SOUTHERN AFRICA REFERENCE REVISION PAGE

DIVISIONAL SERVICES H&S 001 9 1 OF 10

HEALTH & SAFETY SYSTEM OPERATIONAL ORIGINATOR H&S MANAGER
PROCEDURE
LOST TIME INJURY FREE PRODUCTION DAYS SAFETY REWARDS
DESIGNATION PRINT NAME SIGNATURE DATE

COMPILED BY SNR H&S OFFICER E JUNGMANN Original Signed 5/01/10

REVIEWED BY SNR H&S OFFICER R TUPPER Original Signed 4/01/10

AUTHORISED BY H&S MANAGER J SODEN Original Signed 4/01/10

TABLE OF CONTENTS PAGE ADDENDA PAGE

1. OBJECTIVES 2 ANNEXURE X 5-9
2. RESPONSIBILITY /
2 RECORD OF AMENDMENTS 10
ACCOUNTABILITY
3. CONTRACTORS 3
4. FUNCTION / BRAAI 2
5. SPECIAL AWARDS 3
6. MILLIONAIRES FATALITY FREE
3
SHIELD
7. LOST TIME INJURY FREE
4
MONTHS

REVISION DESCRIPTION OF REVISION DATE

9 REVISION DUE TO AUDIT REQUIREMENTS 15 DEC’09

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1. OBJECTIVES

The objective of the safety awards is to give recognition to those disciplines within Southern Africa
Divisional Services (SADS) for achieving lost time injury free production days (LTIFPD) targets and
rewarding such achievements as follows:

No. of Lost Time Injury Free Gift / Token / Voucher

Production Days Award
(LTIFPD) Value (Rand)
350 100
700 150
1050 200
1400 250
1750 300
2100 350
2450 400
2800 450
3150 500
3500 550
3850 600
4200 650

Note: • A code 3 payment will be allowed through payroll within five (5) working days after
being received by Bonus co-ordinator.
• Weekends and public holidays are excluded except in areas where shifts are being
worked such as:
o Security
o Residences (High Density)
o Energy Management (Control Rooms)
o Commercial Services (Fuel Depot)
• Acknowledgement to sections who do work during weekends and public holidays will
be honoured. They must notify the H&S Department on the Monday following the
working day/s as to enable us to update the LTIFPD log sheets by crediting the
specific section.
• The Potchefstroom SAD office form part of this recognition scheme.
• Rewards for LTIFPD exceeding 4200 will be decided upon by the specific HOD in
consultation with his MANCOM team.
• All LTIFPD statistics will be updated and kept by the H&S Department.
• Voucher awards will be fully taxable.

2. RESPONSIBILITY / ACCOUNTABILITY

DESIGNATION RESPONSIBILITIES AND ACCOUNTABILITIES

Health and Safety Manager • Authorise Certificate of Achievement
Senior Health and Safety • Authorise Letter of Achievement
Officer • Present Certificate of Achievement at the function
Health and Safety Officer • Update and keep LTIFPD statistics
(Systems) • Send out notices of achievement
• Issue Letter of Achievement and Certificate of Achievement
HOD • Make necessary arrangements i.e. function and award payment
• Authorise Certificate of achievement
• Collect and sign for Letter of Achievement and Certificate of Achievement

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3. CONTRACTORS

All fixed long term contractors within SADS achieving Three Hundred and Fifty (350) LTIFPD or more
will qualify for such rewards.

4. FUNCTION / BRAAI

A function / braai will take place for each LTIFPD achievement as per the above table and every Three
Hundred Fifty (350) after this 1st achievement.
The Health and Safety Department will present a certificate of achievement to the qualifying
discipline/section where after each employee will be entitled to:
• Two (2) cool drinks per employee (No alcohol will be allowed at safety functions)
• Braai pack and rolls

All function will commence not earlier than 15h00 except where shift workers are involved.

Note: • It is the responsibility of the Head of Department to arrange for the awards and
associated function.
• All incentive schemes are at the discretion of management and may be revised or amended
or cancelled at any time.

5. SPECIAL AWARDS

Objective:
Special awards must serve as a means to provide for official recognition of achievements by an
individual or groups of employees

5.1 Appropriate awards will be made on recommendation from Heads of Department, for acts of
bravery and outstanding contribution to safety and health.
5.2 Heads of Departments and MANCOM members will decide the magnitude of special awards.

6. MILLIONAIRES FATALITY FREE SHIELD

Objective:
To recognise excellent performances and acknowledge employees contribution to this achievement
within the mining Industry and to obtain recognition for excellent safety performance with regard to
fatality free shifts. (Applicable to SADS)

Competition Description:
The total shifts worked need to be calculated and forwarded to the DMR for participation in this MHSC
competition. SADS will qualify once 1 (one) million fatality free shifts is achieved and every million after
that.

Note:
In SADS we will replace the 1 million fatality free shifts with the LTI free months as per section 7.

7. LOST TIME INJURY FREE MONTHS (Twelve)

In SADS it will be our aim to work towards twelve (12) consecutive lost time injury free months. Once
this is achieved then the following will take place:

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Award:
The value (Minimum R200) of the gift/token/voucher will be decided by the discipline executive (HOD
in conjunction with his / her SAD HOD). The H&S Department will make recommendations in this
regard to the HOD’s.

Function:
• Two (2) cool drinks per employee (No alcohol will be allowed at safety functions)
• Braai pack and rolls.

MONETARY AWARDS

All monetary awards will be included in the employee’s monthly salary and will be taxed accordingly.

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 Annexure X

DEFINITIONS AND ABBREVIATIONS

DEFINITIONS:

DOCUMENT
Information and its supporting medium (The medium can be paper, magnetic, electronic or optical computer
disc, photograph or master sample, or a combination thereof.)

RECORD
Document stating results achieved or providing evidence of activities performed

CONTROLLED DOCUMENT
Any document that needs to be controlled in terms of its distribution and use, such as the Policy and
documented procedures. These documents are either signed in original ink and/or signed for on a
distribution list. These documents will be signed off after evaluation has been done to determine that they
are adequate for purpose. The document will be signed off by the relevant members as depicted on the
distribution list.
Once copies are printed of the database, they are considered to be “uncontrolled”.

OBSOLETE DOCUMENTS
Documents that have been replaced by later revisions or those that is no longer relevant or valid, and has
been cancelled from the system. These documents will be identified either by crossing them out and writing
obsolete or rubber stamp obsolete document.

UNCONTROLLED DOCUMENTS
Any documents that have not been issued under the circumstances under “controlled documents” are
categorised as uncontrolled. This includes, but may not be limited to:
• Documents that do not need to be controlled such as the monthly safety topic.
• Documents not distributed by the authorised person as per the procedures “authority and
responsibility” table and signed for by the recipient.
• Documents printed from the electronic database. (Watermarked “uncontrolled document)
• Documents duplicated or photocopied from controlled documents.
• Photocopies of the Occupational Health and Safety policy as issued to the public or other
Interested and Affected Parties

It is not possible to judge from an uncontrolled copy whether it is the latest version. It is the responsibility of
the person holding the documentation to ensure that (s) he has the latest version.

INJURY
Physical harm or damage

OCCUPATIONAL HEALTH AND SAFETY

Conditions and factors that affect, or could affect the health and safety of employees or other workers
(including temporary workers and contractor personnel), visitors, or any other person in the workplace

OH&S MANAGEMENT SYSTEM

Part of an organization’s management system used to develop and implement its OH&S policy and manage
its OH&S risks

SEVERITY / CONSEQUENCE
Outcome of an event. There may be one or more consequences from an event. May be expressed
qualitatively or quantitatively may range from positive to negative (Speculative).

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FREQUENCY
Occurrence per unit time, (May be expressed qualitatively or quantitatively).

EXPOSURE
How often and for how long employees are exposed to a hazard/s.

LIKELIHOOD
Means the chance of an event occurring.

DUE DILIGENCE
Taking reasonable care to protect the health and safety of all employees. Provide equipment, maintain the
equipment, use equipment as prescribed, provide information relating to the equipment, and provide
competent supervision.

INCIDENT
An undesired event which under slightly different circumstances could result in harm to people. Damage to
property or loss to process or an undesired event that could or does result in a loss.

RISK MATRIX
A Risk index can be determined by plotting likelihood and severity indices on the y and x-axis respectively
and then using them to obtain a risk ranking.

HIRA
Process of recognizing that a hazard exists and defining its characteristics
• H = HAZARD
Anything around us that we can see as well as those energy sources we cannot see e.g. Gas and
radiation that can cause harm
• I = IDENTIFICATION
Identify the significant hazards (Process and recognition)
• R = RISK
Risk imagining (Likelihood and consequence if risk materializes)
• A = ASSESSMENT
Determine the magnitude of the risk if materialized

ROUTINE ACTIVITY
An activity which is performed on a regular basis (day to day)

NON ROUTINE
An activity performed on an adhoc basis

ACCOUNTABILITY
Principle that, individuals, organizations, and the community are responsible for their actions and may be
required to explain them to others.

RESPONSIBLE
Liable to be called to respond to a person for issues to be done.

ILL HEALTH
Identifiable adverse physical or mental condition arising from and/or made worse by a work activity and/or
work-related situation.

INTERESTED PARTIES
Person or group, inside or outside the workplace, concerned with or affected by the SADSSS performance.

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NONCONFORMITY
Non-fulfilment of a requirement – can be any deviation from:
Relevant work standards, practices, procedures, legal requirements.

SADSSS OBJECTIVES
SADSSS goals, in terms of OHS performance, that SA Divisional Services sets itself to achieve. Objectives
are quantified wherever practical.

SADSSS PERFORMANCE
Measurable results of SA Divisional Services management of its risks.
Note: Performance measurement includes measurement the effectiveness of controls.

OHS POLICY
Overall intention and direction which will be followed for the management of health and safety.

RECORD
Document stating results achieved or providing evidence of activities performed

HAZARD
A condition or practice with the potential to cause harm, or exposure to danger. (Immediate Causes,
Substandard Act or Substandard Condition)

RISK ASSESSMENT
Process of evaluating the risk(s) arising from a hazard(s), taking into account the adequacy of any existing
controls, and deciding whether or not the risk(s) is acceptable

PREVENTATIVE ACTION
Action to eliminate the cause of a potential nonconformity or other undesirable potential situation.

CORRECTIVE ACTION
Action taken to rectify a non-conformance or deviation

CONTINUAL IMPROVEMENT
To constantly improve on current Health and Safety standards

PROCEDURE
Specified way to carry out an activity or a process.

RISK ASSESSMENT
Process of evaluating the risk arising from a hazard, taking into account the adequacy of any existing
controls, and deciding whether or not the risk is acceptable.

WORKPLACE
Any physical location in which work related activities are performed under the control of SA Divisional
Services.

AUDIT
Independent and documented process for obtaining “audit evidence” and evaluating it objectively to
determine the extent to which “audit criteria” are fulfilled.

SAFETY MONTH
Period from the 20th of a particular month up to the 19th of the following month.

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EFFORT BASED OBJECTIVES
Objectives set to improve program related issues

EFFECT BASED OBJECTIVES

Objectives set to improve severity or injury rates

MANCOM
Management Committee

EXCO
Executive Committee

SUPERVISOR
Within SA Divisional Services – One who supervise or has charge and direction of i.e. Foreman, Clerk of
works, Training Officer, Residence Manager, Security Officer etc.

EMPLOYEE
Person working under the control of the organisation and includes contractors.

MANAGEMENT REPRESENTATIVE
A Person appointed in writing ensuring that the OH&S management system is established, implemented
and maintained in accordance with this OHSAS Standard;
and ensuring that reports on the performance of the OH&S management system are presented to top
management for review and used as a basis for improvement of the OH&S management system.

VISITOR
Any person who enters the premises of the mine who is not a full time employee or Contractor paid by the
mine

CONTRACTOR
Any person who perform work for the mine and is paid for his/her service.

ACCEPTABLE RISK
Risk that has been reduced to a level that can be tolerated by the organization having regard to its legal
obligations and its own

HEALTH AND SAFETY COMMITTEE

A committee as required by law M H & S Act Section 25(2)

VERIFICATION
Verification is the act of reviewing, inspecting, testing, etc. to establish and document that a product, service,
or system meets the regulatory, standard, or specification requirements.

VALIDATION
Validation refers to meeting the needs of the intended end-user or customer to
prove the truth or to determine or test the accuracy. Also, validation is the process of checking if something
satisfies a certain criterion.

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ABBREVIATIONS:

M H & S Act - Mine Health & Safety Act

MA&R - Mineral Act & Regulations
OHASA - Occupational Health and Safety Act
DMR - Department of Mineral Resources
DOL - Department of Labour
SADS - Southern Africa Divisional Services
ESW - Engineering Services Workshops
WITW - Wellness in the Workplace
H&S - Health and Safety
LTIFPD - Loss Time Injury Free Production Days
IFPD - Injury Free Production Days
AGAH - AngloGold Ashanti Health
TMM - Trackless Mobile Machinery
COP - Code of Practice
ATDS - AngloGold Ashanti Training and Development Services
CRA - Continuous Risk Assessment
SADSSS - Southern Africa Divisional Services Safety System

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 RECORDS OF AMENDMENTS

PROCEDURE DATE OF
CHANGES TO PROCEDURE
REVISION NUMBER APPROVAL

H&S 001 – Rev 8 Annexure X 22 August 2009

Added Responsibility / Accountability
H&S 001 – Rev 9 Changed SARS to SADS 15 December 2009

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