ANJANI PORTLAND CEMENT LIMITED IMS PROCEDURES MANUAL (1SO-9001:2015, IS0-14001:2015 & ISO-45001:2018) (IMSPRM/01)ANJANI PORTLAND CEMENT LIMITED Ref No, TMSPR Manual_| Dept: MR | Ariat nt [Supersedes | 00/01.03.2018 | Page: 01 of OF Versounaroe | onyouaaanie | ternaym. | o1onor2019 [NenRevewoe | 2e0zz01 [HT oimnzoie INDEX PRON Title Page Nos. Rev. Se e Status Index o1 (00/01.03.2018 02 01/01.02.2019 IMS/MR/PRO/01 | Document & Data Control 03 (00/01.03.2018 piceislescteseees oan Ee Ee 04 00/01.03.2018 IMS/MR/PRO/02_ | Internal Audit 05 00/01.03.2018 IMS/MR/PRO/03_| Control of Records 06 00/01.03.2018 Performance Measurement & IMs/MR/PRO/04 | sronitoring 07 00/01.03.2018 por wally Prepared by “Approved by CONTROLLEDANJANI PORTLAND CEMENT LIMITED Tafa [ WSR PROTOT | Bape, —— [WR a | =e me mit _| Supersedes | 00/01.03.2018 | Page: 01 of 03 Tesco anaraazns | retame_[evaranaiy [nentevewds | zamrz0er [B*™* [oeums Title Document & Data Control 1.0 Purpose To control all documents and data required for the QMS according to ISO-9001:2015, EMS according to ISO-14001:2015 and ISO 45001:2018. 2.0 Scope This procedure is applicable to QMS, EMS and OHSAS management systems. 3.0 Procedure 3.1 Definitions QMSM : Quality Management System Manual. This is first level document. SMSM: Occupational Health and Safety management system manual. This is first level document. EMSM: Environment Management System manual. This is first level document. PRO: Procedure comprehensively details out the activities performed by the respective department. This is a second level document. Standard Operating Procedure (SOP): SOP is a detailed document followed for different activities to keep the operational results of Quality. Level - 3 documents, Operational Control Procedure (OCP): OCP is a detailed document followed for control of operations to address Hazards / Aspects. Level-3 documents. Levels of Documentation: ‘The documentation is of four levels: Level = 1 High level manuals describing the compliance to the international standards like 10-9001. Prepared by MR and approved by VP-Operations Level - 2 Procedures / guidelines / Process maps meant to be followed for various processes. Prepared by respective HOD and approved by MR Level ~ 3 - SOPs/OCPs Detailed documents used for execution / control of activities. Prepared by Respective HOD and approved by MR he Prepared by ‘Approved by CONTROLLEDANJANI PORTLAND CEMENT LIMITED Ref No. IMS/MR/PRO/O1 Dept: MR cement Supersedes | 00/01.04.2015 Page: 02 of 03 Versonne/oe[oavoieaaose | ner voy | oyo.aszni0 [SF | aanzanz | areivene [0.03200 Title | Document & Data Control Level -4 Formats and Records Master list of documents is being maintained. Inter-linkage of documentation: Level ~ 2 documents wherever required are cross referenced in Level ~ 1 documents and level - 3 documents are cross referenced in level - 2 documents wherever needed. All documents are released by MR. ‘These documents are reviewed once in three years/as and when required, for adequacy and revised and re-approved. ‘The Management Representative shall ensure that relevant versions of documents are available at point of use. Documents shall remain legible, dated and readily identifiable, Management Representative is responsible to maintain the confidentiality, integrity and availability of the documented information, Documents of external origin are maintained by respective department. Master copies are maintained by Management Representative. Master copies, when printed are stamped as Master copy. When a hardcopy is issued, itis stamped as Controlled Copy and distributed. ‘The obsolete copies of hard copies are stamped as obsolete copy and preserved. Revisions/Amendments The originator of the document may revise the documents as and when needed. The originator need to raise a request along with the modified documents. The Management Representative shall distribute the documents ‘The hardcopies that are distributed shall be taken back and destroyed by Management Representative. Retain the documented information for future reference for minimum 3 years. Destroy the documented information after approval from the concerned HOD and after discussion in management review. i See Prepared by “Approved by GaTTONLNODANJANI PORTLAND CEMENT LIMITED RefNo. IMS/MR/PRO/OX | Dept: MR Supersedes | 00/01.04.2015 | Page: 03 of 03, Veronnaoe [envorwaaoie | oxime | on/o.aszoin | Wet tevewse | ovate: [= | oxaaaoie Title Document & Data Control Control features of the revisions: Nature of the revisions from the earlier version shall be recorded on the superseded master copy. Before distributing the revisions, Management Representative shall Enter the revision in the master list. Ensure the required knowledge is imparted File the master copy of the revised document in the master copy file, if printed Destroy all superseded controlled copies immediately after receiving from the respective recipient except Master copy. If superseded version is maintained, stamp master copy as “SUPERSEDED” and retain. Revision Control: All the documents start with version number 1.0. The version changes as progressive with 0.1. Document numbering is followed as per IMS/MR/SOP/01 Que ul Prepared by “Approved by CONTPOLLEDI ANJANI PORTLAND CEMENT LIMITED ye Ref No. IMS/MR/PRO/02_| Dept: MR | AM2arst [Supersedes | 00/01.04.2015 _| Page: 01 of Ot Venioana/De [oayaroszns [exo | ooouaszois | N=" Taeozaoe | | oxamante Title | Internal Audit 1.0 Purpose ‘To ensure the adequacy and effective implementation of QMS, EMS & OH&SMS. 2.0 Scope Planning, organization and conducting of Internal Audits. 3.0__ Procedure: Activity Description Responsibility ee Select audit team having minimum graduation MR can qualification and revise the team as and when required. - ‘Organize training for the Audit team on planning MR Ko Tanne and conducting Management system Audits for minimum two days. Prepare annual audit Plan based on the MR importance of the operations. Revise the program based on the audit results to ensure the effective implementation of the system. Audits to be conducted once in three months ‘Audit Progeam aes Prepare audit schedule with criteria” and MR intimation based on the Audit Plan and circulate, Based on the audit schedule, distribute MR Resource allocation independent auditors for conducting audit different operations /Activities. ‘Audit Raise Non-conformities if required, formulate MR&Audit ct _-} correction and corrective action in consultation Team with Auditee. Get the Auditee's signature on the NC and provide a copy to him. 1. Compile NCRs. Evaluate correction/corrective MR action, if any modifications are required, inform immediately to Auditee. 2. Arrange for follow-up audit. ‘Conduct follow-up audit within 15 days to see] Auditteam whether NCs are closed properly or not. Submit report to MR. File all NCRs in IMS/MR/R/O01. MR Prepare Internal audit report and submit for Management Review Meeting. hy Qa up Prepared by “Approved by CONTROLLEDAR Ref No. IMS/MR/PRO/03_| Dept: MR ANJANI PORTLAND CEMENT LIMITED SSeeet [Supersedes [00/01.042015 Page: [01 of01 Versione [ox/oues20rs [er osm | ooouexane [RO Taeoaaoes |S | ormaaoie Title | Control of Records 1.0 Purpose To ensure proper maintenance/retaining of records for demonstrating conformance to specified requirements and effective operation of Quality Management System, Environment Management System and OH & S Management System. 3.0 Bl 32 33 34 35 36 37 38 Procedure Identify all documents with a unique identification number. Each department will maintain a document called as List of Records. File all the relevant documents appropriately. Store and maintain all the documents properly. Dispose off suitably all documents after retention period duly taking the permission of MR. All records shall be legible and shall be stored and maintained to retrieve easily. Periodically get pest control activity done and ensure cupboards are clean and free from insects. Never leave any documents unattended. we ul Prepared by “Approved by CONTROLLEDANJANI PORTLAND CEMENT LIMITED Ref No. IMS/MR/PRO/04_| Dept: MR Supersedes | 00/01.04.2015 Page : OL of 01 Vesomnoyo [erwiazoe [renrarme — [ooynmz [Ne [anarn [Ee | onmanie ‘Title | Performance Measurement & Monitoring 1.0 Purpose To specify the procedure to be followed for monitoring the performance of Integrated ‘Management system comprising of QMS, EMS and SMS. 2.0 Scope Covers the products and activities at Anjani Cement. 3.0 Procedure 34 32 3.3. 34 35, 3.6 Identify critical parameters related to the performance of Quality management system, Environment management system and Safety management system. Set the periodicity to collect the data, Communicate the monitoring/data collection plan to all concerned HODs. Collect the data as per the frequency. Monitor the data against the legal requirements wherever applicable. ‘Take necessary actions wherever required. Prepared by “Approved by