WELCOME

BACK
Staff Reopening Guide
Ann Arbor YMCA
MESSAGE FROM OUR PRESIDENT AND CEO,
TONI KAYUMI:

Toni Kayumi
President and CEO

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TABLE OF CONTENTS
Summary .................................................................................. 4

Diversity & Inclusion Statement ................................................... 4

Reopening Roadmap ................................................................... 5

• Phase One at a Glance
• Staff Requirements
• Compliance
• Staff Schedules and Roles
Facility Access and Usage ............................................................ 8
• Policies and Procedures
Program and Services ................................................................ 10

Standard Operating Procedures ................................................... 11

• Facility Access
• What If Someone Isn’t Wearing a Mask?
Departmental Plans ................................................................... 14
• Healthy Living
• Youth Development
• Social Responsibility
Employee Safety in the Workplace ............................................... 18
• Employee Screening
• Social Distancing
• Personal Protection Equipment
• Infectious Disease Exposure Control Plan
Environmental Cleaning, Disinfection & Personal Hygiene ................ 20

Human Resources ..................................................................... 27

• Illness and Covid-10 Diagnosis
• Leave Policies
• Staff Training
• Travel Restrictions

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SUMMARY

The Ann Arbor YMCA will abide by, to the best of our ability, guidelines and restrictions provided
by the Centers for Disease Control & Prevention (CDC) to ensure that members and staff are as
safe as possible while they are at any YMCA facility or in an YMCA program. The reopening process
will be a phased approach that will begin when the YMCA is approved to open by state and local
guidelines, and will grow gradually as the environment continues to become safer.

IMPORTANT HEALTH GUIDELINES:

All employees must review and be familiar with these guidelines:

• If you exhibit symptoms of COVID-19, are diagnosed with COVID-19, you have had
close contact with someone who is diagnosed with COVID19, stay home and follow your
healthcare provider’s instructions and contact HR. Human Resources can be reached at
• Kathy Van Alstine kvanalstine@annarborymca.org (734)661-8042
• Christina Carter ccarter@annarborymca.org (734)661-8050

• Ann Arbor YMCA will carefully phase in certain operations to our facilities and sites. We are
not returning to normal, we are returning to a new normal and continued emphasis will be
placed on teleworking where feasible, staggering work shifts and adjusting workspaces.
Each department has developed a work plan.

• Practice physical distancing in facilities and sites. We recognize that physical distancing with
young children will not always be possible and will add additional protocols for safety in
those situations.

• Practice proper hand hygiene, environmental cleaning and disinfection in accordance with
public health guidance.

• Wear a face covering in common areas or sites where physical distancing may be difficult to
maintain.

• Health screen will be required of all employees at the start of the work shift or upon entry
into a YMCA facility.

• Consistent signage at all facilities and on the website asking visitors to evaluate their health
before entering buildings, and to avoid entering if they are unwell.

DIVERSITY & INCLUSION STATEMENT

The Ann Arbor YMCA is made up of people from every walk of life, working side by side to
strengthen communities. Together we strive to ensure that everyone, regardless of age, race,
gender, gender expression, gender identity, income, faith, sexual orientation or cultural background
has the opportunity to live life to its fullest.

A helpful document on pronouns and why they matter may be found here.

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REOPENING ROADMAP

The Ann Arbor YMCA facilities, programs and services will reopen/resume in three phases.
Following assumptions for operations as they relate to the global coronavirus pandemic and its local
implications on public health. Meeting health and community needs will be balanced and focused on
preventing the spread of COVID-19.

PHASE ONE AT A GLACE

400 WEST WASHINGTON - MEMBERSHIP BRANCH
Monday - Friday: 7:00am - 7:00pm1 2
Saturday: 8:00am - 12:00pm
Sunday: Closed

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The Y will close from 10:00 - 10:30am, 1:00-2:00pm, 3:30-4:00pm
Monday-Friday for cleaning.
HOURS OF 2
Self-Identified High Risk hours: 2:00-3:30pm, Monday-Friday
OPERATION
ANN ARBOR YMCA - OFFSITE LOCATIONS
Glacier Hills YMCA CDC - Regular hours and service
The Collaborative Ypsilanti YMCA CDC - Regular hours and service
Ann Arbor YMCA Day Camps - Limited hours and service
Ypsilanti YMCA Day Camps - Regular hours and limited service
Camp Birkett - Limited hours and service
Camp Al-Gon-Quian - Closed or Limited hours and service

PHASE ONE - OPEN MEMBERSHIP BRANCH SERVICES

• Health and Wellness Floor & Track (No studio availability)
• Gym - Courts 1 & 2 available. Court 3 used for cardio equipment
• 400 West Washington Child Development Center

PHASE PHASE ONE - UNAVILABLE MEMBERSHIP BRANCH SERVICES

ONE • Day/Guest Passes, Nationwide • Members under 14 without
Reciprocity – Phase II adult supervision
• Locker rooms – Phase II • Towels 3
• Natatorium – Phase II • Loose equipment on Wellness
• Sauna – Phase III Floor
• Childwatch – Phase III • Equipment orientations -
Phase II or III
ANTICIPATED PHASE TWO ANTICIPATED PHASE THREE
PROGRAMS/SERVICES PROGRAMS/SERVICES
• Sauna
• Day Passes/Guest Passess/Nationwide • Child Watch
Reciprocity • Youth Group Programs (swim lessons,
• Locker Rooms youth sports, gymnastics, etc.)
• Lap Swimming • In-person Specialty Programs
• Members under 14 without adult super- (LiveStrong, etc)
vision • Senior Programs (Pickleball, Water
• Loose Equipment on Wellness Floor Fitness, etc)
• Equipment Orientations • In-person Group Exercise Classes
• Natatorium (Family Pool, Open Swim,
Private Lessons)

TOWEL SERVICE WILL NOT BE RESUMED. MEMBERS WILL NEED TO BRING THEIR OWN
TOWELS FOR SWIMMING, SHOWERING, SAUNA USE, ETC.

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Your safety - and the safety of all of our staff, members and guests - is our number one priority.
Together, we must proceed carefully if we want to keep our doors open.

The Ann Arbor YMCA’s protocols focus on three key mitigation strategies based on guidance and
mandates from health officials and governmental leaders:
• Meeting social distancing requirements
• Using proper Personal Protective Equipment (PPE)
• Implementing stringent cleaning and disinfecting protocols

STAFF REQUIREMENTS

Upon return to work, all staff will be required to comply with the following new standard operating
procedures, requirements and guidelines to ensure the safety of everyone in our facilities. All staff
will be expected and required to maintain the cleanliness of their work space and complete pre-
shift, during-shift and post-shift cleaning.

Personal Protective Equipment

In Phase I, every employee must wear a face covering/mask covering the mouth and nose upon
entry in the building and during all times they are in common areas. If an assigned shift is located
in a common area (health and wellness floor, membership desk, etc.) the staff member is required
to wear the face covering/mask covering the mouth and nose during their entire shift. Lifeguards
will not be required to wear a mask while sitting on the lifeguard stand. Each lifeguard is required
to wear a mask while walking on the pool deck, cleaning, and in common areas. Upon their first
day back to work, each employee will receive face masks.

The Ann Arbor YMCA will provide an initial supply of appropriate personal protective equipment,
such as face masks and gloves to all employees required to be onsite to do their work. Staff are
required to bring their PPE to each shift. Staff who do not have their PPE will be sent home. Failure
to bring PPE will result in disciplinary action up to and including termination of employment.

Health Assessments
If you have fever or do not feel well, please stay home. All staff will be required to complete a
health assessment, which includes a survey and temperature check, before every shift. Please see
Employee FAQs for more information

Social Distancing
All staff will be required to practice proper social distancing while at work

Sanitizers/Wipes/Hand Washing
Hand sanitizing stations and disinfectant wipes for equipment will be provided throughout the
facility. We also encourage everyone to wash their hands frequently with soap and water, for at
least 20 seconds

Cleaning/Disinfecting
Cleaning will now be a major component of all Ann Arbor YMCA job duties. All staff will be required
to clean and disinfect surfaces often. There are no exceptions.

Training
All staff will be required to complete For a Safer Us training. Your supervisor will provide you with
more information. Some roles will require additional in-person or virtual training prior to reopening.

Compliance
Please note that staff who fail to comply with the new policies and procedures are putting others
at risk. Failure to comply may result in disciplinary actions, up to and including separation from
employment.

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STAFF SCHEDULES AND ROLES

PHASE ONE
400 WEST WASHINGTON FACILITY HOURS
Monday - Friday: 7:00am - 7:00pm1 2
Saturday: 8:00am - 12:00pm
Sunday: Closed

1
The Y will close from 10:00 - 10:30am, 1:00-2:00pm, 3:30-4:00pm Monday-Friday for cleaning.
2
Self-Identified High Risk: 2:00-3:30pm, Monday-Friday

STAFF SCHEDULING PHASE ONE

Part Time Staff (Does not inclue Child Care,
MOD)
◊ 6:30-10:30am
◊ 10:00am-2:00pm
◊ 1:00-4:00pm
◊ 3:30-7:30pm
• Staff scheduled Saturday 7:30am-12:30pm - one shift only
• Saturday will have no cleaning closures
• Directors/Coordinators will be scheduled for shifts ensuring their department is covered, Full
time staff, including but not limited to Directors/Coordinators will be scheduled to ensure shifts
are filled and social distancing policies are adhered to.

Area Specific MOD/DOD

• Directors/coordinators will be scheduled to ensure shifts are filled and necessary and social
distancing policies are adhered to.
• Area specific manager on duty (directors and coordinators during Phase I) will be scheduled
during all opening hours.

◊ Membership MOD
◊ Health and Wellness MOD
◊ Facilities MOD

• MOD shifts will be:

◊ 6:30-10:30am
◊ 10:00am-2:00pm
◊ 1:00-4:00pm
◊ 3:30-7:30pm
◊ 7:30am-12:30pm (Saturday)

• MOD Responsibilities Include:

◊ Supervise staff in their area to ensure policies and protocols are in place
◊ Engage with members, answering questions and concerns
◊ Model proper member redirection to empower staff for future redirection
◊ Be responsible for the opening or closing of the building
◊ Act as captain for cleaning/sanitizing of the area
◊ Opening MODs are responsible for setting up the greeter station and acting as
greeter until the greeter arrives.
◊ If the greeter does not show up, the Membership MOD is required to hold that
position until the person arrives.

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COVID JOB DESCRIPTION ADDENDUM:
SUMMARY:

Our staffing models are being modified to accommodate our reopen phased-in approach. Minimally, during
our initial phase(s) we will take a generalist approach to task completion. This means that you may have
task responsibilities in multiple departments. You will receive all appropriate training to ensure success
during this time.

The complete departmental assignment protocol will be provided and reviewed with you during your
assigned mandatory departmental meetings.

COVID ADDITIONAL ESSENTIAL FUNCTIONS:

In addition to the essential duties and responsibilities listed on your original job description, the following
are additional duties and responsibilities for your assigned role/task during Covid-19. These additions are
not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

1. Enhanced cleaning
• Maintain sanitation needs within your own area and
• Assist in other areas
• Sanitation needs may include wiping down counters, computers, office supplies, door
knob/handles, handrails, lockers, elevator buttons, equipment etc.

2. Temperature taking
• Ensure self-monitoring of yourself and
• Assist with daily screening protocol, including possible temperature screening, of
members/staff while entering the facility if needed

3. Counting people
• At the Greeter Station and/or
• Assigned areas in/around the facility

4. Assist in keeping members in the facility masked and at the appropriate distance from one
another. This may vary by department and over the course of time.
• Encourage touchless transactions by maintaining physical distance with others
• Participate in cross functional training for other departments
• Staggering Shifts to minimize the staff in each area
• Limit shared spaces as described in the Space Planning section of this document.

FACILITY ACCESS AND USE

During Phase One, only active members, registered program participants and approved visitors/guests/
vendors will be allowed access to the Ann Arbor YMCA facilities and programs. Members who have placed
their accounts on hold will need to give the Y permission to release that hold before they are allowed
access.

POLICIES AND PROCEDURES

Check-In Procedures
We have established new procedures for checking in and out at our facilities and program sites. Signage
will guide everyone through this process.

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Health Assessment
The Ann Arbor YMCA will screen all employees, members, participants, guests and visitors at the
beginning of their shift or upon entry into a YMCA facility. Those who refuse screening or answer yes to
any screening question, or are not wearing a mask (unless there is an underlying health condition that
would make breathing difficult), will not be allowed to enter.

Vulnerable Populations
According to the Centers for Disease Control (CDC), older adults and people of any age who have
serious underlying medical conditions might be a higher risk for severe illness from COVID-19 and it
is recommended they stay home and away from other people as much as possible. On Demand online
workouts and virtual classes are available to members.

To accommodate vulnerable populations who want to make use of the Ann Arbor YMCA facility, the time
between 2:00pm and 3:30pm, Monday through Friday, has been identified as a time for vulnerable
populations to make use of the facility.

Prior to 2:00 p.m. the building will be cleaned and sanitized. Only adult members ages 18 and over are
permitted to use the facility during this time, unless it is a youth 14 years or older with an underlying
health condition who is accopanied by a parent or guardian. Child Care and Camps participants are
excluded from this standard.

Waivers
Members will need to sign a new waiver and a new Member Code of Conduct. Program participants will
also be required to sign a new waiver.

Social Distancing
Members and participants will be asked to follow social distancing guidelines set by the Centers for
Disease Control (CDC). To comply with these requirements, we may need to limit the number of people
and usage duration within our facilities and programs. This includes but is not limited to areas and
equipment on the health and wellness floor, group exercise classes, swimming pools, gymnasium, camps
and child care. Reservations may be required.

Sanitizers/Wipes/Handwashing
Hand sanitizing stations and disinfection wipes for equipment will be provided throughout the facility. We
also encourage everyone to wash their hands frequently with soap and water, for at least 20 seconds.

Personal Protection Equipment (PPE)

Staff, members and participants are required to wear face masks covering their noses and mouthes, in
accordance with local and state guidelines.

Cleaning/Disinfecting
Members will be asked to wipe down any equipment they touch before and after use with the disinfectant
wipes provided throughout our facilities. Additionally, members may experience wait times to allow for
extra sanitization of equipment on the health and wellness floor and in group exercise studios.

Members and participants who fail to comply with new policies and procedures are putting themselves
and others at risk. They may be asked to immediately leave the facilities. Refusal to comply with
the Member Code of Conduct may result in membership and participation suspension and ultimately
membership and/or participation termination.

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PROGRAMS AND SERVICES
Based on guidance from health officials, government leaders, Y-USA and subject matter experts, the Ann
Arbor YMCA made informed decisions about new standard operating procedures and carefully weighed the
benefits and risks of which programs and services we could resume as safely as possible. Some programs
and services may be subject to additional protocols not mentioned in this document. This information may
be subject to change based on new guidance from health officials and government leaders.
Al-Gon-Quian/Residential Camps
This summer we will host family camps and alumni
work weekends. AGQ will continue to find ways to
engage with youth and teen campers virtually this
summer.
Aquatics - Adult Classes, Youth Swim Lessons,
Swim Team
During Phase I, swimming, including lap swimming
is not available. Barracudas and Masters dry land
will be offered virtually during Phase I. Modified
Safety Around Water and Young Women Making
Waves will be occurring.
Child Care
At the Glacier Hills YMCA Child Development
Center, Coronavirus Crisis Child Care Services were
available during the Governor’s Stay Home, Stay
Safe Executive Order for the children of medical
providers, senior living community employees, first
responders and other essential employees.
Now that the Stay Home, Stay Safe Order has been
lifted, The Collaborative Ypsilanti YMCA, Ann Arbor
YMCA and Glacier Hills YMCA CDCs are all open to
the community at large and following guidelines
from the State of Michigan and Center for Disease
Control.
Child Watch
Child Watch will not be opened during Phase I.
Day Camps
We will hold in-person camps at several locations
across Washtenaw County, in addition to virtual
options and “Camp in a Box”. Virtual and Camp
in a Box options began June 15th, with in-person
programming beginning July 6th.
Drinking Fountains
Members and participants are encouraged to bring
their own water bottles. The drinking fountain
portion will be closed/turned off, but the water
filling stations will remain available.
Gymnasium
The gymnasium will be open for small group
advance registrations with accommodation of up
to 4 people per area. Members are required to
follow distancing protocols while using the gym.
Sanctioned activities include skill-building drills and
conditioning. No competitive play is allowed during
Phase 1. Open gym and noon time basketball will
not be allowed at this time.
Health and Wellness Floor
The Wellness Center will be available for cardio
equipment use and strength training during Phase
I. Participants will need to follow safety protocols
set forward by the Ann Arbor YMCA including social
distancing and cleaning/sanitizing of equipment.
Group Exercise will be limited to virtual
programming during Phase I, with limited potential
for outdoor, socially distant options.
Virtual personal training and in-person personal
training will be available.
Locker Rooms
Locker rooms for members will be limited to the
Mens’, Women’s and Universal during Phase I. The
locker rooms that are open to members will be
limited to restroom use only. Showers, locker use
and sauna use are not permitted during Phase I.
Playgrounds
YMCA Playground usage will be limited to YMCA
child development participants. Hand washing,
before/after playground usage has always been
required, but now halfway through their time on the
playground, children will receive hand sanitizer. The
playground will be sprayed with bleach sanitizing
solution between classrooms. We will only make
use of our private playground materials at this time
and take community walks- we will not be using the
public parks or play spaces at this time.
Sports - Adult and Youth
At this time, adult and youth sports will not be
offered due to social distancing requirements.
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STANDARD OPERATING PROCEDURES
FACILITY ACCESS
To meet social distancing requirements, entrance and exit points are limited to one way traffic. The
building entrance will be limited to the traditional entrance on West Washington. The building exit will be
limited to the fire stairs on the west side of the building, leading down to the playground area. The only
exception to this is members requiring access to the elevator.
ONE WAY CIRCULATION
The Ann Arbor YMCA has implemented one-way ciruclation routes
• The main doors to the YMCA from West Washington street will be entrance only.
• The fire exit stairs leading from the vending machine corridor down to the playground will be
used to exit the building.
• The interior stairs by the elevator, will be used as up only.
• The fire exit will be used for down stairs/exit, from gym down to the playground area exit.
BUILDING ENTRY
• All individuals entering the building should enter through the main entrance off of West
Washington, into the vestibule.
• Entrance doors will be limited to the two left hand doors.
• Members are permitted to enter one member/family group at a time.
• Floor markings inside and outside will be provided for safe distancing if queuing is necessary.
• Signage will be posted on the doors regarding how many people may be in the vestibule at a
time.
ENTRY GREETER STATION IN THE VESTIBULE
Greeters must be at least 18 years of age. Greeters are expected to hold members accountable on
standards to enter the building.

Greeter(s) will stand in the vestibule to welcome members and staff, provide hand sanitizer, take
temperatures with a touchless thermometer and direct staff to a Paylocity kiosk to answer the health
survey and clock-in. See page 29 Employee Cases for more information.

Members will be referred to a sign that includes symptoms and travel questions. The greeter will ask the
member if any of the symptoms or travel questions apply to them. Employees can also answer health
questions and clock in on their phone using the Paylocity app if they do not wish to use the kiosk.

Members or participants who do not pass assessment will be asked to return when:
• If symptoms are present, a minimum of 10 days since symptoms first appear.
Must also have 3 days without fevers (without the use of fever-reducing medication)
and improvement in respiratory symptoms
• 14 days if the member/participant had close contact with an individual diagnosed
with COVID-19
• 14 days following international travel

Greeters will direct members who pass the health assessment to proceed to the designated scanning
station up the stairs to scan their barcode - on their phone or key fob. Answers to screening questions
should not be documented. Recording of screening questions for members and visitors is not necessary.

SCANNER STATION
• The scanner station staff member ensures the members/guests scan their barcode and are
current members.
• Any member coming in who is not a current member or is on hold should be directed to the front
desk to come off hold
• The scanner station will ensure the updated waiver and member code of conduct have been
signed.
• The scanner station will also confirm registrations/availability for area specific walk-ins. 11
 MEMBERSHIP DESK
• Membership sales/changes and program registration will be online, via email and telephone.
• Members with issues, questions, status or alerts that need to be addressed may do so at the
Membership Desk.
◊ Issues that would traditionally require paperwork must be done POS, on an ipad -
sanitized between members
◊ Membership staff will be provided an FAQ/policies document for members coming off
hold, returning after COVID-19.
• Pamphlets and flyers will be removed for pick-up.
• The member lost and found process will be digitized. All lost and found items will be safely
bagged. Once a member claims an item, it will be moved, in it’s bag, to the front desk for pick
up.
• During Phase I there will be no lending of locks.
• Disposable masks and fabric face coverings will be available for purchase at the front desk.
• A virtual tour will be added to the website for individuals interested in the YMCA. Individual
“virtual tours” (NMS, with a tablet) can also be scheduled through the reservation system.

LOCKER ROOMS
• Locker rooms for members will be limited to the Mens’, Women’s and Universal during Phase I.
The locker rooms that are open to members will be limited to restroom use only. Showers, locker
use and sauna use are not permitted during Phase I.
• The Boys’ and Girls’ locker rooms will be staff use only. Staff will be assigned a locker for storing
their personal items. Staff are encouraged to make use of a personal lock during this time.
• Limited locker use will be available for members on the Heath and Wellness floor. This limited
locker use will make use of a color coded sticker system to ensure cleaning between uses.
◊ Sticker system - We are limiting the availability of public lockers in order to ensure
adequate cleaning and disinfecting. Lockers marked with a sticker have been
cleaned inside and out and are available for use. Please remove and recycle this
sticker when making use of a locker.
• All lockers that are not permitted to be used will be zip tied shut.

ELEVATORS LOBBY
• One person or cohort may use the • Furniture will be limited and spaced
elevator at a time. appropriately to achieve social
• Social distancing queue management distancing requirements. All fabric
will be used for waiting members. furniture will be removed.
• Members making use of the elevator • Tables, magazine racks, newspapers,
to enter the building may also use the etc, will be removed to minimize
elevator to exit the building through contact points.
the vestibule. • Sneeze guards have been installed at the
Membership Desk, Greeter and
BUILDING EXIT Scanner Stations.
• Tablets and other touch points will be
To exit the building, members and employees will disinfected between uses.
exit through the fire stairs on the west side of the • Hand sanitizer stations will be
building. These stairs can be accessed from every available.
floor. • Hand-free trash cans will be available.

EXIT SCANNER
• A staff member will be stationed at the bottom of the fire exit stairs to scan members out. All
members/staff/visitors/vendors must scan out/be checked out.
• The purpose of this allows us to keep an accurate account of the number of individuals in the
building and help ensure we are meeting capacity limitation guidelines.
• The exit scanner staff member will ensure members check out as they leave.
• All members must exit through the west fire escape that releases members near the playground.
• Floor markings will be placed near the exit scanning station for safe distancing for scanning out
queuing.
• Hand sanitizer will be available for members as they leave the building.
• Members who require the use of the elevator to enter the building may also exit through the
building, “checking out” with the entry scanner station.
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WHAT IF SOMEONE ISN’T WEARING A MASK?

* If the individual who is not wearing a mask is a staff member, and they
answer “yes”, the staff member should be on the list provided by the HR
department of staff members who have provided a health accommodation
request from their physician.

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DEPARTMENTAL PLANS
Guidelines to control and that promote ongoing safety and precautionary measures. YMCA Staff located in
every area to assist in following procedures and disinfecting after every use of equipment.

HEALTHY LIVING
WELLNESS CENTER
Staffing
• The Wellness Center will have 2-3 staff members located:
◊ At the Wellness desk for check-in and questions.
◊ On the 3rd floor - gym and cardio area for check-ins and cleaning.
◊ At least one staff member will be dedicated to cleaning at all times.
• Staff will be assigned an area to work; duty rotations may be made based on needs.

General
• Sneeze guards are at the Wellness desk; one staff member will be permitted in this
area at a time.
• Arrows will be placed on the floor to direct traffic flow and enter/exit routes.
• Hand sanitizer will be placed at doorways and throughout the Wellness Center.
• Sanitizing wipes will be placed near and around equipment.
• Member reservations will be in blocks of 90 minutes.
• Fans will remain off or be removed from the Wellness Center.
• All loose equipment with porous surfaces will be removed until Phase III. (Including but not
limited to: battle ropes, foam rollers, yoga blocks, weight belts, squat sponge, yoga belts, TRX,
rope cable attachments)
• Members will be asked to limit personal items and keep them with them or use color coded
lockers.
• Mounted coat hooks will be marked off to allow for safe distancing.

Cardio Equipment
• Selected equipment that does not require electricity will be moved to the gym.
• For cardio equipment that remains in the Wellness Center, every other or ever third piece will be
open to allow for 6ft+ distancing.
• Cardio equipment not in use will have signs for closure
• Cardio equipment in-use will be rotated twice a day (midday closure, and end-of-day)
• Members will be asked to clean machines before and after use
Free Weights / Selectorized
• Machines are positioned 6 ft apart or pieces will be closed to provide required member distancing
• Members will be asked to clean machines before and after use.

Personal Training
• Personal Training:
• 1:1 personal training will be permitted.
• 2:1 personal training allowed with members of the same household.
• Studio B will be available to personal training clients only.
• Virtual personal training will be available.

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Studio Use
Phase I
• Studio A: Closed to members; will be used • Studio E: Mats pulled and stored in the
for storage. closet; will be used for recording virtual
• Studio B: Personal training use only classes.
• Studio C: Closed or used for stretching • Outside (under building): Group classes of
space. limited capacity
• Studio D: Used for equipment & storage

Phase II
• Studio A: Low intensity classes • Studio E: Mats pulled and stored in closet/
• Studio B: Combined with studio C for used for recording virtual classes
higher-intensity classes, PT sessions • Outside (under building): Group classes
• Studio C: Stretching space and combined with limited capacity
with studio B for classes
• Studio D: Used for loose equipment
storage and sanitation

Group Exercise (Closed until Phase II)

• Signage will be posted for group exercise rules and procedures.
• Instructors will also convey information on studio procedures.
• Information will also be included in class descriptions.
• Soft and/or porous equipment will not be available (until Phase III)
• Class sizes will be limited based on type of class (high/low intensity)
• Follow the dots – social distancing spaces identified on studio floors
• Registration will be required for all classes.
• 30 minutes will be scheduled between classes for cleaning
• Instructors will be required to assist with cleaning after class
• Touch points will be reduced by using door stoppers and limiting equipment use.
Swimming Pools - Lap & Family (Closed until Phase II)
• Lap Swim – one person per lane while entering/exiting at alternate sides of the pool
• Aqua Classes – must abide by Member Distancing Guidelines
• Open Swim – must abide by Member Distancing Guidelines
• All members must shower prior to entering pool
• Lifeguards must use the same Rescue Tubes, Hip Packs, etc. No sharing of equipment during
shifts. All equipment must be disinfected after shift
• Lifeguards on stand are fully responsible for pool surveillance. Additional staff will be scheduled
to assist with social distancing, sanitizing, and enforcing policies
• Lifeguards will not be required to wear a mask while sitting on the lifeguard stand. Each lifeguard
is required to have their PPE mask to wear while walking on the pool deck/off stand/cleaning
• While on duty lifeguards will remain seated or standing on the lifeguard stand. They will not be
permitted to walk around the pool deck
• Standards of care and lifesaving procedures remain the same
• Traffic flow marked to direct members to use One-Way routes
• Markings around lifeguard chairs to comply with social distancing
• Members should bring their own towels and any equipment they wish to use. Ann Arbor YMCA
equipment will not be available for use.
• Reduce member touch points by using door stoppers and placement of equipment
• Training of Aquatic Staff on safe interactions with members and disinfecting protocols
• Hand sanitizer at doorways and near lifeguard stand
• Barracudas and Masters dry land will be offered virtually during Phase I.

15
Gymnasium
• 4 persons per court for maximum of 16 for open gym
• Arrows on floor to direct traffic flow and enter/exit routes
• Gymnastics equipment moved to north wall of the gym to create additional space for exercise
equipment on court 3. (Approximately 16 pieces)
• Courts 1 & 2 are available for reservation use by individuals or household members. (4 hoops
available for reservation)
• Basketballs can be checked out with staff members
• Staff place used balls into the dirty bin and only check out balls that have been sanitized
• Additional sports equipment will not be available until Phase II
• Hand sanitizer at doorways
Track
• Cardio equipment from the track will be moved down to the gym or removed altogether; heavy
bag will remain.
• Stretching mats will be removed.
• Capacity for the track will be 4 people.

YOUTH DEVELOPMENT
GENERAL
Health Assessments
• No sick children will be allowed to participate in programs.
• A health assessment, including a survey and temperature check will be done every day at check-
in.

Illness During Programs

If a participant in any Youth Development program develops COVID-19 symptoms or a fever of 100.4
Fahrenheit or higher while in the program, the following will take place:
•
The child/teen will be isolated immediately away from other participants and socially distant from
the staff member supervising.
• The parent will be called to pick up the child immediately.
• Staff will notify their supervisor immediately.
• Staff will follow cleaning guidelines immediately to disinfect the isolation area and any areas the
child/teen was in.
Social Distancing:
• When possible, programs will maintain a 1:9 ratio or lower, with one staff member and no more
than nine participants.
• To the degree possible, participants will remain in the same group. Only mix groups when ratios
and program execution requires it.
• Eliminate large group activities
• Eliminate item sharing when possible and if items are being shared, remind participants not to
touch their face and wash their hands after using these items.
• Minimize time standing in lines.
• Incorporate additional outside time and open windows where able. If multiple groups are outside
at the same time, they should have a minimum of six feet of open space between play areas.
• Staff should maintain rosters throughout the day and keep track of the exact times that
participants are involved in activities and enter/exit programs.
Handwashing and Hand Sanitzer
• Children will be required to wash hands or use hand sanitizer directly after being dropped off.
• Hand sanitizer will be provided and frequent hand-washing will be required.
• Always wash hands immediately after outdoor play time,bathroom use, and before meals.
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Equipment No Longer Permitted
Due to the inability to sanitize effectively, the following are no longer allowed in youth
development programs:
• Play-Doh
• Kinetic Sand
• Soft Surface Blocks
• Cloth Toys
• Anything that does not air dry within 10 minutes of using sanitizing solution
Child Watch (Closed until Phase III)
• 10 x 6 Rule (10 members w/ 6 ft distancing in a unique space)
• Games and Toys will be disinfected between every use and placed in a “clean” receptacle
• High touch points will be disinfected frequently
• Staff will be trained on safe interactions with members and disinfecting protocols
• Hand sanitizer will be required on the way in and out of child watch
• Shoes must be removed prior to entering the carpeted area. Socks must remain on.
• Cloth/wood toys will be removed from room
• Accessible toys will be limited to children/rotated
• One family group in entryway at a time (coming in/going out)
Child Care
At the Glacier Hills YMCA Child Development Center, Coronavirus Crisis Child Care Services were
available during the Governor’s Stay Home, Stay Safe Executive Order for the children of medical
providers, senior living community employees, first responders and other essential employees. Now
that the Stay Home, Stay Safe Order has been lifted, The Collaborative Ypsilanti YMCA, Ann Arbor
YMCA and Glacier Hills YMCA CDCs are all open to the community at large and following guidelines
from the State of Michigan and Center for Disease Control. This includes, but is not limited to:
• Capacity limitations
• Daily health assessments
• Reduction of group interactions and limitations of times outside of the classrooms
• Use of PPE
• Cleaning and use or non-use of specific materials in the classroom
• Delivering of meals (family style is currently suspended)
Day Camps
We will hold in-person summer daycamps at several locations across Washtenaw County beginning July
6th, in addition to virtual options and “Camp in a Box”. Virtual and box options began in mid-June. Day
Camps will follow the guidelines set forth by the State of Michigan and in accordance with the ACA Field
Guide for Implementing CDC Guidelines.
• Capacity is limited due to social distancing requirements
• Daily health assessments, including temperature checks, will be required
• Reduction of group interactions
• Additional programmatic changes, in accordance with State of Michigan Day Camp guidelines and
the ACA Field Guide for Implementing CDC Guidelines, will be implemented
• Registration is available online

Al-Gon-Quian/Residential Camps
At this time, we are hopeful we will be able to hold in-person family and alumni camp. AGQ will follow
the guidelines set forth by the State of Michigan and in accordance with the ACA Field Guide for
Implementing CDC Guidelines.
• Capacity will be limited
• Reduction of group interactions
• Daily health monitoring
• Additional programmatic changes, as necessary, in accordance with the State of Michigan
guidelines and the ACA Field Guide for Implementing CDC Guidelines.
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SOCIAL RESPONSIBILITY
COMMUNITY OUTREACH

SAW in a Box
• Safety Around Water will not be taking place in Ypsilanti due to the closure of swimming pools.
We will be offering SAW in a Box to help guide conversation about how to play safe in and around
the water. Activities and materials will be provided for families to complete together to reinforce
important water safety topics. Registration will be available online for participants ages 5-12.
• Staff will be required to wear mask at pick up locations
• Participants must pick up boxes at specified location
• Material in boxes are not to be returned
• Staff will sanitize hands between distributing boxes
Young Women Making Waves
• The Ann Arbor YMCA will be offering in-person and dry land programming for girls in Ypsilanti
in preparation of our Fall launch of Young Women Making Waves. This program will consist
of swim specific games and physical activities in addition to opportunities to engage in intentional
discussions centering around topics such as body image, identity, healthy relationships and more.
Capacity will be limited due to social distancing requirements. Registration will be available online
for girls ages 11-18. Will use outdoor space to adhere to social distance guidelines
• Equipment will be disinfected between each use
• Hand sanitizer will be available for staff and participants
• Participants will be responsible for any material given to them.
Y on the Fly
• Will use outdoor space to adhere to social distancing guidelines
• All equipment will be cleaned and sanitized after each use
• Group sizes are limited to 8 children per instructor
• Any snacks provided are pre-packaged
• Bottled water will be provided. No water coolers are to be used.
• Some advance registration may be required where group sizes could exceed the number of
instructors available.

EMPLOYEE SAFETY IN THE WORKPLACE

Ann Arbor YMCA will follow the recommendations of our county health department, the State of Michigan
and the CDC to ensure the health and safety of our employees, members and the general public.

The Ann Arbor YMCA will provide an initial supply of appropriate personal protective equipment, such as
face masks and gloves, to all employees required to be onsite to do their work. Staff are required to bring
their PPE to each shift. Staff who do not have their PPE will be sent home. Failure to bring PPE will result in
disciplinary action up to and including termination of employment. See page 24, PERSONAL PROTECTION
EQUIPMENT.

The Y will continue to provide a higher level of cleaning to all spaces where staff and members interact,
to those surfaces that are frequently touched by multiple people, and will expect that the protocols for
screening those coming into buildings are sound. These actions will be taken in order to provide as safe a
working environment as possible, and to help ensure that the YMCA is able to provide a continuity of our
services for the foreseeable future.

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EMPLOYEE SCREENING
All employees are to enter the building through the front entrance/vestibule. Greeter(s) will stand in the
vestibule to welcome staff, along with members and participants, provide hand sanitizer and take their
temperature. Staff will be asked to complete the following health survey and clock in at the Paylocity Kiosk
at the Greeter Station or in the Paylocity app.
Health Screening Questions in Paylocity:
1. Have you been fever-free (a fever is considered a temperature of 100.4 or higher) for at least
72 hours without the use of medicine that reduces fever?
2. Do you have a cough (excluding cough due to known medical reasons other than COVID-19);
shortness of breath; sore throat; vomiting or diarrhea (excluding vomiting or diarrhea due to
known medical reasons other than COVID-19) in the last 24 hours?
3. Have you travelled internationally in the last 14 days?
4. Have you had close contact in the last 14 days with someone with a diagnosis of COVID-19?

For employees who answer yes to any of the screening questions, please see page 27: Illness and/or
COVID-19 Diagnosis.
Greeters will direct staff who pass the health assessment to proceed to the designated scanning station up
the stairs to scan their barcode - on their phone or key fob.

Answer Documentation
Answers to screening questions should not be documented, except for employees who answer yes to any
screening question, in which case they should be directed to complete the COVID-19 Leave of Absence
Request Form. The supervisor should email a daily log of any employees responding yes to any of the
screening questions to CEO, Toni Kayumi at tkayumi@annarborymca.org

Off Site Locations

All off site YMCA locations will follow the same protocol of sanitation, temperature checks and Paylocity
Health Surveys prior to beginning work.
Employees Sent Home
Employees who are sent home after screening or experiencing symptoms during their shift should enter
their time as directed above using “C-19 Emergency Paid Sick” in the “Other Hours” column, which stands
for COVID-19 Emergency Paid Sick – FFCRA.
Please see page 27: Leave Policy

SOCIAL DISTANCING
GENERAL
Social distancing should continue to be implemented as directed by state and local health authorities.
Social distancing means avoiding large gatherings and maintaining distance (approximately 6 feet or 2
meters) from others when possible.
Employee Social Distancing Strategies include:
• Implementing flexible worksites (e.g., telework,remote work) where it is possible
• Implementing flexible work hours (e.g., staggered shifts)
• Increasing physical space between employees at the worksite
• Increasing physical space between employees and members (e.g., partitions, floor markings at
membership/wellness desks, limitations on the number of people allowed in a facility)
• Use technology to conduct virtual meetings
• Postpone any work-related travel. In-person meetings should be avoided until further notice. All
efforts should be toward conducting business using technology tools such as video conference,
email and phone as much as possible.
• Prior to our reopen, Facilities and Marketing Teams will place signage in public and employee
work areas to provide reminders on physical distancing and other public health guidance.
• During Phase I ALL meeting rooms and common spaces are CLOSED. All meetings will be held
virtually.
19
SPACE PLANNING
Space planning will be used to reduce transmission of contagious diseases among YMCA employees at
branches through social distancing.

Offices
• Two person offices should be limited to one staff member at a time, unless they are staying 6
feet apart and wearing masks. Shared office space should be scheduled in a regular rotation to
ensure no cross over, with time allowed for sanitization between individuals.
• Where space allows for more than one person, use alternate desks (checkerboard).
• As needed, designated workspaces may be added to spaces previously used for group activities
(Michigan Room/Glass Conference Room) if additional spaces are needed. Scheduling must be
completed on Master Calendar.
• Space between desks should be increased where possible.
• Sharing of desks is not permitted during Phase I.

Meeting and Shared Spaces

• During Phase I all meetings spaces are closed for meetings.
• The use of the microwave and refrigerator is discouraged during Phase I. If food must be stored/
warmed, staff must sanitize all touchpoints.

ENVIRONMENTAL CLEANING,
DISINFECTION &
PERSONAL HYGIENE
HAND WASHING
For all workers, regardless of specific exposure risks, it is always a good practice to:
• Frequently wash your hands with soap and water for at least 20 seconds
• When soap and running water are unavailable, use an alcohol based hand rub with at least 60%
alcohol
• Always wash hands that are visibly soiled
• Avoid touching your eyes, nose, or mouth
• Cover your cough and sneeze
• Avoid close contact with people who are sick and do not report to work if you are sick
• Wear a cloth face covering over your nose and mouth when in public places, or in close proximity
to other people
• Report symptoms or exposure to potential/confirmed COVID-19 infected persons in the
workplace to your direct supervisor as soon as possible

SANITIZING LOCATIONS
First Floor Second Floor Third Floor
• Childcare classrooms • Wellness desk • Top of stairs
• Lobby • Each studio entrance • Cardio side of curtain
• Welcome desk Behind cardio
• Locker room machines
entrances • Near free weight rack
• Exit door

Fourth Floor Vestibule/Entrance Exit Stairwell

• Top of stairs • Greeter Station • Scan out station
• Each stairwell
doorway

20
CLEANING, DISINFECTING & SUPPLIES
SAFETY
• Safety data sheets are available for all chemicals and requirements for safe use are followed.
• All cleaning equipment and tools are in working condition.
• All staff will review and complete refresher training on general cleaning and site-specific
protocols.
• Staff cleaners will be trained on proper disinfecting guidelines.

CLEANING STANDARDS
• Prior to initiating cleaning tasks, all staff must practice hand hygiene, washing hands thoroughly
prior to putting PPE on, and will be trained on donning and doffing procedures of PPE.
• All surfaces will be treated by staff wearing gloves using disinfectants from EPA list-N ensuring all
chemical dwell times are adhered to.
• After use, workers should properly dispose of PPE in a designated PPE receptacle.
HOW TO CLEAN & DISINFECT

Cleaning and Disinfecting of all high touch areas must be cleaned after every use or touch by members
and staff. Deep Clean of all areas within the YMCA will take place every night after closing and during the
cleaning closures throughout the day.
Hard (Non-Porous) Surfaces

• If surfaces are dirty, they
should be cleaned using a
E22 cleaning agent either
from spray bottle or bucket
• For disinfection, EPA N-list
cleaning chemicals such as
E22 disinfectant cleaner or a
quat based cleaning agent
Prepare a bleach solution by mixing: 5 tablespoons (1/3 cup) bleach per gallon of water or 4
teaspoons bleach per quart of water
A list of products that are EPA-approved for use against the virus
that causes COVID-19 are available here. Follow the manufacturer’s
instructions for all cleaning and disinfection products for concentration,
application method and contact time, etc.
Diluted household bleach solutions (at least 1000ppm sodium
hypochlorite) can be used if appropriate for the surface. Follow
manufacturer’s instructions for application, ensuring a contact time
of at least 1 minute, and allowing proper ventilation during and after
application. Check to ensure the product is not past its expiration date.
Never mix household bleach with ammonia or any other cleanser.
Unexpired household bleach will be effective against coronaviruses
when properly diluted.
Soft (Porous) Surfaces

For soft (porous) surfaces such as carpeted floor, rugs, and drapes, remove a visible contamination if
present and clean with appropriate cleaners indicated for use on these surfaces.

Can it be laundered?
YES NO

Use products that are EPA-

Launder items in accordance with approved for use against the
the manufacturer’s instructions virus that causes COVID-19
and our 3 cycle system (already and that are suitable for porous
set in washing machines). surfaces.

More information here

21
HOW TO CLEAN & DISINFECT
Frequently Touched Surfaces
Frequently touched surfaces are reservoirs for viral pathogens. By reducing the frequency of physical
contact with items in the workplace that are also touched by others, individuals can reduce their exposure
to communicable diseases.

In addition to providing disinfectant sprays or wipes adjacent to each touchpoint, implement the following
precautions to reduce touchpoints:

ELECTRONICS DOORS & DRAWERS

For electronics such as tablets, touch screens, Doors should be affixed in an open position.
keyboards, and remote controls: Drawer handles should be regularly wiped, at the
Remove visible contamination if present. beginning and end of shifts or more often if they
Follow the manufacturer’s instructions for all are used by multiple people.
cleaning and disinfection products.
Add wipeable covers for electronics, where
possible.

If no manufacturer guidance is available, use

alcohol-based wipes or sprays containing at
least 70% alcohol to disinfect touch screens. Dry
surfaces thoroughly to avoid pooling of liquids that
can damage electronic equipment.
COLLABORATION TOOLS
For conference phones and room reservation
panels
Remove whiteboard pens and erasers and
encourage individuals to bring and manage their
own
Provided whiteboard cleaning solution and
disposable wipes adjacent to every board

CHAIRS & FURNITURE

Unnecessary fabric upholstered chairs will be
removed. Chairs that are used by multiple people
should be plastic or metal and easily sanitized.
Affix notices to each chair reminding occupants to
SUPPLIES STORAGE & MANAGEMENT
avoid and disinfect touchpoints
Secure supplies storage and Supply Manager will
manage stock and distribute items, including PPE
and cleaning supplies.

22
 LINENS, CLOTHING & MISC. LAUNDRY
SHARED EQUIPMENT To ensure the limited laundry being done at the
For printers, copiers, postage machines: Y is being managed in a safe way, the following
Employees will be encouraged to reduce the guidelines must be followed:
quantity of printing and copying to reduce touch In order to minimize the possibility of dispersing
points at the printer/copier. virus through the air, do not shake dirty laundry.
Sanitizing wipes will be available in the Wash items as appropriate in accordance with the
administrative hallway and other areas where a manufacturer’s instructions.
common printer/copier is located. Dirty laundry that has been in contact with an ill
person can be washed with other people’s items
PERSONAL OFFICE SPACE .
Employees are responsible for cleaning their own Clean and disinfect hampers or other carts for
personal workspace, including: transporting laundry according to guidance above
• Keyboards/mouse for hard or soft surfaces.
• Desktop
• Telephone TOWEL SERVICE WILL NOT BE
• Lightswitch RESUMED.
• Office door knob

DEPARTMENTAL SPECIFIC CLEANING

Aquatics
Before Shift/During Shift/After Shift
• Sanitize surfaces such as seating, handrails, door handles, lifts, etc.
• Sanitize rescue tubes, lifeguard chairs after each rotation.
• Sanitize lifejackets, pull buoys, kick boards, etc.
• Sanitize frequently, after each lap lane reservation, any high touch area of the aquatic center.
• Sanitize pool decks/floors during mid-day closures and nightly after hours.
• Staff will wear gloves when sanitizing any Aquatic Center areas/items.
• Staff will use the following to clean: E22 Disinfectant cleaner or diluted bleach
Child Watch/Child Care
Before Shift:
• Sanitize surfaces such as entry areas, tablets, pens, gate, computer, door handles, toilet handles,
faucets, dispensers, etc.
• Ensure all cloth/soft material toys are removed from the room
• Put toys and towels away
• Refill hand sanitizer dispenser as needed
• Fill the spray bottles with new solution
During Shift:
• Sanitize items such as utensils, doors, desk, phone, tablets, chairs, changing area, etc.
• Remove one set of toys, spray and leave to dry. Rotate throughout shift
• Wipe wall areas where children frequently touch and cubbies when the child leaves.
After Shift:
• Wipe down tables, chairs, doors, handles, changing area, dispensers in bathrooms
• Refill soap/sanitizing stations, paper towel dispensers
• Remove all used towels, bibs, etc. and take to laundry room
• Mop and sanitize floors (after morning shift and evening shift)
• Staff will wear gloves when sanitizing any Child Watch/Child Care items/areas
23
Gymnasium & Track
Before Shift/During Shift/After Shift
• Sanitize surfaces such as gym doors, wall panels, railings, handles, etc. at least 3x a day
• Sanitize equipment - balls, cones, racquets, paddles, etc. after each use
• Sanitize gym floor after hours
• Staff will wear gloves and use the following to clean the Gym: E22 disinfectant cleaner or quat
based cleaning agent
Welcome Center, Admin Areas & Offices
Before Shift/During Shift/After Shift
• Sanitize surfaces such as - desk, counters, computers, keyboards, mouse, phones, tables,
cabinets, chairs, scanners, etc.
• Sanitize frequently during shifts any high touch points of the Welcome Center Desk/Admin Area/
Offices
• Staff are to remain in their zones at the Welcome Center Desk during the entire shift to prevent
cross-contamination
• Staff will wear gloves when sanitizing any Welcome Center/Admin/Office area/items
• Staff will use the following to clean: E22 cleaner or quat based cleaning agent

Wellness Center
Before Shift/During Shift/After Shift
• Itemized checklists for each area will be provided to staff.
• During-shift checklists may be completed as many times as needed to maintain standard.
• Sanitize surfaces such as - desk, counter, computer, phones, table, cabinet, chairs, etc.
• Sanitize frequently during shifts any high touch points on/around the Wellness Center desk.
• Strength/Cardio Machine - after each use and during each closing period (morning, mid-day,
afternoon)
• Strength Equipment such as - barbells, dumbbells, medicine balls, kettlebells, cable attachments
after each use and during each closing period (morning, mid-day, afternoon)
• Create an area/bin for “ready for use” and a “need to be cleaned” to control sanitizing of hard
surface loose equipment.
• Staff will wear gloves when sanitizing any Wellness Center areas/items
• Staff will use 22 disinfectant cleaner or quat based cleaning agent

Studios (Phase II)

Before Class/After Class
• Sanitize any equipment used after class is over (soft/porous equipment will not be available until
Phase III)
• Arrange schedules to allow time in-between each class for sanitizing/staging the studios (15-30
minutes)
• Staff will wear gloves and use E22 disinfectant cleaner or quat based cleaning agent

PERSONAL PROTECTIVE EQUIPMENT (PPE)

According to the Centers for Disease Control (CDC), spread from person-to-person is most likely from
close contact (within 6 feet) with another person. Person-to-person spread is thought to occur mainly via
respiratory droplets, produced when an infected person coughs or sneezes, like how influenza and other
respiratory pathogens spread. These droplets can land in the mouths or noses of people who are nearby
or possibly be inhaled into the lungs. It may be possible that a person can get COVID-19 by touching a
surface or object that has the virus on it and then touching their own mouth, nose, or possibly their eyes.

HR and the Facilities Department have been designated to coordinate procurement of COVID-19 related
safety materials and equipment such as disinfectant, hand sanitizer, face coverings, and personal
protective equipment. They have procured enough face coverings for all employees reporting to a YMCA
facility or work site.

24
The Ann Arbor YMCA will provide an initial supply of appropriate personal protective equipment, such as
face masks and gloves to all employees required to be onsite to do their work. Staff are required to bring
their PPE to each shift. Staff who do not have their PPE will be sent home. Failure to bring PPE will result in
disciplinary action up to and including termination of employment.
Use of Gloves
If an employee does not have a need to wear gloves based on an existing hazard assessment, gloves
are not recommended for general use in typical office settings to protect employees from exposure
to coronavirus. Gloves are recommended when using disinfectant for cleaning in accordance with the
manufacturer’s instruction on the Safety Data Sheet.

Using gloves may give users a false sense of security and lead to greater fomite transmission when used
for prolonged periods of time. Employees should instead follow guidance on proper hand hygiene and
avoid touching your eyes, nose and mouth.

Gloves will continue to be worn during emergency situations where potential exposure to bodily fluids is
possible.

Cloth Face Coverings

Face covering will be required for all persons in settings where physical distancing of greater than six feet
cannot be maintained. For office staff, this means that face coverings are required in common areas such
as elevators, hallways or other workplace situations where physical distancing is difficult to maintain.
Lifeguards will not be required to wear a mask while sitting on the lifeguard stand. Each lifeguard is
required to wear a mask while walking on the pool deck, cleaning, and in common areas. Face coverings
are not surgical masks, N-95 respirators or face shields, which are critical supplies that are being reserved
for health care workers and first responders.

A face covering is intended to prevent someone who may have coronavirus from spreading droplets in
the air unknowingly due to a lack of symptoms. Studies have estimated that a significant percentage of
people who contract coronavirus may not show any symptoms at all.

A face covering is not a substitute for physical distancing, frequent hand washing and other everyday
preventive actions. Ann Arbor YMCA employees are encouraged to use face coverings if in public and
should utilize them in workplace settings where proper physical distancing could be difficult to maintain.

• Face coverings should be worn for no more than one day and laundered daily on the hottest wash
setting. Staff are not to reuse a previously worn cloth face covering without washing.
• In taking on and off a face covering, you will likely touch your face. As such, please wash your
hands with soap and warm water for at least 20 seconds. If soap and warm water are not
available, use an alcohol-based sanitizer that contains at least 60% alcohol every time before and
after removing or putting on your mask.
• Do not put a used face covering in places where others can touch them or where germs trapped
in your face covering can touch other surfaces, such as counter tops or your kitchen table.
• Do not throw your face covering loose (without secondary containment) in a bag or backpack.
We recommend keeping a paper bag with you to store your face covering if you will be taking it
off outside your house.
• The CDC has created a website with instructions for making a face covering with
household materials. You can also watch this instructional video.
• We encourage you to make a face covering that you own, that can be used outside of a work
setting, and that can be reused to prevent waste.

Disposable Face Coverings (Surgical Masks)

If cloth masks become unavailable for all employees, the YMCA will supply medical face masks for staff.
• The utilization of face covering is mandatory for any staff member who enters a YMCA facility.

25
 • At the Ann Arbor YMCA masks will be available in the following locations:
◊ Membership Director office
◊ Healthy Living Director office
◊ Child Care Director Office
◊ CEO office
◊ At the Collaborative, masks will be available at the Director’s cubicle.
◊ At Glacier Hills, masks will be available in the Director’s office.
• Staff should use hand sanitizer before taking a mask out of the box and putting it on.
• Recommended use is one mask per day.
• Replace the mask if visibly soiled or dirty
• After a full day of wearing a mask, dispose of it in the garbage
• In offices or areas where staff transfer their garbage to a central receptacle, employees are
asked to do so with increased frequency.

CONTAMINANT CONTROL
To manage contaminants that may enter the workplace, follow these precautions:
Employee Storage For Personal Items
• At the Ann Arbor YMCA, individuals will be assigned a locker to store and secure their own items
separately from other staff. Employees should provide their own lock.
• At Glacier Hills CDC employees will continue to store their personal items in their individual bas
kets in the storage closet. At the Collaborative Ypsilanti CDC, staff will store their items in indi
vidual containers in the cabinets.
• At off site Day Camps
◊ At Camp Birkett, each staff member will be assigned a basket in the director’s cabin to
hold personal items.
◊ At Greenhills, each staff member will be assigned a basket in the Director’s Office.
◊ At Ypsi Township Rec Center, each staff member will have a basket in the Director’s Of
fice/Childcare room.
Waste Receptacles
The YMCA will provide additional waste receptacles for PPE, with touchless lids.

Quarantine/Isolation Room
• Each facility will have a specified enclosed room or location to isolate any person who
experiences symptoms of an illness while at the YMCA
◊ At the Ann Arbor YMCA branch this is the Camp Al-Gon-Quian office off of the lobby.
◊ At Glacier Hills it is the Mother’s Room.
◊ At the Collaborative it is the psychology office space.
◊ At Camp Birkett it is the health center sleeping room in the Director’s Cabin.
◊ At Camp Al-Gon-Quian it is the health center.
◊ At Green Hills it is room # XXXX
◊ At Ypsilanti Day Camps it is the Director’s Office/Childcare room.

• Quarantine/Isolation rooms should be set up with limited items in the space and all items easy
to clean and sanitize.
Deliveries
• Designate one location for any deliveries to the building/space and disinfect items centrally
• Assign delivery management and sterilization as a task to specific employees only

First Aid/Responding to Emergencies

Each emergency will require the use of different equipment and different skills by the individuals involved.
The most important thing for all YMCA personnel to remember is that although you cannot be expected to
perform to the satisfaction of all people, you can be expected to exercise your common sense, your train-
ing, and your best judgment in dealing with an emergency. Despite COVID-19, all Ann Arbor YMCA emer-
gency procedures remain the same. Please use caution (as always) and ensure you are following our blood
borne pathogens exposure control plan and following universal precautions.
26
HUMAN RESOURCES
ILLNESS
Illness and/or COVID-19 Diagnosis
If you are ill and have symptoms of COVID-19, are diagnosed with COVID19 or you have had close
contact with someone who is diagnosed with COVID-19, stay home and follow your healthcare provider’s
instructions.

• Do not come into work.

• Follow your department’s normal call-in procedure to report your absence. Directors should let
the employee know (without asking questions beyond the daily screen protocols) that if he or she
is experiencing COVID-19 symptoms (answered yes to any of the screening protocols), or calls
in sick for more than three calendar days, they should contact the Human Resources department.
A Human Resources team member will discuss the situation with the employee and notify the
manager if a leave of absence is approved.
• Human Resources can be reached at:
◊ Kathy Van Alstine kvanalstine@annarborymca.org (734) 661-8042
◊ Christina Carter ccarter@annarborymca.org (734) 661-8050
Leave Policy
Employees that are unable to work, will be afforded benefits consistent with federal and state laws, and
the Ann Arbor YMCA Employee Handbook– including where applicable, the new Families First Coronavirus
Recovery Act (FFCRA). Ann Arbor YMCA has implemented the expanded FMLA provisions, which became
effective April 1, 2020 and will expire on December 31, 2020, as part of the Families First Coronavirus
Recovery Act (FFCRA).

Paid Sick Leave - FFCRA

The federal government adopted the Families First Coronavirus Response Act, which grants two additional
forms of paid leave for employees.

Emergency Paid Sick Leave - EPSL

The first form of paid leave approved under the Act is up to two weeks of Emergency Paid Sick Leave
(EPSL). This time is compensated at 100% of an employee’s normal rate of pay for the equivalent of two
weeks of an employee’s regular work schedule for their own COVID-19 related illness, or 2/3 pay for an
eligible household member. For employees who work less than full-time the leave time will be prorated to
your bi-weekly authorized work hours. Temporary employees must have been employed for no less than
30 days in order to qualify.

This time may be used in the following circumstances involving COVID-19:

• The employee is subject to a federal, state, or local quarantine or isolation order related to
COVID–19.
• The employee has been advised by a health care provider to self quarantine due to concerns
related to COVID–19.
• The employee is experiencing symptoms of COVID–19 and seeking a medical diagnosis.
• The employee is caring for an individual who is subject to either number 1 or 2 above.
• The employee is caring for his or her child if the school or place of care of the child has been
closed, or the childcare provider of such child is unavailable, due to COVID–19 precautions.
• The employee is experiencing any other substantially similar condition specified by the secretary
of health and human services in consultation with the secretary of the treasury and the secretary
of labor.

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Paid sick leave will be processed at the:

• Employee’s regular rate of pay, or minimum wage, whichever is greater, for leaves related to the
employee’s COVID-19 related needs
• At two-thirds (2/3) of the employee’s regular pay, or minimum wage, whichever is greater for
leaves related to household member’s COVID-19 illnesses. Employees may elect to utilize
accruals during this time to self-supplement to their standard bi-weekly wage
• At two-thirds (2/3) of the employee’s regular pay, or minimum wage, whichever is greater for
leaves related to childcare eligibility.

The Ann Arbor YMCA may not require an employee to use other types of paid leave provided by the
employer before the employee uses the paid sick time available under this law.

Paid Emergency Family and Medical Leave Expansion Act (EFMLEA)

The second form of paid time off, that was approved under the FFCRA is paid Family and Medical Leave
Act (FMLA) and has been authorized specifically for childcare needs as long as schools are closed and
other child-care facilities are unavailable due to COVID-19. Employees are eligible for this paid FMLA
leave benefit if they are unable to work (or telework) due to a need to care for the employee’s minor son
or daughter based on COVID-19-related school closures or child care unavailability. The EFMLEA will be
provided at 2/3 of the normal rate of pay for 10 weeks. Unlike traditional FMLA, EFMLEA time can be used
intermittently. Employees may not supplement the 2/3 pay with other paid time off banks during the use
of this EFMLEA benefit. This will be available for active employees who have worked at least 30 days for
the Ann Arbor YMCA.

Leave Exclusions
In order to maintain operations, certain employees may be excluded from the paid leave or expanded
family and medical leave. At this time employees identified below will not be eligible for FFCRA benefits
beyond the two weeks afforded for an employee’s COVID-19 related needs.

• Child Development Staff, including part time and full time teachers and directors
• Facilities/Maintenance Staff
• Human Resources Staff
• Y on the Fly
• Senior Leadership Team/Administration

These classifications have been determined to be essential to the fight against COVID-19, and are not
eligible for EPSL for household members, or EFMLEA. Employees however would be eligible for EPSL (up
to ten days) for their own COVID-19 related medical needs (reasons 1-3 above). Employees should note
that EFMLEA benefits run concurrently with traditional FMLA, and do not increase the total leave during a
twelve month period to more than twelve weeks.
Leave Documentation
For federal record keeping purposes, employees will have to document the reason that they are taking
the leave with Human Resources. Employees need to complete the Employee Leave Request Form. Upon
receipt of the request, a Human Resources team member will work with the employee, and the direct
supervisor to determine eligibility.

Other Leaves of Absence

Beyond the FFCRA benefits, additional leave requests will be reviewed consistent with traditional FMLA,
and the Ann Arbor YMCA Employee Handbook.

We encourage employees to bring scheduling and leave issues forward through the Employee Leave
Request Form. This form has been modified to accommodate leave requests associated with COVID-19,
as well as traditional leave options through FMLA and Ann Arbor YMCA policies.

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EMPLOYEE CONFIRMED/SUSPECTED CASES
An Employee Tests Positive
The CEO will check with the staff member who tested positive to see if they had symptoms of COVID-19
while they were either:

1. The CEO will instruct the employee to stay home and self-isolate. They should not return to work
for at least 10 days after the symptoms first started and 72 hours after the fever has resolved
without the use of fever-reducing medicines and symptoms have vastly improved, whichever is
longer. Telework can be offered/assigned if the employee is well enough to work.
2. IMPORTANT: You must protect the confidentiality of the employee. Legally, you cannot identify the
employee by name. DO NOT disclose to other staff, members or third parties the name or other
personal or health information of the employee who tested positive for COVID-19.
3. Thoroughly clean and disinfect equipment and other elements of the work environment of the
employee along with frequently touched surfaces and objects such as doorknobs/push bars, ele-
vator buttons, restroom doors, etc.
4. If the employee had been working while ill, identify co-workers, members and participants that
may have come into close contact with the individual. A close contact is defined as a person who
has been within 6 feet of the affected employee for greater than 10 minutes while the employee
had symptoms. The exposed co-workers identified as close contacts should self-quarantine at
home for 14 days following close contact with the COVID-19 positive person. Members and par-
ticipants who had close contact should be encouraged to self-quarantine for 14 days.

One of our Employees has a Suspected but not Confirmed Case of COVID-19
Encourage the employee to be tested for COVID-19. Until results are available, treat the situation as if it
was a positive result for COVID-19.

An Employee’s Family or Roommate has a Suspected/Confirmed Case of Covid-19

The employee should self-quarantine at home for 14 days following close contact with the COVID-19
positive person. If an employee develops symptoms, they should follow the return to work guidelines (10
days after symptoms started and 3 days after fever has resolved without the use of fever reducers and
symptoms improved, whichever is longer).

An Employee has Reported that they came into Contact with Someone Believed to be
Positive for COVID-19.
This depends on the exposure and the employee’s work. It’s also important to remember we have “com-
munity spread” of COVID-19, which means there is an ongoing risk of exposure in the community.
Review the nature of the exposure. If the contact occurred within 6 feet of the ill individual and for more
than 10 minutes, the employee is considered a close contact. The employee should self-quarantine at
home for 14 days.
How to Count 10 days of Isoloation or 14 days of Quarantine
For isolation (sick individual), the day the individual first showed symptoms of illness is “Day 0”. Count 10
days past that date for the return-to-work date. Be sure that the employee also has 72 hours (3 full days)
of no fever without the use of fever reducers and a vast improvement in symptoms.
• Example: Employee developed a fever on 4/14/20 (day 0). Fever went away on its own 4/16/20.
Employee has no other symptoms. Employee can return to work 4/25/20 (Day 11, which is 10 full
days after illness began and at least 3 days after fever stopped).
For quarantine (exposed to a COVID-19 positive person or traveled internationally), the day the individual
returns from travel or the last day the person was exposed to the positive individual is “Day 0”. Count 14
days past that date for the return-to-work-date.

• Example: Employee returned from international travel on 4/14/20 (day 0). Employee can return to
work 4/29/20 (day 15, which is 14 full days after travel/potential exposure).
• Note: if the employee develops symptoms while in quarantine, they must then revert to the 10
days post symptoms and 3 days without a fever without the use of fever reducers to return to
work. See isolation example. 29
OTHER HR POLICIES
Travel Restrictions
YMCA non-local work related travel is prohibited until further notice. Currently, the only approved method
of training/professional development that is not conducted by the Ann Arbor YMCA is via virtual means.
Staff who have registered for an in-person conference or eminar that is not conducted by the Ann Arbor
YMCA are advised to contact the sponsoring agency to cancel their reservation and request a refund. If
travel and/or hotel accommodations have been secured, please cancel and request a refund. For questions
regarding the cancellation and refunds of YMCA related travel, please contact Laura Ramirez at
lramirez@annarborymca.org.

Staff Training
As we prepare to re-open our facility, we are looking closely at the opportunities that lay ahead of us to
strengthen our team as we build trust and confidence with our members and program participants. While
we know that our traditional ways of operating may need to shift, we know that the culture we create is
always going to be the reason that members come back to the Y. The individuals we serve count on you to
create a community of compassion, care and empathy.
General Training Plan During Closure
• Y USA Leader Certification
• Praesidium - Child Abuse Prevention/Departmental Specific
• Redwoods
• HIPAA
• Red Cross Psychological First Aid

Required Trainings for Reopening

• Safer Together COVID-19 Training
• Cleaning, disinfecting, sanitization training

FUTURE TEMPORARY CLOSURES

The Ann Arbor YMCA may be required to close in the future due to a COVID-19 exposure or resurgence.
This may be mandated by the local or state health department/government or self imposed. If this is the
case, the Ann Arbor YMCA will make use of the YUSA Pandemic Preparation and Response - Temporarily
Closing Your Y Quick Guide and Checklist

POLICY ACKNOWLEDGEMENTS
• I acknowledge that I’m opting in to return to work at a facility or program for the Ann Arbor
YMCA and I understand the risks associated with viruses and bacteria in general and COVID-19
specifically.
• I acknowledge that I have received, read and accept the Ann Arbor YMCA’s For a Safer Us
Reopening Roadmap. I understand by clicking “I agree” I also accept the additional responsibilities
implemented (i.e. additional cleaning and disinfecting procedures) to help ensure as safe a space
as possible for all.
• I acknowledge that I have received, read and understand the CDC Guidelines for staff who may
be at Higher Risk for Severe Illness Regarding COVID-19 located in the For a Safer Us Reopening
Roadmap.
• I acknowledge that I have received, read and understand the Ann Arbor YMCA’s Infectious Disease
Control located in the For a Safer Us Reopening Roadmap.
• I acknowledge the information is this document may be subject to change based on new guidance
from health officials and government leaders. I understand that the most recent copy of For A
Safer Us will be accessible online at the Ann Arbor YMCA website and in hard copy in the HR Forms
box in the Administration Hallway or from the HR department.

I acknowledge and agree that the terms of this document, Welcome Back supersede any
previously issued statement regarding Reopening whether verbally or in writing.

Print Name: ______________________________________ Date:_________________________

Signature: _______________________________________ 30