Section 52.

Shopping
52.1. Shopping is a method of procurement of Goods whereby the Procuring Entity simply
requests for the submission of price quotations for readily available off-the-shelf goods or
ordinary/regular equipment to be procured directly from suppliers of known
qualifications. This method of procurement shall be employed in any of the following cases:

a) When there is an unforeseen contingency requiring immediate purchase: Provided,

however, That the amount shall not exceed the thresholds prescribed in Annex “H” 20 of this
IRR.

b) Procurement of ordinary or regular office supplies and equipment not available in the
Procurement Service involving an amount not exceeding the thresholds prescribed in Annex “H”
of this IRR.

52.2. The phrase “ordinary or regular office supplies” shall be understood to include those
supplies, commodities, or materials which are necessary in the transaction of official businesses,
and consumed in the day-to-day operations.
However, office supplies shall not include services such as repair and maintenance of
equipment and furniture, as well as trucking, hauling, janitorial, security, and related or
analogous services.(a)

52.3. Under Section 52.1 (b) of this IRR, at least three (3) price quotations from bona fide
suppliers shall be obtained.

52.4. The thresholds prescribed in Annex “H” of this IRR shall be subject to a periodic review by
the GPPB. For this purpose, the GPPB shall be authorized to increase or decrease the said
amount in order to reflect changes in economic conditions and for other justifiable reasons.

2. For Shopping under Section 52.1[a] of the 2016 IRR:

i. The PMO/end-user unit/implementing unit or the duly authorized official or personnel submits
a PR to the BAC indicating the urgency to address an identified need of the Procuring Entity and
the unforeseen contingency that caused its necessity.

ii. The BAC immediately prepares the RFQ, indicating the specifications, quantity, ABC, and
other terms and conditions of the contract.

iii. The RFQ may be sent directly to the supplier of known technical, legal and financial
qualifications. Due to the attendant circumstances and the urgency of the procurement, the
supplier immediately responds to the RFQ and signifies its technical, legal and financial
capability to supply and deliver the goods to be procured. Posting of the RFQ may be dispensed
with.

iv. The BAC immediately validates the technical, legal and financial capability of the supplier to
supply and deliver the goods by requiring the submission of relevant documents or through
other verifiable means to prove the capability of the Supplier.
v. Upon confirmation and ascertainment of such capability, the BAC recommends to the HOPE
the award of contract in favor of the supplier with the Single or Lowest Calculated and
Responsive Quotation. In case of approval, the HOPE immediately enters into a contract with
the said supplier.

vi. Except for contracts with ABC of Fifty Thousand Pesos (PhP 50,000.00) and below, the BAC,
through the Secretariat, posts for information purposes the contract or purchase order in: a.
The PhilGEPS website; b. The website of the Procuring Entity or its electronic procurement
service provider, if any; and c. Any conspicuous place in the premises of the Procuring Entity.