Technical Requirements – 13 July, 2020

Design, Supply, Installation and Commissioning of Air to

Water Heat Pumps at Birrong Leisure & Aquatic Centre –
Canterbury Bankstown Council

Table of Contents
1 Project and Process ............................................................................................. 2
1.1 Description of Works............................................................................................... 2
1.2 Requirements ........................................................................................................... 3
1.2.1 Design .............................................................................................................................. 3
1.2.2 Site Visit ........................................................................................................................... 3
1.2.3 Site Access ...................................................................................................................... 3
1.2.4 Equipment Installation & Disruption to Pool Operation............................................. 3
1.2.5 Commissioning, testing, handover and documentation............................................ 4
2 General Requirements ......................................................................................... 4
2.1 Standard of Materials and Workmanship ............................................................. 4
2.2 Performance-based specification .......................................................................... 4
2.3 Materials.................................................................................................................... 5
2.4 Supply and Metering ............................................................................................... 5
2.5 Circuit Protection ..................................................................................................... 5
2.6 Cutting, Fixing, Drilling and Making Good ........................................................... 5
2.7 Wiring Methods ........................................................................................................ 6
2.8 Fastening and Fastening Materials ....................................................................... 6
2.9 Reticulation............................................................................................................... 6
2.10 Warranty and Free Service ..................................................................................... 7
3 Technical Requirements ...................................................................................... 7
3.1 Performance Requirements.................................................................................... 7
3.1.1 Pool Specs....................................................................................................................... 7
3.1.2 Plant Location ................................................................................................................. 8
3.1.3 Heating Requirements ................................................................................................... 9
3.1.4 Heating Capacity Requirements .................................................................................. 9
3.2 Control and Configuration ...................................................................................... 9
3.3 Equipotential Bonding ............................................................................................ 9
3.4 Standards Compliance .......................................................................................... 10
3.5 Schedule A –Heat Pump Proposal Outline ......................................................... 10
Specific System Features: ................................................................................................ 11
 3.6 Methodology ........................................................................................................... 12
3.6.1 Proposed Installation Schedule .................................................................................. 12
3.6.2 Partial Installation ......................................................................................................... 12
3.6.3 Construction Schedule................................................................................................. 12

1 Project and Process

1.1 Description of Works

This tender is for the design, supply and install of air-to-water heat pumps to
meet all water heating requirements for the 50m outdoor pool at the Birrong
Leisure and Aquatic Centre. This heating plant is to be sized to enable year-
round operation at the target temperature (26°C). The work is being
provided for Canterbury Bankstown Council.

The Birrong Leisure and Aquatic Centre (BLAC) is open seven days per
week throughout the year.

The 50m outdoor pool is currently heated by 2 x Hunt Gas Boilers and this
system is nearing the end of its life and a replacement is required that will
achieve the target operational temperature through the year, will provide
notable energy efficiency by minimizing consumption and delivering
ongoing value over its operational lifetime.

The work covered by this specification consists of supplying all labour,

supervision, materials and equipment necessary in connection with the heat
pump installation, complete and tested, ready for service as described in
specifications listed within this document.

The contractor will supply, install, integrate and commission the heat pumps
for the outdoor pool and do so in a manner that does not impact the service
provision. It is expected that the new system will be installed and ready for
commissioning on the same day the existing system is taken off line.

The contractor will be wholly responsible for:

1. Supply and installation of an air-source heat pump system in line

with the specifications as listed in Section 4. It is the
responsibility of the contractor to design a heat pump solution
with adequate heating capacity to maintain the pool to the target
temperature for 12 months of the year.

2. The decommissioning, removal and disposal of the existing gas

boilers and associated infrastructure that will not be reused by
Council.

3. Liaison with BLAC management to ensure no disruption to the

pool operation during the installation is critical.

4. Scheduled and unscheduled maintenance and operational

support for the heat pump installations for 24 months after the
commissioning date with 24 months full warranty is required.
1.2 Requirements

1.2.1 Design

The final detailed specification, electrical and control design must follow
industry best practice, and meet the performance specifications outlined in
this document.

1.2.2 Site Visit

The contractor will review and document existing plant, and supporting
infrastructure, including circulation pumps, plumbing connection and
electrical infrastructure.

The contractor will be responsible for ensuring complete hydraulic

functionality after the installation of the new air-to-water heat pumps.

The contractor will be responsible for ensuring any remaining plant room
pipework is flushed and cleaned of debris before connecting any heat
pump equipment to the system.

1.2.3 Site Access

Works must be conducted to eliminate disruption to normal pool operation.

Requirements to restrict access to public areas must be negotiated with
the pool operators in advance.

1.2.4 Equipment Installation & Disruption to Pool Operation

All necessary equipment, support structures, barriers, fittings, meters,

plumbing, pumps and pump connections must be supplied and fully
installed according to manufacturer guidelines and other relevant
standards.

It is the contractor’s responsibility to identify any necessary infrastructure

upgrades, for example electrical supply, and specify these in the tender
process.

This project must be completed without disruption to normal pool operation. This
includes disruption caused by construction works in general and to outdoor pool
heating during replacement.

Details of any proposed disruption to normal operation, including site access

restrictions, noise, and other relevant construction requirements are to be
specified in the Program & Methodology section of the tender submission.
1.2.5 Commissioning, testing, handover and documentation

The installation shall be deemed to be completed when it has passed all

necessary tests and has been approved to the satisfaction of Canterbury
Bankstown Council.

A testing schedule for heating and hot water supply, in line with
manufacturer documentation, will be provided by the contractor for on-site
commissioning in writing and via a sign off process for the heat pump
system.

All necessary facilities including all necessary instruments and test

equipment and labour for carrying out tests shall be provided by the
Contractor at no extra cost to the Council and as part of the project
completion.

The contractor must provide thorough training and instruction

documentation to the Council’s operating personnel on the operation and
use of all equipment and systems installed under the contract.

The contractor shall carry out commissioning and final acceptance tests
as required by manufacturer’s guidelines. Final acceptance tests shall
conform with AS/NZS 3000 and AS/NZS 3017 standards.

A complete set of plant documents will be provided by the main contractor

to Canterbury Bankstown Council, which will include:
• Final hydraulic, mechanical, electrical and system control
schematics as installed
• A full set of user manuals
• A Certificate of Electrical Safety
• Maintenance schedule and system log
• Warranty certificate

2 General Requirements

2.1 Standard of Materials and Workmanship

All electrical and mechanical installation shall be completed to industry best
practice with regards to design, manufacture and installation and shall be
complete for satisfactory operation, control, maintenance and safety under
all conditions of service.

2.2 Performance-based specification

The supplied plant is required to provide heating to the target temperature
throughout the year, for climatic conditions within the expected range for
Sydney’s climate with particular reference to the Birrong area.

These performance requirements are outlined in section 3.

 If the heat pump is not able to meet the performance requirements as
specified, in environmental conditions within the range for Sydney’s climate
(ie. for conditions that fall below a “1 in 10 year” range), within the first 18
months of operation, it is the contractor’s responsibility to rectify through the
provision of sufficient additional capacity.

2.3 Materials

Materials, fittings, accessories and associated equipment must be

supplied of first grade design and manufacture throughout.

Equipment shall be appropriate for its installation in an outdoor location,

exposed to the elements and to chlorinated water.

Enclosures and/or cabinets housing non-IP rated equipment, shall be fully

weatherproofed, lockable and corrosion proof. They must also have an
appropriate industry level IP rating for an exposed enclosure (Typically no
lower than IP42).

Uniformity of accessories and fittings throughout the installation shall be

preserved.

2.4 Supply and Metering

The installation will include the provision of adequate electrical distribution

infrastructure to supply the full current demand of the plant. This may be
achieved by maintaining the existing electrical distribution to the plant
location, or by upgrading the infrastructure as necessary.

The complete installation shall be suitable for connection to the standard

voltages and frequencies of the distributor.

Note that the new heat pump installation must be monitored by a suitable
electrical sub-meter for purposed of monitoring performance.

2.5 Circuit Protection

Circuit protection must be installed in line with provisions in AS/NZ 3000.

This includes the installation of correctly-rated RCDs at the distribution

board.

2.6 Cutting, Fixing, Drilling and Making Good

The Contractor shall carry out all cutting, boring and fixing necessary to
install equipment, conduits, etc. relating to the electrical installation and its
associated works.

Any damage to the building or its attachments caused by the contractor

shall be made good at the expense of the contractor. If it is found necessary
to alter the finished work through fault of the contractor, then such work will
be performed at the expense of the contractor.
 No cutting, chasing, drilling or excavation shall be performed by the
contractor without prior notice or approval in regard to the type, location,
method or timing of such works. The contractor will request the isolation of
building zone fire sensors where necessary prior to these types of works.

2.7 Wiring Methods

All electrical wiring shall be installed in accordance with the requirements of

the Distribution Company and the current version of AS 3000.

Wiring shall be carried out in thermoplastic insulated and sheathed cables.

Cables should be concealed wherever practical in false ceilings, under
floors, in wall or block work cavities, etc. Wiring shall not be directly
embedded in concrete, plaster, sandwich panels, etc. but shall be enclosed
by PVC or steel conduit.

Where wiring is installed in ceiling spaces, under floors and other

accessible areas, it shall be neatly clipped at a minimum of one-meter
intervals with Dyatt Clips; each cable being individually fixed. All such wiring
shall be supported on timber battens or catenary wires fixed directly to the
underside of roof purlins, ceiling slabs, etc. as applicable. Any wiring &
cabling exposed to the elements shall be run in corrosion proof cable trays
with top caps where applicable or in conduit rated for protection from UV
light.

Main generator cables shall be sheathed cable enclosed in heavy duty

insulating conduit to AS/2053 or on covered cable tray with adequate
mechanical protection.

2.8 Fastening and Fastening Materials

Conduits, pipes, cable, switches, receptacles, wall boxes, panels,
distribution boards, outlets and similar equipment must be firmly secured in
place. Use expansion shields or concrete inserts with concrete or brick;
toggle bolts on hollow tile or wire lathe; wood screws of adequate gauge on
wood. Wood, lead or composite plugs will not be permitted.

Secure all fastenings directly to the building structure. Do not secure to

work of other trades such as ceiling lath, pipes or pipe racks, unless
specified or noted otherwise.

Nuts, bolts, screws, washers, etc. used as terminals shall be brass. All
fasteners are to be corrosion resistant.

2.9 Reticulation

All wiring shall be run concealed where possible.

Provide weatherproof isolators adjacent to hardwired appliances.

2.10 Warranty and Free Service
All materials and workmanship shall be guaranteed for a minimum period of
twenty-four (24) calendar months from the date the Certificate of Practical
Completion has been issued by the project manager or their representative.

The cost of all labour and materials expended in complying with the above
shall be borne by the Contractor.

3 Technical Requirements

3.1 Performance Requirements

The heat pump supplied is required to meet the following performance
requirements:

To heat the pool (as specified in 4.1.1) to the target temperature (26°C , or
within no greater than 1°C below) through standard Sydney climatic
conditions (excluding 1 in 10 year weather events), during opening hours.

Reasonable allowance will be given for occasional water temperature

outside these parameters for part of the day during the coldest parts of the
year.

3.1.1 Pool Specs

The outdoor pool has the following dimensions.

Length 50m
Width 21m
Total surface area 1050m2 (plus balance tank)
Average depth 1.3m
Balance tank volume Approx. 50,000 Litres
Balance tank area 3.0m x 4m x 4m (approx.)
Balance tank location Underground (50m Plant)
Normal Opening hours November to March
Mon - Friday: 5am-7pm
Sat & Sun: 6am-6pm

April to October
Mon - Friday: 5am-7pm
Sat & Sun: 6am-5pm
Backwash Volume Approx. 50,000L
Backwash frequency Once every 28 days in winter
(design months)
Once every 14 days in
summer
Filter type Atlas UFF – Perlite Media
Figure 1: Aerial view of site

3.1.2 Plant Location

Heat pumps are to be installed at the existing outdoor pool heating plant
location, outside the plant room to the north east of the pool.

Figure 2: Aerial zoom of pool pump room and compound area for new heating system location
 3.1.3 Heating Requirements

The pool is operated according to the following parameters:

Target temperature 26°C

Pool Cover Yes (used outside opening hours)
Terrain Normal suburban/exposed
Pool Colour Light

3.1.4 Heating Capacity Requirements

The following is provided as a guideline on required heating capacity and

the contractor must confirm the requirements that will ensure the target
temperature is achieved:

Anticipated make-up heat loss TBD by contractor

Maintenance heat load in design month 420 kW at 16°C
(July)
Power for 72 hour heat up 440kW

3.2 Control and Configuration

The heating plant must be configured as an assembly of smaller heat

pumps/compressor units, with some capacity for sub-units to be able to be
operated independently and cycled automatically as required for pool
heating.

Specifically, if a single unit within the heating plant is off line, at least 2/3 of
the heating capacity shall be available to operate unaffected and
independently controlled.

Automatic defrost and other self-maintenance routines are required.

Preference will be given for control systems with flexibility and functionality
that improves performance and energy-consumption, for example, the
capacity to specify heating levels for two different daily time intervals.

3.3 Equipotential Bonding

Equipotential Bonding – as per AS/NZ 3000 (Swimming & Spa Pool

Equipotential bonding requirements as specified in AS/NZS 3000 Wiring
Rules. Equipotential Bonding is summarized as: …….’Any exposed
conductive parts of electrical equipment which are not separated from live
parts by double insulation and which are in contact with pool water,
including water in the circulation or filtering system, shall be equipotential
bonded’

This includes all metal pumps, valves, strainers, heat pumps, pipe work
and other fixed metallic parts or fittings, which are not part of the electrical
equipment but are more than 100 mm in any one direction).
3.4 Standards Compliance
All relevant design, supply and installation Australian Standards must be
adhered to, including but not limited to:

. AS/NZS 3000:2007, Electrical installations (known as the Australian/New

Zealand Wiring Rules). A table providing information on zoning and
ingress protection levels for electrical equipment used
with pools and spas
is also included in this Standard. 

. AS 60529-2004, Degrees of protection provided by enclosures (IP Code).
. AS/NZS 3136:2001, Approval and test specification – Electrical equipment
for spa and swimming pools
. AS 5200.000-2006, Technical specification for plumbing and drainage
products – Procedures for certification of plumbing and drainage products.


. AS 3634-1989 (R2013), Solar heating systems for swimming pools

3.5 Schedule A –Heat Pump Proposal Outline

Contractors must to provide the following information with the quotation as a
minimum:

Heating Capacity and Efficiency:

Heat Capacity
(at 25°C ambient air temperature)
COP
(at 25°C ambient air temperature)
Variation of COP with temperature (per °C)
Assumed inlet water temperature at rated
Heat Capacity and COP
Refrigerant Type
Maximum outlet water temperature

Configuration and Control Functionality

Number of independently controlled units
Capacity of independently controlled units
Control type
Controller functionality

Components
Compressor type (scroll, axial)
Heat exchanger metal composition (eg
304/316 s/s, cupronickel, titanium)
Heat exchanger type
Flow Rate
Defrost type
Size per unit (LxWxH)
Noise Level
VSD
Maintenance requirements

Frequency Tasks Service

hours
required
Minor Maintenance

Major Maintenance

Major component replacement cost schedule

Plant Frequency
Compressor

Heat Exchanger/Coil

Condenser fan

Electrical Supply:

Input Phase (3, single)

Amps per phase

Warranty:
Warranty type
Duration

Specific System Features:

Heat pump design and functionality differs significantly – list any other relevant
specific design advantages of your offering
Other Features:

Heat pump design and functionality differs significantly – list any other specific
design advantages of your offering, or attach product documentation.

3.6 Methodology

3.6.1 Proposed Installation Schedule

Where contractors are able to commence installation before the date
specified in Section 1.6.2, please provide installation schedule dates
below:

Installation Commencement Date

Installation Completion Date
Required Lead-in time ( contract signed to
installation commencement)
Installation days on site
Installation is full/partial (if partial see 3.6.2)

3.6.2 Partial Installation

Where contractors are able to install a proportion of the plant before the
Installation date in Section 1.6.2 - so that a proportion of the full design
capacity is fully operational and available for heating the pool, please
provide installation schedule dates below.

Heating Capacity installed in Stage 1

Heating Capacity installed in Stage 2
Stage 1 Installation Commencement Date
Stage 1 Installation Completion Date
Stage 1 Installation days on site
Stage 2 Installation Commencement Date
Stage 2 Installation Completion Date
Stage 2 Installation days on site

3.6.2.1 Partial Installation - Costs

Where contractors are proposing a Partial Installation as an Option,
please provide a separate schedule of costs for both options in Schedule
B.

3.6.3 Construction Schedule

As far as possible, works on site should be planned so as to cause no
disruption to normal pool operation, with the time between electrical
disconnection of the existing heat pump, and connection of the new heat
pump on the same day.

Please provide details of requirements for works on site:

Total Days on site

Restrictions to access (staff and pool
users)
(Please list all required site access
restrictions, including duration)
Please list other site disturbances during
the construction phase.
(eg noise. Include duration in days)
Total time between disconnecting existing
heat pump, and commissioning new