ANJANI PORTLAND CEMENT LIMITED ENVIRONMENT MANAGEMENT SYSTEM PROCEDURES MANUAL (ISO-14001:2015) EMPR/01 Copy No. : Issued to: Version No. : 02 Issue Dt. : 01.03.2018 CONTROL!aS ANJANI PORTLAND CEMENT LIMITED ZEESS, [Rete rien [pee MR PEPAEIE | supersedes [00/0104 2015 Page: 01 of O1 resinneme Jorysesans Jrenoyos | oopoz018 [rortoieroe [zune [S| aw INDEX PRO.No, Title ae Page Nos, “ Status ei . Index. 01.03.2018 01 01.03.2018 02 Identification and evaluation of 01.03.2018 03 EMS/MR/PRO/01_| environmental aspects, Risks & Opportunities 01.03.2018 oF 01.03.2018 05 EMS/MR/PRO/02 _| Regulatory Tracking and compliance | 01.03.2018 06 EMS/MR/PRO/03__| Internal and External Communication 01.03.2018 07 EMS/MR/PRO/04 Monitoring & Measurement 01.03.2018 08 Emergency Preparedness and Eus/mnyproyos_ | pmerBen 01.03.2018 09 EMS/MR/PRO/06_ | Operatiofal Control 01.03.2018, 10 Prepared by ‘Approved by CONTROLLEANJANI PORTLAND CEMENT LIMITED Ref No. EMS/MR/PRO/01 [Dept: [MR Supersedes | 00/01.04.2015 | Page: 01 of 04 Yessonern Toston [aero |onmustane [rst os [reese [E* [ovmana Title Identification and evaluation of Environmental Aspects, Risks & Opportunities 1.0 Purpose: To define the method for identifying the environmental aspects and impacts associated with the activities, products and services taking into account planned or new developments, or new or modified activities, products and services considering life cycle perspective. To, define a method for determining the significance of the identified environmental aspects and impacts. To, define the method for maintaining a register of environmental aspects and impacts to demonstrate compliance with the requirements of ISO 14001-2015. 2.0 Scope: 21 The aspects arising from activities, products and services at Manufacturing facility 2.2 Activities including planned or new developments, or new or modified activities, Products and services considering life cycle perspective, 3.0 Definitions: Environment- surroundings, if which an organization operates, including air, water, land, natural resources, flora, fauna, humans and their interrelation, Environmental Aspect - element of an organization's activities, products or services that can interact with the environment Significant Environmental Aspect - an environmental aspect, that has or can have a significant environmental impact. The parameter to classify into Significant environmental aspect defined in the procedure. Environmental Impact - any change to the environment, whether adverse or beneficial, wholly or partially resulting from an organization's activities, products or services, A direct aspect is an interaction with the environment over which the organization has control and over which it can be expected to apply influence. An indirect aspect is an interaction with the environment over which the organization does not have control and cannot be expected to apply influence. Scale : The extent of area it spreads. Severity: The extent to which it impacts the environment Probability : The chance of happening. Duration: The extent it remains impacting the environment. 0 Prepared by - ‘Approved by CONTROL?ANJANI PORTLAND CEMENT LIMITED = | RefNo. EMS/MR/PRO/01 | Dept: MR _| PES ns [Supersedes | 00/01.042015 | Page: [02 of 04 | Neseoners [eemsenats |rewnoroe [owns [rontenwne Tascam [5 [oxmane | Title Identification and evaluation of Environmental Aspects, Risks & Opportunities 4.0 Responsibilities: The Management Representative and HODs of various Departments are responsible for the establishing and maintaining the register of environmental aspects and impacts. The MR, in consultation with other relevant HODs, is responsible for evaluating the significance of the identified environmental aspects and impacts. All employees are responsible for notifying the MRthrough their HODs, to their activities, products or services that are likely to affect the r impacts, and their significance evaluation, 5.0 Procedure of any known changes egister of aspects and ‘Activity — Description Responsibility | 1. Prepare product life cycle diagram which includes raw material acquisition, production, peneon ot transportation/delivery, use, end-of lifetreatment and oe final disposal. MR& HODs Ee 2. Consult different HODs and list out / identify the activities, products and services, department wise across the organization. 1. Identify different aspects of activities, products and services, considering life cycle perspective, that can interact with the environment at different conditions like normal, abnormal and emergency and which can Mestification ot be cronvoiod influenced / eliminated as per re 2, Also consider change, including planned or new| MR&HODs communication | 4evelopments, or new or modified activities, products and services. 3. Maintain Environmental aspects register and keep it up-to-date, communicate significant environmental aspects among the various levels and functions of the organization, as appropriate . , 1. Evaluate the significance of the above Identified Seance aspects as per the guidelines given at the end of this Ree aeate Procedure. Determine the risks and opportunities of | MR & HODs i significant environment aspects and compliance Opportunites obligations, Significant | Identify / List out the aspects that are having score more environmental | than 50 as ‘significant environmental aspects”. The | MR& HODs aspects __| score is determined by multiplication of S18S24PxD ee ule Prepared by “Approved by CONTROLLEIANJANI PORTLAND CEMENT LIMITED Aipaies | RefNo. TEMS/MR/PROVOI [Dep [mR PEEPS [supersedes 100/01,04.2018 [Page : 03 of OF Yesenneyoe w/aisaois | reino/o [ovooaane | raxtounn [mono |B Toca Title Identification and evaluation of Environmental Aspects, Risks & Opportunities Activity Description esponstl Handle the significant environmental aspects and risks based on their degree of significance and take necessary steps like Handling elimination, control, Training etc. as per the guideline given at significant | the end of this procedure. Utilize the opportunities for better environmental | EMS performance. HODs aspects, risks& | Business concern aspects are prioritized based on the Opportunities | management decision. Interested Party concern aspects are given priority even though they are below the threshold limit decided. ‘The Aspects register will be reviewed, updated and maintained as follows, * As part of the management review ‘process. > Asaconsequence of any changes to the organization's activities, products or services, + ASaconsequence of any relevant changes to the register of applicable legislation, * Asa consequence of feedback from environmental incidents, complaints and/or non- conformances identified during the internal or external audit process, ~ __ Inresponse to stakeholders’ reports and documented concerns ~ Identify the Aspect register as given below: DEPT-ASPECT&HIRA Register-00.00.0000 DEPT = Name ofthe department in three letters :: 00.00.0000 = Date Month Year During each review, consideration will be given to the direct and indirect aspects of normal, abnormal and emergency operating conditions. Aspects should have linkage to the legal and other requirements; Significant aspects should have linkages to, objectives, training and operational controls, Qu uly Prepared by “Approved by CONTROLLEDANJANI PORTLAND CEMENT LIMITED Ref No. EMS/MR/PRO/01_| Dept: [MR Supersedes _| 00/01.04.2015 Page : 04 of 04 Nesonvoyoe | yros20ie [icine | eooimzoie Trottevewoe [zatza1 [ateciwe [oionioa Title Identification and evaluation of Environmental Aspects, Risks & Opportunities EFOR IR 1, Alllegal concern aspects are significant and first priority. 2. The aspects which get more than 80 score are significant ‘The significance of the environmental aspects is determined following the guidelines given below: a UI ANI ISAS GIVEN BELOW: Weightage Spread Foor onal a a er ‘+ Few times ina Restricted to part . 1 of operational area | Reuse /Recycle | Lessthanashift | year but not monthly i Few times ina | 4 2 eee Reversible More thana shift | month but not a daily Restricted within : : a the plant Irreversible Morethanday | Continuous A Spread outside the boundary XS Qe vy Prepared by ‘Approved by CONTROLLE!ANJANI PORTLAND CEMENT LIMITED GSES, [Rett Tas jnrro 702 [Dep we FREE EES [Supersedes [00/01.042018 [Pages 01 of Oi Version No/ot | 02/01.032018 | Rev.No/t | 00701032018 | NexcReview Dt | za0zz021 | Etecive De 01032018 Title Regulatory Tracking and Compliance Obligations 1.0 Purpose To, specify the procedure to be followed for identifi obligations applicable to the organization. with these requirements, 2.0 Scope Covers applicable regulatory and legal laws, rules and regulations, their compliance. 3.0 Responsibilities: ‘The Management Representative and HODs of vario\ ication of Legal and other requirements / Check compliance; specify methodology to comply other requirements and nus Departments where legal requirements / obligations are applicable are responsible for the establishing and maintaining the legal register. The MR, in consultation with other relevant H and other requirements / obligations and compliance. |ODs, is responsible for evaluating legal 4.0 Procedure Activity Description Responsibility 1. Identify regulatory/legal and other requirements/ obligations that are applicable to the organization's Identification of | *ctivities, products and services with respect to Environment as per LEG/F/01. eee 2. Identify/List out the applicable regulations/| _ MR&HODs obligations as per LEG/F/02. 3. Identify and act on risks and opportunities related to compliance obligations. Keep track of changes and update the requirements once a month by visiting websites like ha ane Access the Legal : -in/legi eee Requirements +2¢0rd(LEG/R/01) of checking and updation. 1. Review and understand the legal and other requirements, MR& HODs 2. Apply the legal requirements to the related aspects. Information Gather the information related to compliance within the MR& HODs gathering _| organization, Compliance status | 1. Analyze the requirements isa vis compliance. NRW HODS report 2. Prepare the compliance status using monitoring plan. oe Identify the gaps / non-compliances. MR& HODs 1. Comply the gaps. Compliance / EMPs | 2. If more time and actions are required address the MR& HODs non-compliance with an EMP. ; Periodically collect the data, review the status of Gece EMPs/objectives accomplishment and submit report to| MR& HODs a—_—™ wt Prepared by _ ee by CONTROLLE!ANJANI PORTLAND CEMENT LIMITED Ref No. EMS/MR/PRO/03_| Dept: MR Supersedes | 00/01.04.2015 Page : 01 of 01 Versonvoroe [e2/oroazose [ax oye [o7onen20se | vexttevewo [70022021 Biestve Toxoszo18 Title Internal and External Communication 1.0 Purpose ‘To specify the mechanism for internal & external communication at various stages and to different interested parties. 2.0 Scope Covers different activities, products and services of the organization. Also to satisfy the requirements of ISO - 14001:2015. 3.0 Procedure Identify the communication requirements for relevant internal and external parties and define what to communicate, when to communicate, with whom to communicate and how to communicate as per EMS/MR/F/06. IN’ /MMUNICATIO! 1, Information on significant environmental aspects, compliance obligation to employees, wherever required. Changes that could impact EMS performance Information on emergency situations and preparedness to all employees. Information on objectives and targets to all sectional / departmental heads. Internal complaints due to breach of safety & environmental aspects. Communication to rélevant section / departmental heads, regarding external complaints. EXTERNAL COMMUNICATION: 1, Interacting with Suppliers & Contractors on environmental aspects, policy etc, wherever required. 2, Discussions with public & other interested parties regarding policy, significant aspects and impacts in general meetings wherever relevant. 3. Different communications received from applicable regulatory and statutory authorities are registered as per List of Records and answered. 4, The environmental policy is made available at Security for external interested oa een parties. 5. On request from external parties, information on significant environmental aspects, Environmental policy and decisions taken shall be provided, EXTERNAL COMPLAINTS 1, Registration as per LEG/R/02 2, Communication to relevant HOD 3. Corrective action as per EMS/MR/F/12 4. __ Information to interested parties, as required. Maintain documented information for the above. The responsibility for this procedure is with HOD - HR, relevant HODs and ae "epee Prepared by ‘Approved by CONTROLLEI ANJANI PORTLAND CEMENT LIMITED BSPEE [Sena [sonny Ie veseniyoe [ejsonane | mvseim | oyeimate | secteewte [zacam [Toomer Title Monitoring , Measurement, analysis and evaluation 1.0 Purpose The purpose of this procedure is to specify methodology for monitoring, measurement, analysis and evaluation of environmental management system. 2.0 Scope All the processes / activities / compliance obligations involved in significant aspects in environment Management. 3.0 Procedure ‘Activity Description Responsibility | Identify the Key operational controls/data associated with significant environmental aspects, risks, compliance obligations. Set the periodicity and formats to be used for MR& HODs data collection Consider environmental objectives and targets for Monitoring and measurement process. Prepare calibration plan for the equipments / Calibration plan | instruments that are used for the monitoring of| MR &HODs above identified key operational controls. Collect data in the prescribed formats as per Data collection EMS/MR/F/07 on environmental performance | MR & HODs of the organization, Identification of Key characteristics Evaluate the performance as per the frequency set and take necessary corrective actions for Evaluation & Corrective | environmental performance and effectiveness, actions Communicate the environmental performance | MR&HODs to relevant internal and external parties as required. Records File all records as per List of Records. MR& HODs Qe whe Prepared by ‘Approved byANJANI PORTLAND CEMENT LIMITED IS RefNo. EMS/MR/PRO/0S [Dept: [MR Snene Supersedes | 00/01.04.2015 | Page: 01 of 01 Versonvoyoe [oxoxoazoie | re.Na/oe | oyon0aznie [Nentevewor [e02201 |S" [oxasane Title Emergency Preparedness & Response 1.0 Purpose The purpose of this procedure is to identify potential areas of emergency occurrence and development of procedures / instructions to handle emergencies. 2.0 Scope All the identified emergencies like Fire / spillage, incidents, accidents etc. 2.0 Responsibility: AL HODs. 4.0 Procedure Activity Description Responsibility List of emergencies Prepare list of emergencies department wise and consolidated for the unit. MR and HODs ERP Prepare Emergency response procedures to respond to emergency situations and accidents. Use Emergency response procedures to respond to actual emergency situation and accidents and Prevent or mitigate associated adverse environmental impacts. MRand HODs ‘Training Train all the employees in responding/ handling emergencies and on Emergency response procedures. MR and HODs Testing of ERP Periodically conduct tests like Mock Drills to keep the employees on alert and to train on handling emergencies as per Mock drill schedule IMS/MR/F/10. Maintain records of mock drill as per list of records-dept wise. Inform relevant emergency response procedures to relevant interested parties and persons working under its control MR and HODs Monitoring Monitor the implementation of ERP and alertness of employees by questioning periodically and by mock drills. HODs Updation Based on the mock drills and actual emergencies update the Emergency Response procedure. MR Qe Prepared by CONTROLI whe ‘Approved by10 ‘ANJANI PORTLAND CEMENT LIMITED Ref No. EMS/MR/PRO/06 | Dept: MR =e me nw +_| Supersedes | 00/01.04.2015 | Page: 01 of 01 Version vo/oe | c2/0L022018 | nex. No/ox | oyonssa0i8 [WetevewDe [2e0z201 | He | oxaaaoie Title | Operational Control 1.0 Purpose To specify the procedure to be followed for preparati implementation, mn of Operational Controls and 2.0 Scope Covers different significant environmental aspects which can be controlled by adopting Operational Controls. 3.0 Responsi All HODs. 4.0 Procedure Activity Description Responsibility | List out Significant Environmental Aspects that List of Significant need operational control procedures. ( Aspects Idéntify relevant controls like elimination,] MR&HODs substitution, administrative or combination considering life cycle perspective. ¥ Prepare Operational Control Procedures. ocrs Stipulate the operating criteria, eee Train the people involved in using Operational ; Controls. Use the operations control Training & Usage procedures for carrying out the activities} MR&HODs related to Significant Environmental Aspects. Ge— ul Prepared by CONTROLLE ‘Approved by oS