ANJANI CEMENT ANJANI PORTLAND CEMENT LIMITED OH&S PROCEDURES MANUAL (IS0-45001:2018) (SMPRM/01) Copy No. : Issued to:, Version No. : 03 Issue Dt. : 01.02.2019 CONTROLLEDANJANI PORTLAND CEMENT LIMITED Ref No. Index Dept: MR CEmEn Supersedes | 02/01.03.2018 Page: O1 of 02 Weseinorme | esyoroe2019 Trew norme —Tooreonasi [SF Ts: 12072 | eran | oroaaoe INDEX PRO. Ni Tith 'No. of Sheets Rev, . No. itle . taice Hazard Identification and Risk SMS/MR/PRO/01 agacetiea 4 00/01.02,2019 Regulatory Tracking and SMS/MR/PRO/O2 | Coe Obligations 2 907/01.022019 | Handling Incidents, Accidents, Non- SMS/MR/PRO/03 | conformances, Corrective and 1 00/01.02.2019 Preventive action OH&S Objectives and Management SMS/MR/PRO/OA | Programe 1 00/01.02.2019 Emergency Preparedness & ‘SMS/MR/PRO/OS Response 1 00/01.02.2019 SMS/MR/PRO/06 | Operational Control 1 00/01.02.2019 SMS/MR/PRO/07 | Consultation & Participation 1 00/01.02.2019 Internal and External SMS/MR/PRO/08 | Communication ie 00/01.02.2019 Performance Measurement & SMS/MR/PRO/O9 | Korine 1 00/01.02.2019 SMS/MR/PRO/10 | Continual improvement 1 00/01.02.2019 ye Prepared by CONTROL. LED val “Approved byANJANI PORTLAND CEMENT LIMITED Ref No. SMS/MR/PRO/01_| Dept: MR Supersedes | 02/01.03.2018 Page : 01 of O4 verionnaror [eryoreeaoi [reuviom — |eonoadoun [NR Taroraoar [= [ouanaoie Title Hazard Identification and Risk Assessment SMS/MR/PRO/01 1.0 PURPOSE 2.0 3.0 40 To identify the occupational health and Safety hazards of APCL activities, that have or can have significant Occupational Health Risk on the health and safety of employees and those that can be controlled and influenced. SCOPE Applicable to the activities at manufacturing faci RESOPONSIBILTY at Chintapalem, The overall responsibility for establishing, documenting, implementing and updating this procedure lies with the Management Representative and HODs. Management Representative is responsible for implementation of this procedure and all other HOD’s are responsible for conducting hazard identification and risk analysis related to his or her function and identifying the hazards and probable risks as per this procedure. PROCEDURE: Hazard identification 1. List down the activities of the organization that are routine and non routine and situations, including hazards as per SMS/MR/F/01, arising from Infrastructure Equipment Materials Substances Physical conditions of the workplace Service and facility design Testing Production Human factors The way work is performed Past relevant incidents Potential emergency situations . Activities of contract workmen, visitors and other persons within the boundary Activities of workmen at a location not under the direct control of the organization BRET pe pense B hor. CONTROLLED up Prepared by ‘Approved byrata 3 ANJANI PORTLAND CEMENT LIMITED Ref No. ‘SMS/MR/PRO/01_[ Dept: MR a Sewewt | Supersedes | 02/01.03.2018 | Page: __| 02 of 04 Versonnavox [oxjonaa20s9 [renova | ooyoronznie | NRF Taronz0e2 [BR | oxmza0t9 Title _ | Hazard Identification and Risk Assessment, SMS/MR/PRO/01 2. Inaddition to above consider the following a. The design of work areas and processes b. Operating procedures and capabilities of the workers © Activities carried out by others for the organization within the boundary, . controlled / not controlled by the organization 4. Actual or proposed changes Assessment of OH&S risks and other risks to the OH&S management system 1. Use the criteria for risk assessment of the hazards being identified, as per the table given below. 2, Take into account the effectiveness of the existing controls being available for various activities and hazards Define the threshold limit above which the risk becomes unacceptable. Maintain the record of hazards and risk assessment and keep it up-to-date. GUIDELINE FOR RISK ASSESSMENT Pari 1, All Hazards related to legal and interested parties are first priority. 2. All hazards leading to Fatal are above the acceptable level 3. The hazards that are having score more than 100 as are treated as “Above Acceptable Level”. The score is determined by multiplication of FxLxC1xIxC2 RISK LEVEL ESTIMATER ee : Safety Sa i , Chances of Weightage Effect Sceurence | pact on people Control Damage to Engineering 1 property Rare 1to 5 Persons ‘Coniral i ‘Administrative First 7 2 irst aid Likely _ 6-10 Persons aa 3 Injury Certain 11-15 Persons PPE re Reportable 4 incident : >15 persons No Control 5 Fatal s : : uw CONTROLLED vce Prepared by “Approved byANJANI PORTLAND CEMENT LIMITED Ref No. SMS/MR/PRO[OI_| Dept: MR Supersedes | 02/01.03.2018 | Page: 03 of OF Tamanna ]ovyonme20i9 | teunoroe | coyoronznrs | SeetReMW Tanonz0e [BY [oxszanie Title __ | Hazard Identification and Risk Assessment ‘SMS/MR/PRO/O1 Planning of actions: Various actions need to be initiated to eliminate hazards and reduction of OH&S risks that are above acceptable level, using the following hierarchy of controls: a) Eliminate the hazard; b) Substitute with less hazardous processes, operations, materials or equipment; c) Use engineering controls and reorganization of work; d) Use administrative controls, including training; e) Use adequate personal protective equipment. ‘Assessment of OH&S opportunities and other opportunities for the OH&S management system 1. Determine the opportunities related to OH&S and other opportunities to enhance OH&S performance considering existing policies, processes, activities and planned changes to: a. Adapt work, work organization and work environment; b. Opportunities to eliminate hazards and reduce OH&S Risks; c. Other opportunities for improving the OH&S management system Management of change ‘The changes in the organization with respect to equipment, processes, procedures, materials, knowledge levels etc is obvious and these changes need to be addressed in a formal and systematic way. Use SMS/MR/F/0S to notify the change and proceed as per the format. This is applicable to temporary and permanent changes that impact OH&S performance, including: a) New products, services and processes, or changes to existing products, services and processes, including: — Workplace locations and surroundings; —Work organization; — Working conditions; — Equipment; —Work force; 'b) Changes to legal requirements and other requirements; ) Changes in knowledge or information about hazards and OH&S risks; df Developments in knowledge and technology. ‘The unintended changes need to be reviewed for the consequences acted to mitigate any adverse effects, as necessary. bot CONTROLLED wall Prepared by ‘Approved byANJANI PORTLAND CEMENT LIMITED Ref No. SMS/MR/PRO/01_| Dept: MR Supersedes _| 02/01.03.2018 Page? 04 of OF Tet Review icine Versionnayor | 03701022019 | Rev.noyoe | opforoz209 | Re suovzoz | Bf 122019 Title | Hazard Identification and Risk Assessment SMS/MR/PRO/01 ‘The HIRA register will be reviewed, updated and maintained as follows. + Prior to every management review. - Asa consequence of any changes to the organization's activities, products or services. = Asa consequence of any relevant changes to the register of applicable legislation. + Asa consequence of feedback from incidents, accidents, non-conformances identified during the internal or external audit process. - __ Invaddition to above review Risk Register once in two years formally. - Identify the HIRA/Aspect register as given below: DEPT-HIRA Register-00.00.0000 DEPT = Name of the department in three letters :: 00.00.0000 = Date. Month. Year bri CONTROLLED woadg Prepared by ‘Approved byANJANI PORTLAND CEMENT LIMITED Taio [Sus PRO OT Bape, [MR Supersedes | 02/01.03.2018 Page 01 of 02 Tene [eaimanis [revvae —[owonmans [Rest _[ noun [ER [oumaow Title Regulatory Tracking and Compliance Obligations SMS/MR/PRO/02 1.0 Purpose ‘To, specify the procedure to be followed for identification of Legal and other requirements / obligations applicable to the organization. Check compliance; specify methodology to comply with these requirements. 2.0 Scope Covers applicable regulatory and legal laws, rules and regulations, other requirements and their compliance. 3.0 Responsibilities: ‘The Management Representative and HODs of various Departments where legal requirements / obligations are applicable are responsible for the establishing and maintaining the legal ‘register. The MR, in consultation with other relevant HODs, is responsible for evaluating legal and other requirements / obligations and compliance. by» CONTROLLED lly Prepared by ‘Approved byANJANI PORTLAND CEMENT LIMITED Ref No. ‘SMS/MR7PRO702_| Dept MR ‘Supersedes | 02/01.03.2018 | Page: 01 of 02 Versennayoe | 03701022019 | Rex Noor | ovvarovzne | KP | stoxzme [| oroza0i9 Title | Regulatory Tracking and Compliance Obligations SMS/MR/PRO/02 4.0 Procedure ‘Activity : are T._ Identify regulatory /legal and other requirements/ obligations that are applicable to the organization's a naenesen activities, products and services with respect to Quality, Environment and OH&S as per LEG/F/01. applicable legal and ' ‘ MR& HODs cther requirements | 2 !dentify/List out the applicable regulations/ obligations as per LEG/F/02. 3. Identify and act on risks and opportunities related | to compliance obligations. Keep track of changes and update the requirements once a month by visiting websites like http://envfor.nicin/legis/legis.html for environment MR& HODs Access the Legal _| and https://labour.gov.in for Safety. Maintain record Requirements __| (LEG/R/01) of checking and updation. 1. Review the legal and other requirements. 2. Understand the requirements. MR& HODs 3._Apply the legal requirements to the related aspects. Information gathering | ater the information related to compliance within the | jee yop, organization. 1. Analyze the requirements vis a vis compliance. | Compliance status | >" prepare the compliance status using monitoring MR& HODs peeey plan. Gaps / Non- compliances Identify the gaps / non-compliances. MR& HODs identification 1. Comply the gaps. Compliance / EMPs | 2. Ifmore time and actions are required address the | MR& HODs | non-compliance with a management program. | ; Periodically collect the data, review the status of Data sig & | management programs/objectives accomplishment and | MR& HODs Tee submit report to MRM. Ae Prepared by CONTROLLED wale ‘Approved byIX i ANJANI PORTLAND CEMENT LIMITED Ref No. SMS/MR/PRO/03_| Dept» MR Ansan ctw en Supersedes _| 02/01.03.2018 Page : 01 of 01 Verionno/oe [osyouaaznis | rev.naroe — [ooousaanis | Nef Tsaoxa0%e |B | oiwaanin Titie | Handling Incidents, Accidents, Non-conformances, Corrective and Preventive action ‘SMS/MR/PRO/03 1.0 Purpose ‘The purpose of this procedure is to specify authorities to identify, document and to take corrective and preventive actions for Non-conformities, Incidents, Accidents, etc. 2.0 Scope All the processes / activities involved in Integrated Management System. 3.0 Responsibility The MR is responsible for implementation of this procedure and all other HODs are responsible for adhering to this procedure. 4.0__ Procedure: Activity Description Responsibility Reporting of Non- | 1. Report the Non-conformance to HOD immediately. Conformance & | 2. Take necessary immediate action to handle the HoDs Immediate action | non-conformance. Record all the non-conformances, Incidents and Accidents format. Investigate the non-conformanee, Incident and Accident to find OH&S deficiencies and other factors. Determine underlying OH&S deficiencies and other Investigation _| factors that might be causing or contributing to the HOD occurrence of incidents; Complete the investigation in timely manner (not more than 7 days). Correction ‘Take necessary action to correct the situation. Identify Initiate suitable corrective action to avoid the occurrence of the incident. Assess the risk before HOD implementing the corrective action. Look at similar process for chances of happening of such type of incidents/accidents and take preventive actions to not to occur. Assess the risk before implementing the preventive action, Identify the opportunities to avoid occurrence of such type of incidents else ware in the unit * Review the effectiveness of Correction/ Corrective ' action/Preventive action. Maintain records of all corrective and preventive actions. Update the Risk Register, if required. ee wate oat ge CONTROLLED Sere Recording HODs Review &Records HODs & MR9 IX ANJANI PORTLAND CEMENT LIMITED Ref No. SMS/MR/PRO/04__| Dept MR ANIEn [Supersedes [02/0103.2018 | Pag 01 of 01 Tesennaree [ooyumaoi | exnoroe—|ovnreans [Se [nero [ES [ocean Title OH&S Objectives and Management Programs | $MS/MR/PRO/04 1. PURPOSE To establish and maintain SMS Objectives and Management Programme(s) a. Achieving organizational occupational health and safety objectives and targets b.Addressing the OH&S management requirements of new projects, or services undertaken , Achieving completion of specific tasks required for improving of occupational health and safety at each relevant function and level within the Organization. 2. SCOPE This procedure is applicable for the occupational health and safety management programs. 3. RESOPONSIBILTY ‘The overall responsibility for establishing, documenting, and updating this procedure lies with the Management Representative. The responsibility for implementing this procedure lies with the respective HODs. 4, PROCEDURE Activity Description ing | Set measurable and practicable objectives as far Obleetive setting | 5 possible which are consistent with the Policy Time frame and _| Set the time frame and responsibility for each aon Responsibility | objective. Prepare management programme, wherever Programme required, specifying the task, time frame and HODs responsible person's name as per SMS/MR/F/02. Submit the programmes) to management for — approval and to provide necessary resources to Hops be fulfill the objective / program. Implement | implement the action plan/program. HODs Collect the data periodically on the status of Tia coliectine|objectvts sad programmes: HODs Present the progress on Objectives and programs Review to Management for periodical review either in HODs MRM or in Status review meetings. bate CONTROLLED pale Prepared by ‘Approved by10 ANJANI PORTLAND CEMENT LIMITED Ref No. SMS/MR/PRO/O5 | Dept. MR Supersedes | 02/01.032018 | Page: | 01 of 01 Versionniovot | 03/0xe22019 | Rewnoyoe | ovvonoazoiy | NetReview | ssonaoae | Be TY oxoza09 Title | Emergency Preparedness & Response SMS/MR/PRO/OS 1.0 Purpose ‘The purpose of this procedure is to identify potential areas of emergency occurrence and development of procedures / instructions to handle emergencies. 2.0 Scope All the identified emergencies like Fire / spillage, incidents, accidents etc. 3.0 Responsibility: All HODs. 4.0 Procedure Activity Description Responsibility List of emergencies Prepare list of emergencies department wise and consolidated for the unit. MR and HODs ERP Prepare Emergency response procedures to respond to emergency situations and accidents. Use Emergency response procedures to respond to actual emergency situation and accidents and prevent or mitigate associated adverse environmental impacts. MR and HODs Training Train all the employees in responding/ handling emergencies and on Emergency response procedures. MR and HODs Testing of ERP Periodically conduct tests like Mock Drills to keep the employees on alert and to train on handling emergencies as per Mock drill schedule MR/MDS/01. Maintain records of mock drill as per list of records - dept wise. Inform relevant emergency response procedures to relevant interested parties and persons working under its control. MRandHODs | Monitoring Monitor the implementation of ERP and alertness of employees by questioning periodically and by mock drills. HODs Updation Based on the mock drills and actual emergencies update the Emergency Response procedure. MR be Prepared by CONTROLLED vadlp ‘Approved bycE Ik ANJANI PORTLAND CEMENT LIMITED Ref No. SMS/MR/PRO/06_| Dept: MR PRRErt [Supersedes | 02/01.03.2018 Page? 01 of Oi Vertontoybe[o7oiz2ni9 [te avoe | ooronzoig [MRM | ssoyzene [BRA Torcazen Title Operational Control SMS/MR/PRO/06, 1.0 Purpose To specify the procedure to be followed for preparation of Operational Controls and implementation. 2.0 Scope Covers different significant environmental aspects which can be controlled by adopting Operational Controls. 3.0 Responsibility: AILHODs: 4.0 Procedure Activity Description Responsibility need operational control procedures. Identify relevant controls like elimination, MR& HODs: ‘substitution, administrative or combination considering life cycle perspective. List out Significant environmental Aspects that List of Significant “Aspects, Prepare Operational Control Procedures. Stipulate the operating criteria. MR & HODs OCPs Train the people involved in using Operational Controls. Use the operations control Training & Usage procedures for carrying out the activities MR & HODS) related to Significant Environmental Aspects. bon CONTROLLED walle Approved by12 ANJANI PORTLAND CEMENT LIMITED Ref No. 'SMS/MR/PROO7 | Depts MR Supersedes [02/01.03.2018 | Page: 01 of OL Verionno/oe [oyouaaan | pe.no/oe | ooaiazanis [Nee Tstoaaom | BE | oxazz09 Title Consultation and Participation | SMS/MR/PRO/07 1, PURPOSE To ensure: consultation and participation of workers at all applicable levels and functions, and, where they exist, workers’ representatives, in the development, planning, implementation, performance evaluation and actions for improvement of the OH&S management system. 2. SCOPE This procedure covers Consultation of participation of employees at Chintalapalem Works to ensure proper implementation of OH&S Management System. ‘The overall responsibility for establishing, documenting, and updating this procedure lies with the Management Representative and HODs, 4, PROCEDURE Consultation & Participation: 1. Establish Health and Safety Committee with the participation of managerial and non- managerial workers in the ratio of 1:1 as per SMS/MR/F/11 2. Frame the agenda for the meeting as per SMS/MR/F/12. Provide necessary training and resources to conduct the meetings properly. 4. Conduct the meeting once in three months with a minimum of 80% attendance. 5. Discuss the previous meeting minutes and status of actions initiated and maintain minutes as per SMS/MR/F/13. 6. The working of committee is effective by participation in identifying hazards and assessing risks and opportunities 'b. determining actions to eliminate hazards and reduce OH&S risks determining competence requirements, training needs, training and evaluating training 4. determining what needs to be communicated and how this will be done e. determining control measures and their effective implementation and use * investigating incidents and nonconformities and determit 1g corrective actions 7.” Records are maintained for Consultation and Participation, oe CONTROLLED wold Prepared by ‘Approved by13 IX ANJANI PORTLAND CEMENT LIMITED ZSES, etic _Tsuispminypnojoa [pepe MR sai SSPE | Supersedes | 02/01.032018 Page: O1 of 1 versonxo/oe [osjon022019 | ne.novm — [ooorozzo1 [SORT aora0e |B | oranznie Title Internal and External Communication | SMS/MR/PRO/08 1.0 Purpose To specify the mechanism for internal & external communication at various stages and to different interested parties. 2.0 Scope Covers different activities, products and services of the organization. Also to satisfy the requirements of IS0-45001:2018. 3.0 Procedure Identify the communication requirements for relevant internal and external parties and d what to communicate, when to communicate, with whom to communicate and how to communicate. INTERNAL COMMUNICATION: lefine 1. Information on significant environmental aspects/Hazards, compliance obligation to employees, wherever required. Changes that could impact IMS performance Information on emergency situations and preparedness to all employees. Information on objectives and targets to all sectional / departmental heads. Internal complaints due to breach of safety & environmental aspects. Communication to relevant section / departmental heads, regarding external complaints, EXTERNAL COMMUNICATION: 1, Interacting with Suppliers & Contractors on Hazards & environmental aspects, policy etc., wherever required, 2 Discussions with public & other interested parties regarding policy, significant aspects and impacts in general meetings wherever relevant. 3. Different communications received from applicable regulatory and statutory authorities are registered as per List of Records and answered, 4. The IMS policy is made available at Security for external interested pa 5. On request from external parties, information on Hazards, significant environmental aspects, IMS policy and decisions taken shall be provided. EXTERNAL COMPLAINTS: 1. _ Registration as per LEG/R/02 2, Communication to relevant HOD +3. Corrective action as per LEG/F/03 4.” Information to interested parties, as required, Maintain documented information for the above. The responsibility for this procedure is with HOD - HR, relevant HODs and Management Repres a CONTROLLED me Prepared by “Approved by14 ANJANI PORTLAND CEMENT LIMITED Ref No. SMS/MR/PRO/09 _| Dept: MR Supersedes _| 02/01.03.2018 Page? O1of 01 Vertontoyoe _[svous2019 | rexnoyor | onraaznin | ROR | roxzoze [SF | orazans Title | Performance Measurement & Monitoring | SMS/MR/PRO/09 1.0 Purpose To specify the procedure to be followed for monitoring the performance of SMS. 2.0 Scope Covers the products and activities of APCL. 3.0 Procedure 3.1 Identify critical parameters related to the performance of Quality management system, Environment management system and Safety management system. 3.2 Set the periodicity to collect the data. 3.3. Communicate the monitoring/data collection plan to all concerned HODs. 3.4 Collect the data as per the frequency. 3.5 Monitor the data against the legal requirements wherever applicable. 3.6 Take necessary actions wherever required. bole CONTROLLED ably Prepared by “Approved by15 ANJANI PORTLAND CEMENT LIMITED Ref No. SMS/MR/PRO/10 | Dept: MR. za) Supersedes | 02/01.03.2018 | Page? | 01 of 01 Verionnoyoe [ovonsaznis | sevneyor | oorozani9 [RT asoxaoe [BR [owas Title Continual improvement SMS/MR/PRO/10 Purpose: ‘To provide guidelines for Continual Improvement. Scope: Covers various processes of the organization. Responsibility: Management Representative Procedure: 1. Consider the following table where the input is defined for continual improvement: Strategic direction Vision Mission Quality Policy Risks Opportunities Objectives Continual Customer feedback Improvement Product & Process performance data Internal audit findings External audit findings MRM Outputs: Technological developments Innovation Improvement in Quality Management System Set the periodicity for various data parameters and communicate to vertical heads. Collect the data from various inputs time to time. Establish formal data monitoring and analysis sessions to check the performance of SMS Identify the areas for improvement. Prioritize based on the ROI / quantum of continual improvement. Set the targets / objectives for the identified areas / processes. Establish action plans to achieve the targets. ._ Identify the resources required and ensure they are available, 10, Update the monitoring plans with continual improvement i “1A,Collect the data to verify the target achievement. 12: Take necessary actions to ensure the continual improvement is on-track. 13, Submit the continual improvement report for Management Review. uae records of continual improvement, Nana eN iatives, uly he Prepared by “Approved by CONTROLLED