SUMMARY OF EXPENSES INCURRED BY THE UNDERSIGNED IN CONNECTION WITH LIQUIDATION

REPORT OF THE UNDERSIGNED FOR THE CASH ADVANCE OF P200,000.00 UNDER DISBURSEMENT
VOUCHER NO. 6746 FOR EXPENSES RELATIVE TO THE 59 TH BACOLOD CITY CHARTER ANNIVERSARY
AND 18TH MASSKARA FESTIVAL, PER ATTACHED PROGRAM OF WORK

Photocopy of Commission on Audit Letter of Demand

Dated August 30, l999 signed by then State Auditor II
Mrs.Judith TabinoSIGNED BY Mrs.informing the undersigned of
Of Credits to Accountability consisting of

Accountability/Cash Advances

Voucher No. 3259 dated 5-26-97 P 50,000.00

Voucher No. 6746 dated l0-21-97 P 450,000. P 500,000.00

Voucher and Valid Cash Items produced by the

Undersiged and verified by State Auditor II
Judith Tabino

Voucher No. 4904, dated 7-l0-98 P 250,000.00

Allowed Cash Items 152,513.00 P 402,513.90
Shortage P 97,486.l0

Photo copy of Liquidation Report for the P50,000

Cash Advance under Voucher No. 3259
dated 5-26-97 P 50,000.00
Balance to be liqudated P 47,486.l0

Photocopy of Undersigned’s letter to City Accountant

Pioquito Quinones on March 2, 2004 submitting
Liquidation report of P50,000.00 P 50,000.00
- P 2,513.90

Submitted by

IMOGENE S. KANA-AN
City Tourism Officer
I.Promotional/Organizational Expenses for MassKara Festival and
Charter Day l997

To payment of rental of one (l) video projector and one(l) wide screen
For four (4) days at P1,125 per day for use at the Bacolod City plaza for the
showing of Bacolod tourist spots and past and present MassKara Festival
from October 15, 16 & l7 and for October 18 at the Bacolod Conventin
Plaza Hotel during the pre-Charter Masquerade Ball and Vamos –A-Bailar,
Per PRINT ON OFFICIAL RECEIPT NUMBER 3754 A dated l0-l9-97 P5,000.00

To payment of 250 pcs MassKara and Charter Day 1997 promotional T-Shirts
at P90.00 per pc. for the use of the MassKara and Charter Day Committee
members, officials, technical crew, media, travel agents , parade marshalls,
Red Cross volunteers, first aiders and others involved in promoting and
implementing the event, per M. MALONES PRINTING PRESS OFFICIAL
RECEIPT No. 0058 dated l0-17-97 P22,500.00

To payment of the following:

One (l) ream MassKara and Charter Day letterhead P 300.00
500 pcs. Grand Massquerade Ball invitations at 4,00 each 1,200.00
575 pcs flaps/flyers about Bacolod City at P5.00 each as
promotional materials P2,875.00
Per M.MALONES PRINTING PRESS OFFICIAL RECEIPT NO. 0038
Dated l0-17-97 P4,375.00

II. Project Implementation

To payment of meals for lunch meeting of Oct. l9 Charter Day Parade

20 Committee members, marshalls and technical staff, per NARSING
Manokan OFFICIAL FEC EIPT NO. dated Oct. 15, l997 P l,033.90

To payment of l50 lunch boxes and 150 dinner boxes at P36.00/box

Distributed to barangay /student volunteers and tanods who served
as crowd control for the MassKara Dance Parade-Barangay Category
on October 17, l997, per GLP FOOD CORPORATION (JOLLIBEE-Gatuslao)
OFFICIAL RECEIPT NO 00393 dated l0-17-97 P10,800.00

Sub-Total P43,708.90
Page 2

Balance brought forward P43,708.90

To payment of l50 lunch boxes and 150 dinner boxes at P36.00/box

Distributed to barangay /student volunteers and tanods who served
as crowd control for the MassKara Dance Parade-Open Category
on October 18, l997, per GLP FOOD CORPORATION (JOLLIBEE-Gatuslao)
OFFICIAL RECEIPT NO 0265 dated l0-18-97 P10,800.00

Total 53,475.00

SUMMARY OF EXPENSES… l997….page 2

Balance Brought Forward P53,475.00

SENYANG RESTAURANT OFFICIAL RECEIPT NO. 21222 DATED 10-17-97

As payment for welcome dinner at P110.00 per head for ll5 guests
that included tour and travel operators, media/press people, transport
Groups and other tourism stakeholders attending the 59 th City Charter
Anniversary and MassKara Festival l997 P12,650.00

I. Charte Day /MassKara Grand Masquerade Ball and related

Expenses for the following Ambassadors as Charter Day and
MassKara l997 special guests

l..U.K. Ambassador Adrian Thorpe and Wife

2. Mexican Ambassador Enrique Michel and Wife
3. Japanese Ambassador Hiroyuki Yushita and Wife
4. Brazil Ambassador Luis Amado and Wife
5. Ambassador Victor Garcia and Wife
AMb. Garcia is the Asst. Secretary and Chief of Protocol
Of the Department of Foreign Affairs, Philippines
MassKara FOUNDATION OFFICIAL Receipt No. 6908 dated l0-17-97
For purchase of 20 tickets to theMassKara Queen Beauty Pageant at P500.00
per ticket. P10,000.00
Note: Tickets had to be purchased for special guests and dignitaries
since the pageant was handled by a special group which already
sent the free quota tickets to the Mayor’s Office and t the councilors.
As it was 6:00 P.M. already and the pageant was to start at 8:00 P.M. and
there were still many special guests in the group of the undersigned who
had no tickets, the option was to buy tickets so as to avoid delay/possible embarrassment or
inconvenience at
the La Salle gates. The undersigned was told by the MassKara Office that manning the gates were
people who were not familiar with city city protocol.

NEW SHIRMARO;S CENTER II OFFICIAL RECEIPT NO. 0135 DATED 10-18-97

For purchase of wine (ASTI) used for the VIN DE HONOUR OR Ceremonial Toast
With theAmbassadors during the Grand Maquerade Ball ad Dinner on
October l8, l997 at the Bacolod convention Plaza Hotel P1,427.00

Total 77,552.00

SUMMARY OF EXPENSES INCURRED ..1997 ….. PAGE 3

Balance Brought Forward P 77,552.00

ASSOCIATION OF NEGROS PRODUCERS OFFICIAL RECEIPT NO. 22955 DATED

October 21, l997 representing payment for l00 meters “sinamay” used as
Décor in the Grand Masquerade Ball and Pre-Charter dinner for the 5 ambassadors
and other dignitary guests for the l997 Charter Anniversary P1,000.00
Note:
Payment was only made after the affair since the one who did the
Décor just called up from the ANP and signed up for it in behalf of the
undersigned .

NATURE’S RESTAURANT CASH INVOICE NO. 5667 DATED 10-21-97

AS PAYMENT FOR SNACKS SERVED DURING POST ACTIVITY
ASSESSMENT MEETING P1,578.00
WITH COMMITTEE MEMBERS

Payment to Bacolod Convention Plaza Hotel (BCPH) for the Waiter-Assisted

Buffet for P250 people at P280.00 per head for the Grand Masquerade Ball
and Dinner as part of the Charter Day l997 celebration and MassKara Festial
where the above-mentioned Ambassadors and other consular officials were in
attendance
BCPH OFFICIAL Receipt No. 24016 dated l0-17-97 P 55,000.00
BCPH OFFICIAL RECEIPT No. 240l8 dated 10-18-97 15, 000.00

MASSKARA FOUNDATION Inc. OFFICIAL RECEIPT NO. 6918 dated l0-2l-97

For the training and special performances of the 2 groups –Open Category
And Barangay Category Masskara DanceWinners for the Charter Anniversary
And the Grand Masquerade Ball/Vamos-A-
Masquerade Ball at the Bacolod Convention Plaza P50,000.00

GRAND TOTAL P200,130.00

Submitted by:

IMOGENE S.KANA-AN
City Tourism Officer