hazardous unless special precautions are taken. When the recognized safe system of
work requires an extra degree of control, this is obtained by the use of a PERMIT TO WORK.
A PERMIT TO WORK is a document, which certifies that certain operations, which may, otherwise, be of
hazardous nature, have been rendered safe by implementing necessary precautions by the issuing
authority. It details works to be done, precautions to be taken and checks to be carried out and has to be
completed before work to be commenced.
6.8.2 OBJECTIVES:
To make the person who is ultimately responsible for the work, consider all possible hazards and remove
them or nullify them before allowing work to proceed.
To inform the personnel carrying out the work of particular procedures and precautions they must use in
order to carry out the work safely.
To minimize the risk of unauthorized persons of entry in the restricted areas
6.8.3 APPLICATION:
This procedure shall be used when construction, maintenance or repair work is done on or in the vicinity
where the following procedures or conditions apply:
 Excavation of deep trenches where electrical, piping lines etc., may expect to cross.
 Entering in a confined space where possibility of less oxygen, and presence of hazards/ explosive
gases in the working places e.g. tanks, manholes, vessels, ducts or trenches etc.

Date 2 AUG.2012
 Burning, welding, grinding or other hot work on or near the systems containing any flammable
gases.
 Electrical, mechanical or process equipment has to be isolated or locked-out when work is being
done on it or a related item of plant or equipment.
 To work in an operation area. (Eg: Oil/Gas Pipe Lines, Live Utilities)
 To carry out dangerous operations like Radio grapy works, working in a Holiday and rest days.
 Road closing activities. / Removal of Grills from the floor.
Work permit will be issued for excavation, hot work and confined space entry. However the safety Dept and
site project team will confirm the necessity during the review meeting. Whenever any hot work takes place
close to the existing plant, Safety dept will issue a hot work permit after inspecting the respective area for
the required safety measures, fire fighting arrangement, fire watches etc.
No work shall be carried out at operational area without obtaining a permit/approval and the PTW holder
shall be approved by the client/ company as required.
6.8.4 Types of Work Permits

All works which is on the client premises, especially (such as) near by the live utilities, pipe lines etc shall be
executed in accordance with client/ company Permit to Work System. Utico will implement their own
permit to work system for areas under their control as required. These will include but not limited to:
 Hot work permit
 Cold work Permit
 Confined Space Permit
 Excavation work permit
 Electrical Isolation permit
Utico shall identify and obtain all necessary permits, consents and licenses from the Legal authorities, other
statutory authorities with the assistance of the Consultant / Company prior to the execution. We shall
comply with all conditions or restrictions imposed by any such consents.
The client PTW shall be followed as required during eth execution of project. Any work within 30 meters of
Gas or Oil Pipeline requires shall be mandatory follow the Authority (Oil & Gas Companies) permits as
required.
6.9 HOUSEKEEPING
Housekeeping' means an orderly arrangement of operating tools, equipment, storage facilities and supplies
and not just cleanliness. Housekeeping should be planned at the beginning of the job and carefully
supervised until the final hand over. It is a practical method of increasing production, reducing accident and
improving employee morale and public relations. Housekeeping should be the concern of all supervisors
and engineers in their area of work and not left for the cleanup crew. Housekeeping should be a part of
daily routine & clean up a continuous process.

Date 2 AUG.2012
TYPICAL ACCIDENTS DUE TO POOR HOUSEKEEPING

The relationship between accidents and poor housekeeping is very close. Too often accidents are reported
because of:
 Men tripping over loose objects on floors, stairs and platforms
 Men getting hit by articles falling from overhead
 Men slipping on greasy, wet, or dirty floors
GUIDE LINES FOR HOUSEKEEPING:

Storage Areas - All materials should be maintained in a neat stockpile with well-laid aisle and walkways for
ease of access. There shall not be any projections in the walkways.
Work Areas - Loose materials, scrap, tools, etc., shall not be allowed to be left lying in the working areas
especially in the vicinity of ladders, ramps, stairs, etc. spills of oil & grease should be removed immediately.
Protruding Nails - Protruding nails from wooden pieces should be retrieved or bent by engaging a person
for the purpose.
Scrap Yard - Wooden scrap yard should be well away from any gas cutting or welding operations and No
Smoking shall be strictly ensured.
Lighting - The whole working area should have adequate illumination.
Approach roads - The approach road should be freely accessible all the time so as not to avoid blocking
during emergency.
6.10 SAFETY PRACTICES IN EXCAVATION

Excavation is by definition any man-made cut, cavity, trench, or depression in an earth surface that is
formed by earth removal. Prior to the excavation, necessary NOC and dates’ of UG utilities shall be
identified. The following shall be ensured during the excavation activities.
 The necessary excavation work shall begins on site only after verifying the all plant, materials and
equipment are in good condition, certified by third party firm and must satisfying the local legislation
requirements
 All excavations deeper than 1.2m shall require shoring, stepping, sloping or benching as identified by a
competent person and soil reports in collaboration of the Project Manager. In all such cases, the Safety
Officer shall agree the method of prevention of collapse.
 Where trenches or excavation exceed 1.5 meter (4 feet) in depth, protective system must be in place
and exaction permit established.
 Excavations may be carried out manually or by mechanically means. Manual excavation shall be
proceeding if there is any utilities are passing through those areas. It can identify by the necessary NOCs
from the concerned authorities. Otherwise we will proceed with Manual excavation.

Date 2 AUG.2012
 In all cases where groundwater may be encountered, adequate measures shall be implemented to
remove any water ingress into the excavation. Depending on the nature of the water and the presence
of any contamination, the water may require sedimentation and/ or filtering before disposal.
 Safety barriers shall be installed around excavation to prevent entry of unauthorized person. Safety
signpost warning deep excavation shall be placed around excavation where it can be easily seen. Heavy
vehicle shall not pass near edge of excavation as it may cause collapse of edge and vehicle. Employee
shall wear appropriate PPE for working inside excavation.
 Safe access to excavation shall be provided for employees prior to commencing any work in the
excavation. Material shall not be stacked on the edge of excavation as it may slide into excavation and
causing damage to material and harm to employee. Material shall be stacked with safe distance from
edge of excavation as engineer recommendation.
 All open excavation shall be illuminated well (Eg: warning Lights) during night to prevent fall of persons
into the pits or to avoid similar accidents. Wherever manual removal of earth is involved, soil shall be
removed from the top by maintaining a proper slope equal to the angle of repose of the earth
 Abide by Client/ Abu Dhabi Municipality, Excavation/ trench and civil specifications, Provide barricades
around every excavation area; Keep visual warnings (cones, tape, and other items providing no physical
protection1.5 m from the excavation).
6.11 SAFETY ON FIRE AND PROTECTION

One of the major Hazards on construction site is Fire. In order to avoid this, following guidelines shall be
consider;
a. Fire doors must be kept closed at all times unless they are held open by an approved device
connected to the fire alarm system.
b. Exits, stairways and passageways leading to and from exits must be kept free of obstructions at
all times. Furnishings, decorations, combustible objects, or flammables must not block exits,
access to exits, or any means of egress. Dispose of all trash as soon as possible in trashcans or
dumpsters. Waste materials must never be piled in corridors or stairwells while awaiting
removal.
c. Flammable and combustible materials should be present in the work area only in the quantities
required for the day’s job. These materials must be placed in an approved storage area at the
end of each day.
d. Materials must not obstruct sprinkler head or be piled around fire extinguishers, fire alarm pull
stations, or sprinkler and stand pipe control values. To obtain proper distribution of water from
sprinklers, a minimum of 18 inches of clear space is required below sprinkler deflectors.
e. Supervisors should periodically inspect all electrical equipment and cords to ensure proper use
and safe conditions. Improper use of electrical devices to obtain more outlet capacity can result
in overloaded circuits and fire.
f. The use of extension cords should be minimal and used only when a flexible, temporary
connection is necessary. The cord and the outlet should be checked periodically to ensure

Date 2 AUG.2012
overheating is not occurring. Extension cords cannot be used for fixed wiring, and should never
be tacked, stapled, tied, hidden under rugs or draped over pipes or other supports, fastened to
or through woodwork, ceilings or walls. When there is a permanent need of an electrical outlet,
one should be installed.
g. Be sure all electrical equipment is properly grounded. If any evidence is found of frayed,
cracked or damaged wiring or electrical outlets, the equipment affected should be taken out of
service until repairs are made.
In the event of fire, the following shall be taken into account:

h. Contact with some chemicals used in fire protection equipment may be dangerous and in such
cases notices to that effect shall be displayed adjacent to the equipment. Portable firefighting
equipment shall not be used on electrical apparatus unless such apparatus has been
disconnected from the supply.
i. Portable C02 and dry chemical extinguishers may be used in the vicinity of live electrical
apparatus provided that in the handling of the extinguishers, safety clearances are maintained.
After the discharge of portable C02 extinguishers in a confined space, the operator shall leave
the space until the precautions set out in (d) have been taken.
After any fire, or after the discharge of C02 extinguishers in an enclosed space, the space shall be
thoroughly ventilated before entry or suitable breathing apparatus shall be worn if entry is necessary
before the gases have been cleared.
Visual Inspection & Testing for all Fire extinguishers is to be held every month.
6.12 LIFTING RULES
Because of their hazardous nature, lifting and mechanical handling activities can and do result in serious
harm to personnel, damage to plant, equipment or the environment, and business loss.
Planning
 A lift plan is required for every lift. If the lift deviates from the plan, make safe and stop the job.
 Hazard identification and risk assessment are an integral part of planning a lift
 An assessment of the lift and determination of the lift method, equipment and number of people
required are • critical to planning of the lift.
Control
 One person in the lift team shall be designated as the person in charge of the lifting operation
(named as lifting supervisor-Competent person).

Date 2 AUG.2012
 The Lifting supervisor shall review the lift plan and ensure that the required controls are in place
and the lift is carried out following the plan.
 The Lifting supervisor ensures that the lift team has tested and understood visual or radio
communications prior to the lift.
 All personnel involved in the lifting operation shall have their individual responsibilities clearly
allocated.
 All people shall be kept clear of overhead loads and areas of potential impact.
 Manual load handling shall not be used to stop a swinging load and shall only be performed below
shoulder height.
Competence
 All persons involved in planning/performing lifting and maintaining lifting equipment shall be
trained and competent for their role.
 Refresher training and periodic assessment is necessary to assure competence.
Equipment
 Equipment shall be fit for its intended purpose and operating conditions and shall be designed to a
recognized standard.
 Equipment shall be fitted with appropriate safety devices.
 Any safety devices installed on lifting equipment shall be operational and not over-ridden.
Inspection, maintenance and certification
 Equipment integrity shall be maintained, supported by an equipment register.
 Lifting devices and equipment shall undergo detailed/thorough examination by a competent person
at least every 12 months, and at least every 6 months for equipment used to lift people.
 All lifting devices and equipment shall be visually examined before use.
Load integrity and stability
 Load shall not exceed dynamic and/or static capacities of the lifting equipment
 The integrity and stability of loads shall be verified before lifting,
Lifting of personnel
 Lifting of personnel shall be avoided unless the risk has been demonstrated as being as low as is
reasonably practicable.
 Lifting of personnel shall be according to a specific personnel lift plan for that lift.

Date 2 AUG.2012
 Lifted personnel shall be properly secured with lanyards unless written procedures and risk
assessment require otherwise. Before starting the lifting operation the following points shall be
considered.
 Size up the load; do not attempt to lift a load alone if you have any doubt of your ability to lift it.
 Always make sure your footing is secure.
 Place feet close to the base of the object to be lifted.
 Get a goo es; keep your back straight.
 Keep the load close to the body.

object; with a two-person carry, both should carry from the same side, be it right or left.
 When putting down a load, take care and reverse the lifting procedures.
 Do not attempt to use hand trucks to move objects weighing in excess of 50kgs.
 Before moving a load, make sure your intended pathway is clear. Be aware of other potential
problems such as class changes, lunch periods, etc.
 When carrying, turn your whole body, including your feet. Never twist shoulders and hips before
moving your feet.
6.13 ELECTRICAL HAZARDS

An electric shock occurs when a person comes into contact with an electrical energy source. Electrical
energy flows through a portion of the body causing a shock. Exposure to electrical energy may result in no
injury at all or may result in devastating damage or death. The Symptoms of electrical shock is Skin burns,
Numbness, tingling, Weakness, Muscle contraction, Muscular pain, Bone fractures, Headache, Hearing
impairment, Seizures, Heart arrhythmias, Cardiac arrest, Respiratory failure.
Unconsciousness etc
6.14 MATERIAL HANDLING/ STACKING & STORAGE

The most common injuries from manual handling are sprain or strain, often to the back. Sprain and strains
arise from incorrect application of bodily force, poor posture and excessive repetition of movement can be
important factors in their onset. Many manual handling injuries are cumulative rather than being
attributable to any single handling incident. A full recovery is not always made and the result can be
physical impairment or even permanent disability. Hands, arms and feet are also vulnerable and poor
handling can also put excessive stress on the knees.
To prevent injury from oversize loads, workers should seek help in the following:
 When a load is so bulky that employees cannot properly grasp or lift it,

Date 2 AUG.2012
 When employees cannot see around or over a load

 When employees cannot safely handle a load.
Using the following personal protective equipment prevents needless injuries when manually moving
materials:
 Hand and forearm protection, such as gloves, for loads with sharp or rough edges.
 Eye protection.
 Steel-toed safety shoes or boots.
 Metal, fiber, or plastic metatarsal guards to protect the instep area from impact or compression.
Inspection of components of material handling equipment will be carried out as per our checklist &
inspection reports. Method of slinging and calculating load carrying capacity of slings & wire ropes at
various angles will be taken in to consideration before lifting loads. The tools & tackles used for the same
will be checked also day to day basis.
DO'S & DON’TS OF MATERIAL HANDLING

 While shifting materials manually, care should be taken that the rope should not rub against the edge
of any structural members or concrete floors. Materials should be shifted by using suitable size of rope
& pulley.
 Tying of the lifting material should be ensured by a designated person so that the material does not slip
and fall by any chance.
 The persons receiving the material on the platform top should hook their belt to a structure or
preventive measures from falling of the same.
 The area below should be barricaded so that no one enters when the material is lifted.
 While shifting materials through platform openings also the same precautions as stated above should
be taken care.
 While lifting materials by crane suitable size & capacity of sling & D-shackle should be used.
 If any sling or wire rope found damaged that should be cut in to pieces and stacked in the scrap yard.
Damaged slings should not be left anywhere at site as anybody may use it unauthorized and it may lead
to an accident.
 While shifting concrete by concrete bucket or shifting debris/ block or any other materials by a basket
the opening / closing gate should be locked properly otherwise it may open while lifting and materials
may fall down.
SAFE STACKING AND STORAGE PRACTICES

The golden rule for stacking is that no stack should be higher than three times the smallest side of its base.
The only practical way of complying with this rule in many cases where bricks, sacks and other small objects

Date 2 AUG.2012
are involved, is to bond the objects together so that one solid stack is made. The following guidelines are
applicable:
 Provide a level floor which is capable of sustaining the load of stacked material and the articles in a
single row should be consistently of the same size, shape and weight.
 Removing of articles from a stack shall take place only from the topmost row or part of a row.
 Under no circumstances may any article be removed from any underlying row without first removing all
items from above it.
 Whenever workmen work on stacks they should avoid contact with moving machinery and electrical
conductors.
 If a workman wishes to climb onto a stack, he should use a ladder and a competent supervisor should
be present whenever stacks are built or broken down.
 Everything in its proper place, neat and orderly. Clear visibility of items for accounting purposes.
 Unobstructed access to firefighting equipment and electrical switchboxes.
 Materials that are stored on pallets are cross tied and Oil drums choked with drum stoppers (wedges)
parallel to the floor.
 Corrosive materials (acid and alkalis) stored in ventilated areas and away from combustibles and acids
and alkalis shall not be stored together.
 Oxidizing agents and flammable liquids stored in fire resistance storage areas .Kept cool.
 Oxidizing agents stored separately from flammable liquids and organic chemicals.
 Compressed gas cylinders stored securely and vertically.
 Protected against corrosion
 Away from heat sources, stairs and exits
 Adequate ventilation present in storage areas
 Oxygen kept away from oil.
 Small quantities of flammable liquids stored in approved spill-proof containers.
 Crates free of protruding nails and splinters. Empty creates removed from storage area
 Circular items (drums, wheels, tyres) secured with triangular block of wood. Piled in shape of pyramid.
Cotton waste stored in sealed containers and Rubber stored away from sunlight and artificial lighting.
 Bagged material cross tied with mouth of bag towards the inside of the pile. Neat. No overhangs.
 Pipe and other round materials piled in layers with strips of wood or iron between layers.
 Abrasive wheels handled carefully. Stored vertically in dry area. Hand and portable power tools stored
on wall racks or in bins
6.15 SAFETY ON CONSTRUCTION WORKPLACE

 Clear drawings for new service lines under construction shall be obtained from concerned authorities,
showing reservations and any existing lines at the affected area.
 N.O.C. letters shall be obtained from different utilities like water, drainage, telephone etc. showing
complete details of the services, depth & reservations etc.

Date 2 AUG.2012
 Detailed drawings showing the type of protection, supports to be used and other information related to
cable crossing works should be submitted for approval prior to commencement of excavation.
 No machine excavation is permitted in the vicinity of cables. Only manual excavation is allowed.
 No heavy machinery of equipment is permitted to run over the site of buried cables or cross over during
the process of works.
 No machinery will be allowed to cross under any overhead power lines unless a suitable clearance
remains between the highest point on the machine and the lowest sag point of H.T. Overhead lines.
 Ducts may be required under new roads, footpaths, parking areas for future use. Split ducts will be
required as protection and maintenance requirement for existing cables.
 Adapt this list of reminders to your working environment. Be sure to consider company policies and
local, state and Federal codes before establishing a writing electrical safety program.
 Plan every job and think about what could go wrong.
 Use the right tools for the job.
 Use procedures, drawings and other documents to do the job.
 Isolate equipment from energy sources.
 Identify the electric shock and arc flash as well as other hazards that may be present.
 Test every circuit and every conductor every time before you touch it.
 Use personal protective equipment (PPE) as a last line of defense in case something goes wrong.
 Be sure you are properly trained and qualified for the job.
 Work on electrical equipment and conductors only when de-energized, unless procedures and
safeguards have been established to ensure zero exposure for the worker and other people in the area.
 Lockout / tag out and ground (where appropriate) before working on equipment.
 Treat de-energized electrical equipment and conductors as energized until lock out / tag out test and
ground procedures (where appropriate) are implemented.
 Wear protective clothing and equipment and use insulated tools in areas where there are possible
electrical hazards.
 De-energize and visibly guard (where possible) whenever contact with non-insulated overhead power
lines is possible.
 Check and double check safety regulations when a ladder or parts of any vehicle or mechanical
equipment structure will be elevated near energized overhead power lines. Call your local electrical
utility for assistance. People standing on the ground may be particularly vulnerable to possible injury.
6.16 TOOLS, EQUIPMENTS AND INSPECTION

All Hand tools, Power tools and Execution Equipment shall be maintained in a safe condition. The General
Foreman/ Supervisors shall be responsible for the inspection and repair of tools under their control. All
machinery and tools shall be inspected and tested at regular intervals not exceeding 6 months to ensure
that they are in satisfactory condition and capable of safely performing the functions for which they were
designed and built. The necessary personal protective equipment shall be ensured during the execution.

Date 2 AUG.2012
Hand Tools
Insulated or non-conducting tools should be used when working near energized electrical circuits. Tool
handles shall be tightly fitted. The concerned supervisor/ individual shall be conducted the visual inspection
prior to the usage. The necessary awareness training shall be conducted.
Power Tools
Power tool accidents are caused by improper handling or poor maintenance. The following shall apply to all
types of power tools.
Only authorized personnel shall be permitted to operate or repair power tools. All worn or damaged tools
shall be promptly repaired or replaced. All tools shall be cleaned, tested and inspected regularly. Power
tools shall be used with suitable PPE and by applying sufficient safety measures such as shields, guards etc.
Employees using tools under conditions that expose them to the hazards of flying objects or harmful dusts
shall be provided with the required personal protective equipment.
All electrically powered tools shall be properly grounded. Portable grinders shall be provided with hood
type guards with side enclosures. Bench grinders shall be equipped with deflector shields and side covers
guards. All hand-held power drills, tapes, fastener drivers, horizontal, vertical and angle grinders, disc
sanders, belt sanders, reciprocating saws, saber saws and all other similarly operating powered tools shall
be equipped with a momentary contact on-off control switch/trigger. A competent person shall inspect and
approve the usage of equipment in the project area. The internal inspections can be ensured by fixing the
inspection stickers on tools and equipments on site.
By reduce the risk of electrical shocks while using electrical equipment is to limit the supply voltage to the
lowest needed to get the job done, such as portable tools are readily available which are designed to be run
from a110 volts as applicable to the safe work execution.
6.17 WELDING, BURNING AND CUTTING
Welding
A suitable fire extinguisher shall be available for instant use in locations where welding work is done.
Screens, shields or other safeguards shall be provided for the protection of personnel or materials below or
otherwise exposed to sparks, slag, falling objects or the direct rays of the arc. The welder shall wear
approved eye and head protection. Persons assisting the welder shall wear protective glasses. Electric
welding equipment, including cable, shall meet the requirements of applicable regulations.
Burning or Cutting
When gas cylinders are stored, moved or transported, the valve protection cap shall be in place. When
cylinders are hoisted, they shall be secured and upright in an approved cage or basket. All cylinders shall be
stored, transported, and used in an upright position. If the cylinder is not equipped with a valve wheel, a
key shall be kept on the valve stem while in use. Suitable fire extinguisher shall be readily available in on
site near by the storage area. Appropriate personal protective equipment, such as burning glasses, shields

Date 2 AUG.2012
and/or gloves must be used during the work execution. The following points shall be ensured during the
Welding & Cutting activities.
 Ensure that fire extinguishers are provided. Gas or electric welding shall be done by qualified
welder under close observation of supervisor.
 Ensure that cables and connections are correct, welding machines are properly earthed, working
areas are fully ventilated.
 Hoses will not be wrapped around cylinders and regulators will be checked for leaks using soap and
water solutions.
 Torches will be cleaned regularly and adequate purging before use.
 Ensure adequate ventilation while doing welding & cutting operations and provide suitable sign
boards.
 All welders, cutters, helpers and attendants must wear approved goggles or face shields during the
welding operation.
6.18 FIRST AID

First Aid is the help given at once to injured person or those taken suddenly ill before the medical assistance
taken over or the ambulance arrives Suitable first Facility shall be provided on Site and will be sufficient for
initial treatment in the event of an incident. Arrangements will be made with a local clinic – hospital for the
treatment of more serious accidents or injuries. The provision of first aid facilities shall meet the
requirements specified in the Federal Law No 8 Year 1980. The emergency telephone numbers shall be
displayed on site as required.
The basic responsibility of first aider is

 To save life.
 To prevent the injury becoming worse.
 To help recovery.
First aid manual shall be provided to the safety officer to deal with emergencies. The designated safety
officer, Project/ Site engineer, Testing Engineer & Supervisors shall be certified for basic first aid, by third
party. The following first aid facilities shall be provided for this project;
 The First Aider assigned for the project shall be responsible for the provision of medical facilities to the
employees.
 He shall ensure that First Aid boxes are stocked with proper supplies / medicines and are available at
strategic locations at work site.
 He shall ensure, inspect and ascertain the content of the First Aid boxes on weekly basis
 First aid kits in the ratio of one (1) unit for each twenty (20) persons will be provided on the site in an
easily accessible location.
 The first aid box shall be available with all the Group Leaders (foreman/Supervisor) on their vehicles
and necessary weekly inspection shall be carried out by safety officer.

Date 2 AUG.2012
 All the first aid cases shall be informed to Safety Officer, Project Manager/Engineer and client/
Consultant (according to severity) shall be immediately informed.
 All major injuries shall be taken to the Nearby Hospital and report to the site/project Management/
client without delay.
 The content of first aid box shall be followed as per the Local Legislation and client requirements. The
check list also used to ensure the items.
 We will utilize our vehicles if the person is able to travel otherwise ambulance facilities of the Police
department will be called in to handle major injury cases.
 The emergency contact numbers shall be fixed on key areas of site.
 The safety officer will be responsible for registering the occurrence logging the incident in the safety
record log, and take immediate steps to reduce the possibility of a further occurrence of the same
nature.
6.19 HSE STANDARDS, PROCEDURES, AND LEGISLATIONS:

Statutes, Rules and Regulations are the Key factors Governing HSE activities. Rules can be framed on the
basis of various activities of the organization and as per the provisions made in the statutory requirements.
All personals are encouraged to make suggestions to improve Health, safety and Environmental protection
to their Supervisors and Project HSE Representatives. Important statutory legislations which are followed
including but not limited to:
 Client HSE Policy, HSEMS Requirements and project contract documents
 Ministry of Labour and Social Affairs 'Federal Law No.8 of the year 1980'.
 Ministry of Labour and Social Affairs 'Ministerial Order No.32 of the year 1982'.
 Federal Environmental Law No.24 for the year 1999.
 Law No.21 for the year 2005 with respect to Waste Management within Abu Dhabi Emirate.
 UAE Fire & Life Safety Code of Practice -2011
 Ministerial Order 32/82
 DM Code of Construction Safety Practice
 DM Technical Guidelines
 SA8000:2008
Utico FZC management is bound to take appropriate disciplinary actions on any Violations of statutory
requirements, rules & regulations, and non-compliance of its HSE policy and procedures. All personal at site
have the rights to point out the violation of rules & Regulations.
6.20 SAFETY ON CABLE LAYING ACTIVITIES

The following safety measures shall be ensured during the cable laying activities,
 Barricades/Signs will be provided sufficiently and maintained, as precautionary measures during the
entire stage of construction, to protect the work, workmen and safety of the public.

Date 2 AUG.2012
 In case of precaution against failure of lights, barricades will be equipped with suitable reflecting
material. Barricade will be made to indicate the construction boundary.
 Prior to starting the activities on site, necessary safety tool Box Talk or Brief shall be conducted.
 Prior to using any machines/equipment at site, ensure that they will be inspected and certified by
qualified person.
 Periodic Preventive Maintenance will be made on all equipment and machines.
 Operators and drivers are to be equipped with valid driver’s/operator’s license or permit from
concerned government agency. Working in the night time and/or during rain will not be allowed.
 Only authorized signalman will be assigned together with the operator or driver.
 Personal Protective Equipment (PPE including mask gas filter type) will be issued to all workers such as
safety shoes, hardhat, working gloves, safety goggles (if required)
 Regularly check that safe working condition is obtained prior to working.
 Construction waste will be disposed of in an appropriate manner. There will be no dumping of garbage,
waste, construction debris, motor oils, etc., on the site or on the adjoining vegetated areas. Ensure that
all damages accompanying transportation of the excavated material will be at Contractor responsibility.
 The transportation path from site to the dumping area will always keep clean and free from soil , waste
matter that may falling down during transportation.
 Any potentially dusty material being transported from work sites will be securely contained.
Transporting vehicles, etc., will be monitored to prevent overloading and over-filling
6.21 HANDLING OF CABLE DRUMS

 Always store and move the drum in an upright position. In no case, the drums be stored 'on the flat'
that is with flange horizontal.
 The cable drum shall always roll in the direction of arrow which is mentioned on drum in order to avoid
the unwinding or loosen on the drum.
 When lifting the drum, use a shaft through the centre of the drum and a spreader beam.
 Make sure that each drum is provided with stoppers to prevent from rolling during storage.
 During transportation, the drum shall be fastened to the base through the centre hole or across the
flanges with wires or ropes. To prevent movement of drums, a combination of wedges and
transportation support should be used and tied down front and rear.
 The most care shall be given during the off loading the drums to avoid the cable damages and make
sure when unloading, the drum doesn't strike another drum or any other objects.
 When for any reason, it is necessary to rewind a cable on to another drum; the barrel of the drum
should have a diameter not less than that of the original drum and freely rotating roller supports shall
be used.

Date 2 AUG.2012
6.22 ERECTION OF ELECTRICAL EQUIPMENTS

 The pre job requirements and proper planning for hoisting, sequence of erection, bracing and
connection details, loading limitations and any other relevant information shall be finalized.
 All potential hazards (people – equipment – materials – environment) are discussed and communicated
to workers
 The PPE requirements, such as Safety Hard Hat; Safety Footwear; Gloves; Hearing Protection; Eye
Protection and Personal Fall Protection equipment full body harness, lanyard, lifeline and rope shall be
used as required.
 Ensure the area has been isolated or barricaded as required.
 Ensure the peoples assigned for the work is competent and experienced.
 The necessary supervision shall be ensured.
 The Lifting operator and Banks man assigned for the works shall be trained, competent and
experienced.
 Suitable communication medium shall be ensured.
 The entry restricted and allowed only for authorized persons
6.23 SAFETY ON TESTING AND COMMISSIONING ACTIVITIES

 The necessary precautions shall be taken to prevent people who are not doing the testing coming into
contact with exposed live parts;
 Make sure that people doing the testing are suitably trained and experienced so that they understand
safe working practices and the equipment on which they will be working.
 The necessary Permit system shall be followed as required.
 The competent, experienced and approved testing engineers shall be appointed to do the testing
activities and he shall ensure that all the testing equipments are good and suitable for the job.
 The suitable fire extinguishing medium shall be ensured during the testing activities are going on.
 The testing and commission equipments used shall be inspected and calibrated regularly as required.
 The necessary first aid facilities and first aider shall be available during the testing activities for proving
adequate first-aid assistance including cardiac pulmonary resuscitation (CPR), in case of any emergency
situations are occurred.
 Suitable warning Sign boards or lights indication shall be provided during the testing and commissioning
activities are going on.
 The necessary PPE requirements shall be ensured and the supplier/ manufacture safety instructions
shall be followed.
 The entry restricted and allowed only for authorized persons

Date 2 AUG.2012
6.24 TRANSPORTATION OF EQUIPMENTS

 The Cables/ switchgear shall be safely packed and delivered to the designated stores as per the scope of
work.
 Most care shall be taken during the transportation of equipments to the store.
 The safe Lifting procedures shall be followed and the operator & Banks man assigned for the works
shall be trained, competent and experienced.
 The driver assigned must be holding valid Driving License and he shall follow the road safety procedures
as required.
 The vehicle preventive maintenance is the responsible of driver and he shall inspect and maintain the
vehicle safety.
 During the off loading most care shall be followed and safe lifting safety procedures shall be followed.
 The necessary PPE requirements shall be ensured as required.
6.25 DRIVING POLICY:
Seat Belt:
All employees and sub-contractors must wear seat belts at all times when driving and they must ensure
that all other vehicle occupants are also wearing seat belts prior to vehicle movement. This includes/
applicable for non-Utico Vehicles such as utility vehicles, forklifts, and mobile yard cranes etc working on
our project execution areas. The following points shall be followed.
 The use of mobile phone is prohibited during driving with exception of using headset.
 Speed limits to be respected by all drivers.
 Maximum Cumulative driving hours per day should not exceed 10 hours.
 All traffic local regulations to be respected by all drivers.
 Max driving speed in working site is 20 Km/h.
 The client advises shall be followed on /off road drives
Substance Abuse:
 Driving a vehicle while under the influence of alcohol or any drugs or narcotics, is strictly prohibited and
subject to disciplinary action including termination of employment and handover to police.
Unauthorized Passengers:
 Unauthorized passengers shall not be carried in Utico vehicles, except in case of emergency or
requisition by local authorities. At no time shall drivers stop for a hitchhiker, unless it is extremely
evident that it is a genuine emergency and should inform the management.
While re-fuelling
 Stop the vehicle and apply the hand brake.
 Switch off the engine and avoid the usage of mobile phone.

Date 2 AUG.2012
 Check that no one is smoking or that no open flames are present.

 Refuel the vehicle.
 Make sure the prevention of spills
While driver is leave his vehicle

 Stop the vehicle in a safe place and apply the handbrake
 Stop the engine and remove the keys.
 Keep the keys unless they are given to an authorized person.
 If parked on a steep slope then place wheel chocks behind the wheels and vehicle should be only
upwards on the slop and not downwards.
Safety of Passengers
 Where a vehicle is only provided with one seat (tractor, dump truck etc.) then only the driver may be
present and seated on the vehicle.
 Vehicle seat belts shall be used at all times if they are fitted to the vehicle.
 Passengers and insecure goods / materials cannot travel together within the same compartment.
 A DCP Fire extinguisher of minimum 2 Kg shall be provided in every passenger vehicle. Fire extinguisher
of higher capacity shall be provided in larger vehicles.
Maintenance
 Vehicles must be maintained in an efficient and safe condition.
 The driver is responsible for communicating any defect to the mechanic who will then arrange its
repair.
 The mechanic establishes a system for periodic maintenance of all vehicles. Where specific standards
require tests / examination / servicing of specialized equipment such as cranes etc, the mechanic shall
be responsible for its control
 Drivers are not permitted to do their own maintenance on vehicles.
 Each vehicle must be properly registered and display the registration number in the manner as
required. This also includes security pass attached to the windscreen and the logo of the user
organization.
6.26 EMERGENCY RESPONSE

New personnel shall be briefed by a Safety Induction Course before and on arrival on any of the work sites
by the safety officer. This briefing shall include emergency procedures, their muster point(s),alarms and
emergency announcements.
In addition all personnel are to be made aware of the location of their personal life saving equipment and
instruction given as to the correct fitting, operation and use of such equipment.

Date 2 AUG.2012
Particular attention shall be paid to emergencies involving chemicals, fumes, Electric Shock and fire. On all
worksites the Emergency Plan of the client shall be implemented unless specified otherwise.
This Emergency Plan shall form the basis for a training or exercise programme made specific for each
worksite, and the responsibility for the creation, implementation and maintenance of such programme
rests with the Project Manager nominated deputy on the specific worksite.
The Utico FZC shall prepare and implement the detailed emergency response procedure as per the
requirements and condition of site. And he is responsible for implementing the necessary arrangements on
site also. Below mentioned the emergency response flow chart and the site safety officer shall described
the points during the induction as well as the daily tool box talk by foreman/supervisor. The emergency
Preparedness procedures are attached on Appendix. 05
6.27 HAZARDOUS MATERIALS

The control of substances hazardous to health is a critical element of the HSE program, and shall be
achieved through a combination of communication, establishment of safe work systems and controlled
handling and disposal of such hazardous substances.
Hazardous materials are substances that may cause adverse health affects to people through ingestion,
inhalation, injection, or absorption in to the human body, in short or long term, or cause environmental
damage if discharged to air, ground or water.
The use of hazardous materials shall be reduced to the practical minimum limit.
Flammable and other hazardous materials shall be stored in a systematic controlled way. Their use and
storage location shall be authorized by the Project Safety Officer.
The quantities of flammable and hazardous materials in storage shall be registered and communicated by
the storekeeper. The storage of hazardous products shall be in accordance with relevant Code of Practice
and will include, when required, the provision of the required fire extinguishers, ventilation, spill mitigation
and clean up facilities and the like. Handling, use and manipulation of hazardous goods shall be done
according the MSDS (Materials Safety Data Sheets) and with the outmost care and precaution.
All spillages shall be cleaned up immediately to prevent contamination of the soil, the air and or water
aquifers.
A specific risk assessment in accordance with the COSHH regulations or regulations that controls hazardous
substances shall be carried out for all work involving the use of hazardous substances. In all cases, the
assessment shall consider options for minimizing any risk to people or the environment by implementing
suitable and sufficient controls.
The hierarchy of controls to be used in all cases is;

 Eliminate the need for hazardous materials as much as possible;
 Substitute the hazardous material by a less hazardous material.
 Reduce the exposure by changing the work process, or exposure time or nature of the material.
 Physically isolate the hazardous material from people and the environment.

Date 2 AUG.2012
 Control exposure through engineering means such as the use of exhaust ventilation etc.
 Hazardous materials shall be stored in places that can be locked, to avoid unforeseen contact.
 Use of PPE to eliminate the residual personal risks
All hazardous materials purchased for the project shall be supplied with the MSDS (Materials Safety Data
Sheets). All MSDS together with the central register of all hazardous substances on the work site shall be
held available on site by the storekeeper and the register copy will be submitted to the HSE department.
The safety officer assigned for the project shall identify the detailed Hazard register along with its suitable
control measures. The preliminary Hazard/ Substance register format is attached below.
Substance/Hazard Hazard/ Risk Control Measures

Dust Dust Dermatitis and Asthma  Dust Mask shall be ensuring.
 Proper and full PPE The use of wet
methods (Eg: Watering)
 Exhaust ventilation
 No eating, drinking or smoking on the
job
 Suitable respiratory protection
Welding & cutting Fumes Metal fume fever:  ventilation at source
Flu-like illness.  respiratory protection
 personal hygiene
 No eating, drinking or -smoking on the
job
Gases liquefied Asphyxiation due to depletion of  Adequate high and low level
Petroleum gases (LPG). oxygen, narcotic effect ventilation in site huts
 Some appliances may need individual
flues
Solvents: (commonly Inhalation or absorption through  Air monitoring and the use of
used in paints, Paint the skin can cause impaired breathing apparatus in confined
strippers, varnishes, judgement and Dizziness, followed spaces.
Mastics, glues, surface by confusion, sleepiness and  Rescue arrangements may be
Coatings, etc). unconsciousness. necessary.
Other symptoms are irritation of  Avoid skin contact, wear impervious
the Respiratory tract and clothing where appropriate.
headache. The Inhalation risk is  Prevent accidental ingestion by good
greatest when solvents are used in hygiene;
confined spaces; skin contact can  Forbid the carrying of cigarettes in
also lead to dermatitis. work areas.
Note: More hazards/ Impacts shall be identified prior to the task execution.

Date 2 AUG.2012
6.28 OCCUPATIONAL HEALTH, HYGIENE AND WELFARE FACILITIES

‘Welfare’ means the provision or making available of facilities that are necessary for the wellbeing of people
at work, such as adequate washing, toilet, rest and changing facilities and somewhere clean to eat and
drink during breaks. Utico FZC shall arrange the necessary Welfare facilities on site and should be readily
accessible. We shall arrange these facilities in different areas of sites, according to the project requirements
and the number of work force. All welfare facilities shall provide adequate cooling, lighting and ventilation
and clear arrangements shall be made to ensure that welfare facilities are kept clean and tidy.
Drinking Water
Utico FZC shall provide thermos for a crew of five peoples and concerned supervisor/Site Engineer shall
provide the facilities for the drinking water on site. A supply of wholesome drinking water shall be provided.
Where possible, it shall be supplied direct from the mains. The stored water shall be protecting from the
possible contamination. It shall be kept it on clean Thermos and clearly mark it as drinking water. Provide
cups or other drinking vessels along with thermos, which can be drunk easily.
Rest Area Facilities

Utico FZC shall provide sufficient and conveniently accessible shelters for protection against bad weather
and climatic conditions. The rest area shall be clean and must not be used to store tools, materials and
separate smoking room will be maintained safely. Workers will not be permitted to take rest inside the
work execution areas. All site personnel will be required to eat only in the designated locations.
Toilet Facilities
A sufficient number of portable toilet facilities (as per ADM code of practice, separate lockable facilities)
shall be provided on site execution area. The facilities are to be cleaned regularly and toilet paper provided
and replaced as necessary.
Occupational Health and Hygiene

Utico FZC shall ensure that all necessary arrangements to identify any hazardous exposures to health of our
employees and those precautionary measures shall be taken to protect personnel and the workplace. The
suitable first aid and medical requirements shall be identified by Material Data sheet and it shall ensure
prior to the execution.
6.29 NOISE AND HEARING PROTECTION

 Protection against the effects of noise exposure shall be provided when the sound levels exceed
specified limits when measured on a scale of standard sound level meter at slow response & exceeds 85
Decibels.

Date 2 AUG.2012
 When employees are subjected to sound levels exceeding those limits, feasible administrative or
engineering controls shall be utilized. If such controls fail to reduce sound levels, PPE shall be provided
and used to reduce sound levels to within the level set out.
 Hearing protection shall be made available to all workers if exposed to noise hazard and the work being
performed. Adequate hearing protection shall be provided as pr the industrial standards.
6.30 WORK AT HEIGHT

As accidents related to Working at height figures very high, so proper care shall be taken while people are
put in this regard. Where work at height is required the Supervisor will ensure that all such work is properly
controlled and that safe access and working platforms are provided in accordance with statutory
requirements. Special training programme to be implemented for any work above 1.8 m above ground
level. The following safety measures shall be ensured during the execution.
 Workmen should wear full body harness safety belt with lanyard for works above 1.8m high.
 On horizontal movements the lanyard is to be hooked to a static line.
 Workers shall carry the bolts, nuts and tools in a bag / secured method. No loose materials shall be
kept at higher elevation.
 The erection area will be cordoned and caution boards shall be displayed to prevent trespassers.
 Proper working scaffold / access scaffold will be made with tag wherever required.
 Proper lashed ladder or staircase will be made available for an access to reach height.
 Employees deployed for height works shall be selected persons who are experienced and screened
by the site management.
 Proper access and working platform should be provided to reach the work spot.
 No materials shall be dropped from height. They should be lowered by a headline. An employee
should be posted at ground level to clear and caution person from coming under the lowering
material.
 For areas where scaffolding has to be prepared for height works, the same has to be inspected. All
findings have to be recorded. ‘Scafftag’ system for recording inspection to all scaffolding shall be
strictly implemented.
6.31 ALCOHOL AND DRUGS POLICY

Utico FZC Project Management shall ensure that at any times during the performance of the Work, its
personnel are neither under the influence of nor partake of any alcoholic liquor, drugs or other intoxicating
substances, other than for bona fide medical reasons. Anyone found under the influence of alcoholic, drugs
or other intoxicating substances will be removed from site.
All contractor employees and sub-contractors employed shall be subject to the following rules concerning
the use/misuse of alcohol and drugs;
No employee will report for work whilst under the influence of either alcohol or drugs.

Date 2 AUG.2012
No employee shall consume alcohol on or off the premises during working hours, and if found in breach of
this will be subject to disciplinary action.
The use of illegal substances at any time is not permitted and any person contravening this will be subject
to disciplinary action.
Any person found or suspected of being under the influence of alcohol or drugs in the workplace will be
immediately required to vacate the site or premises by the site project management.
6.32 SITE RESTORATION

Prior to the site restoration, Utico shall identify the necessary client/ company requirements and clear the
area well. All excess material shall be transferred to the client/ contractor store as per the contract. The
necessary Housekeeping shall be ensured on site. All clearance from client and concerned Dept shall be
ensured prior to the restoration.
6.33 GENERAL SAFETY RULES

When picking up a load, evaluate whether or not you need help or special equipment. Do not lift a load
alone if you have any doubt of your ability to lift it. Use proper lifting techniques to prevent injury. Keep
your work area clean and free of loose objects, stumbling (includes office equipment wires) or slipping
hazards, rubbish, etc.
 Be aware of walking surfaces and their condition. Extra care may be required to prevent an accident.
 Do not reach too high for something that may fall on you. Use a small set of steps, a ladder, or ask for
help if you need it. If a ladder is used, be sure it is well secured.
 Never leave an unsafe condition unguarded or unmarked, even temporarily.
 Learn location of fire extinguishers and know how to use them.
 Always post "wet floor" signs when using a liquid floor cleaning method.
 Before using any chemical make sure you have read the Material Safety Data Sheet and know how to
use, store and dispose of it.
 Chemicals and equipment should be stored in accordance with 6A2 rules; with no exceptions to this
rule.
 Never store chemicals in unlabeled or incorrect labeled containers.
 Always check hand and power tools and electrical cords before using. Never use a tool or cord that is
damaged or defective.
 Never leave tools or equipment lying on the floor in walk paths or exits.
 All district-owned tools should be cleaned, and in good working condition before stored.
 Get first aid for every scratch, cut, burn, no matter how small. Untreated minor injuries may develop
into serious injuries.
 Every accident or injury, no matter how small, must be reported to your supervisor immediately. He /
she will then report the accident or injury to the department supervisor.
 Do not attempt to operate equipment you do not understand.

Date 2 AUG.2012
 Wear adequate shoes with full protection of the heel and toes and slip-resistant soles. Never wear
shoes with worn heels or shoes that are open.
 When parking a vehicle into a confined area, always have another adult as a guide
 Before beginning the work day, check all lights and tires on the vehicle.
 Seatbelts must be worn while operating a district vehicle.
 Make sure you know where fire extinguishers are located and are fully charged and operational.
 Emergency exits must be kept clear at all times.
 Never park or stack anything in front of fire extinguishers, electrical panels, and / or fire doors.
 Use a proper height ladder or stool (not a box, desk or chair) to reach high places and avoid, if possible,
carrying material up or down ladders. Put light items on higher shelves.
 Never pour flammable liquids down drains or sewers.
 Dispose of all flammable waste rags in metal containers with lids and in an approved area.
 Change your clothing immediately should they become soaked with any flammable liquid.
 Always wear comfortable and adequate clothing on the job. This includes not only well fitting clothing,
but adequate shoes to protect your feet from hazardous materials. Protective gear should be worn at
all times, in all areas, indoor or outdoor in hazardous jobs.

Date 2 AUG.2012
SECTION 7. IMPLEMENTATION MONITORING AND REPORTING

7.1 HSE INSPECTION AND AUDITS
Utico FZC shall perform Monitoring, Inspection and Auditing activities during all the phases of the project
realization, site preparation, construction and pre-commissioning.
The safety officer assigned for the project shall regularly conduct HSE inspection and frequent audits on
site. These audits shall determine the level of compliance with HSE goals and Procedures for the project.
Corrective actions for all non-conformances shall be outlined in the audit report. Each audit shall be
recorded in a written report. Serious accidents or incidents will trigger a non-scheduled investigation. It is
the goal of the project to close out and /or implement all audit findings within a week, where applicable.
Routine inspections shall be carried out in the course of the project. The inspection shall cover, but not be
limited to the following areas; Site execution works, hazardous area, power tools hand tools, electrical
equipment, safety slinging and lifting, housekeeping, PPE, warning lights. Review of audit findings shall be
carried out during HS&E meetings. This will be a forum where learning points are communicated to project
personnel and used to improve the HS&E management and the format shall be followed as per the client
guidance.
7.2 MONITORING HSE PERFORMENCE AND REVIEW MEETINGS GENERAL

PRINCIPLES FOR ACCIDENT / INCIDENT/ NEARMISS REPORTING
Utico will develop and maintain procedures for monitoring relevant aspects of HSE performance and for
establishing and maintaining records of the performance results. The results of HSE audits, inspections and
investigations into accidents and incidents shall be analyzed. The following statistical records shall be
maintained and reported on a monthly basis during project execution and will be documented in site office
as well as pointed out in HSE review meetings.
 Man-hours.
 Lost time accidents.
 LTI frequency.
 Recordable medical treatment cases/ frequency rate.
 Material losses/ damage.
 Incidents/Accidents Investigation reports.
 Lost time injury.
 Communication issues.
 First aid cases.
 Hazards.
All accidents and incidents will be immediately investigated and reviewed as required by procedure. Causes
will be determined and corrective actions applied. The resulting corrective actions will be discussed with

Date 2 AUG.2012
our work force and staffs on site. The Project/ site Engineer and other staff on site are responsible for the
investigation of HSE accidents in co-operation with the HSE officer and follow up investigations.
Health hazards will be analyzed and include the control measures in risk assessment and which will
emphasis on our daily tool box meetings. HSE performance records shall be readily available and used to
provide feedback/review/discussions at HSE meetings. Disciplinary measures shall be enforced, resulting
from non- conformance with HSE rules and regulations.
Safety awards shall be issued to deserving workers for outstanding and lasting contribution to HSE in the
course for our different projects. Employees can nominate any other employee for an award or recognition
for outstanding achievement or participation in HSE activities. Monitoring includes:
 Active monitoring, which includes:
o information in the absence of any incident
o progress against plans
o reviewing the effectiveness of the HSE management system
o proactive safety measures
o job observation
 Reactive monitoring, which provides information on incidents, including near miss incidents, and
insights for future prevention.
The below monitoring aspects of the project HSE plan also include in review meetings:
 Regularly monitoring progress towards objectives and targets.
 Regularly inspecting, according to specific performance criteria, the facilities, plant and equipment
 Regularly analyzing discharges, emissions and waste disposal
 Systematically observing the work practices and behaviors of workers to assess compliance with
procedures and instructions
Remedial and other improvement action recommendations resulting from performance analysis shall be
reviewed, selected, prioritized and the resources authorized by top management. The HSE Unit head shall
update the HSE plan, prepare revised awareness sessions and training as necessary to deploy the revised
plan effectively.
7.3 REPORTING
A. Objectives
 To define the proper reporting procedure of an Accident/ incident regardless of its magnitude and
potential loss by a systematic procedure.
 To ensure compliance with Contractor and ADWEA/ FEWA/ UTICO Policy and to comply with local and
federal legislation with regard to reporting of incidents.

Date 2 AUG.2012
B. Notification and Reporting Procedure

All accidents, involving personnel or property, are immediately notified and investigated by the Utico FZC
Project Management. Within 24 hours a written report shall be made to provide all details of the location,
date, time, cause and extent of the accident, including the follow-up action taken on client format. All
accidents are to be immediately reported orally to the client/ consultant in the cases described below and
will be followed by a written report.
 Near Misses: any person who sustains/witnesses of incident shall fill the “Near Miss form” and forward
to HSE Unit and the unit head shall determine whether further investigation is required or not. A copy
of the filled form shall be dispatched to the concerned person/ Unit.
 For other Accident/ incidents (injury, property/asset damage, transport/vehicle, environmental) with
severe effects shall be noticed to the clients through the proper channel without delay, as per the client
procedures.
 In case of injury or occupational illness, the immediate supervisor of the injured person shall inform
the Safety Officer/ First aider and Project Manager. Emergency vehicle (Ambulance service) shall be
made arrange soon at site for immediate and proper first-aid and/or medical/hospital treatment for
every work related injury. HSE Officer shall be responsible for verbal notification immediately and a
copy of the Accident Report shall be forwarded within 24 hours to Project management/ Client.
Detailed investigation shall be conducted and report shall be submitted to the client/ consultant
 HSE Unit shall conduct the detailed investigation in coordination project team (or concerned peoples)
and shall prepare the detailed report. This shall share to the line management for their awareness and
preventions of repetition.
 The detailed findings and established control measures shall be the input for the task risk assessment
and points for lesson learned and Tool Box Talk.
C. Investigation Procedure
The Incident/ Accident/ Near Miss Investigations must be constructive, credible and on time. The
investigator should try to figure out what happened and how to prevent similar situations. The success of
an investigation is often accomplished in the first few moments after the incident. A lot of critical things
happen in quick order. The Supervisor/ witness/ responsible person should work on reducing the extent of
loss on safely and get the investigation started immediately. The following preliminary steps to be followed
as appropriate:
 Take control at the scene by directing personnel to act safely and properly
 Ensure first aid facility and call for emergency services (if required).
 Control potential secondary incidents by taking the proper measures to control the situation and
prevent aftermath mishaps.
 Identify sources of evidence at the scene and Preserve evidence from alteration or removal

Date 2 AUG.2012
 Investigate to determine the loss potential and Notify concerned Supervisor(s)/Head(s) of Service and
HSE Unit.
 The witnesses' statements to be collected as soon as possible away from the scene of incident.
 At the earliest possible moment, photographs shall be taken and accurate notes and sketches of the
salient points made.
D. Objectives of Investigation
The objectives to investigate a workplace accident include:
 most importantly, to find out the cause of accidents and to prevent similar accidents in the future
 to fulfill any legal requirements
 to determine the cost of an accident
 to determine the level compliance with applicable safety regulations
 to process workers' compensation claims
The goal of accident/incident investigations can be summarized in one word prevention. The effective steps
for accident investigation can be summarized below.
 Describe what happened: Through investigation, the Investigator can arrive at site and he can
collect an accurate statement of what really happened.
 Determine the underlying HSE deficiencies and other factors that might be causing or contributing
to the occurrence of incident: Reviewing the immediate cause(s) will eventually lead to the basic
cause(s) of the incident.
 Decide the risks: The investigation can evaluate the loss potential of an incident. i.e. loss severity
potential and probable recurrence rate.
 Develop Controls (corrective actions): Adequate controls (corrective actions) will minimize or
eliminate the problems.
 Identify opportunities for preventive action: adequate investigation will give a chance to identify the
cause and adopt preventive actions for non-occurrence.
 Identify opportunities for continual improvement.
 Demonstrate Management Concern: Prompt and objective investigations along with action to
reduce or eliminate the possibility of recurrence would help to encourage and aid employee
relations.
Proper training and a clear understanding of roles and responsibilities is essential to the investigation
process. All employees and people that will be involved in an incident investigation should be aware of
what their role is in the process and how to perform their assigned responsibilities during an investigation
process.

Date 2 AUG.2012
E. Gathering Information
The investigator shall always look over the scene of the incident and surrounding environment in order to
get a clear picture that will allow him to determine what elements are involved: i.e. people, equipment,
materials and environment.
 Statement of facts from witnesses and observation reports shall be collected as soon as possible after
the incident/ accident
 Conduct the investigation requires a look at the tools, equipment and materials that people were using
on the accident/ Incident area
 In order to determine the basic causes of incidents, the investigator should check procedures, sketches,
maps, photos, maintenance records, etc.
 Photos of the incident scenes shall be taken for further references. They can reveal much about the
incident and save hours of note-taking and drawing
 The Records related to pre-accident conditions, accident sequence and post-accident conditions shall
be collected accordingly. In addition, document the location of victims, witnesses, machinery, energy
sources, and hazardous materials shall also collected. According to the information received during the
investigation stage shall be analyzed and prepare the incident/ accident report on client format. the
necessary corrective and preventive action shall be identified and the related risk assessments shall be
reviewed.
F. Determine the Root Cause

By discovering the system failure that allowed the deficient work element is making the root cause. The
root of Incident/ Accident/ Near miss shall be identified and implement the rectification or control measure
with a suitable time frame. This control measures shall be incorporate during the review of Task Risk
assessments.
G. Review of Corrective Actions

The responsible manager (Project Manager/ Department Heads) along with HSE Unit shall review the
information gained from the incident investigation and carry out a risk management/ re assessment
process. After the investigation has been conducted, the Incident Investigation and Reporting form will be
completed detailing the action needed to be carried out to eliminate or minimize the hazard using the risk
management processes.
7.4 ENVIRONMENTAL AND POLLUTION CONTROL

The most common causes of pollution are spill of lubricant oil, hydraulic oil and chemicals. Another factor is
the risk of radiation sources out of control, which can cause serious damage to both human life and
external environment. To avoid any kind of pollution it is the Project Manager responsibility to ensure that
the nominated deputy and the project team have taken special precautions related to pollution of any kind.
These precautions are covered by procedures implemented in the quality system on the specific worksite.

Date 2 AUG.2012
These precautions could be, but not limited to:

 Detailed list of any chemicals stored onsite and a system measuring the consumption.
 Storage of any chemical waste and amount of any other waste to be returned to approved agencies
through the yard.
 Dust control by providing water tanker in case of high blowing wind and provide labours with dust
masks.
 Reduce level of noise ALARP (As Low as Reasonably Practicable) and provide workers with heavy
machinery and noisy environment labours with ear muffs and reduce the exposure period.
 Waste should be kept in their bins until it is disposed properly.
With respect to the Environmental Strategy, the client requirements will be used as a basis. Data sheets for
any chemicals used will assist in the awareness and handling, risk assessment and precautions to be on site.
In keeping with our policy on safety, health and environment we shall ensure that whatever we accomplish,
it does not disturb the environment in and around sites, does not effect in anyway the existence of living
being and marine life or other vegetation.
We shall:
 Adopt and implement environment friendly work practices.

 Conserve water, energy and raw materials.
 Constantly improve pollution-prevention practices.
 Reduce generation of waste at source.
 Dispose waste in an environmentally responsible manner.
Following Procedures will be followed to eliminate adverse impact on environment.
Dust control: -
 Excavation works to be managed to control the dust. Wet the earth by water spray and limiting the
height of the material dumping.
 All vehicles engaged at site shall follow the speed limit 20 KPH.
 Water spray on the roads shall be done to control the dust.
 Materials which shall fly due to wind shall be properly covered.
 Accumulation of flying materials shall be avoided.
Spill Control:-
 Fuel, oil storage shall be done to prevent leak of oil, penetration to ground.
 Maintenance of vehicle shall be done in the designated area.
 Oil, waste etc, shall be disposed as per the environmental norms.
 Sewage shall be browsed as per the Dubai Municipality regulations.

Date 2 AUG.2012
Noise:-
 Utico FZC shall determine noise levels on all work sites which are under its control. Where noise levels
exceed 85db (A) in such areas, Taisei shall place Ear Protection Signs in the applicable areas.
 All personnel, working within zones identified as above, shall be required to wear hearing protection.
The use of hearing protection shall be monitored. Where Utico FZC brings plant or machinery onto
Client / Consultant premises they shall ensure that the noise levels produced are as low as reasonably
practicable so that all reasonable precautions can be taken to protect personnel.
 Utico FZC shall advise Client / Consultant if any excessive noise levels are anticipated from their
operations.
7.5 ENVIRONMENTAL POLLUTION REPORTING

Any environmental pollution exceeding the permitted limits stated by the Authorities as well as outlined in
clients requirement, shall be reported to the client/ consultant as required. The Consultant/ Client/
Authority’s Representative shall be informed of such pollution as soon as possible.
A. Accidents / Near misses / material damage and pollution investigation

Any Accident / Near miss, Material Damage or Pollution causing serious injury or death to personnel, or
damage on property or environment, or could have lead to the above written, shall be object for
investigation as described in procedure and as per requirements of Clients.
Utico FZC shall, through its management line, ensure that employees report all injuries immediately to
concern as soon as possible. The contractor project manager/ Engineer/ HSE Officer/ supervisor, assisted by
Client / Consultant’s Representatives shall conduct an investigation and complete the Incident Investigation
Report Form along with the additional findings (if any) shall forward it to Client / Consultant’s
representative within 24 hours of the accident/incident. Where the incident results to adverse
environmental impact, it shall be reported immediately to Client / Consultant representative. Where they
take place on sites for which Utico FZC is responsible, any serious damage or loss to plant, equipment or
structures shall be reported immediately to Client / Consultant’s Site HSE Dept.
B. Emergency Response procedures

The Emergency response procedure will be promptly displayed at the site offices within the project site.
Safety officer on site shall share the necessary information’s to the site peoples through the different
awareness programs. A copy of the Material Safety Data Sheet (MSDS) for all the material used on the
project site shall be made available and kept at site stores, Site Offices and personnel trained on the
important of the content of the MSDS. To meet any form of Environmental Emergency such as spillages and
to mitigate the after effect to the environment, the following Emergency measures will be ensured by the
HSE Officer and the Site Engineers at all times:
 Appropriate Environmental Emergency equipments such as Spill kits shall be made available at all times
and as well located in the near vicinity for easy access.

Date 2 AUG.2012
 All employees shall be made aware of the emergency communication procedures.

 All employees shall be trained in emergency procedures such use of spill kits.
 Fix the emergency numbers (Eg: Emergency Services, Police etc) on Visible areas
 Conduct the frequent drills and awareness programs.
All the storage of chemicals and diesel / oil, paint, etc will be done in such a way to avoid any direct spillage
to the ground. Drip trays or any form of protection bunds will be provided as per client requirements. All
contamination remediation will be undertaken in accordance with local regulatory guidelines as outlined in
Environmental Management Regulation.

Date 2 AUG.2012
SECTION 8. AUDIT AND REVIEW

8.1 INTERNAL INSPECTIONS & AUDITS
The Project HSE inspection & audit shall be conducted by project HSE Officer in coordination with Project
Manager, Project coordinator, Construction Manager. The team shall consist of members from their
respective work area being audited. Site HSE Audits / Inspections shall be conducted on monthly basis as
per the schedule provided in Project HSE Plan (see appendix: 06). The safety officer shall make the detailed
report with necessary corrective and preventive action plan with suitable time frame and forward to the
concerned for their implementations. All the documents/ records shall be filed. The Project HSE
Documentation shall be audited by the MR/ Vendor Internal Auditors.
8.2 AUDITING:
To establish procedures for planning and documenting the Internal Quality, Health, Safety and
Environmental (HSE) systems audits conducted to verify the implementation, maintenance and
effectiveness of the HSE systems. The ultimate goal of the audits is to attain effective discharge of
responsibilities and to promote effective management and control at reasonable cost through the provision
of information with analysis, appraisals, recommendations and pertinent comments concerning the
activities reviewed. The reviews also help to ensure that contractor resources are used efficiently and
effectively while working towards helping the company achieve its mission, as directed by the
management. It is the intention of the Internal Audit to perform this service with professional care and with
minimal disruption to contactor operations. Internal auditing shall be done by the HSE unit as per the
schedule on quarterly basis to the work site and report shall be forward to the project manager for his
compliance. The following points will emphasis on the time of audits.
 HSE systems and procedures are communicated and understood by the Project Manager, senior level
management at site.
 HSE Plan implementation follow ups
 Contractual HSE specifications.
 HSE document, Method Statements, Safety systems and implementation.
 HSE inspections and reviews.
 Training, Safety statistics etc.
Scope of the procedure is the planning, management, conduct and documenting of internal audits against
the standards in order to verify that they are effectively implemented and maintained and to identify areas
for improvement. The audit shall cover all the activities pertaining to the HSE System of the Contract.

Date 2 AUG.2012
8.3 MANAGEMENT REVIEW:

Corrective action and improvement are critical components in verifying that the management system is
working and identifying areas for improvement. These inputs shall be included in MRM agenda for the
higher management information and their appropriate decision.
The HSE plan will schedule formal audits, regular monitoring and measurement, and structured
management reviews to ensure the continuing suitability, adequacy and effectiveness of the management
system.
These reviews and audits will incorporate any HSE concerns of employees, contractors and clients. Heads of
departments / processes, audited take correction and corrective actions within the stipulated time without
undue delay, to eliminate detected nonconformities and their causes.
The non-compliance observed against the documented Quality procedures ISO 9001:2008. OHSAS
18001:2007 and Environment system ISO 14001:2004, the auditor (s) shall raise the Nonconformity Report.
The reports may include observations made by auditors regarding potential nonconformities.
8.4 DOCUMENTATION AND REPORTING OF AUDIT RESULTS:

The audit report is the official record of the audit and should contain:
 Scope and criteria of audit
 Listed objectives of audit
 Auditor’s name and area being audited
 Date and location of audit
 Findings and positive practices
 An overall closing statement, which could include action items for area reviewed
Observations in the Internal Audit Report will be classified under the following heading:
 Positive Findings / System Strengths
 Opportunities for Improvement / Suggestions
 Observations
 Nonconformity
Nonconformity is a failure to comply with a requirement. This can be classified as MAJOR and MINOR:
Major: Nonconformity is classified as major if:
 There is a total breakdown or absence of the HSE systems to meet Standards, Legal and/or

 Contract requirements.
 There are several minor nonconformities against one requirement or clause.
 There is a single nonconformity found in various functions, processes or departments.
Minor: Nonconformity is classified as minor if:
 There is isolated or single lapse in following one requirement or clause of the contractor HSE systems.
 There is a failure in some parts of the contractor HSE systems.

Date 2 AUG.2012
The Non-conformance is not of the severity indicated by the definition of Major Non-conformance.
Auditor(s) shall write down their findings in a clear, concise, and brief summary of facts. It is important to
document both the good and bad observations. Documenting positive findings can be an effective tool in
reinforcing good performance. These documented facts must be truthful, objective, apply to the scope of
the audit, and must be written in a way that all parties involved can understand them. The findings must
simply show that they comply with the requirements of the standards or they do not.
UNPLANNED AUDIT
Utico FZC Management representative shall authorize unplanned audits in the following cases:
 Where a complaint or appeal requires an audit to be performed
 Where a trend in non-conformances has been identified that warrants an audit across the organization
with respect to a specific procedure or process
 Where the Audit Team requires an investigation into a failure or specific event. (This may be based on a
suggestion from the Project management / General Manager / Specific Authorities).

Date 2 AUG.2012
SECTION 9. APPENDIX – 1
ISO CERTIFICATES

Date 2 AUG.2012

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APPENDIX – 2
TRAINING MATRIX

Date 2 AUG.2012
APPENDIX – 3
COLOUR CODING SYSTEM FOR LOOSE LIFTING TACKLE/GEAR
ORANGE 1ST JAN 2012, 2014, 2016

Pastel Orange-RAL 22003
GREEN 1ST JULY 2012, 2014, 2016

Grass Green-RAL 6010
WHITE 1ST JAN 2011, 2013, 2015

Traffic White-RAL 9016
BLUE 1ST JULY 2011, 2013, 2015

Signal Blue –RAL 5005

Date 2 AUG.2012
APPENDIX – 4
RISK ASSESSMENT
Utico
Project No: 2131200027 Prepared by: HSE Officer Doc No: U T /HSE/RA/001
Project Name : Al Yassat Island - DEWA Reviewed by: HSE E Rev: 00
Approved BY: PM Rev. Date: 27.05.2012
Risk Evaluation Risk Evaluation
Condition that develop Risk Level Risk Level
S.No Hazard / Aspect Consequences / Impact (BEFORE) Recommended Control Measures (AFTER)
Hazard
P S E/H/M/L P S E/H/M/L
Activity: Excavation
Sides of excavation, deeper than 2m to be stepped 1m
Weather change, Heavy Suffocation H 3 5 E H 1 2 L
increments with 45 degree slope or suitably shored. Support
vehicles movement, no slope, sides in suitable way. Heavy vehicle will be diverted from near
1 Collapse of trench sides
Soil structure, Shoring etc.
Collapse of trench,
S 2 5 H S 1 2 L
engulfment excavation, every day inspection of the excavation.
- E - - - E - - -
Provide guard rails, Do not keep any material close to
H 2 5 H H 1 3 L
Suffocation, Fatality, Major or excavation, W arning tape to be placed around all excavations
Materials falling onto people Spoil / material
2 Minor Injury, Trapping, material less than 1.2 meters deep, Metal or wooden barriers to be
working in the excavation accumulation near S 2 4 H S 1 3 L
damage placed around all excavations deeper than
trench edge.
E - - - 1.2 meters E - - -
fatality, Bone fracture, major or H 2 4 H stop blocks to prevent vehicles over-running, Keep vehicles H 1 2 L
NO edge protection,
minor injuries away from excavations , prevent vehicles over- running, stop
People & vehicles falling into signages, flush light etc. S 2 4 H S 1 2 L
3 signs, Metal or wooden barriers to be placed around all
excavation vision condition, work at night, land contamination due to excavations deeper than 2 meters, flush light will be provided.
fog spillage of diesel or engine E 2 3 M E 1 2 L
oil.
H 2 4 H High visibility PPE, Keep workers separate from moving plant, H 1 2 L
People being struck by plant vision condition, work at night, fatality, Major or minor injury Make proper awareness. Ensure the reverse alarm, revolving
4 fog, unsafe act S 2 4 H lights for machineries, constant supervision, competent plant S 1 2 L
- E - - - operator E - - -
H 1 4 M No effect on foundations of nearby structures, Provide H 1 2 L

Undermining nearby vision condition, work at night, fatality, Major or minor injury temporary support for structure
5 structures wrong drawings S 1 4 M S 1 2 L
- E - - - - E - - -
fatality due to electric shock, Use cable locators, trial pit to trace any services, Existing
old inundated drawings, no H 2 5 H services to be located and clearly marked before beginning H 1 3 L
Contact with underground submerged, fire etc.
checking of existing cable excavations, Approved existing services layout drawing to be
6 services (Existed pipelines,
through detector, trial pit and Utility damage etc. S 2 5 H distributed to all concerned parties through controlled S 1 3 L
existed live cables)
marker post. document distribution. Do manual excavation very near to live
- E - - - utilities. E - - -
Critical injury, inflammation, H 2 3 M H 1 2 L

prevent entering the trench while flooding, Proper
Weather condition, soil type, fatality, Property Damage
7 Flooding of excavations S 2 4 H dewatering to be carried out for all excavations and S 1 2 L
underground water
support the sides
- E - - - E - - -
fire, suffocation, fatality, ill

H 2 5 H Regular checking of the atmosphere through gas detector, H 1 3 L
Presence of Toxic / health
use work to permit system, no loan work, emergency
8 Toxic gas flammable gas, lack of
S evacuation procedure, competent supervision will be provided S
oxygen etc.
along with proper PPE.
E E
H 2 5 H H 1 3 L
Accidental interaction with
9 Animal bite those animals(Animals like fatality, rash, minor injures etc S Provide proper PPE. Will obey local law in this respect. S
snake, lizard, rat etc)
E E
Asphyxiation H 2 4 H H 1 3 L
10 Fumes from vehicles/plant Avoid petrol or diesel engine near the trench or use any
(C02) vehicle location S _ _ _ other suitable methods. vehicles' check/ Regular Inspection. S _ _ _
CO2 emission E 2 3 M E 2 2 M
Serious injury H 1 4 M prevent contact, Make awareness H 1 2 L

Presence of contaminated wind, lack of information,
11 soil biological hazards, chemical - S - - - - S - - -
hazard
land , water contamination E 1 2 L use analysis, remove and dispose properly E A 1 L
Serious injury, infection H 2 3 M H A 2 L

Biological hazards: Rubbish existed old biological wastes , prevent contact, Make awareness, Existing services to be
and waste Drains/sewers lack of information, old drawings located and clearly marked before beginning excavations
12 - S - - - S - - -
Leptospirosis
- E - - - - E - - -
Asthma developing, Breathing H 2 3 M use masks, safety glasses, Pro active Medical checku ps, H 1 1 L
weather condition, wind, difficulty awareness.
13 Excavating using excavator S 2 3 M S 1 1 L
Loose sand
Air pollution E 2 2 M Use water to prevent blowing sand by air E 1 2 L
H 2 2 M H 1 2 L
NIHL, Temporary threshold
Increase distance and reduce exposure to noise, implement
working near excavator and Noise Hazards, Age, distance shifting
14 S 2 3 M shift duty, use ear muffs, use less noisy excavators, do the S 1 2 L
other heavy vehicles or tools from machine
regular inspection and Maintenance.
noise pollution E 2 3 M E 1 2 L
Project No: 2131200027 Doc No: U T /HSE/RA/003
Utico
Prepared by: HSE Officer
HAZARD / ASPECT IDENTIFICATION, RISK / IMPACT ASSESSMENT AND RISK/IMPACT CONTROL

S.No Hazard / Aspect (BEFORE) Recommended Control Measures (AFTER)
Hazard
Consequences / Impact P S E/H/M/L P S E/H/M/L
Activity: Backfilling
Fatality, scalp injuries, engulfment,
other minor or major injuries H 3 5 E Avoid backfilling while anyone inside the trench. Bring H 1 2 L
No supervision, signal to
Backfilling trench while people outside or let them stay at a safe distance from
backfilling equipment and
worker working inside or backfilling materials, Arrange closed supervision, provide
people regarding people
nearby. S access to come out in case of collapse or any other S
inside trench, hurry in work
emergencies. Make proper awareness.
- E - - - E - - -
WRULD H 2 3 M reduce exposure time, Job Rotation, Awareness, PPE H 1 2 L
Vibration, age, exposure,

Usage of compactor underground utilities, Proper compaction machine is recommended along with
machine (Vibration) improper machine and Existing utilities damaged S 3 3 H competent operator, pre check for existing utilities will be S 1 3 L
incompetent operator done and constant supervision will be provided
- E - - - - E - - -
NIHL H 3 2 M H 1 2 L
More Exposure time, noisy Increase distance and reduce exposure to noise, use ear
machine, malfunctioning of temporary threshold shifting S 3 2 M muffs, awareness, PPE, Use less noisy excavator and do S 1 2 L
Working near excavator
machine, no safe distance regular inspection and maintenance. Work area will be
machine working
from machine, congested barricaded, signal man will be provided along with constant
place supervision. E 1 2 L
Noisy Environment E 2 2 M
Sun stroke, Heat stress H 2 4 H H 1 2 L

Provide water, shelter, Awareness, frequent rest, stop work
in very hot timings. Arrange the work schedule in morning
working in hot weather Heat, humidity S S
and evening hrs. Excavator must be in good condition
better with a/c facility.
- E E
Major or minor injuries due fall

H 2 3 M Will back fill with approved materials and will remove or H 1 1 L
material over workforce.
working with Harm full or keep away workforce during backfilling as per approved
working with Backfilling Layed material damaged S 3 4 H S 1 1 L
dangerous to health Method of Statement. Ensure proper PPE's while handling
materials
materials, the backfilling materials. Conducts the pro active
Land contamination due to checkups for work force.
E 2 3 M E 1 1 L
contaminated backfilling materials
Utico

Hazard
Name of Activities: Li f ti ng Operation.
Fatality, Major or Minor
H 4 4 E Check crane capacity, check ground inclination. Check H 1 2 L
Injuries
Overloading the crane due to rating of rigging components for intended loads. SWL to be
Land inclination. Over overturning S 4 4 E S 1 3 L
1 Un known weight of the clearly indicated. Mobile cranes to be securely footed;
loading
material to be lifted outriggers to be checked; supporting plates to be used
Oil/Diesel Spill E 4 3 H when the ground is loose. E 1 2 L
clear the loading area, Barricaded well and ensure the Sign
fatality or Major Injury H 4 4 E Boards. And ensure the PPE also. Cranes to be inspected H 1 2 L
failure of lifting gear, Using & tested by approved third party.
Unsafe Rigging and lifting
2 unrated or uncertified All lifting gear and operator to be certified by 3rd party Safe
operations. property damage S 3 4 H S 1 2 L
equipment, unsecured hooks working load (SWL) should be clearly marked on crane and
lifting gear.
E _ _ _ E _ _ _
fatality or Major/ Minor Injury H 4 4 E H 1 3 L

No vision, lack of training, One banks man/ signalman, training, direct eye contact.
Wrong signals/ confusing
no/ wrong communication property damage S 3 4 H Banks men and crane operator to be fully familiar with S 1 2 L
3 signals/ different signal,
among rigger and crane crane hand signals. Use standard crane hand signals for
different sources
operator visual lifting commands.
E _ _ _ E _ _ _
Major/ Minor Injuries H 3 4 H H 1 2 L

Trapping hand, Directing Use tag line to direct load. Ensure the relevant PPEs in
4 unbalanced load property damage S 4 3 H S 1 3 L
load by hands order to avoid any injuries.(Eg : Hand Gloves)
E _ _ _ E _ _ _
fatality or Major Injury H 4 3 H H 2 1 L

Moving load overheads/
Unbalanced load, Falling clear the loading area, PPE. Boom swing area to be
5 working/walking in loading property damage S 3 4 H S 1 3 L
Hazard barricaded; unauthorized personnel not to be allowed
area
E _ _ _ E _ _ _
Major/ Minor Injuries H 4 3 H H 1 2 L

Boom swing area to be barricaded; unauthorized
6 Hitting/ striking by objects un safe Lifting operations. property damage S 3 4 H S 1 3 L
personnel not to be allowed
E _ _ _ E _ _ _
Major/ Minor Injuries H 4 4 E H 1 2 L

falling materials while lifting Unsafe slinging during Lifting Loose materials shall not be lifted other than in material
7 (Loose materials) operations. property damage S 3 4 H basket. clear the loading area, Ensure the PPE S 1 2 L
E _ _ _ E _ _ _
Electrocution , Fatality, Burn H 3 4 H Rigging and rigging plans checked by competent person prior H 2 1 L
to use and ensure the Lifting area is free from those hazards.
Sling or Boom may Hit on Unsafe crane operation near
8 Fire, Property damage S 4 3 H Use standard crane hand signals for safe lifting. Banks men S 1 2 L
Electrical lines/ Other utilities live cable
and crane operator to be fully familiar with crane hand
Smoke E 4 2 H signals E 2 1 L
Project No: 2131200027
Utico
Prepared by: HSE Officer Doc No: U T QHSE/RA/005
Hazard
Activity: M a nua l Handling.
Back strain and slipped The manual handling of all loads must be avoided or minimized
H 3 4 H H 1 2 L
discs whenever possible wherever possible. Mechanical aids should
Nature of load, Un known be used when available for transporting loads. The selection of
Attempt for lifting
weight of the material to be S 3 4 H persons to carry out manual handling tasks must be made on S 1 3 L
1 excessive weight
lifted the basis of physical capabilities and the level of training
received by that person.
E _ _ _ E 1 2 L
Loads which must be manually handled must be assessed

Lacerations and crushing of
H 4 4 E by the handler on the basis of their risk to health and safety H 1 2 L
hands and fingers
failure of lifting gear, Nature and due caution exercised where there is a risk of injury.
Lifting failure and personal
& Condition of Load, lifting The method of handling must take account of the size,
injury with property damage
2 failure ( Eg: Handles) property damage S 3 4 H weight, shape, condition, contents and position of the load to S 1 2 L
be handled. If deemed unsafe to handle a load an individual
employee may decline to do so.
E _ _ _ E _ _ _
Major/ Minor Injuries H 4 4 E Ensure the relevant PPE's. Inform/ make proper awareness H 1 3 L
regarding the load which wants to shift. All employees should
Lifting of loads with sharp or personal injury, Nature &
3 be trained in Safer Manual Handling Techniques if deemed
awkward edges Shape of Load property damage S 3 4 H S 1 2 L
necessary by their assigned duties.
E _ _ _ E _ _ _
Major/ Minor Injuries H 3 4 H Ensure the relevant PPEs in order to avoid any injuries.(Eg : H 1 2 L
Trapping hand, Directing Hand Gloves), assign more manpower for the operation.
4 unbalanced/ heavy load property damage S 4 3 H S 1 3 L
load by hands Consider the personal factors while assigning the task.
E _ _ _ E _ _ _
Major/ minor Injury H 4 3 H Use proper PPE's. Ensure Proper Material stacking, implement H 2 1 L
proper housekeeping. Ensure the route before doing the
Poor House Keeping and property damage S 3 4 H manual handling. The carrying of loads up or down stairs by S 1 3 L
Slip, Trip, Fall Hazards
Material stacking individuals is to be avoided unless the load is very small or
5 (Obstacles on route)
management light. Lifts should be used for transporting large or awkward
loads. Ensure proper lighting while doing the manual handling.
E _ _ _ E _ _ _
Major/ Minor Injuries H 4 3 H Adequate space must be maintained in areas where lifting H 1 2 L
Hitting/ striking by objects, occurs to ensure sufficient room for safe manual handling.
un planned manual Lifting
6 load may hit employees or This should be borne in mind when selecting areas for the
operations. property damage S 3 4 H S 1 3 L
materials storage of materials, especially those materials of a relatively
heavy weight.
E _ _ _ E _ _ _
Utico Project Name : Al Yassat Island - DEWA Reviewed by: HSE E

Approved BY: PM
Rev: 00
Rev. Date: 27.05.2012

Hazard
Activity : Use Of Portable Electrical Tools
Electric Shock, Major injuries H 2 3 M H 1 1 L

Buying & supplying poor Improper wiring, Loose parts Setting standard for tools, Competent inspection before use,
1 quality Electrical tools. and fittings, Inadvertent Property Damage. S 2 3 M Defected/ Faulty tool out of service, Proper Storage. Training/ S 1 1 L
(Faulty/ Defected Tools) energization. made awareness before the usage
E E
Electric Shock, Major injuries H 3 3 H H 1 3 L

Working with unchecked/
Humidity, Poor insulation, Proper Insulation, No work in Wet weather/condition, Always use
uninspected Electrical
2 Improper earthing, energized tools with earthing prong available, Regular inspection & good
powered tools (Broken/ Property Damage. S 2 2 M S 1 1 L
tool body. maintenance. Conduct the frequent PAT.
Unsafe Tools)
E E
Major injuries, Burns H 3 3 H H 1 2 L

Using Electrical Portable tools Use three prong extension cable, Rated & compatible capacity,
Bad/ damaged insulation,
away from permanent source of Proper inspection for wear & tear, Avoid cable from touching S 1 1 L
3 Unrated cords, Two prong Electric Shock, Fire S 2 3 M
power supply. (Broken/ sharp edges, Avoid contact with cable in wet conditions.
extension cable, Humidity
Unearthed extension cords.)
Smoke E 2 3 M E 1 1 L
Electricity, Sips trips and Electric Shock, Major injuries H 3 4 H H 1 2 L

Extension Power supply cable Falls, Humidity & wet Lift Cable from the ground or take it from less congested
4 laying in passages, walkways surfaces, Poor/damaged area, Avoid touching cable in wet conditions, Adequate
Damage to property S 2 3 M S 1 1 L
and vehicle crossings. insulation, Poor lighting & lighting, Proper instruction & signs.
vision.
E E
Major injuries, Permanent

Missing & broken guards, lack H 2 4 H H 1 2 L
Using Electrical tools without disabilities Training & supervision, Proper inspections, No use of tools
of knowledge & experience,
5 safety guards and protective without guards, Usage of proper PPE. Awareness programs, S
Sharp Objects & moving parts. S
shields. assain competent persons
E E

Approved BY: PM
Rev: 00
Rev. Date: 27.05.2012

Hazard
Activity: Technical Troubleshooting.
- H - - - Check current leakage and ensure Proper earthing, ensure H - - -
proper PPE's, implement permit to work system, assign the
1 Disconnecting the earthling Humidity, electricity leak electrical shock S 2 5 H competent person to do such works, use good and S 1 1 L
appropriate tools or equipments. The necessary calibration
shall be ensured as required.
- E - - - E - - -
No entry to area during testing, Suitable Warning

- H - - - H - - -
Information, Safety Barricades, Assign competent team,
Hazards related to Testing necessary PPE, Good Tools & Equipments, Calibration of
2 Electrocution flashover, electrical shock S 2 5 H S 1 1 L
cables using high voltages Equipments and Tools as required, Implement PTW as
required. no entry or entry restricted only for authorized
- E - - - persons E - - -
No entry to area during testing, Suitable Warning

- H - - - H - - -
Information, Safety Barricades, Assign competent team,
necessary PPE, Good Tools & Equipments, Calibration of
Equipment testing using high
Humidity, Electrocution flashover, electrical shock S 2 4 H Equipments and Tools as required, Implement PTW as S 1 3 M
3 voltage
required. Awareness Training, closed supervision, maintain
safe distance, no entry or entry restricted only for authorized
- E - - - persons E - - -
High dosage may cause for Maintain safe Distance, check device regularly, take all the
H 2 4 H H 1 1 L
cancer precautions according to the equipment safety
using X-Ray in testing
4 leakage, radiation - S - - - requirements, Awareness training, Ensure PPE S - - -
equipments
requirements, Sign Boards, no entry or entry restricted only
- E - - - for authorized persons E - - -
The manual handling of all loads must be avoided or

back injury,backpain H 2 3 M minimized whenever possible wherever possible. Mechanical H 1 2 L
aids should be used when available for transporting loads.
Hazards related to manual age, lifting or moving heavy The selection of persons to carry out manual handling tasks
5 handling objects, switch S must be made on the basis of physical capabilities and the S
level of training received by that person. training for manual
handling, peer group help, Necessary PPE.
E E
H Necessary Awareness and Training, proper grounding, H

Hazards related to cutting the Electrical works, residual Closed supervision, proper equipment design & installation,
6 cable current Electrical Shock S 2 5 H PPE compliance, follow the standards & procedures, S 1 2 L
electrical work permit.
E E
Ensure proper awareness, Ensure PPE requirements,
H H
Safety Sign Boards, No entry or entry restricted only for
Switching off/on the authorized persons, Assign competent peoples, proper
7 Humidity, Arc Flash Electrocution S 2 5 H S 1 3 L
switchgear grounding (if required), Ensure safe equipment design &
installation, compliant PPE, standards & procedures,
E electrical work permit, proper lighting and House keeping E


Hazard
Name of Activities : Power Energizing & Shutdown
Electrocution due to no H 4 3 H Earth resistance must be as less as possible. Must use very good H 1 3 L
Less depth for earthling passing of excess conductor of electricity. Good calibrated earth tester must be used.
Earth resistance
1 rod, bad or poor conductor electricity due to any fault. S More earth points can add and more deep drilling will be done for S
(More
used for earthling. good earthling. Earth resistance must be low as possible. Follow the
resistance)
E client standards and specifications. E
The competent person shall operate the equipments, Ensure PPE

H H
requirements, Safety Sign Boards, No entry or entry restricted only for
Power Energizing authorized persons, Assign competent peoples, proper grounding (if
2 Humidity, Arc Flash Electrocution S 2 5 H S 1 3 L
& Shutdown required), Ensure safe equipment design & installation, compliant
PPE, standards & procedures, electrical work permit, proper lighting
E and House keeping as required. E
- H - - - H - - -
Check current leakage and ensure Proper earthling, ensure proper
PPE's, implement permit to work system, assign the competent
3 Disconnecting the earthling Humidity, electricity leak electrical shock S 2 5 H S 1 1 L
person to do such works, use good and appropriate tools or
equipments. The necessary calibration shall be ensured as required.
- E - - - E - - -
- H - - - No entry to area during testing and energization, Suitable W arning H - - -

Information, Safety Barricades, Assign competent team, necessary
Hazards related, while
4 Electrocution flashover, electrical shock S 2 5 H PPE, Good Tools & Equipments, Calibration of Equipments and S 1 1 L
Testing and energizing cables
Tools as required, Implement PTW as required. no entry or entry
- E - - - restricted only for authorized persons E - - -
back injury,backpain H 2 3 M The manual handling of all loads must be avoided or minimized H 1 2 L
whenever possible wherever possible. Mechanical aids should be
Hazards related to
age, lifting or moving used when available for transporting loads. The selection of persons
5 manual handling. (Heavy
heavy objects, Property Damage S to carry out manual handling tasks must be made on the basis of S
testing Equipments)
switch physical capabilities and the level of training received by that person.
training for manual handling, peer group help, Necessary PPE.
E E
- H - - - No entry to area during testing and energization, Suitable W arning H - - -

Information, Safety Barricades, Assign competent team, necessary
Hazards related to Testing
PPE, Good Tools & Equipments, Calibration of Equipments and Tools
6 and energizing of Humidity, Electrocution flashover, electrical shock S 2 4 H S 1 3 M
as required, Implement PTW as required. Awareness Training, closed
Equipments and Switch
supervision, maintain safe distance, no entry or entry restricted only
Gears
- E - - - for authorized persons E - - -
Electrocution during H 4 3 H conductors shall be fixed properly, no gap should be between H 1 1 L

commissioning or testing conductors and all must have good contact with equipment. Earth
7 Earthing equipment fault in earth S S
etc. resistance must be low as possible. Follow the client standards
E and specifications. E

Approved BY: PM
Rev: 00
Rev. Date: 27.05.2012

Risk Level Risk Level
S.No Hazard / Aspect Condition that develop Hazard Consequences / Impact (BEFORE) Recommended Control Measures (AFTER)
Activities: Errection and Installation of Equipment

Serious injuries,Fatality,Property Proper and adequate tested lifting gear, certified
H 4 4 E slings Trained operator and rigger Following load H 1 2 L
Improper lifting poor lifting gear loss
Fall of loads/ Load Failure, chart, PPE, Arrange Closed supervision. Assign work
Improper Signals
1 Heavy load/ Nature of load with experienced work force.
Property Damage S 3 5 E S 1 2 L
E E
Serious injuries,Fatality H 2 5 H Trained riggers H 1 2 L

Poor visibility and improper signals Keeping safe distance, PPE Arrange Closed
Electrocution, live utilities
2 S supervision. Assign wo r k with experienced work force. S
E E
Minor or Major injuries H 2 4 H Usage of proper PPE H 1 3 L

Load swing Imbalance lifting
Using taglines, Barricade the area Assign
Traps while handling Heavy Improper use of sling Improper
wo r k with experienced work force. safe lifting
3 loads Signals Property Damage S 2 3 M S 1 1 L
Plan
E E
Major injuries,Fatality H 3 5 E H 1 3 L
Crane must be on level and plane ground
Improper lifting Lack of
Over turning, Over loading and Ground/ Soil Conditions
knowledge Ignorance Property Damage S 2 5 H S 1 2 L
4 uneven Surface out-rigger must be checked, check the capacity use
proper ways of lifting, Spill kits
Oil and fuel spills/ land
E 2 1 L E 1 1 L
contamination
Project No: 2131200027
Utico
Prepared by: HSE Officer Doc No: U T /HSE/RA/010

Risk Level Risk Level
S.No Hazard / Aspect Condition that develop Hazard Consequences / Impact (BEFORE) Recommended Control Measures (AFTER)
Activity: Grinding
Major/ Minor Injuries H 2 3 M H 1 1 L

Lighting, Loose cloths, malfunctioning safe work procedure, good position of working, No jewelry
Entanglement (Entangled cloths,
of equipment, lack of attention and or loose close, supervision, training, check machine
jewelry, rogs, loose hair) Property damage S 2 2 M S
1 experience capacity
E E
Major/ Minor Injuries H 2 3 M H 1 1 L

safe work procedure, good position of working, No jewelers
Crushing (uncontrolled Awkward body posture lock
or loose close, supervision, training, check machine capacity
movement of the material) of capacity
2 S S
E E
cuts, punctures H 3 4 H H 1 1 L
poor maintenance, ejected pieces Periodical maintenance, guarded equipment, instructions,
Cutting, stabbing and puncturing of material, sharp flying objects safe work practice, Awareness and training programs,
3 S PPE S
E E
Major/ Minor Injuries H 2 3 M H

Shearing (parts of the body stuck Periodical maintenance, guarded equipment, instructions,
between the machine and the object) removal of guard safe working practice, Awareness and training programs,
4 S PPE S 1 1 L
E E
Electrical shock, Burns H 2 3 M Isolation procedure maintenance, emergency H 1 1 L

stop button training ,awareness
Electrical hazards (spares of plug, poor maintenance, operated by
supervision
socket faults) inexperience operatives Material damage S 2 2 M S 1 1 L
5 stacking flammable material away, PPE
E E
Injuries, Burns H 2 3 M H 1 3 L
guarded equipment, work shifts, Training, Supervision,
work pressure, no rest and PPE, Job Rotation, suitable working
Fatigue, Job Ergonomics,
continuous work, ergonomic platform or place.
contact with the moving parts Property damage S 2 3 M S 1 1 L
6 factors
E E
H H
Adequate lighting, first aid facilities, awareness training,
Striking to the moving objects, inadequate Lighting and unsafe act,
closed supervision, PPE
unexpected movement of on object, lack of tools safely guard etc.
Major/ Minor Injuries S 2 3 M S 1 2 L
7 with out guard
E E
H maintain good housek eeping and cable management, dry H
poor house keeping, material
surfaces, clean work area, supervision, PPE
Slips, trips, falls Hazards stacking, cable management,
injuries, sprains or fractures S 2 3 M S 1 1 L
8 slippery surface
E E
Dehydration, Heat stress H 3 3 H H 1 2 L

Thermal, Heat generated while Age, Personal factors, poor tools Provide rests, implement shifts, Job Rotation, periodical rests,
9 operating, Hot condition maintenance dehydration salts usage S
S
E E
10 H Proper maintenance and housekeeping, Good parts, H

High temperature or fire, contact with usgae of poor quality materials, burns
replacement guarded equipment, training, PPE
objects at high temperature unsafe way of operation.
S 2 2 M S 1 2 L
E E
Utico
Condition that develop hazard/ Risk Level Risk Level
S.No Hazard / Aspect Consequences (BEFORE) Recommended Control Measures (AFTER)
Aspect
Activity: Environmental Aspects/Impacts
H _ _ _ H _ _ _
Storage and transfer operations are carried out with more attention. Provide the
Spillage during storage and
1 Storage of chemicals & oils drip tray. Make sure the availability of Spill Kit, Availability of MSDS and its
Transportation Fire Hazard S 2 4 H S 1 2 L
awareness, closed supervision and proper work plan, No idling vehicles on site.
Soil Contamination E 2 4 H E 1 3 L
H _ _ _ H _ _ _
fuel filling operations are carried out with more attention. Ensure the availability of
2 Vehicle refueling Spillage during filling fuels Suitable fire extinguishers, safety sign boards. Make sure the availability of Spill Kit,
Fire Hazard S 2 4 H S 1 3 L
Availability of MSDS, first aid measures and awareness.
Soil Contamination E 2 5 H E 1 3 L
Hearing impairment H 2 4 H H 1 2 L
Statutory Can be use Enclosures, silencers, Proper maintenance schedule must be
3 nuisance, Noise S _ _ _ followed, required PPE,s, regular noise monitoring, awareness programs, job S _ _ _
Nuisance can prejudice health
pollution rotation etc.
E _ _ _ E _ _ _
dust, Carbon air emissions Asthma, Lung Cancer, H 2 4 H Dust can be suppressed by water spraying, Proper maintence of vehicles, Use an H 1 2 L
causing ozone developing Breathing difficulty energy-conserving (EC) grade motor oil, Store solvents in air-tight containers. Drive
4 Air Pollution S 2 4 H slowly on unpaved roads, All vehicles to switch off engines while they are not working S 1 2 L
depletion. Nuisance can prejudice
health Toxic Gases E _ _ _ E - - -
H _ _ _ Prevent the discharge of oils, chemical, biological, radioactive to Ground. Store all H _ _ _
Land effected by contamination liquid chemicals and waste in spill-proof containers, Use a drip tray to collect
5 Contamination of Land (oils, chemical, biological, S _ _ _ engine oil, avoid the contact of Human Body and use proper PPE's. S _ _ _
radioactive)
Soil contamination E 1 4 M E 1 3 L
Limit the Hazardous waste generation, storage, transportation, treatment and
Major/ Minor Health Hazards H 2 5 H disposal by replacing or implementing the safe alternate methods; For disposal H 1 3 L
Usage or storing Hazardous Waste emissions to air and possible assign approved agencies. X-ray operations, asbestos materials must be handled
6 / Materials releases to land. S _ _ _ and disposed by experienced and peoples or firms. use proper PPE's, awareness S _ _ _
programs.
- E _ _ _ E - - -
H 2 3 M Minimize the use of fertilizers, pesticides, and herbicides etc. Properly store and H 1 2 L
chemicals/substances are prejudicing health,
dispose of chemicals and other Hazardous materials. The disposal of sewage on
7 Water Pollution causative of biological damage; inflammation, fatality, Property S _ _ _ S _ _ _
proper way and by an approved firm. Toxic products like paints, automobile oil,
local water quality may impacted Damage
polishes, and cleaning products should be stored and disposed off properly
E 2 4 H E 1 2 L
fire, suffocation, fatality, ill

H 2 5 H H 1 3 L
health Regular checking of the atmosphere through gas detector, use work to permit
Presence of Toxic / flammable
8 Presence of Toxic gas (Eg:H2S) system, no loan work, emergency evacuation procedure, competent supervision
gas, lack of oxygen etc. S _ _ _ S _ _ _
will be provided along with proper PPE.
E E
H 2 5 H H 1 3 L
Accidental interaction with those
Provide proper PPE. Awareness Programs, Availability of suitable first Aid
9 Insect/ Animal bite animals while working on remote fatality, rash, minor injuries etc S _ _ _ S _ _ _
Facilities, Avoid Lonely Working, arrangements for Suitable Medical assistance.
areas
E _ _ _ E _ _ _
H _ _ _ H _ _ _
Print and photocopy on both sides of the paper. Use e-mail whenever you can and
10 Waste paper management only print out if absolutely necessary. Review drafts and include comments on screen,
Resource Depletion S _ _ _ S _ _ _
and return them electronically. Use internet publishing and electronic forms to reduce
paper copies. Order paper supplies in bulk to minimize packaging waste.
Utico


Condition that develop hazard/ Risk Level Risk Level
S.No Hazard / Aspect Consequences (BEFORE) Recommended Control Measures (AFTER)
Aspect
Activity: Environmental Aspects/Impacts

Electrocution H 2 4 H Live parts must be covered by suitable means. Safety-related work practices should H 1 2 L
Resource Depletion, Noise be followed when using cord and plug connected equipment and extension cords. All
Use of electrical and electronic Pollution, Disposal of electrical electrical equipment should be inspected before use and, if found defective,
- S _ _ _ S - - -
11 equipment equipment, Disposal of hazardous removed from service until repaired Ground Fault Circuit Interrupters (GFCI) or low
waste. voltage tools should be used in conductive work locations. Special equipment may
Depletion of natural resources E 1 3 L also be required in areas that may contain flammable or ignitable E 1 1 L
Practice good personal hygiene, prevent contact, Make awareness, Clean and
H 2 3 M H 1 2 L
parasitic worms that enter the disinfect work surfaces often. Clean up spills immediately, Handle and dispose of all
Biological hazards: Rubbish and body when their eggs are bio-hazardous waste materials safely, In the event of an injury or bleeding, every
bacterial/ Fungal/ Viral diseases
12 waste Drains/sewers Leptospirosis ingested and there by infection S - - - individual should be handled in a way that minimizes exposure to blood and body S - - -
may happen fluids. Wear personal protective equipment (e.g. gloves, masks), where appropriate
E - - - E - - -
H 2 3 M H 1 1 L
irritation if inhaled, aggravation all photocopier/printer toner is disposed by resealing containers with screw-top lids or
Pollution if not disposed of
Photocopier toner disposal of asthma and other sensitive placing the toner in robust plastic bags which are securely sealed and handed over
13 correctly
respiratory symptoms
S
to the proper disposing agency.
S
E 2 3 M E 1 2 L
H _ _ _ H _ _ _
Management of potential Land Pollution; if not Implementation of Waste segregation, Waste recycling process, re use the possible
wood, metals, plastic bottles, disposed of according to S _ _ _ items, waste handed over to the certified or approved agency. Awareness regarding S _ _ _
14 cardboard wastes regulations. the proper waste segregation and disposal. Regular waste removal etc.
Land Contamination E 2 3 M E 1 2 L
H _ _ _ H 1 _ _
Cause for ozone depleting Routine site maintenance controls, frequency of planned maintenance, Awareness
Usage of Air Conditioning Producing Heat S 2 3 M S 1 2 L
15 substances programs, Use good Quality of Equipments, Use Eco Friendly equipments etc.
Depletion of natural resources E 2 3 M E 1 2 L


Date 2 AUG.2012
APPENDIX – 5
PROJECT HSE FORMATS
HSE RISKS AND IMPACTS ASSESSMENT FORM
Facility/ Location: Department: Process:
Assessment team: Date Conducted:
Notes: Review the Risk and Impact Assessment continuously at periodic interval
Hazard/ Risk Impact RI Controlled Risk

Exixting/ potential hazazrds/ Recommendations for Target Comp Applicable
Step Step Description Aspect type Existing controls =CxF Impact RI = C x F Action party
Aspects description controls/ counter measures date date legal Req.
code
C F RI C F RI
Note: Multiple hazards/ aspects for a step rquire separate row for each hazard/ Aspect. Scores of 5 for Consequence and Frequency indicate the greatest severity and likelyhood,
while scores of 1 indicates the least
Prepared by : MX Simon Safety officer Form: HSE- 31 - 02 - 1 Rev A
ACCIDENT / INCIDENT INVESTIGATION FORM
Location:
Report No:
Section 1 – Incident Details
Classification of Incident (Check in relevant box)
FAC MTI LTI F
Date & Time
T of incident T T T
Incident location
y (Actual place on they site/ installation): y y
Date & Time
p reported to Supervisor:p p p
Reported eby: e e e
Description of Incident:
a a a a
q q q q
u u u u
o o o o
t t t t
e e e e
f f f f
r r r r (Continue in section 5 if required)
o o o o
Section 2m
– Injured Person’s Details
m(if applicable) m m
t t t t
h h h h
e e e e
Reported to first aider (Y/N): Date: Time: First aiders Name:
Basic details of Injury:
Medics Signature:
Disposition of Injured Person:
Return to work Rest & Return to work Medically Incapacitated
(Click appropriate box)
Legend : (i) NM – Near Miss, (ii) FAC – First Aid Case, (iii) MTI – Medical Treatment Injury, (iv) LTI – Lost Time Injury, (v) F – Fatality.
Name of Injured Person & Occupation:
Name of Employer (UTICO FZE or Client/Customer):
Date of Birth: Age: Sex: Nationality:
WITNESS STATEMENTS ATTACHED:
Section 3 - Incident Investigation:

Immediate Causes:
Underlying or Root Causes:

Action Taken/Planned to Prevent Recurrence:
Personnel Participating in Accident Investigation:
Description of Potential Scenario
Section 4 – Management Comments & Additional Actions
Additional Actions (if any):
Position & Print Name

Manager: Signature: Date:
Safety Officer: Signature: Date:
Operation: Signature: Date:
Site Manager: Signature: Date:
Section 5
Description of Incident (Continued), if any:

:
Section 6
I accept that all the actions listed in Section 3, 4 and 5 and that action is in hand to implement them.
I will notify the HSE Department when actions are complete.
Site Manager/Engineer:
Signature:
Date:
Brief Diagram/Sketch of Incident Area (attach photographs/drawings etc if applicable)

Activity Hazards Analysis
Page____ of _____
Project Name & Number: AHA No. Date: New:
Location: Contractor: Revised:
Required Personal Protective Analysis by: Date:

Equipment
Superintendent/Competent Person Reviewed by: Date:
Work Operation: Approved by: Date:
Work Potential Hazards Preventive or Corrective Measures Inspection Requirements

Activity
Training Requirements: All assigned employees are required to familiarize themselves with the contents of this AHA before starting a work activity and
review it with their Supervisor during their Daily Safety Huddle.
Competent Person Acknowledgement Form
Definition
A competent person is a person who has the ability to recognize existing and predictable hazards and has the
authority to correct them.
Responsibility
The designated competent person is responsible for recognizing and correcting safety risks/hazards. This person
has the authority to stop work in the event of any potential safety concern on the job site. This representative is
considered the contact person for the Project Manager/Superintendent on this Project.
This form must be completed by the supervisor/foreman of contractor’s designated competent person(s). Where a
subcontractor is responsible for multiple crafts, it may be necessary to maintain additional designated competent
persons and forms. This form should be completed and submitted to the Project Manager/Superintendent prior to
beginning this work and updated any time there is a change in the designated representative(s).
Acknowledgment
I, _____________________________________representing, __________________________________ Contractor
Supervisor/Foreman Name of Employer
assigned _______________________________to be the competent person in the areas indicated and I
Name of Competent Person acknowledges that this individual has been thoroughly trained and is experienced in
hazard recognition and has the authority to stop work and correct hazards in the event of a potential hazardous or
imminent danger situation.
__________________________________ _____________________
Supervisor/ Foreman (Signature) Date
I, ____________________________ acknowledge that I have been thoroughly trained and have the experience to
Competent Person (Signature) perform the duties as the ________________________________ competent
person in the areas marked below and
Name of Employer
Asbestos Hearing Protection Welding/Cutting
Respiratory Protection Scaffolding Slings
Cranes/Derricks Electrical Confined Space
Fall Protection Ladders Excavations/Trenches
Demolition Mechanical Demolition First Aid/CPR
Underground Const. Material/Personnel Hoists Concrete/Forms/Shoring
Slab Lift Operations Bolting/Riveting/Fitting Other:

Construction Health and safety Inspection Checklist
Project: Date:
Name: Time:
Any items that have been found deficient must be corrected before work or use.
This checklist includes, but is not limited to, the following:
Description Yes No
Safe Access and Workspace
Are safe access and adequate space for movement available for:
Emergencies
Work area
Walkways and passageways
Are ladders, stairways, and elevators properly located and functioning?
Is protection provided for floor and roof openings?
Is overhead protection provided for all areas of exposure?
Is lighting adequate?
Planning Work for Safety
Are employees provided with all required protective equipment?
Have other contractors and trades been coordinated with to prevent congestion and avoid
hazards?
Is all temporary flooring, safety nets, and scaffolding provided where required?
Utilities and Services Identification
High-voltage lines
Have all been identified by signs?
Have high-voltage lines been moved or de-energized, or barriers erected to prevent
employee contact?
Sanitary Facilities
Drinking water
Are toilet facilities adequate?
Work Procedures – Materials Handling
Is material handling space adequate?
Is material handling equipment adequate and proper?
Is material handling equipment in good condition?
Other (e.g., tunnels, excavations, shafts)
Comments:
Employee Acknowledgment Form
Name of Employee:
Subject:
Project:
_______________________________________________________________________________________________
Date of hire/assignment:
I, , hereby certify that I have received training as described above in the following areas:
The potential occupational hazards in general in the work area and associated with my job assignment.
General safety requirements indicate the safe work conditions, safe work practices and personal protective
equipment equired for my work.
The hazards of any chemicals to which I may be exposed and my right to information contained on material safety
data sheets for those chemicals, and how to understand this information.
My right to ask questions, or provide any information to the employer on safety either directly or anonymously
without any fear of reprisal.
Disciplinary procedures the employer will use to enforce compliance with general safety requirements.
I understand this training and agree to comply with general safety requirements for my work area.
Employee Signature Date

Near-Miss Report Form
Facility/Project: Date:
Contractor Name:
Location:
Attention:
This form documents a near-miss incident, briefly described as:
on (date) ____________________,reported by .
This incident involved the following:
Personal Protective
Confined Space Entry Lockout/Tagout Hot Work Equipment
Knowledge of the Awareness of

environment warning alarms Evacuation routes Back-up Alarms
Environmental/Hazardous
Assembly locations Fall Protection Scaffolding Material Storage
Trenching Safe Work Practices Security Practices Office/Facility
Other:
This incident occurred at the following locations:
at the following times______________________________ and dates
The name of the employees was/were
under the supervision of .
Immediate corrective action included:

Notice of Contractor Noncompliance with Safety and Health Regulations
Under conditions of this enforcement procedure check all items that apply. Notices of Noncompliance with H & S
Regulations can result in termination of the contract.
1. You are being notified of this violation and should take corrective action to prevent a reoccurrence.
The corrective action shall be documented and submitted to the Project Manager or representative
immediately.
2. You must submit a plan for compliance to the Project Supt. within one day of receipt of this letter. The
compliance plan must include the means or methods of compliance and the date that the requirements
for compliance will be completed. Failure to comply will result in disciplinary action against your
Company.
3. You are required to review the stated procedures with the Project Supt. Work may not commence on
the site until the corrective action is complete and the procedure is fully understood by your workers.
4. You are required to review the stated procedures with the Project Manager or representative. Work
may not commence on the site until the review is complete and you must confirm formally the
disciplinary action to be taken against the supervisor and employees.
5. All work on the site will stop until the Project Manager/ representative reviews all the facts and
determines if the contract between the parties will be terminated.
Sincerely,
___________________________
Project Superintendent
__________________________________
Construction Company
cc: Project Manager
Project Manager
Program Safety Manager
NOTICE OF HEALTH AND SAFETY VIOLATIONS
Date: Project: Location:

T.
Contractor: F.
Address: Supt.
1. Instructions are written in Red in this template. Please delete upon writing Notice of Violation
2. Safety Violations listed can be edited electronically as needed.
3. OSHA Standard need not be quoted, just referenced.
This letter officially notifies you that the following Safety Violations were noted during our job site inspection.
Assembly locations Evacuation Routes Ladders & Stairways
Awareness of Warning
Alarms Fall Protection Scaffolding
Backup Alarms Hot Work Security Practices
Confined Space Entry PPE Trenching
Environmental/Hazardous Lockout/Tag Out Other
Material Storage Safe Work Practices Other
Violation Descriptions:
1. Violation
2. Violation
Please respond in writing within ____days after the receipt of this Notice as to the disposition of
these violations and the corrective actions implemented to ensure that a safe workplace is
maintained at all times.
OSHA First Aid List
1904.7 (b)(5)(ii) What is “first aid”?
For the purposes of Part 1904, “first aid” includes the following:
A Using a nonprescription medication at nonprescription strength (for medications available in both prescription
and nonprescription form, a recommendation by a physician or other licensed health care professional to use a
nonprescription medication at prescription strength is considered medical treatment for recordkeeping
purposes)
B Administering tetanus immunizations (other immunizations, such as hepatitis B or rabies vaccine, are
considered medical treatment)
C Cleaning, flushing, or soaking wounds on the surface of the skin
D Using wound coverings such as bandages, Band-Aids™, or gauze pads; or using butterfly bandages or Steri-
Strips™ (other wound-closing devices such as sutures or staples are considered medical treatment)
E Using hot or cold therapy
F Using any non-rigid means of support, such as elastic bandages, wraps, or back belts (devices with rigid stays
or other systems designed to immobilize parts of the body are considered medical treatment for recordkeeping
purposes)
G Using temporary immobilization devices while transporting an accident victim (e.g., splints, slings, neck
collars, back boards)
H Drilling a finger- or toenail to relieve pressure, or draining fluid from a blister
I Using eye patches
J Removing foreign bodies from the eye using only irrigation or a cotton swab
K Removing splinters or foreign material from areas other than the eye by irrigation, tweezers, cotton swabs, or
other simple means
L Using finger guards
M Using massage (physical therapy or chiropractic treatment are considered medical treatment)
N Drinking fluids to relieve heat stress
This is a complete list of all treatments considered first aid for Part 1904 purposes.
Preconstruction Safety Meeting
Date: Project/Location:
Subcontractor Project
Representative: Manager:
Phone: Phone:
Subcontractor Safety
Safety Rep: Manager:
Phone: Phone:
The following items were identified and reviewed with the subcontractor.
Health & Safety Medical
Site-Specific Safety Plans/Model Program Substance Abuse Screening
Competent/Qualified Person Documentation Emergency Procedures
Safety Audits/Inspections Site Security
Subcontractor Responsibilities Smoking Policy
Site Orientation Requirements Medical Services Requirements
Premobilization Safety Meeting/Date Treatment Locations/Addresses/Phone List
Crane Inspection Certification Other
Personal Protective Equipment (PPE)
Environmental Hazards
Other
Additional Notes/Comments:
Pre-Mobilization Safety Meeting
Date: ______ Project/Location: _______________________Project Superintendent:_______________________
PBC Safety Director: ___________Subcontractor(s):
The following project site safety, health and security requirements, procedures, and hazards have been identified and
reviewed with the above contractors.
Activity Hazards Analysis Spray Painting
Competent/Qualified Person Personal Protective Equipment
Hazardous Materials/Waste/MSDS Site Protective Measures
Vehicle/Heavy Equipment Cranes/Hoists/Annual Inspection Certs.
Lockout/Tag out Cables/Telephone/OH Power Lines
Electrical Excavations/Trenching
Fire Protection Site Security/Visitor Control/Public Exposure
Hot Work/Welding/Cutting Utility Disruption
Fall Protection/Guardrails/ Permits

Scaffolding/Ladders (Excavation/Scaffolding/Demolition/Traffic/
Confined Space/etc.)
Project Safety Comments & Concerns:
. .
Other Attendees:
Name Title Company
Name Title Company
Risk Mitigation 2 Week Look-Ahead
Safety plan for

week ending: Subcontractor:
Project/
Location: Meeting date:
Plan
Prepared by: Dated:
Next Two Weeks Scope of Work:
Identified Risks/Exposures/Hazards:
Control Measures:
Additional Activity Hazards Analysis Required:
Subcontractors Mobilizing/Demobilizing:
Audit/Inspections Scheduled:
Competent Person Changes:
Planned Orientation/Training :
Recommendations/Comments/Concerns:
Note: This information should be incorporated into the Safety Meeting Minutes.
Safety Meeting Agenda/Minutes
Date & Location:

Meeting Start Time:
Meeting End Time:
Agenda:
Review of minutes of last safety meeting: Approved? Yes No
Corrections:
Unfinished business from last meeting:
Any hazards or safety concerns reported during this time period? Status of any corrective action reports?
Any accident investigations conducted since the last meeting? Describe identification of the cause and corrective
action(s)?
Is your accident and illness prevention program working? Yes No
If no, describe any recommendations to improve it.
Is your safety awareness program working? Yes No
If no, describe any recommendations to improve it
What other safety-related topics were covered in this meeting?
Health and safety concerns for the next period?
Who attended this meeting?
Minutes prepared by:
Next meeting date and location:

Specialized Training and Orientation
Description Attendees Schedule

Client rules and safety All workers assigned to the site Half-hour training session, provided to new
requirements employee on the first day of work at the site.
Subcontractor Qualification Scorecard
Subcontractor Name:_________________________
Please answer the following questions.
1. ___ Yes ___ No Do you have a written safety program? If yes, provide a copy of the table of contents and a copy
of your firm’s policy statement.
2. ___ Yes ___ No Do your safety procedures comply with government agency requirements? If yes, provide name
of agency/agencies.
3. ___ Yes ___ No Do you require and use site-specific safety plans?
4. ___ Yes ___ No Does your worker’s compensation carrier provide site audits on a regular basis?
5. ___ Yes ___ No Does your company have a written drug/substance abuse policy?
6. ___ Yes ___ No Do you have an orientation program for new hires?
7. ___ Yes ___ No If you have an orientation program for new hires, does it include subcontractors?
8. ___ Yes ___ No Do you require subcontractors to submit safety plans?
9. ___ Yes ___ No Do you hold site safety meetings for field supervisors?
How often? Weekly ___ Biweekly ___ Monthly ___ Daily
10. ___ Yes ___ No Do you hold craft toolbox safety meetings?
How often? Weekly ___ Biweekly ___ Monthly ___ Daily
11. ___ Yes ___ No Have you been inspected by OSHA or received any OSHA citations in the past 3 years? If yes,
provide an attachment describing the outcome of the inspection along with copies of citations
received. Provide a description of the actions taken to abate the citations as an attachment to this
application. Respond to any open citations shown on the OSHA website (www.osha.gov).
12. Identify below by name, phone number, and title the person in your firm directly responsible for the firm’s Safety
Program management and attach a copy of his or her resume to this application.
13. How do you conduct project safety inspections, and how often are they performed?
14. Describe your firm’s program to motivate, encourage, and monitor safe work performance.
_________________________________________________________________________________________________
__________________________________________________________
Questionnaire for Subcontractor
Contractors are to provide all relevant details and documents as indicated.
\\
S/No. Items Yes No Remarks
1. Does the Company have a Safety Policy? (provide copy)
2. Is safety included in the company organization?
Full-Time/Part-Time Safety Manager/ Safety Engineer / Officer

3 (provide resume)
engaged by the company?
4 Has the company established a safety committee?
5 Are Safety meetings scheduled regularly? (provide copy of latest minutes)
6 In-house safety rules and regulations available? (provide copy)
Provide accident statistics record of last three (3) major projects undertaken (if available). Information on statistics should include man-hours worked,
7. accident free man-hours, no. of accidents, first aid cases, man-days or man-hours lost, causes and nature of injuries and location of injuries (part of
body injured).
8. Total no. of employees employed? Please indicate here: ______________
9. No. of foreign workers engaged? Please indicate here: ______________
10. Provide details on quantity, trade, skill level, job experience (to related trade) and skill training (to provide document proof where possible).
11. Is there a safety training program for workers? (provide details)
12. Is there a safety promotion program for worker? (provide details)
Are appropriate personal protective equipment (PPE) issued to all

13.
workers?
14. Other relevant supporting information:
Prepared by:________________________
SUPERINTENDENT/ FOREMAN/ INSPECTOR DAILY CHECK LIST
Sl No. Date: Time: Site:
HOUSEKEEPING
1. Tidiness of work area
2. Tidiness of storage area
3. Provision of waste disposal
4.. Adequacy of ventilation
5. Passage ways free from obstruction
6. Exits – accessibility and marked
7. Adequacy of suitable lighting
8. Adequacy of warning signs
FIRE PROTECTION
9 Fire equipment – serviceability
10 Fire equipment – pressure level indicator
11 Fire equipment – adequacy
12 Fire equipment – accessibility
13 Storage of flammable materials
14 Operation of fire escape facilities
15 Accessibility and adequacy of fire escapes
16 Employees aware of correct use of equipment
17 Fire warning / No smoking sign
18 Emergency drills – practice
PERSONAL PROTECTIVE EQUIPMENT
19 Eye protection
20 Hearing protection/ respiratory protection
21 Head protection
22 Face shields/ safety goggles/ safety gloves
23 Safety shoes
24 Protecting clothing availability/ condition
25 Safety installation (Eye wash station)
TOOLS
26 Correct type being used
27 Serviceability and condition
28 Access and control of tools in use

29 Maintenance of tools
ELECTRICAL EQUIPMENT
30 Serviceability of light fittings
31 Adequacy of lighting
32 Serviceability of power outlets/ leads
33 Adequacy of power outlets (qty & ratings)
34 Accessibility of main switch / circuit breakers
35 Labeling switches/ circuit breakers
36 Storage of electrical equipment
HAZARDOUS SUBSTANCE
37 MSDS available
38 Correct PPE
39 Storage / use controlled
40 Clearly labeled/ marked
STORAGE AREA
41 Accessibility
42 Condition of shelves and cupboards
43 Condition of lifting and stacking aids
44 Ventilation and cleanliness
45 Lighting in storage area
46 Condition of items in storage area
47 Isolation and labeling of hazardous substances
48 Warning signs displayed
49 Chemicals/ flammable stored correctly
FIRST AID AND HYGIENE
50 First aid kits, availability and condition
51 Ablution –adequacy, cleanliness and serviceability
52 Clothing storage
53 Cleanliness of eating area
54 Provision of contaminated material bin
55 Is there a trained first aider
Remarks Corrective actions suggested Active Open Overdue
NCs
Inspected by Signature
SAFETY ORIENTATION / INDUCTION ATTENDANCE REPORT
Project: Date:
Contractor:
REF
NAME OF EMPLOYEE EMP NO. DESIGNATION SIGNATURE
NO.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
INDUCTED BY: NOTED BY:

SITE SAFETY OFFICER: ____________________ PROJECT MANAGER: _________________
SAFETY INSPECTION CHECKLIST (GENERAL)
SAFETY INSPECTION CHECKLIST - GENERAL

PROJECT NAME: DATE:
CHECKLIST Tick mark as appropriate
GENERAL YES NO NA
Are all exits and aisles unobstructed?
Are work/floor area clear?
Do any potential tripping hazard exist?
Are equipments and materials properly stored?
Is overall housekeeping good?
Are any unusual odors present?
Are unnecessary items/materials scattered?
Is the storage for drums containing flammable liquids adequate?
HOUSEKEEPING
Are containers for trash and scrap supplied?
Are combustible trash and scrap removed regularly?
Are separate bins available for different classification of wastes?
Are the floors slippery?
Is the area cleaned and waste segregated properly?
PERSONAL PROTECTIVE EQUIPMENT

Is PPE provided where necessary and appropriate for the task?
Is PPE properly used and maintained?
Does all staff as necessary wear PPE?
ELECTRICAL
Are any faulty wires present?
Are any electrical powers boards open?
Is access to electrical panels &other electrical shut off unobstructed?
Are any ignition sources present?
Are electrical equipments properly grounded?
GENERAL WORKSHOPS
Are machine guards in place?
Are belts in good condition?
Are machine operators trained / competent?
Are machines free of debris?
Are power switches unobstructed?
No tripping hazard present?
Are power cords properly secured, intact insulation?
Machines are anchored to the floor?
Is general housekeeping good?
VENTILLATION
Are local exhaust used, if needed?
Page - 2
CHECKLIST Tick mark as appropriate

HAZARDOUS MATERIAL YES NO NA
Are chemicals properly segregated, stored and labeled?
Is chemical list available and up to date?
Is Material Safety Data Sheet(MSDS) available?
Are written guidelines for chemical handling, storage available?
GENERAL LABELING
Are chemicals properly labeled?
Is safety warning signs properly labeled and clearly visible?
Are fire extinguishers properly tagged?
Are “HIGH VOLTAGE” signs properly labeled and clearly visible?
SAFEGUARDS AND SAFE PRACTICES

Are protective shields in place if needed?
Are machine guards in place if needed?
Do any potential overhead hazards exist?
Do any illumination problems exist?
Is emergency door obstructed?
Is the access to fire extinguisher unobstructed?
COMMENTS: ___________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Name of person inspected : ______________________ Date of next review : ____________________

Date
LADDER INSPECTION CHECK LIST
Pages
No Items to be checked Yes No Remarks
1 Is the warning stickers/Instructions kept on the ladder intact?
2 Is any metal ladder being used near danger electrical area?
3 Is there any sign of crack or bend in the stile or rung?
Is the space behind each rung or cleat is sufficient for proper

4
grip?
Is there any defect in the locking mechanism of the extension
5
ladder?
Is the ladder placed in such a way that there is about 1.5.m

6
projection above the working platform if it is used as approach?
7 Is the ladder properly stacked and maintained?
Is the ladder strong enough to use it without co-worker holding

8
it?
Are the portable and straight ladders placed at correct angle (i.e.
9
4:1) and secured properly to prevent slipping?
10 If it is near to walkway placed traffic cone or guard?
11 Is the ladder kept near trench, opening or edge?
Remarks:
Inspected by: Date: Signature:
HSE: Date: Signature:

LADDERS
This inspection is to be carried out monthly by a competent person
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
SL.NO CHECK POINTS YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO YES NO
1 Is the non slip base of the ladder is in place ?
Is the lock provided in the ladder (if Any) in good

2
condition?
3 Is there any sign of crack or bend ?
Is the warning stickers safety instruction sheet

4
provoded on the ladder are intact.?
Is there any defects for the locking mechanism of

5
extension ladder?
Are all fastners (rivets, screws, links etc) are in

6
good condition ?
Is the ladder is strong enough for the worker to use

7
without some body holding it alltimes?
Is the holding rope (In case of Extension ladders )in

8
good condition ?
9 Checked by
10 Approved By
11 Date of Inspection
12 Remarks
PORTABLE POWER TOOLS
This inspection is to be carried out monthly by a qualified electrician ?
Is there is provision for earthing the body Provided
1
(If it is not double insulated)
2 Has a plug top been provided to the power cable ?
Is there any unusual sparking coming out from the

3
tool ?
4 Are the connections for machine are well secured ?
Is there any unusual vibration or sound coming out

5
of the machine ?
Is there any leakage current on the body of the tool

6
?
Are the rotating parts of the tool is properly guarded

7
?(including collapsible guard for the angle cutter)
Is the cutting edge of the tool is sharp enough and

8
properly connected to the machine?
9 Checked by
10 Approved By
12 Remarks
LIFTING EQUIPMENTS
This inspection is to be carried out every fortnihtly by a qualified mechanic authorised by Mechinery in Charge
1 Is the test certificate of crane valid ?
2 Is the crane provided with spring lock?
Is thecrane provided with automatic load indicating

3 device or the boomm radius indicating device and is
it in good working condition ?
Is the operator conversant with usage of load chart
4
?
Is the reverse audiable alarm fitted and is in good
5
working condition ?
Are the outriggers in working conditionand is it
6
being used properly ?
Is the tower crane provided with a over load warning
7
and is it in good working condition ?
Is the approach to the operators cabin safe and
8
clear from any obstruction ?
9 Are the control valves in proper working condition?
10 Are the breaks in good working condition ?
Are the wire rope and other load bearing componets

11
free from defects ?
Is there any leakage of oil, Diesel and Hydraulic oil

?
Are the moving parts properly lubricated ?
Are the aviation lights (if required ) and general

lighting on booms are in working condition ?
12 Checked by
13 Approved By
15 Remarks
Use N/A (Not Applicable) where ever required

UTICO FZE
FIRE EQUIPMENT REGISTER
SITE/PROJECT:
Date of Next
Sl No. Extinguisher Type Extinguisher Serial No Location Weight Condition & Charge Level Date of Last Inspection Inspected by Comments
Inspection Required
Form No. FER-01.00-13112010
The master of this procedure is held on the Qshare Application. Hard copies can be printed but will not be updated. If you are working from a hard copy and in doubt of whether it is current, please refer to Qshare Application for the latest revision.
HSE-46-01-04-2 Rev. A
Document Number:
HSE-46-01-07-1
Revision Number:
FIRST AID BOX CHECKLIST AND DEVIATIONS A
Page Number:
Page 1 of 2
Do Not "tick" Write "OK" or use legend
Site: Year: 2012
number.
ID No. Check List
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Location of Box
1 Eye Lotion 1
2 Deep Heat Spray 2
3 Herbal and Natural Ointment 15 grams 3
4 Antiseptic solution for wounds & abrasions(Mercurochrome) 4
5 Panadol 24 tablets 5
6 PIC 3 Box with 3 towelettes 6
7 Ammonium Hydroxide 4%, 3 hygenic soap pouches 7
8 Adhesive plaster roll M 1 X 2 CM 8
9 Guaze bandages 5 CM 9
10 Guaze bandages 7 CM 10
11 Packs of Sterile Gauze CM 10 X 10 X 25
12 Cotton wool packs 50 Gram
13 Pair of Scissors CM 10
14 Safety Pins Legend
15 Pair of Gloves A Box not completely stocked.
16 Haemostatic Lacet B Name of first-aider not on box.
17 Plastic Kidney dish C Box not indicated.
18 Guidance leaflet 5 languages D No "ISSUE" book in box.
E General condition of Box poor.
DATE INSPECTED: 15 MAY 2012 F No qualified first-aider available.
INITIALLED BY THE INSPECTOR: G Box not removable in an emergency.
SPOT CHECK BY SAFETY/ MANAGER / AUDITOR

DATE SPOT CHECKED: 15 MAY 2012
The master of this procedure is held on the Qshare Application. Hard copies can be printed but will not be updated. If you are working from a hard copy and in doubt of whether it is current,
please refer to Qshare Application for the latest revision.
Document Number:
HSE-46-01-07-1
Revision Number:
FIRST AID BOX CHECKLIST AND DEVIATIONS A
Page Number:
Page 2 of 2
MONTH Description of deviations noted Action by whom Target Date Complete Y/N
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
The master of this procedure is held on the Qshare Application. Hard copies can be printed but will not be updated. If you are working from a hard copy and in doubt of whether it is current,
please refer to Qshare Application for the latest revision.
APPENDIX – 6
COMPANY HEALTH & SAFETY POLICY
APPENDIX – 7
FIRST AID BOX CONTENT LIST
Permanent Address: Building No. 128,
City 778 - Hadjar Ediss El Boune
Annaba Algeria
Present Address: Ras-Al-Khaimah
Tel: +971 50 1964029

Email: Sizar.ms@live.fr
PERSONAL DATA
Full Name: Saber Belguendouz

Date of Birth: December 23, 1983
Gender: Male
Nationality: Algeria
Marital Status: Single
Visa Status: Employment Visa valid up to 2014
Driving License: Valid UAE driving License
EDUCATION
 B.Sc. Electro-mechanic Engineering
spicialization: industrial maintenance University Badji Mokhtar
Annaba - Algeria
 IOSH management safely
 OHSAS 18001/2007 LEAD AUDITOR
 Basic first aid
 Fire fighting
 General safety &health awareness
 ISO 14001/2007 environmental management system ( MR) by I I C
 ISO 18001/2007OHSAS Occupation Health and Safety management
system ( MR) by I I C
 Engineering Training:
(Jan 2007 – Jun 2007) ASMIDAL, Annaba, Algeria
(Jul 2006 – Oct 2006) SBAT - Metal Steel, Annaba, Algeria

Computer Proficiency
 MS project
 Microsoft office
 AutoCAD
 (( CAD. CAM. G cod )) for CNC ( computer numeric control ) machine
I have good knowledge and experience in other computer software and

hardware as well.
LANGUAGE ABILITY
Language Speaking Reading Writing

English Good Good Good
French Excellent Excellent Excellent
Arabic Excellent Excellent Excellent
PROFETION EXPERIENCE:
……………………………………………………………………………
Safety manager in AL KARMEL BUILDING CONTRACTING:
Job description :
 Maintain and control daily EHS practices with regular inspection for site’s
works, ensure that hazards are identified; precautionary measures are taken
and feed the supervision about HSE harms.
 Liaise with members of EHS Departments on a regular basis to ensure that all
local/state/federal HSE requirements are monitor and control implementation
of procedures related to maintenance and effectiveness of safety, lifesaving
and emergency equipment, inspect work activities, equipments and ensure
correct operation procedures are implemented. Ensure that effective records
are kept and updated for all equipment under control.
 Promote safe working system and procedures. Monitor and advice on proper
application of “PERMIT TO WORK” system, participating in actual “ JOB
WATCH” as and where necessary; such as hot tapping. Mechanical
sealing/plugging, entry into danger confined spaces and ensuring that all
safety regulation and practices are being complied as per JAFZA EHS&DM
rules and regulations.
 Coordinate and practice in the provision of HSE awareness courses. Prepare
programs, arrange participation in conjunction with line management and give
lectures using specialized audio visual equipment, hands-out and practical
demonstration.
 Participate as a leader/member of an emergency situation team, provide first
line decisions concerning containment of emergency assist the one scene
commander and participate in detailed first aid emergency action dictated by
situation, provide reports on situations, provide reports on situations existing
at the time of such incidents and present comments on causes and possible
remedies.
 Investigate all industrial and non-industrial incidents and accidents involving
personnel, plant and equipment including dangerous occurrences. Analyze
causes, determine future action to reduce these occurrences, prepare the
related periodic reports, highlighting and analyzing problems areas and
recommending preventive measures.
 Ensure that health, Safety and environmental programs/procedures are
communicated and understood by all on-site personnel and participate in
giving lectures and talks on such activities.
 Ensure that all workers are complying with the safety plan along with
(JAFZA) EHS rules and regulations.
 Report any unsafe/condition through daily report/Non conformance Report
(NCR).
 Submit daily report for the supervision and monthly report for the consultant.
 Ensure that all the fire extinguisher are in good condition, ready to be used in
case of fire accidents and inspected on monthly basis.
 Attend progress meetings, conduct safety way to achieve the ZERO
ACCIDENT.
 Update the risk assessments for undertaken activity any sit ensure that all site
people are complying with the safety plan and risk assessment.
 Ensure that all the permits required are in place such as hot work permit,
confined space permit and excavation permit…etc.
 Daily inspect the site and ensure that the safety, health and environment are
implemented.
 Conduct weekly toolbox talks and concentrate on the major undertaken
activities on site.
 Induct each new operator/worker enter the site, ensure that they are safe to be
use and as per EHS rules and regulations.
 Co- operate the consultant and respond for the given advises/instruction.
 Report any violation repeated on site as Default Notice order to prevent
recurrence and take the disciplinary actions.
 Ensure closing out all the pending safety issues as soon as required.
 Ensure that all the activities undertaken are complying with the proper and
approved method statement.
 Ensure that all the evacuation plans are being in place band approved by
consultant.
1- Maintenance Engineer (Mettal Steel Annaba) (Januay 2007
to june 2007) Annaba -- Algeria
Description of Job Duties
Maintenance and repair machinery in a factory iron and steel (Mettal
Steel Annaba)
2-Responsible for transport and maintenance operations in (Algeria
Telecom) (November 2007 to june 2008) Annaba -- Algeria
Description of Job Duties:
Responsible for transportation Maintenance and repair of heavy
machinery In a company Algeria Telecom
3-Maintenance Engineer in (AL KARMEL Building cont LLC
RAK) August 2008 to Present Ras-Al-Khaimah – UAE
Description of Job Duties:
Responsible for transportation
Maintenance and repair of heavy equipmen the value of 4.000.000DH
Responsibilities Included:
 Responsible for the planning and execution of routine and
preventive maintenance of equipment and provide spare parts
Expenditure is within budgetary limits
 Safety management within the workplace, and maintenance

workshop
 Transporting workers and The transfer of raw materials from

warehouses to the construction sites
 Secure means of transport and construction equipment
 Routine maintenance and major repair of the equipment
 quick response to emergency calls
 Renewal of Insurance equipment and review the traffic police ,
insurance In case of accidents
 Expenditure is within budgetary limits
Key Points for mechanical work :

 Good Knowledge and application of conditional maintenance,
maintenance preservation And Preventive maintenace Over five
Years of Experience ( Three years in UAE )
 Successful management of the Maintenance and transportation
sector
 My primary Objective is :
1- Gain time
2- Reduce the costs
3- Safety of workers & HSE
4- Efficiency of machines and equipment
 through the application of scientific methods such as Maintenance
Based on The Reliability (RMAS. AMDC. ABC) .
 Reduce the incidence of mechanical failure leading to high
availability of machinery and equipment .
 Breakdowns are kept to minimum.
 Frequent visits to work sites.
 Quick response to emergency calls.
 Accurately diagnoses technical problems.
 Rational use of outside assistance
Experience in corporate manufacturer of the following

mechanisms
- Caterpillar, JCB, Perkins….. : Heavy machinery

- Caterpillar , Perkins , Cummins, Laster Pitter…. : generators (12 to
1000KW)
- TADANO: crane
- Robin , Honda, …: small machines used in construction and other
- All kinds of cars and small truks
- All kinds of pumps and electric motors AC. DC , Compressors
and hydraulic system
- Turbo machines ( gas)
- CNC machines and router

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Design, Construction, supply, Installation, Testing ,

Commissioning & Maintenance of Three Units of Reverse

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6.4 SUBCONTRACTORS AND VISITORS 42

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SECTION 8 AUDIT AND REVIEW

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1.4 ORGANIZATION CHART

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1.5 SCOPE OF WORK

1.6 TERMINOLOGY AND DEFINITIONS

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SECTION 2. LEADERSHIP AND COMMITMENT

2.2 HSE MANAGEMENT SYSTEM

Implementation and Monitoring Audits and reviews for improvements.

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PDCA SYSTEM OF WORK

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SECTION 3. POLICY AND OBJECTIVE

3.2 HSE OBJECTIVES

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In taking steps to ensure this we shall aim to/for:

a. No Fatality during the execution of project.

Document Number Document Title Page No 14 of 125

Analysis and evaluations will include, but not be limited to:

 Risk assessments and design review.

General for all groups of personnel:

Job Specific Training:

 Special safety precautions and technical execution of desired job.

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Given below the emergency organization flow chart –

Document Number Document Title Page No 16 of 125

INFORM TO SITE ADVISE CLIENT

CONFIRM ALL IMPLEMENT

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SECTION 4. ORGANIZATION, RESOURCES AND COMPETENCE

 Risk Assessment planning, execution, reporting and follow-up.

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Company/ Client Interfaces

OVER ALL HSE RESPONSIBILITIES

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ERECTION & TESTING ENGINEER

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 Ensure implementation of HSE procedure and Implement the HSE plan.

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 Report unsafe occurrences.

DRIVERS & OPERATORS

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4.3 HSE COMMUNICATION PARTICIPATION AND CONSULTATION

4.4 HSE MEETING

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4.5 HSE PROMOTION AND AWARENESS

4.6 EMPLOYEE ORIENTATION PROGRAMME

4.7 DAILY SAFETY TALK (TOOL BOX TALK)

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4.8 HSE COMPETENCE REQUIREMENT

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