ANJANI PORTLAND CEMENT LIMITED OCCUPATIONAL HEALTH & SAFETY MANAGEMENT SYSTEM MANUAL (1S0-45001:2018) (sMsM/01) Copy No. Issued to: Version No. : 03 Issue Dt. : 01.02.2019 CONTROLLEDANJANI PORTLAND CEMENT LIMITED Ref No. + Dept: MR S aeaee Supersedes | 02/01.03.2018 | Page: 01 of 01 Versinnoyoe [00701022019 | revs. | onoutzanis | ekevewoe | snore [ER | oroaze _| Index 1 | 00/01.02.2019 Company Profile o1 2 00/01.02.2019 z 3 00/01.02.2019 4 00/01.02.2019 5 00/01.02.2019 | 6 | _00/01.02.2019 Normative r. 02 a7 8 4, _|{ssueand Amendment of Quality ra 5 00/01.022019 00/01.02.2019 . Context of the Organization 04 ee 00/01.02.2019 (00/01.02.2019 6. | Leadership 05 B 00/01.02.2019 : Uae o 14 | 00/01.02.2019 7. | Planning 06 16 | 00/01.02.2019 17___ | _00/01.02.2019 18 | 00/01.02.2019 8 | Support 07 19 | 00/01.02.2019 = 20 00/01.02.2019 9. __| Operation 08 21 | 00/01.022019 10. | Performance evaluation 09 ae 80/0102.2019 i | aot 23 00/01.02,2019 11. | Improvement Se 0 24 | 00/01.02.2019 = CONTROLLED Prepared by ‘Approved byANJANI PORTLAND CEMENT LIMITED RefNo. __|Chapter-01 _| Dept: * __| MR Sement | Supersedes | 02/01.03.2018 | Page: 01 of 05 versoanazoc _[oayois22019 [emnaroe | on/o.onao. | wettevewon | anorzea2 [E™ |axozan9 1.0 Company Profile: Company Profile: M/s. Anjani Portland Cement Limited is part of Chettinad group. Anjani Portland Cement Limited (APCL) is a two decade old company with a proud legacy of Cement to display. A takeover of an ailing company - M/s. Shez Cements in 1999 set the beginning. Starting with initial production capacity of 0.2 million tons per annum in 1999, the company upgrade the First Line. In 2014-15 M/s Anjani Portland cement Limited is taken over by Chettinad Group. Anjani Portland Cement Limited is a subsidiary of Chettinad Cement Corporation Limited and Mr. A. Subramanian is present Managing Director of Anjani Portland Cement Limited. Anjani Portland Cement Limited is having own coal based Captive Power Plant of capacity 1x16MW commissioned on the year of Jan-2017. In addition to that it is having start up power of 5100 KVA @ 132KV level from TSSPDCL (Grid) which will be utilised during start-up of Captive Power Plant. Also the 3 Nos stand by HSD based DG sets of 1x1250KVA @ 6.6 KV level. 1x1250KVA and 1x320KVA @ 0.415 KV level. The supply is distributed to various section of the plant. An energy meter is installed at the in-comer of 110 KV as well as the CPP incomer, which records import values of power from the gird and CPP. Chettinad Cement is operating its cement business spanning three generations, Since its establishment in 1962 with a wet process cements plant at Puliyur near Karur, Chettinad Cement has been expanding and marketing itself versatile in the field of cement products. Chettinad Cement’s modern, flexible manufacturing plant produces a wide range of cements which can be delivered in bulk. The House of Chettinad began its journey in a humble way in the year 1912 by its founder Dr. Raja Sir Annamalai Chettiar, who was a Visionary, Idealist, Entrepreneur, Educationist and Philanthropist of 19th century, who envisioned that the future of his group is to improve the society economically by providing industrial and business development. The group continued the legacy, made the dreams of our beloved founder into reality and reached further heights by another Visionary, Idealist, Entrepreneur, Educationist and Philanthropist by Dr. Raja Sir Muthiah Chettiar, the son of the founder. In the year 2005 Anjani invested Rs.25 Crores to increase Production by process upgradation, Quality upgradation, minimize pollution level and conservation of energy. the modernization of process, production increased from 3 Lakhs to § Lakhs MT annually with'improved quality. 1) Cooler modification. 2) High efficiency Classifier. ‘ CONTROLLED tually Prepared by ‘Approved byANJANI PORTLAND CEMENT LIMITED ia Ref No. Chapter - 01 MR Cement Supersedes | 02/01.03.2018 02 of 05 Versenno/or[oajore2a019 | revno/or | onoraaznis | newRevew or | anorzie TE | oroazms 3) DCS system, X-Ray analyzer, 4) Up gradation in material handling System. To achieve emis ion norms ‘Word class technology RABH (Reverse Air Bag House)’ is introduced. * National Standards - 30 mg/Nm3. © Anjani stack er sions are < 30 mg/Nm®, which is comparable to national standards. Anjani specialized in manufacturing of PPC and Composite Cement which can be manufactured with approximately 30 to 50% of additives clinker. Additives are waste material from thermal power stations and Steel plants. Thereby we save, > 30% Carbon dioxide emissions. > 45% of our limestone resources. > Consumption of power and coal. Anjani Cement is a house hold name in southern part of India. The company’s flagship brand “Anjani Super Gold-PPC", OPC-53 Grade, OPC-43 Grade and Rapid Hardening Portland Cement (RHPC) has captured the market. The plant lunched new Eco friendly product Anjani Super Gold (Composite Cement as per IS 16415:2015). ‘The second line is installed with an investment of Rs. 250 Crores in 2010.The machinery for the second line supplied by M/s Walchand Nagar Industries and the technology supplied by ONODA Japan. ‘The five stage Preheater of second plant have LP cyclones and ONODA Japan technology caliciner installed with kiln capacity is 1500TPD.Online gas analyzer are installed at Pyro- Processing. Closed storage facilities are provided for limestone, coal and clinker to improve ambient air quality and conform to environmental precincts. RABH is installed to handle kiln and raw mill dust laden gases and to maintain low SPM levels in comparison to world standards. ESP is installed to the cooler exit gases to maintain low SPM levels. In the year 2012, ESP is installed by investing Rs. 8 Crores for LINE-I cooler to reduce emissions level from 115 mg / Nm to below 30 mg / Nm’. APCL is now 1.2 MPTA Clinker Production capacity Plant. bute CONTROLLED wale Prepared by ‘Approved byANJANI PORTLAND CEMENT LIMITED Ref No. Chapter - 01 Dept: MR Supersedes | 02/01.03.2018 | Page 03 of 05 | versionvo7oe | 03701022019 | Revnoyox | 00/01022019 | NenRevewbe | s0012002 |S" | exoazoio ‘Testing and Monitoring: Anjani plant has a completely hands free and fully automated production process installed using SIEMENS PCS7-CEMAT Distribution control system with 24x7 monitoring, sampling and analysis of cement production through its stages from mining to packing. A team of highly qualified professionals work 24x7 to conduct quality tests and raw materials, intermediates and finishing products, ensure that products are of the highest quality. The laboratory is equipped with X ray Analyzer for continuous monitoring of mineral composition of raw materials and the final product. Samples are also sent to independent quality analysis for inspection to enhance and standardize quality norms. Excellent dealer network system and the support of enthusiastic marketing team have contributed for the company to reach new heights. As a social responsibility Anjani provides primary and technical education to the surrounding villagers. > Smt. Sita memorial school: This school is a non profitable and English medium school covering around ten villages with a provision of transport facility. Presently 745 children were studying from the surrounding villages. VISIO! > APCL's organizing culture is for consistent Growth, Productivity, and Quality with the involvement of Shareholders, Workforce, Customers, and Suppliers. > Organization is committed to the society and the future generations through sustainable socioeconomic development, environmental protection and preservation of natural resources, > Vision is to achieve a production level of 3.5 MTPA by 2025. MISSION: > Tobe among the top five market leaders in south India, > To establish dominant presence in neighboring states. > Cost reduction through technology up gradation and innovative production practices. > ‘To establish pleasant work environment and nurture the talent for the innovative growth of workforce. 2» Toadvocate and practice open, transparent, ethical business and balance the interest of “employees. ee CONTROLLED vadp Prepared by ‘Approved byANJANI PORTLAND CEMENT LIMITED Ref No. Chapter-01 | Dept: MR - Supersedes | 02/01.03.2018 | Page: | 04 of 05 Versa No7De [09701022009 | Revavoyoe | o0vonc2do19 | NexRevewde | sa0r2022 | BT oroz20i9 VALUES: > APCL recognizes its people as its valuable Capital and the company’s Human Capital Management (HCM) Systems is proactive and provide transparent organization culture for creativity and innovations. > Committed to improve the quality of the life in the society as a Corporate Social Responsibility. > Preserve mother Earth through environment protection and preservation of natural resources. Anjani cement has been awarded for its outstanding performance and achievements: 1) Ranked No.1 in a study conducted by ASAPP, and was awarded the “Fastest growing cement company” in India at 7% construction world annual awards 2009. This award was given by Hon'ble union minister for Roads, Transport & High ways, Shri.KamalNath. 2) Anjani has been received awards for three consecutive years from State Pollution Control Board for maintai ing a Green and Eco-friendly atmosphere at the plant and surrounding areas. 3) Anjani has been awarded for demonstrating exceptional innovation and perseverance in attaining the 225" position amongst India's 500 best-performing mid-sized enterprises. 4) Anjani Cement is recognized for the performance for Logistics 2.0 and supply chain leader award on March 2010. 5) IMC RAMAKRISHNA BAJAJ NATIONAL QUALITY AWARD 2011. 6) ‘Excellence in Corporate Social Responsibility Award’ for the year 2009-10 by The FAPCCI (Federation of Andhra Pradesh Chambers of Commerce and Industry). 7) Certificate of Achievement from "Industry 2.0 Manufacturing Innovation Conclave 2012" on 14% September 2012 8) IMC RAMAKRISHNA BAJAJ COMMANDATION CERTIFICATE -2012. 9) Overall 24 prize for ANJANI LIMESTONE MINES by Indian bureau of Mines for the year 2012-13. _, 10) Certified with ISO 14001:2004 and BS OHSAS 18001:2007 certification on 17% August = 2012. 11)Indian Bureau of Mines Awarded 1* prize for water Quality Management for ANJANI LIMESTONE MINES. fe acy Prepared by “Approved byANJANI PORTLAND CEMENT LIMITED Ref No. Chapter - 01 ie MR Supersedes | 02/01.03.2018 | Page: 05 of 05 esenneroe[sjonae209 | entayoe | oyontezsi9 [Nectavewe | soorz0c2 [= [ ocozan 12)Maximized the usage of Alternative Fuels and Raw Materials without affecting the quality of cement, thereby reducing CO2 emissions and reducing the consumption of natural resources. 13) Up gradation of Raw Mill-3 production from 110 TPH to 150 TPH by implementing the In house innovative Ideas. 14)Supply of chain leader awarded in the cement segment from 9.0 media Anjani has brought to execution novel idea of mobile Lab Concrete Solutions which consists of different cement testing equipment to test the quality and strength of cement and concrete at construction sites. Good human resource practices and professional management aiming for the welfare of employees has rendered a major thrust to the company. The management aims: > To make Anjani most preferred brand for its products and personalized service in the primary market and make it a market leader in southern part of India. > For efficiency in all areas like production, marketing, Purchase and finance and to build good team to make Anjania brand to reckon with. > Towards building the culture of ‘customer delight with consistent quality & service as of paramount importance’ within the organization. > To be one of the best companies to work with good H.R practices and initiatives. Address: Anjani Portland Cement Limited Chintalapalem, Suryapet (Dist), ‘Telangana - 508246 Scope: Mining of Limestone, Crushing, Clinkerization, Cement grinding, Packaging & Dispatch of Cement & Clinker and Generation of Power. Prepared by ‘Approved byANJANI PORTLAND CEMENT LIMITED Ref No. Chapter - 02 Dept» MR Supersedes | 02/01.03.2018 | Page: O1of 01 vesinnivoe [evaraeans [revtom — [ereiogns[rmvente |vooiam [S| rman 2.0 Normative reference: 1s0-45001:2018, hoe Prepared by CONTROLLED ual ‘Approved byANJANI PORTLAND CEMENT LIMITED RefNo. Chapter-03 | Dept: MR | crates [Supersedes | 02/01.03.2018 | Page: | 01 of 02 Vereanoyoe Toru | rexovoe | oon» | restevewor | som [S™™ Taipan 3.0 ISSUE AND AMENDMENT OF QUALITY MANUAL 3.1 Objective ‘The OHSMS manual describes the OH&S Management System of ANJANI PORTLAND CEMENT LIMITED. Itserves as constant source of realization and maintenance of OHSMS system. It defines the responsibilities, tasks, procedures and documentation required for compliance with IS0-45001:2018. 32 Layout ‘The OHSMS manual is a loose leaf issue and is divided into chapters as per list of contents. The ages in each chapter are numbered serially commencing with “01” and the total number of Pages is listed alongside each number. The issue number revision number, the respective dates are given in the foot-note of each page, 3.3. Preparation and approval ‘The OHSMS Manual is prepared by MR and approved by Unit Head. ‘The signature is on the first page. MRis responsible for distribution of OHSMS manual. 34 Issue and return All copies of the OHSMS manual are issued by the MR. He records the name of the recipient against the serial number of the copy concerned. Copies that are no longer required must be returned to MR, who then strikes out the name from the list. 3.5 Amendment and distribution In case of the amendment to any of the page that page will be amended, the revision number and date shall be changed, distributed and the reason for amendment will be recorded on the obsolete page. Once the total number of revisions for all pages reaches 20 the OHSMS Manual Version No. shall be changed and fresh issue shall be issued. ‘The final amendment number in each case will be marke contents. the respective column of table of 3.6 Documentation ‘The MR is responsible for the OHSMS manual, all amendments, changes in thelist of recipfents ang records of all the amendments made. boa. CONTROLLED wale Prepared by ‘Approved byANJANI PORTLAND CEMENT LIMITED Ref No. Chapter - 03 Dept* MR Supersedes | 02/01.03.2018 _ | Page: 02 of 02 Version No Dt, 03701022019 | RevNoye 00/01.022019 | NextReviewDt | 30012022 ects De. 01022019 Compliance to ISO-45001:2018 requirements - Procedures ye Prepared by PRO.No. Title SMS/MR/PRO/01 Hazard Identification and Risk assessment SMS/MR/PRO/02 Regulatory Tracking and Compliance Obligations SMS/MR/PRO/03 Handling Incidents, Accidents, Non- conformances, Corrective and Preventive action ‘SMS/MR/PRO/04 OH&S Objectives and Management Programs ‘SMS/MR/PRO/OS Emergency Preparedness & Response SMS/MR/PRO/06 Operational Control SMS/MR/PRO/07 Consultation & Participation SMS/MR/PRO/OB Internal and External Communication SMS/MR/PRO/09 Performance Measurement & Monitoring SMS/MR/PRO/10 Continual improvement CONTROLLED wasp ‘Approved by10 ANJANI PORTLAND CEMENT LIMITED Ref No. Chapter - 04 Dept MR atm Supersedes | 02/01.03,2018 | Page: 01 of 02 ‘erninvoyme | oxorozzn | Reuvo,oe | aoyo.cazm9 | restRevewox | soaia0ze [2 | oxmzan9 4 Context of the organization 4.1 Understanding the organization and its context External and internal issues that are relevant to its purpose and its strategic direction and that effect its ability to achieve the intended results of OH&S Management System are determined as per SMS/MR/F/10, These issues are reviewed periodically in Management Review. 4.2 Understanding the needs and expectations of interested parties (including workers) Relevant interested parties, who can effect or potential effect the ability to consistently provide products that meet customer and applicable statutory and regulatory requirements and relevant to OH&S Management System of APCL are determined and the needs and expectations are documented as per SMS/MR/F/11. The needs and expectations that become compliance obligations are taken-up for actions. ‘The effectiveness of actions is reviewed in Management Review. 4.3 Determining the scope of the OH&S Management System The boundaries and applicability of OH&S Management System has been determined as described below: Boundary: ‘The boundary of OH&S Management System is limited to the operations of APCL. Scope: Mining of limestone, Crushing, Clinkerization, Cement grinding, Packaging & Cement & Clinker and Generation & Export of Power. bo Prepared by CONTROLLED patch of aby ‘Approved byu ANJANI PORTLAND CEMENT LIMITED Ref No. Chapter - 04 Dept: + MR Sivan CEMENT Supersedes | 02/01.03.2018 | Page: 02 of 02 Versonnayoe_[ovyonena019 | revnaro. | n/orcageis | wetRevewnn | anoraoa2 [E [ororzn9 When determining this scope, APCL considered: a) the external and internal issues; b) the requirements of relevant interested parties; ) the products and services of the organization 4) the compliance obligations; e) its organizational units, functions and physical boundaries; f) its authority and ability to exercise control and influence g) planned or performed work-related activities. ‘The scope of OH&S Management System is displayed at Security for information to interested parties. 4.4 OH&S Management System APCL established, implementing and maintaining and continually improving OH&S Management System, including the processes needed and their interactions as per ISO- 45001:2015. Continual improvement established through setting objectives for the processes and OH&S Management System. fon. CONTROLLED duchy Prepared by ‘Approved by12 ANJANI PORTLAND CEMENT LIMITED Ref No. Chapter - 05 Dept: MR Senet | Supersedes | 02/01.03.2016 | Page: 01 of 03 zi Verssnnoyoe [osjon022019 | nevna/on | oofonoaaoi9 | nexReviewox | snorz0z2 [2 | oiazzoi9 5 Leadership 5.1 Leadership and worker participation 5.1. Leadership and commitment Commitment of Top management is demonstrated by: a) taking overall responsibility and accountability for the effectiveness of the OH&S Management System; b) taking overall responsibility and accountability for the prevention of work-related injury and ill health, as well as the provision of safe and health workplaces and activities ©) ensuring that the SMS policy and SMS objectives are established for the OH&S Management System and are compatible with the context and strategic direction of the organization; d) ensuring the integration of the management systems requirements into the organization's business processes; @) ensuring that the resources needed for the SMS are available; ) communicating the importance of effective SMS of conforming to the OH&S Management System requirements; g) ensuring that the OH&S Management System achieves its intended results; h) engaging, directing and supporting persons to contribute to the effectiveness of the OH&S Management System; i) promoting continual improvement; j) supporting other relevant management roles to demonstrate their leadership as it applies to their areas of responsibility; 4) developing leading and promoting a culture in the organization that supports the intended outcomes of the SMS; 1) protecting workers from reprisals when reporting incidents, hazards, risks and opportunities; m) supporting the establishment and functioy 1g of health and safety committees. tY he CONTROLLED Wealdg Prepared by ‘Approved by13 ANJANI PORTLAND CEMENT LIMITED | Ref No. Chapter - 05 Dept: _* MR Cement Supersedes | 02/01.03.2018 | Page: 02 of 03 _| Versonno/oe [osjarnz2019 [Renton | ani.022019 | neRenewse | anoizez [BRAY oronaoie 5.2 OH&S Policy Establishing the SMS policy IMS policy is an integrated policy for Quality, Environment and OH&S Policy. The policy is described below: Safety Policy is covered through IMS Policy: We, ANJANI PORTLAND CEMENT LIMITED committed to business excellence through: Y Ensuring consistent cement quality, on-time supply, technical support and utmost customer satisfaction Y Protection of environment, Prevention of pollution, Green and Clean environment, enhancing environment performance Providing safe and healthy working conditions Prevention of work related Injury, Ill health, eliminate Hazards and reduce OHS risks and improved OH&S Performance Comply applicable legal and other requirements Maximum utilization of Alternate fuels & minimizing the energy losses; Inculcating safe culture by way of training and development of personnel; Continual improvement of all SMS processes by establishing objectives and targets to enhance the IMS performance and knowledge sharing. SS KNAN Date : 01.02.2019 (N.Venkat Raju) Place: Chintalapalem Unit Head Communicating the SMS Policy ‘The policy is communi locations and at Security. ited to employees, interested parties by displaying at strategic Organogram: Available with HR Department, Duties, Responsibilities and Accountability: Available with HR Department. hu CONTROLLED ust Prepared by ‘Approved by14 ANJANI PORTLAND CEMENT LIMITED Ref No. Chapter-05 | Dept: * MR &reewt [Supersedes | 02/01.03.2018 | Page: 03 of 03 Verionna/oe [03701022019 | nevna/oe | o0vai022ni9 | NeicRenewoe | s0o.2n22 | H™™ | orazaoi9 5.3 Organizational roles, responsibilities and authorities The responsibilities and authorities for relevant roles are assigned, communicated and understood within the organization. MrKV.S.N.Raju, In-charge-Instrumentation has been appointed as Management Representative and assigned the responsibility and authority f a) ensuring that the OH&S Management System conforms to the requirements of ISO 9001:2015, 1SO-14001:2015 and ISO-45001:2018; b) ensuring that the processes are delivering their intended outputs; ©) reporting on the performance of the integrated management system and on opportunities for improvement, in particular to top management; 4) ensuring the promotion of customer focus throughout the organization; e) ensuring that the integrity of the OH&S Management System is maintained when changes to the quality/environment/OH&S management system are planned and implemented. Safety In-charge will a ist on implementation of ISO-45001: 018 5.4 Consultation and participation of workers A process/procedure (SMS/MR/PRO/07) has been established, implemented and maintained for consultation and participation of workers at various levels and functions and also th participation in development, planning, implementation, performance evaluation and actions for improvement of the systems. yh CONTROLLED _wukp Prepared by ‘Approved byANJANI PORTLAND CEMENT LIMITED rare [ RefNo. Chapter-06 | Dept: [MR cement Supersedes | 02/01.03.2018 | Page: 01 of 03 versonvo/oe | 03/02022019 | resna/oe | oofo.on2019 | Nexnevewor | snarz0ze [S| oiaza 6 Planning 6.1 Actions to address risks and opportunities 6.1.1 When planning for the OH&S Management System, the APCL considered the issues referred to in 4.1 and the requirements referred to in 4.2 and determine the risks and opportunities and scope of the SMS, that need to be addressed to: a) give assurance that the management system can achieve its intended result(s); b) enhance desirable effects; c) prevent, or reduce, undesired effects, including the potential for external environmental conditions to affect the organization; 4) achieve continual improvement. 6.1.2 Hazard identification and assessment of risks and opportunities 6.1.2.1 Hazard Identification and assessment of risks and Opportunities a) actions to address these risks and opportunities; b) how to: 1) integrate and implement the actions into its OH&S Management System processes; 2) the effectiveness of these actions. Actions taken to address risks and opportunities are proportionate to the potential impact on the conformity of products and services, Established a procedure for Hazard (SMS/MR/PRO/01) identification and assessment of risks and opportunities covering the requirements specified in clause 6.1.2 of IS0-45001:2018. 6.1.3 Determination of legal requirements and other requirements: Established a procedure (SMS/MR/PRO/02) to: a) determine and have access to legal requirements; b) how the legal requirements and other requirements apply to the organization ©) Consider these requirements while establishing, implementing, maintaining and continually improving its OH&S Management System. 6.14 Planning action Actions are planned and implemented to: a) address risks and opportunities b) address legal requirements, other requirements and compliance obligations ae CONTROLLED sh16 ©) prepare and respond to emergency situations YN ANJANI PORTLAND CEMENT LIMITED RefNo. | Chapter-06 | Dept: MR Etaent Supersedes | 02/01.03.2018 | Page: 02 of 03 Vecsenno7oe [oojoiena0i9 | revnev. | ovyoreaz0i9 [nekeviwor | anoranae [ER | orozz0i9 Actions are planned how to a) integrate and implement the actions into its OH&S management system processes or other business processes; b) evaluate the effectiveness of these actions. 6.2 SMS objectives and planning to achieve them 6.2.1 APCL established SMS objectives at relevant functions, levels and processes needed for the OH&S Management System. ‘The SMS objectives are: a) consistent with the SMS policy; b) measurable; ) taken into account applicable requirements; d) relevant to conformity of products and services and to enhancement of customer satisfaction; e) the results of the assessment of risks and opportunities; f) the results of consultation with workers and, where they exist, workers’ representatives; g) monitored; h) communicated; i) updated as appropriate. Records of SMS Objectives are maintained. SMS objectives implementation progress is reviewed in management review. List of objectives are maintained as per SMS/MR/F/02. bot, CONTROLLED uy Prepared by ‘Approved by7 ANJANI PORTLAND CEMENT LIMITED & RefNo.__| Chapter-06 | Dept: MR Cement Supersedes | 02/01.03.2018 | Page : 03 of 03 VersonNo/De. [03701022019 | Rexo,oe | 00701022019 | NextRevewor._| soor20z2 | B® [oxo2a019 6.2.2 Action Plans as per SMS/MR/F/03 are established covering: a) what will be done; b) what resources will be required; ©) who will be responsible; 4d) when it.will be completed; ¢) How the results will be evaluated, f) Integration of SMS Objectives into the organization's business processes. 6.3 Planning of changes ‘The changes to the OH&S Management System are carried out in planned manner, Whenever there is any change identified the same is communicated to MR through SMS/MR/F/04, Management Representative shall review the change considering: a) the purpose of the changes and their potential consequences; b) the integrity of the OH&S Management System; ©) the availability of resources; 4) the allocation or reallocation of responsibilities and authorities. bu. CONTROLLED wade Prepared by ‘Approved by18 ANJANI PORTLAND CEMENT LIMITED Ref No. Chapter - 07 Dept: + MR Supersedes | 02/01.03.2018 | Page: 01 of 03 a versenneyor [oayarezaoi9 | rwxoo | ovreaaai9 [xekevewr | sno.ama [ER | oioz09 7 Support 7.4 Resources APCL determined and provided the resources needed for the establishment, implementation, maintenance and continual improvement of the OH&S Management System considering: a) the capabilities of, and constraints on, existing internal resources; b) what needs to be obtained from external providers as per QMS/MR/F/13. 7.2 Competence ‘The competence of the persons whose work affects performance, ability to fulfill compliance obligations and effectiveness of the OH&S Management System has been identified and available competence is compared. The competence gaps are filled either with training or other inputs like counseling /mentoring. Records of required competence and available competence are maintained. Wherever the competence gaps are not able to be filled internally, external competence is acquired. 7.3 Awareness ‘Awareness is being created in the employees and other persons working under APCL control on: a) the SMS Policy; b) relevant objectives; ¢) the significant environmental aspects and related actual or potential environmental impacts associated with their work; 4) incidents and the outcomes of investigations that are relevant to them; e) hazards, OH&S risks and actions determined that are relevant to them; ) the ability to remove themselves from work situations that they consider present an imminent and serious danger to their life or health, as well as the arrangements for protecting them from undue consequences for doing so. 8) their contribution to the effectiveness of the OH&S Management System, including the benefits of improved performance; h) the implications of not conforming with the OH&S Management System requirements. bus. CONTROLLED val, Prepared by ‘Approved by19 ANJANI PORTLAND CEMENT LIMITED. RefNo. | Chapter-07 | Dept: " [MR fement Supersedes | 02/01.03.2018 | Page: 02 of 03 ersinno/oe [05701022019 | revnayor | onoreaaoi9 [Nenkevewor | sno.zn2 [2 | oxoazn9 | 7.4 Communication 741 General The internal and external communication requirements/aspects are determined as per SMS/MR/F/12 covering: a) on what it will communicate; b) when to communicate; ©) with whom to communicate; 1) internally among the various levels and functions of the organization; 2) among contractors and visitors to the workplace; 3) among other interested parties; 4) how to communicate. e) who communicates Appropriate documente appropriate. formation is retained as evidence of communications, as, Internal and external communication A procedure (SMS/MR/PRO/08) has been established to handle internal and external communication related to OH&S Management System including changes to the SMS. This procedure covers the communication to be made to internal and external people and also it takes into account the legal and other requirements. 7.5 Documented information 7.5.1 General A procedure IMS/MR/PRO/01 has been established to address documented information, ‘This procedure address: a) documented information required by 1S0-9001:2015; 1S0-14001:2015 and 1SO- 45001:2018, b) documented information determined by the organization as being necessary for the effectiveness of the OH&S Management System. is CONTROLLEL wele Prepared by ‘Approved by20 ANJANI PORTLAND CEMENT LIMITED Ref No. Chapter - 07 Dept: MR ce Supersedes | 02/01.03.2018 | Page: 03 of 03 Vesionnaroe [oxjoise2019 [rena | oyorsatow | wethevewon [anoa0e2 [E™* | oioaz00 7.5.2 Creating and updating Creation and updation of various documents are addressed in IMS/MR/PRO/01. This procedure address: a) identification and description (e.g. a title, date, author, or reference number); b) format (e.g. language, software version, graphics) and media (e.g. paper, electronic); ¢) review and approval for suitability and adequacy. 7.5.3 Control of documented information Documented information required by the OH&S Management System is controlled to ensure: a) itis available and suitable for use, where and when it is needed; b) it is adequately protected (e.g. from loss of confidentiality, improper use, or loss of integrity) — Distribution, access, retrieval and use; — Storage and preservation, including preservat —control of changes (e.g. version control); — Retention and disposition. n of legibility; Documented information of external origin determined by the organization to be necessary for the planning and operation of the OH&S Management System is identified, as appropriate, and controlled. Whenever there is any change, change request is raised using format NoSMS/MR/F/04. bn CONTROLLED yap Prepared by ‘Approved by21 ON 2 ANJANI PORTLAND CEMENT LIMITED JX Ref No. Chapter- 08 [D __[ MR Z BEEN [Supersedes [02/01.03.2018 O1 of 01 Verieanorme [osfonsza0i9 [ ewnoyoe | aonengoi9 | Netenewoe | sno.zoe |B | oimaanie 8 Operation 8.1 Operational planning and control Operational Control procedures are established and documented describing the actions determined in 6.0 by a) establishing operating criteria for: 1) the processes; 2), the acceptance of Project activities; b) determining the resources needed to achieve conformity to the Project activities requirements; ©) implementing control of the processes in accordance with the criteria; 4) determining, maintaining and retaining documented information to the extent necessary: 1) to have confidence that the processes have been carried out as planned; 2) to demonstrate the conformity of activities to their requirements, The output of this planning is suitable for the organization's operations. The changes made to infrastructure / processes / methods are reviewed. ‘The changes are effected in a planned manner to ensure there are no adverse effects. The criteria for outsourced process are defined in the communication made to external providers, Emergency Preparedness and Response A procedure (SMS/MR/PRO/0S) has been established and implemented to respond to potential emergency situations and considering a) Establishing and preparing a planned response to prevent or mitigate adverse environmental impacts from emergency situations; b) Provision of first aid and other requirements; c) Providing training for the panned response; 4) Periodically testing and exercising the planned response capability; e) Evaluating performance and, as necessary, revising the planned response, including after testing and, in particular, after the occurrence of emergency situations; )_ Establishing and implementing effective communication process bon CONTROLLED ie Prepared by ‘Approved by22 IN ANJANI PORTLAND CEMENT LIMITED Ref No. Chapter - 09 Dept: * MR fement Supersedes | 02/01.03.2018 | Page: 01 of 02 veronnoyoe [osyoiax209 | revnavoe — [ooasaaris | restRevewor | so0i202 [E™* Towa 9 Performance evaluations 9.1 Monitoring, measurement, analysis and performance evaluation Monitoring plans, as per SMS/MR/F/06, for various departments/functions are established covering: a) what needs to be monitored and measured including legal and other requirements; b) the methods for monitoring, measurement, analysis and evaluation needed to ensure valid results; ) the criteria against which the organization will evaluate its SMS and appropriate indicators; 4) achievement towards the SMS objectives; e) when the monitoring and measuring shall be performed; f) When the results from monitoring and measurement shall be analysed and evaluated. Records of data collected is maintained. The monitoring plans data is reviewed in Management Review to evaluate the performance and the effectiveness of the OH&S Management System. 9.2 Internal audit A procedure established, IMS/MR/PRO/02 to conduct internal audits at planned intervals to provide information on whether the OH&S Management System: a) conforms to: 1) the organization's own requirements for its OH&S Management System; 2) the requirements of ISO-9001:2015, ISO-14001:2015 and ISO-45001:2018; ») is effectively implemented and maintained. Internal audits are planned using SMS/MR/F/07 which specifies a) the frequency, methods, responsibilities, planning requirements and reporting, which shall take into consideration the importance of the processes concerned, changes affecting the organization, and the results of previous audits; b) define the audit criteria and scope for each audit; ©) select auditors and conduct audits to ensure objectivity and the impartiality of the audit process; bor CONTROLLED yall Prepared by Approved by: 23 IN o ANJANI PORTLAND CEMENT LIMITED Ref No. Chapter-09 | Dept: » MR AMJANI [Supersedes [02/01,03.2010 | Page: 02 of 02 Versonne/oe | 3701022019 | nevnayoe | 001022019 | NeRevewoe | snor2nzz [ B™" | oraz2019 ‘The audit observations are closed without unduly delay. If there is any delay / longer time is required, the same is submitted to management for approval. Records of Internal audits are maintained in SMS/MR/R/01. 9.3 Management review Management review are conducted once in three months as per agenda IMS/MR/F/09, to ensure SMS continuing suitability, adequacy, effectiveness and alignment with the strategic direction of the organization ‘The management review inputs and outputs are as per 1S0-9001;2015, IS0-14001:2015 and 1S0-45001:2018. Minutes of Management Review are maintained as per IMS/MR/F/01. Records of management review are maintained in SMS/MR/R/O1. ba CONTROLLED veal Prepared by ‘Approved by24 ANJANI PORTLAND CEMENT LIMITED RefNo. | Chapter-10 | Dept: > MR Supersedes | 02/01.03.2018 | Page : 01 of O1 versonvo/m | 2jor02z019 | neva | coo.oagsi9 | Nexevewo | aoeizoze [S| orgzai9 10 Improvement 10.1 General Continual improvement culture is inculcated across the unit. The opportunities, process wise, are identified and utilized as input for improvement. 10.2 Incident, Nonconformity and corrective action ‘The nonconformities arising from various activities are handled through a) reacting ina timely manner to the incident, nonconformity and, as applicable: 1) take action to control and correct it; 2) deal with the consequences; b) evaluate the need for action to eliminate the cause(s) of the nonconformi that it does not recur or occur elsewhere, by: 1) reviewing and analysing the incident or nonconformity; 2) determining the causes of the incident or.nonconformity; 3) determining if similar nonconformities exist, or could potentially occur; c) implement any action needed; 4) review the effectiveness of any corrective action taken; e) review and update risks and opportunities, Aspects and Hazards determined during planning, ifnecessary; £)_ make changes to the OH&S Management System, if necessary. Corrective actions shall be appropriate to the effects of the nonconformities encountered. Records as evidence of: a) the nature of the nonconformities and any subsequent actions taken; b) the results of any corrective action. 10.3 Continual improvement Continual improvement culture established to continually improve the suitability, adequacy and effectiveness of the OH&S Management System to enhance SMS performance. A procedure (SMS/MR/PRO/10) has been established for continual improvement. bs CONTROLLZZ ally Prepared by ‘Approved by