Z-PVW en PDF

Hänel Büro- und Lagersysteme
Supplementary Description of the Access Code Lean-Lift

Management - Microprocessor Control System Multi-Space
MP 12N-S/H[MP 12N-S]/H[MP 100D] Rotomat
Contents
1 Introduction 5
1.1 Basic information................................................................................................................................................................5
1.2 Guide through the document..............................................................................................................................................6
1.3 Safety instructions..............................................................................................................................................................7
1.4 Supplementary documents.................................................................................................................................................8
1.5 Prerequisites for the "Access code management" supplementary module.........................................................................9
1.6 Others ..............................................................................................................................................................................9
1.7 Terms used in Storage management packet "File management".....................................................................................10
2 Overview of features 11
3 Operation 13
3.1 Enter the access code......................................................................................................................................................13
3.2 Lean-Lift and Multi-Space operation.................................................................................................................................14
3.2.1 Removing a shelf..............................................................................................................................................................14
3.2.2 Bringing shelves to the access point manually.................................................................................................................14
3.2.3 Automatic search for storage location...............................................................................................................................14
3.2.4 Logging out a user with access authorization for the entire carousel (for example, the system administrator).................14
3.2.5 Logging off user without access authorization for the entire carousel...............................................................................14
3.3 Operation of the Rotomat.................................................................................................................................................15
3.3.1 Electrical equipment Lift run only with sliding door closed
(with access authorization for the entire lift/carousel this can also be done with the sliding door open)...........................15
3.3.1.1 Logging out a user with access authorization for the entire carousel (such as the system administrator)........................15
3.3.1.2 Logging off user without access authorization for the entire carousel...............................................................................16
3.3.1.3 Manual shelf selection by sight.........................................................................................................................................16
3.3.2 Electrical equipment Lift run only with door closed (sliding door or individual compartment doors)..................................17
3.3.3 Electrical equipment Electronic lock.................................................................................................................................18
3.3.4 Manual positioning to a shelf location to enter it...............................................................................................................19
3.3.5 Automatic storage location assignment............................................................................................................................19
3.3.6 Manually unlocking the doors...........................................................................................................................................19
3.3.7 Manual operation following electronics failure..................................................................................................................19
4 Initialisation (for installation and maintenance personnel only) 20

4.1 Activating the supplementary module "Access code management"..................................................................................20
4.2 Format storage management...........................................................................................................................................22
5 Manage user data (only for installation and maintenance personnel and IT specialists) 24
5.1 Call up the "User management" menu..............................................................................................................................25
5.2 Manage user groups.........................................................................................................................................................26
5.3 Manage storage location rights.........................................................................................................................................30
5.4 Manage users...................................................................................................................................................................33
5.5 Storage location areas without access control..................................................................................................................39
5.6 Create/edit system administrator......................................................................................................................................39
© Hänel Büro- und Lagersysteme 20.12.2011 3 (43)

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Contents
6 Annex 40
6.1 Configuration settings.......................................................................................................................................................40
6.2 Revision notes..................................................................................................................................................................41
4 (43) 20.12.2011 © Hänel Büro- und Lagersysteme

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1 Introduction
1.1 Basic information
Contents This document contains information about operating and configuring the
microprocessor control system with the supplementary module
"Access code management" and integrating it into the IT system.
Target group This document has been written for:

 Operating personnel
 IT specialists
 Installation personnel
 Supervisors, service and maintenance personnel
Manufacturer Hänel Büro- und Lagersysteme

Postfach 11 61
D-74173 Bad Friedrichshall
Tel. 0049 (0) 7136/27725
Fax 0049 (0) 7136/27741
http://www.hanel.de
Validity This document is valid for lifts/carousels of the following series:

Type: Lean-Lift, Multi-Space, Rotomat
Access points: see operating manual
Serial number: see type plate on the lift/carousel
Model year: see type plate on the lift/carousel
If the lift/carousel has multiple access points, the type plate is located at the first access
point.
This document is valid for MP control systems with the following or later program
versions:
MP 12N CPU II: V 2.8 STANDARD
MP 12N SYSTEM: V 3.0 (i.e. using printed circuit board S0849)
Keep in an accessible place  This documentation is a part of the lift/carousel and must be stored in a location that
as a complete document is accessible to authorised personnel at all times.
 Chapters may never be removed from this document. If the documentation or any of
its pages are lost or missing, they must be replaced immediately.
Change service This documentation is not subject to the change service of the manufacturer.
Changes to this documentation may be made without further notification.
Copyright This documentation contains information that is protected by copyright.

It may not, in whole or in part, be photocopied, duplicated, translated or stored to any
electronic medium without prior consent.
All other rights reserved.

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1 Introduction
1.2 Guide through the document
Symbols
Notes with this symbol warn you of a hazard caused by:
– possible severe injuries of a general nature, possibly including fatal injuries.
Here you will find important information and instructions that make using the
lift/carousel easier.
• Action: You are prompted to carry out an operating step.

➔ Result: You are told the outcome of your operating step.
✗ Tip: You are given helpful hints and comments.
➢ See: You are given references to other documents.
Terms  The microprocessor control system uses the term shelf. The term "shelf"
corresponds to the following:
– For the Lean-Lift and Multi-Space: Containers
– For the Rotomat: Carrier level
– For rack operation: Shelf level
 The microprocessor control system uses the term user.
 The term access code management in this description always refers to access
code management with integrated user management.
Operator prompts  Placeholders are sometimes used in messages that appear on the display.
These placeholders are enclosed in angle brackets and appear in italics.
For space reasons, abbreviations are used for the following placeholders.
<tt> For Shelf
<ff> For Compartment
<tf> For Compartment depth
<hh> For Height
<tt ff tf> For Shelf Compartment Compartment depth
<gg> For Total inventory
<bb> For Inventory at storage location
<qq> For Quantity
<ll> For Lift
 The operator prompts include selection menus. There are two ways to select menu
items:
1) Select them using the [] / [] keys and then press the [] key.
2) Select them by pressing the key at the beginning of each menu item line.
Press the [CE] key to exit selection menus.
 Depending on the initialisation, some menu items for selection menus may not be
offered.

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1 Introduction
1.3 Safety instructions
DANGER
All maintenance and repair work on Hänel lifts/carousels must be carried out by
specially trained and authorised personnel only. Specially trained and authorised
personnel are:
● Personnel who, because of their specialised education and special training in
a Hänel factory, can provide proof of adequate skills and experience for these
tasks and
● Who have received approval from the manufacturer or an agent authorised
within the technical field to carry out these tasks and can carry out such
tasks in a traceable manner.
SAFETY INSTRUCTION
Only specially trained and qualified personnel may operate the lift/carousel.
Operating personnel have to follow the lift/carousel user guide.
IT specialists have to follow the lift/carousel user guide and the lift/carousel
operating manual.
Installation personnel have to follow the lift/carousel user guide and the
lift/carousel operating manual as well as the installation instructions.
Supervisors, service and maintenance personnel have to follow the lift/carousel
user guide and the lift/carousel operating manual.

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1 Introduction
1.4 Supplementary documents
➢ User Guide for the Article Storage Management Microprocessor Control System MP
12N Lean-Lift and Multi-Space
or
➢ User Guide for the File Management Microprocessor Control System MP 12N
Lean-Lift and Multi-Space
or
➢ User Guide for the Article Storage Management Microprocessor Control System
MP 12N Rotomat
or
➢ User Guide for the File Management Microprocessor Control System MP 12N
Rotomat
➢ Technical Description of the Microprocessor Control System MP 12N Lean-Lift and
Multi-Space
or
➢ Technical Description of the Microprocessor Control System MP 12N Rotomat
➢ Technical Description of the Microprocessor Control System MP 12N-S / MP 100D
Server for Lean-Lift, Multi-Space and Rotomat
➢ For optional supplementary descriptions, see the overview in the annex of the
user guide

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1 Introduction
1.5 Prerequisites for the "Access code management" supplementary module
 The supplementary module for "Shelf pre-positioning" is not available.

 "Access code management" is already included in the "Tool storage management"
packet.
 The MP multi-unit network may not have any lifts/carousels with the MP 10A/12A
control system with activated Supplementary module Access code management that
was discontinued.
1.6 Others
 For the Lean-Lift and Multi-Space, the shelf should be returned from the access
position to storage in the lift/carousel when access is completed.
This prevents unauthorised access to the shelf.
 Both lifts/carousels that have and those that do not can be operated at one MP 100D.

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1 Introduction
1.7 Terms used in Storage management packet "File management"
This description uses the operator prompts for the "Article storage management"
storage management packet.
For file management, file terms are used in place of article storage terms.
Article storage terms File terms

ARTICLE FILE
ARTICLE NUMBER FILE NUMBER
ARTICLE MASTER DATA FILE MASTER DATA
ARTICLE LIST FILE LIST
ARTICLE NAME FILE NAME
ARTICLE STORAGE MANAGEMENT FILE MANAGEMENT
ARTICLE MEMORY FILE MEMORY
ARTICLE DATA FILE DATA
ARTICLE SEARCH FILE SEARCH
ARTICLE POOL MANAGEMENT FILE POOL MANAGEMENT
REQUISITION LIST
REQUISITION LIST LIST
REQUISITION NUMBER LIST NUMBER
REQUISITION MANAGEMENT LIST MANAGEMENT
REQUISITION MEMORY LIST MEMORY
REQUISITION LIST OVERVIEW LIST OVERVIEW

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2 Overview of features
 Access code management is composed of users, groups and ranges of access

together.
 A range of access is a storage location area in which an access right applies.
 A Group (for example, a department) can be assigned to multiple different ranges of

access.
 A range of access can be an individual storage location, multiple adjoining storage

locations, a complete lift/carousel, or the entire lift/carousel system.
 Storage location areas without access control can be defined.
 A user can be assigned to one or several user groups.
 Before access is authorized, the user must be determined through an access code
request and compared against the access rights of their group.
 The access code may consist of the following:
Access code
ID number Password Code
(max. 20 (max. 20 (max. 20
characters) characters) characters)
(optional)
Keyboard X -
Barcode reader - X
Badge reader - X
Transponder - X
 When calling up the "Automatic search for storage location" function,

only inventories to which the user has access are suggested for retrieval.
 For the Rotomat with the optional electrical equipment Electronic lock, only users
with access authorisation to the entire lift/carousel have access.
 In conjunction with the Supplementary module "Operations journal", the ID number

can be saved in the operations journal.
For more information, refer to the Supplementary Description of the Operations
Journal.
 Limit values of access code management:
Maximum number
User 2000
User group 100
Storage location rights 2000
(ranges of access)

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2 Overview of features
 Function for Lean-Lift and Multi-Space:

If a user has access authorisation for the entire lift/carousel, the user does not have
to enter the access code until he or she presses the [] key.
If a user has access authorisations for certain storage location areas only and the
function "USER LOG OFF BY SHELF STORAGE" the repeat entry of the access
code is omitted until the user presses the [] or no access authorisation has been
granted to the selected storage location.
([] key = store shelf from access point manually)
 Function for the Rotomat:

– Electrical equipment Lift run only with sliding door closed
(with access authorization for the entire lift/carousel this can also be done
with the sliding door open).
This electrical equipment is possible only for carousels with one access point.
For users without access authorization for the entire lift/carousel, the sliding door
is closed and locked when the carousel is in home position and during a carousel
run. It can be opened only if the user has access authorization for storage or
retrieval.
For users with access authorization for the entire lift/carousel, lift/carousel runs
can be carried out with the sliding doors open, and without the need to enter the
access code again. The user is logged off if he or she closes the sliding door.
It then becomes necessary to enter the access code again.
– Electrical equipment Lift run only with door closed
(sliding door or individual compartment doors).
The sliding door/compartment doors are closed and locked when the carousel is
in home position and during the carousel run. They can be opened for storage or
retrieval only if the user has access authorization.
– Electrical equipment Electronic lock
Only users with access authorization for the entire lift/carousel can login.
The lift run is always carried out with the sliding door open.
With automatic sliding door the manual opening and closing of the door is omitted.
Close the door by pressing the [F1] key and the []. The function
"Close door in basic state after an adjustable door open time" is possible.
➢ See also the "Supplementary Description of the Automatic Sliding Doors".
For the Rotomat, there is a key for the manual/auto mode selection switch for
unlocking the sliding doors and for Manual operation following electronics failure.
The key is kept by the system administrator.

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3 Operation
3.1 Enter the access code
Description of the operator prompts Example screenshot
✗ Depending on the initialization, the ID number request can be

omitted.
✗ The ID number and password must be entered using the

keyboard. Alternatively, the code can be read in using a barcode
reader, badge reader, or transponder.
Enter the access code
• Enter the ID number.

ENTER ID NUMBER:
• Press the [] key. 
• Enter password.
• Press the [] key.
ENTER PASSWORD :
➔ The MP control system checks whether access
authorization exists for this storage location.
Description of possible operator advisories Display texts
An incorrect access code has been entered or the user NO ACCESS

does not have access authorisation for this storage AUTHORISATION
location.
--> CE

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3 Operation
3.2 Lean-Lift and Multi-Space operation
3.2.1 Removing a shelf -
If a user is authorized to access an entire shelf (compartments

1 to 255), he or she can bring this shelf to the access point and
unregister it using the [-] key.
3.2.2 Bringing shelves to the access point manually


If a user is authorized to access an entire shelf (compartments
1 to 255), he or she can bring this shelf to the access point using the
[] key.
3.2.3 Automatic search for storage location


When carrying out an "Automatic search for storage location" by
pressing the [] key, the user is automatically assigned a free
storage location according to his or her access authorisation and the
entered container size. If no more corresponding storage locations
are available, the message "NO STORAGE LOCATION FREE"
appears.
3.2.4 Logging out a user with access authorization for the entire carousel
(for example, the system administrator)

After the first verification of access authorisation, the user can

access additional storage locations without being prompted to enter
the access code again.
User is logged off by manual loading of a shelf with the [] key.
Thus the user is again prompted to enter his or her access code
when accessing another storage location.
3.2.5 Logging off user without access authorization for the entire carousel

✗ Only if Access code management is initialized to
"User log off by shelf storage".
After the first verification of access authorisation, the user can

access additional storage locations without being prompted to enter
the access code again. However, the operator can only access
those storage locations he or she is authorised to.
This makes operation faster.
User is logged off by manual loading of a shelf with the [] key.
Thus the user is again prompted to enter his or her access code
when accessing another storage location.

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3 Operation
3.3 Operation of the Rotomat
3.3.1 Electrical equipment Lift run only with sliding door closed (with access authorization for the
entire lift/carousel this can also be done with the sliding door open)
✗ This electrical equipment is possible only for carousels with one

access point.
3.3.1.1 Logging out a user with access authorization for the entire carousel (such as the system administrator)
A user with access authorization for the entire lift/carousel

(such as a system administrator) can operate the carousel with the
sliding door open and access storage locations as often as he or she
wants. To do so, the user only has to enter the access code once,
at the beginning.
Closing the sliding door logs the user off of the system properly.
If this user walks away from the carousel and forgets to close the
sliding door, the carousel could be operated by unauthorised
persons. For this reason, an advisory appears in the basic menu to
indicate that a sliding door is open.
Description of possible operator prompts Example screenshot
Door is closed properly.

ENTER
ARTICLE NUMBER OR
±//X?/Y?///

Door is open or not closed completely.

DOOR OPEN
ARTICLE NUMBER OR
±//X?/Y?///


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3 Operation
3.3.1.2 Logging off user without access authorization for the entire carousel
➔ As soon as an access authorisation has been found,

the carousel moves to the storage location. OPEN
➔ Only when the position has been reached does the
compartment display light up, and the sliding DOOR
doors/compartment doors are unlocked.
• Open the sliding door / compartment door manually.
➔ If there is an automatic sliding door, the door opens
automatically.
• Continue the storage or retrieval operation.
When the storage or retrieval operation is completed, the
following message appears:
• Close the sliding door / compartment door manually.

➔ If there is an automatic sliding door, the door closes OPEN
automatically.
➔ The compartment display is no longer lit and the
DOOR
sliding doors/compartment doors of the carousel are
locked again.
If the sliding doors/compartment doors were not closed
properly, the message "CLOSE DOOR" appears again
before the next carousel run. A carousel run to the next
storage location is possible only after the sliding
door/compartment doors have been closed.
3.3.1.3 Manual shelf selection by sight

 
A manual shelf selection by sight with the [] / [] keys is only
possible if the user has an access authorization for the entire
carousel (all storage locations).
After you press the [] / [] keys, you are prompted to enter the
access code. You can then manually operate the lift/carousel as
many times as you want, but the door must remain open while doing
so. If the door is closed, you will need to re-enter the access code in
order to return to manual operation.

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3 Operation
3.3.2 Electrical equipment Lift run only with door closed (sliding door or individual compartment doors)
➔ As soon as an access authorisation has been found,

the carousel moves to the storage location. <Article number>
➔ Only when the position has been reached does the
compartment display light up, and the sliding OPEN
doors/compartment doors are unlocked.
• Open the sliding door / compartment door manually. DOOR
➔ If there is an automatic sliding door, the door opens
automatically.
<tt ff tf> <v><qq>
• Continue the storage or retrieval operation.
When the storage or retrieval operation is completed, the
following message appears:
• Close the sliding door / compartment door manually.

➔ If there is an automatic sliding door, the door closes CLOSE
automatically.
➔ The compartment display is no longer lit and the
DOOR
sliding doors/compartment doors of the carousel are
locked again.
➔ The user is logged off.
If the sliding doors/compartment doors were not closed
properly, the message "CLOSE DOOR" appears again
before the next carousel run. A carousel run to the next
storage location is possible only after the sliding
door/compartment doors have been closed.
Manual shelf selection by sight

 
A manual shelf selection by sight with the [] / [] keys is only
possible if the user has an access authorization for the entire
carousel (all storage locations).
After you press the [] / [] keys, you are prompted to enter the
access code. Afterwards, the carousel moves to the next shelf.

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3 Operation
3.3.3 Electrical equipment Electronic lock
Only users with access authorization for the entire lift/carousel can
login.
The lift run is always carried out with the sliding door open.
 Logging out may be done by:
– Closing the sliding door or
– Pressing the [F2] key and closing the sliding door.
 Logging in may be done by:
Entering access code and opening the sliding door.

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3 Operation
3.3.4 Manual positioning to a shelf location to enter it


After you press the [] keys and enter the storage location,
you are prompted to enter the access code.
3.3.5 Automatic storage location assignment
When carrying out an "Automatic search for storage location" by

pressing the [] key, the user is automatically assigned a free
storage location according to his or her access authorisation and the
entered container size. If no more corresponding storage locations
are available, the message "NO STORAGE LOCATION FREE"
appears.
3.3.6 Manually unlocking the doors
The door of the carousel can be unlocked manually, for example to

correct a situation that has tripped the safety light barriers and thus
caused the carousel to come to a stop.
Manually operated sliding door:
To unlock the door, turn the lockable manual/automatic selector
switch to the centre position. Once the door is open, you can
correct the cause of the malfunction.
The key to the manual/auto mode selection switch for unlocking
the doors and for manual operation of the carousel is kept by the
system administrator.
Automatic sliding door:
To open the door, turn the lockable manual/automatic selector
switch to the centre position. After that, the door can be opened
using selector switch S27.
They key to the manual/auto mode selection switch for
unlocking/opening the doors and for manual operation of the
carousel is kept by the system administrator.
3.3.7 Manual operation following electronics failure
If the electronics fail, the carousel can be rotated with the manual-
automatic mode selector. For this, the switch must be put into the
left, non-locking manual operation position. The carousel then
rotates slowly downward. The direction of rotation cannot be
reversed.
The key to the manual/auto mode selection switch for unlocking the
doors and for manual operation of the carousel is kept by the system
administrator.

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4 Initialisation (for installation and maintenance personnel only)
This chapter is intended for instructed installation and

maintenance personnel only.
4.1 Activating the supplementary module

"Access code management"  1 5 3
Activating the supplementary module

"Access code management"
• Press the [] key, the [1] key and then the
[5] key.
• Enter the password (default setting is "22488").
• Press the [3] key.
• Press the [] / [] key to select "YES". SUPPLEMENTARY MODULES
ACCESS CODE MANAGEMENT : NO
[//CE/]
Code prompt for switch from "NO" to "YES" SUPPLEMENTARY MODULES

➔ Commission (order) number of the lift/carousel is
displayed as shown on the type plate. ACCESS CODE MANAGEMENT : YES
• Enter the code specific to the lift/carousel. COM. NO. : < Commission number of lift/carousel >
The activation code for the supplementary module is CODE : 
kept in the documentation folder "Hänel Rotomat / -> DOCUMENTATION FOLDER
Lean-Lift / Multi-Space Technical Documentation". [CE/]

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Initialize access code request for requisition SUPPLEMENTARY MODULES

processing
• Press the [] / [] key to select "YES" or "NO". ACCESS CODE MANAGEMENT : YES
WITH REQUISITIONS : NO
[//CE/]
Parameters / description
FOR REQUISITION PROCESSING
If you select "NO", requisitions/jobs can be processed without
entering the access code. The access authorisation is then not
considered.
✗ This prompt is omitted with the optional electrical equipment
Electronic lock.
✗ The following prompt is displayed only for the Lean-Lift and

Multi-Space.
Initialising user log-off for Lean-Lift and Multi-Space SUPPLEMENTARY MODULES

• Press the [] / [] key to select "YES" or "NO".
ACCESS CODE MANAGEMENT : YES
USER LOG-OFF BY
SHELF STORAGE : NO
[//CE/]
Description
If you select "YES", the user does not have to re-enter the access
code until he or she presses the [] key or no access
authorisation has been granted.

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4.2 Format storage management

 2 6 1
Format the supplementary module "Access code

management" with storage management
• Press the [] key, the [2] key and then the
[6] key.
• Press the [1] key.
➔ Prompts about the system formatting appear.
• Edit or keep the settings according to the Technical
Description until the next prompt is displayed.
• Press the [] / [] key to select "YES". SYSTEM FORMATTING
CALL UP SUPPLEMENTARY MODULES ?
NO
[//CE/]
• Press the [2] key to select "Access code SUPPLEMENTARY MODULES

management".
1 OPERATIONS JOURNAL LOGGING
2 ACCESS CODE MANAGEMENT
3 STORAGE LOCATION HEIGHT MANAGEMENT
4 STORAGE TIME MANAGEMENT
[//CE/]

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• Press the [] / [] key to select "YES" or "NO". SUPPLEMENTARY MODULES
ACCESS CODE MANAGEMENT : YES
INTEGRATED USER MANAGEMENT : NO
[//CE/]
INTEGRATED USER MANAGEMENT
Individual storage location areas (access areas) can be allocated
to a user group. This allows all users that belong to this group to
access the listed storage location areas.
✗ This prompt does not appear with the MP 12N-S.
The setting is automatically set to "YES".
✗ With MP 12N-H[MP 100D] "YES" must be selected.
″NO″ is necessary for the discontinued MP 10A/12A control
system with activated Supplementary module Access code
management. Then the MP 12N control system cannot be used
with activated Supplementary module Access code
management.
For each prompt: SUPPLEMENTARY MODULES

• Press the [] / [] key to select "YES" or "NO".
• Press the [] key. ACCESS CODE MANAGEMENT : YES
INTEGRATED USER MANAGEMENT : YES
➔ The supplementary module "Access code
REQUEST ID NUMBER : NO
management" has been formatted with storage
management. DELETE ENTRIES ? : NO
➔ Further prompts about the system formatting appear. [//CE/]
• Edit or keep the settings according to the Technical
Description and activate formatting.
REQUEST ID NUMBER
The user can be prompted to enter the access code either with or
without an ID number.
DELETE ENTRIES
This prompt appears only if the formatting of the storage
management system has not been changed and data are present
in the access code memory.
If you select "YES", the access code memory is deleted.

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5 Manage user data (only for installation and maintenance personnel and IT specialists)
This chapter is intended for instructed installation and

maintenance personnel and IT specialists only.
✗ This chapter contains information about creating, modifying and

deleting user groups, users and their storage location rights.
✗ The user management system manages individual rights.
In the case of access code management, these are access rights
to storage locations.
✗ The storage location rights are coupled to the user groups.
Users are assigned to at least one user group. Only the users of
the "ADMINISTRATOR" group have access to the user
management system and can assign storage location rights.
The user data can be managed using a browser only. There are two
options for operation with browser:
1. Operation with the info browser on the MP control system.
2. Operation with a PC browser. The PC must be connected to the
MP control system via Ethernet (e.g. Internet Explorer).
The following is a description of operator prompts when using the

info browser. The operator prompts when using the PC browser
differ only in minor details.

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5.1 Call up the "User management" menu
When the supplementary module "Access code management" is

activated, an additional menu item, "User management", appears in
the info browser.
Description of the operator prompts Info browser
Call up the "User management" menu
• Touch the User management button in the

navigation bar.
➔ The login window is displayed.
➔ Only the users of the "Administrator" group have
access to the user management system.
• Touch the "ID number" input field and enter the ID
number via the keyboard (default setting is "9999").
• Touch the "Password" input field and enter the
password via the keyboard (default setting is "22488").
• Touch the OK button.
➔ The "User groups" menu is displayed.
✗ The access code for the system administrator to log in is set by

default at the factory to ID number "9999" and password "22488".
The password can be changed. For additional information,
see Chapter 5.6 on page 39.
✗ The system administrator is automatically logged off when exiting
the "User management" menu item.

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5.2 Manage user groups
In the "User groups" menu, you can create new user groups or
change or delete existing ones.
You can also show, change or delete the storage location rights of a
user group. You can also show user groups with access
authorisation for a selected storage location.
Call up the "User groups" menu
Requirements: "User management" menu is called up.

• Touch the User groups tab.
➔ The "User groups" menu is displayed.
The following functions are now possible:

Function See page
Select group 27
Create group 27
Change group name 28
Delete group 28
Show users of group 29
Storage location rights 30

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Create group
Requirements: "User groups" menu is called up.

• In the "User groups" menu, touch the Create group
button.
• Touch the input field and enter the group name via the
keyboard.
➔ A new group has been created.
No users or storage location rights are assigned to this
group yet.
• Touch the Back button to switch to the "User groups"

menu.
Select group
Requirements: Group is created.

• In the "User groups" menu, touch the Select group
button.
• Touch the desired user group in the selection list.
• If necessary, touch the <</ </ >/ >> buttons to scroll
through the selection list.
➔ The user group has been accepted. The "User
groups" menu is displayed.

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Change group name
Requirements: Group is selected.

• In the "User groups" menu, touch the Change group
name button.
➔ The name of the selected group is shown in the "old
name" input field.
• Touch the "new name" input field and enter the name
via the keyboard.
Each name may exist only once.
➔ The group name has been changed.
➔ The group name "ADMINISTRATOR" cannot be
changed.

menu.
Delete group
Deleting one user group deletes all users that do not

belong to another user group.
• In the "User groups" menu, touch the Delete group
button.
➔ The group name of the selected group is shown in the
input field.
➔ The group has been deleted.
➔ The group "ADMINISTRATOR" cannot be deleted.

menu.

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Show users of group

• In the "User groups" menu, touch the Show users of
group button.
➔ All users that belong to the selected group are shown
in a list.

menu.

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5.3 Manage storage location rights
In the "Storage location rights" menu, you can create, show, change
and delete access rights for a previously selected user group.
You can also show user groups or users with access to a selected
storage location.
Call up the "Storage location rights" menu

(See the section "Select group", page 27).
• In the "User groups" menu, touch the
Storage location rights button.
➔ The "Storage location rights" menu is displayed.

Function See page
Create rights 31
Delete rights 31
Show rights 32
Access rights to storage location 32

Z-PVW.EN
Create rights
Requirements: "Storage location rights" menu is called up.

• In the "Storage location rights" menu, touch the
Create rights button.
➔ The name of the user group is shown in the first input
field.
• Touch the corresponding input fields and enter the
storage location boundaries via the keyboard.
➔ The access rights for the selected user group have
been created. If no more storage location areas are
possible, the message "Memory is full" appears.
➔ The group ″ADMINISTRATOR″ does not have to have
access rights for the entire lift/carousel.
• Touch the Back button to switch to the

"Storage location rights" menu.
A user group has access to a whole shelf if the number of
compartments "From compartment" = 1 and "To compartment" is at
least the number of compartments.
A user group has access to a whole lift if all the shelf numbers
present in the lift lie in the range between "From shelf" and "To shelf"
and all compartments lie in the range between "From compartment"
and "To compartment".
Delete rights

Delete rights button.
➔ All access rights of the selected user group are shown
in a list.
• Select access rights. To do so, enable the tick box in
the "Delete" column.
You can select multiple access rights.
• Touch the Delete button.
➔ Access rights have been deleted.


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Show rights

Show rights button.
➔ All access rights of the selected user group are shown
in a list.

Access rights to storage location

Show access rights to storage loc. button.
• Enter the lift/carousel number, shelf number, and
compartment depth number in the corresponding input
fields using the keyboard.
• Touch the "Listing of" selection list and select
"User groups" or "Users".
• Touch the Shows persons with authorised
access button.
➔ All users or user groups with access authorisation for
the selected storage location are displayed in a list.


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5.4 Manage users
In the "User" menu, you can create new users or change, show or
delete existing ones.
You can also show a user's access rights. It is also possible to
delete users from a user group or assign them to another group.
A user group must be specified when creating a user.
Therefore, the user must be assigned to at least one user group.
Call up the "User" menu
Requirements: "User management" menu is called up.

• Touch the User tab.
➔ The "User" menu is displayed.

Function See page
Select user 35
Create user 34
Edit user 36
Delete user 36
Show user 37
Show storage location rights of a user 37
Group allocation 38

Z-PVW.EN
Create user
Requirements: Group is created. (See the section "Create

group", page 27). The "User" menu is called up.
• In the "User" menu, touch the Create user button.
The access code, consisting of the ID number="0" and
Password="0", is reserved for storage location areas
without access control. This means that these storage
location areas are enabled for all users.
• Press the select button to select the user group.
• Touch the "ID number" input field and enter the ID
number (max. 20 characters) via the keyboard.
➔ The ID number has to be entered even if the prompt
for the ID number is omitted in the initialization.
• Touch the "Password" input field and enter the
password (max. 20 characters) via the keyboard.
• Touch the "Confirm password" input field and enter the
password again via the keyboard.
If a barcode reader, badge reader or transponder is
connected:
• In addition to the ID number and password, touch the
input field "Code" and enter the digit sequence
(max. 20 digits) by keyboard.
➔ A new user has been created.
• Touch the Back button to switch to the "User" menu.

Z-PVW.EN
Select user
Requirements: User is created.

• In the "User" menu, touch the Select user button.
• Touch the desired user in the selection list.
➔ The user has been accepted. The "User" menu is
displayed.

Z-PVW.EN
Edit user
Requirements: User is selected.

• In the "User" menu, touch the Edit user button.
➔ The access code data (ID number, password and
code) are displayed.
• Touch the "Action" selection list and select the desired
action.
You can select the following actions:
– Change ID number
– Change password
– Change code
– Delete user
If the action "Delete user" has not been selected:

• Touch the corresponding input field and enter the
values via the keyboard.

➔ A user's access code has changed or the user has
been deleted.
➔ User 9999, The group "ADMINISTRATOR", cannot be
deleted and the ID number cannot be changed.
Delete user

• In the "User" menu, touch the Delete user button.
➔ The user has been deleted.
➔ User "9999" of the group "ADMINISTRATOR" cannot
be deleted.

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Show user

• In the "User" menu, touch the Show user button.
Show storage location rights of a user

• In the "User" menu, touch the Show storage
location rights of a user button.
➔ All access rights of the selected user are shown in a
list.

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Change the group allocation of a user

• In the "User" menu, touch the Group allocation
button.
• Press the select button to select the user group.
• Touch the "Action" selection list and select the desired
action.
You can select the following actions:
– Allocate user to group
– Delete user from group
➔ The user has been allocated to a user group or
deleted from the user group.
➔ User "9999" of the group "ADMINISTRATOR" cannot
be deleted.

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5.5 Storage location areas without access control
Procedure 1) Create the group.

2) Create the storage location rights of the group.
(Definition of storage location areas without access control)
3) Create the user consisting of ID number="0" and Password="0"
for this group.
➔ Storage location areas of this group are now without access
control, i.e. enabled for all users.
5.6 Create/edit system administrator
Only the users of the "Administrator" group have access to the user
management system. The access code for the system administrator
to log in is set by default at the factory to ID number "9999" and
password "22488". The password can be changed.
Procedure to create new system 1) Create user

administrator 2) Select group name "ADMINISTRATOR".
3) Enter and confirm the ID number, password, and possibly the
code.
Procedure to change the system 1) Select user "9999"

administrator's password with the 2) Edit user, action "Change password".
ID number "9999"
3) Enter password and confirm.

Z-PVW.EN
6 Annex
6.1 Configuration settings
Configurations that deviate from the default setting can be documented here.
This is useful for production, installation and service personnel.
Default settings are underscored.
Supplementary module for Parameters Setting

Lean-Lift and Multi-Space
ACCESS CODE MANAGEMENT : [ ] YES [ ] NO
WITH REQUISITIONS : [ ] YES [ ] NO
USER LOG-OFF BY SHELF

STORAGE : [ ] YES [ ] NO
REQUEST ID NUMBER : [ ] YES [ ] NO
Supplementary module Parameters Setting

for Rotomat
ACCESS CODE MANAGEMENT : [ ] YES [ ] NO
WITH REQUISITIONS : [ ] YES [ ] NO
REQUEST ID NUMBER : [ ] YES [ ] NO

Z-PVW.EN
6 Annex
6.2 Revision notes
Last issue dated: 2010-05-25
• MP12D removed.
• Completely revised.

Z-PVW.EN
Hänel
Büro- und Lagersysteme
Postfach 11 61
D-74173 Bad Friedrichshall
Tel. 0049 (0) 7136/27725
Fax 0049 (0) 7136/27741
http://www.hanel.de Innovative ideas. Sound technology. Flexible systems.

MP-BEDIEN/Z-PVW.EN (MK)

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Hänel Büro- und Lagersysteme

Supplementary Description of the Access Code Lean-Lift

4 Initialisation (for installation and maintenance personnel only) 20

© Hänel Büro- und Lagersysteme 20.12.2011 3 (43)

4 (43) 20.12.2011 © Hänel Büro- und Lagersysteme

1.1 Basic information

Target group This document has been written for:

Manufacturer Hänel Büro- und Lagersysteme

Validity This document is valid for lifts/carousels of the following series:

Copyright This documentation contains information that is protected by copyright.

© Hänel Büro- und Lagersysteme 20.12.2011 5 (43)

1.2 Guide through the document

• Action: You are prompted to carry out an operating step.

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1.3 Safety instructions

© Hänel Büro- und Lagersysteme 20.12.2011 7 (43)

1.4 Supplementary documents

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1.5 Prerequisites for the "Access code management" supplementary module

 The supplementary module for "Shelf pre-positioning" is not available.

© Hänel Büro- und Lagersysteme 20.12.2011 9 (43)

1.7 Terms used in Storage management packet "File management"

Article storage terms File terms

10 (43) 20.12.2011 © Hänel Büro- und Lagersysteme

 Access code management is composed of users, groups and ranges of access

 A range of access is a storage location area in which an access right applies.

 A Group (for example, a department) can be assigned to multiple different ranges of

 A range of access can be an individual storage location, multiple adjoining storage

 Storage location areas without access control can be defined.

 A user can be assigned to one or several user groups.

 The access code may consist of the following:

 When calling up the "Automatic search for storage location" function,

 In conjunction with the Supplementary module "Operations journal", the ID number

 Limit values of access code management:

© Hänel Büro- und Lagersysteme 20.12.2011 11 (43)

 Function for Lean-Lift and Multi-Space:

 Function for the Rotomat:

12 (43) 20.12.2011 © Hänel Büro- und Lagersysteme

3.1 Enter the access code

Description of the operator prompts Example screenshot

✗ Depending on the initialization, the ID number request can be

✗ The ID number and password must be entered using the

Enter the access code

• Enter the ID number.

Description of possible operator advisories Display texts

An incorrect access code has been entered or the user NO ACCESS

© Hänel Büro- und Lagersysteme 20.12.2011 13 (43)

3.2 Lean-Lift and Multi-Space operation

3.2.1 Removing a shelf -

If a user is authorized to access an entire shelf (compartments

3.2.2 Bringing shelves to the access point manually

3.2.3 Automatic search for storage location

After the first verification of access authorisation, the user can

After the first verification of access authorisation, the user can

14 (43) 20.12.2011 © Hänel Büro- und Lagersysteme

3.3 Operation of the Rotomat

✗ This electrical equipment is possible only for carousels with one

A user with access authorization for the entire lift/carousel

Description of possible operator prompts Example screenshot

Door is closed properly.

Door is open or not closed completely.

© Hänel Büro- und Lagersysteme 20.12.2011 15 (43)

Description of the operator prompts Example screenshot