Scribd Logo
Upload

Welcome to Scribd!

  • Sample Budget Template-Reception: Date

    Uploaded by

    Varinder Pal Singh
    17 views4 pages
    This document is a sample budget template for a reception event. It lists various categories of estimated expenses including invitations, venue rental, food and beverage, lighting, and photography. The estimated costs are all initially set to $0 and will be updated with actual costs. The budget includes line items for venue, catering, rentals, entertainment, and more, with notes on vendors where applicable. It also allocates 10% of the total budget to contingencies.

    Original Description:

    Original Title

    Sample-Reception-Budget

    Copyright

    © © All Rights Reserved

    Available Formats

    XLSX, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    Report this Document
    This document is a sample budget template for a reception event. It lists various categories of estimated expenses including invitations, venue rental, food and beverage, lighting, and photography. The estimated costs are all initially set to $0 and will be updated with actual costs. The budget includes line items for venue, catering, rentals, entertainment, and more, with notes on vendors where applicable. It also allocates 10% of the total budget to contingencies.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    17 views4 pages

    Sample Budget Template-Reception: Date

    Uploaded by

    Varinder Pal Singh
    This document is a sample budget template for a reception event. It lists various categories of estimated expenses including invitations, venue rental, food and beverage, lighting, and photography. The estimated costs are all initially set to $0 and will be updated with actual costs. The budget includes line items for venue, catering, rentals, entertainment, and more, with notes on vendors where applicable. It also allocates 10% of the total budget to contingencies.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 4

    Master Tracking

    SAMPLE BUDGET TEMPLATE-RECEPTION


    DATE:

    Description Vendor ESTIMATED ACTUAL Notes

    INVITATIONS / PUBLICATION COLLATERAL 0.00 0.00


    Hold the Date Postcard
    HTD mail prep
    HTD postage
    Design (all pieces)
    Production (all pieces)
    Invitation Printing (9000)
    Invitation Postage / mail handling
    Signage design, production, printing
    Programs, Table Cards, Reg Cards, Table #s
    Miscellaneous
    RECOGNITION 0.00 0.00
    Gifts for VIP Patrons

    VOLUNTEER COMMITTEE 0.00 0.00


    Thank you gifts
    Volunteer Expenses (Parking)
    Miscellaneous

    VENUE / FACILITY 0.00 0.00


    Room Rental Fee
    Facilities (Custodial, pressure wash, supplies)
    UW Police/Seattle Fire
    Emergency Services/Medics
    Electrician support
    Facilities staff overtime
    Other

    08/20/2020 Page 1
    Master Tracking
    Description Vendor ESTIMATED ACTUAL Notes
    THEME & DÉCOR 0.00 0.00
    Floral (includes vase rental)
    Linens
    LED tealights (purchase)
    ENTERTAINMENT / PROGRAM PARTICIPANTS 0.00 0.00
    Reception Performers
    Dinner performance
    Closing Act
    Emcee

    FOOD & BEVERAGE 0.00 0.00 assumes 500 attendees


    Caterer (# guests) + Tasting
    (includes plates, flatware and glass rental cost)
    Wine Petes
    City of Seattle

    EVENT RENTALS 0.00 0.00 (includes tax, delivery, setup)


    Registration Tent
    Tables (50)
    Easels (45)/Number Holders (50)
    Chairs (500)
    Drape/Staging (Triumph)
    Other Rentals

    MULTIMEDIA CONTENT 0.00 0.00


    Misc Multimedia
    Video Production
    Video Copies
    Script Writing
    Digital images from UW Photo Archives

    08/20/2020 Page 2
    Master Tracking
    Description Vendor ESTIMATED ACTUAL Notes
    LIGHTING--ELECTRICAL 0.00 0.00
    Power Distro and Electrician (Hollywood Lighting) Power only

    LIGHTING-DESIGN & INSTRUMENTATION 0.00 0.00


    Instrumentation & Crew Labor

    SOUND 0.00 0.00


    Reception & Dinner

    PROJECTIONS, VIDEO TECHNOLOGY 0.00 0.00


    Reception & Dinner

    PHOTOGRAPHY 0.00 0.00


    Event Photography

    GUEST PARKING/TRANSPORTATION 0.00 0.00


    Gatehouse-- guest/vendor/volunteer parking
    Golf carts for ADA
    Crew Parking
    VIP Transportation (Towncars for Hosts)
    Golf Cart parking
    Valet Parking
    GENERAL PRODUCTION 0.00 0.00
    Radio rental
    Consumables (Food/coffee staff and crew)
    Misc rentals
    Motor Pool
    Other (misc. supplies, copies, etc.)
    Volunteer/Staf Thank Yous

    08/20/2020 Page 3
    Master Tracking
    Description Vendor ESTIMATED ACTUAL Notes
    CREW 0.00 0.00
    Staffing
    Creative Consulting and Direction
    Technical Manager
    Show Stage Manager
    Asst. Stage Manager
    Site Manager
    Décor Install/Strike Crew (TBD)
    Misc. supplies

    CONTINGENCY 0.00 0.00


    10% of total 0.00

    SUBTOTAL $ - $ -

    TICKET PRICE assumes # paying guests


    XXX per guest
    Money from Other Source
    GRAND TOTAL 0.00 0.00

    08/20/2020 Page 4

    You might also like