Saep 378 PDF

Engineering Procedure
SAEP-378 23 July 2016

Electrical Inspection Requirements
Document Responsibility: Inspection Engineering Standards Committee
Contents
1 Scope.............................................................. 2
2 Purpose........................................................... 2
3 Conflicts and Deviations................................. 2
4 Applicable Documents.................................... 3
5 Definitions and Acronyms............................... 4
6 Instructions......................................................7
7 Responsibilities............................................. 12
Revision Summary............................................... 16
Appendix A - Electrical Inspection

Work Activities............................................. 17
Appendix B - Electrical Inspection Roles
and Responsibilities..................................... 20
Appendix C - Inspection Interval.......................... 22
Appendix D - Electrical External/Internal
Inspection Checklist..................................... 24
Appendix E - Electrical Compliance
Inspection Checklist..................................... 44
Previous Issue: 17 April 2014 Next Planned Update: 23 July 2019

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Contact: Lodhi, Zeeshan Farooq (lodhizf) on +966-13-8804518
©Saudi Aramco 2016. All rights reserved.

Document Responsibility: Inspection Engineering Standards Committee SAEP-378
Issue Date: 23 July 2016
Next Planned Update: 23 July 2019 Electrical Inspection Requirements
1 Scope
1.1 This Saudi Aramco Engineering Procedure (SAEP) defines the requirements for
electrical inspection in Saudi Aramco operating facilities.
1.2 Applies to all permanent or temporary facilities within Saudi Aramco including
Industrial Plants, Commercial Buildings, Public Buildings, Residential
Buildings and facilities in any operating areas.
1.3 Applies for existing Community and Operations Support Facilities owned by
Saudi Aramco.
1.4 Electrical equipment owned and operated by Contractors within Saudi Aramco
Operating Units shall be tested and inspected in accordance with this procedure.
Exclusions:
Electrical inspection activities under Project Inspection scope are excluded.
2 Purpose
The purpose of this procedure is to ensure:
2.1 Electrical equipment are in good physical and functional condition and comply
with all the requirements of this procedure for external and internal condition as
required.
2.2 Minimum electrical inspection requirements for controlling and mitigating

electrical hazards are in place to enhance personnel and operational safety and
fulfill the requirements of applicable Saudi Aramco Engineering Standards for
electrical activities.
2.3 Electrical inspection is conducted at planned intervals to maintain asset integrity

and reliability.
2.4 Electrical inspection program including its requirements, tools, procedures,

roles, and responsibilities are well defined and auditable.
2.5 Adequate resources are provided for the electrical inspection program.
3 Conflicts and Deviations
3.1 Conflict
3.1.1 Any conflicts between this SAEP and other applicable MSAERs shall be
resolved in accordance with SAEP-302.
Saudi Aramco: Company General Use
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3.1.2 If electrical inspection activities specified in this SAEP are covered by

other recognized international standards and regulations, the procedure
with more stringent requirements shall be applied.
3.2 Deviations and Waivers
Direct all requests to deviate or waive the requirements of this Procedure

according to the internal company procedure SAEP-302.
4 Applicable Documents
The requirements contained in the following documents apply to the extent specified in
this procedure.
4.1 Saudi Aramco References
Saudi Aramco Engineering Procedures

SAEP-20 Equipment Inspection Schedule
SAEP-302 Instructions for Obtaining a Waiver of a Mandatory
Saudi Aramco Engineering Requirement
SAEP-309 Inspection of Community and Operations Support
Facilities
SAEP-350 Regular Maintenance and Testing for Industrial
Stationary Batteries
Saudi Aramco Engineering Standards

SAES-A-202 Saudi Aramco Engineering Drawing Preparation
SAES-B-006 Fireproofing for Plants
SAES-B-014 Safety Requirements for Plant and Operations
Support Buildings
SAES-B-068 Electrical Area Classification
SAES-B-069 Emergency Eyewashes and Showers
SAES-O-207 Power Supply for Security Systems
SAES-P-103 UPS and DC Systems
SAES-P-104 Wiring Methods and Materials
SAES-P-111 Grounding
SAES-P-119 Substations
SAES-P-121 Transformers and Reactors
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SAES-P-123 Lighting
Saudi Aramco General Instruction

GI-0002.705 Performance Certification of High Voltage Cable
Splicers
GI-0002.721 Electrical Arc Flash Hazards Mitigation
GI-0006.012 Use of Hold Tags and Multiple Lockouts
GI-0002.706 Responsibility for Power Systems Operations and
Maintenance
4.2 Industry Codes and Standards
National Fire Protection Association

NFPA-70 National Electrical Code (NEC)
Shall be used as a general guide as modified by the Saudi Aramco Engineering
Standards.
National Electrical Manufacturers Association

NEMA 250 Enclosures for Electrical Equipment (1000 V Max.)
NEMA VE 2 Cable Tray Installation Guidelines
American Petroleum Institute

API RP 505 Recommended Practice for Classification of
Locations for Electrical Installations at
Petroleum Facilities Classified as Class I, Zone
O, Zone 1 and Zone 2
4.3 Other Document
Saudi Building Code

SBC 401 Saudi Building Code Chapter 4
5 Definitions and Acronyms
Classified Location: As per SAES-B-068, a location in which ignitable concentrations

of combustible gases or vapors may exist.
Community and Operational Support Facilities: As defined in SAEP-309.

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Critical Electrical Equipment:
As defined in Section 4 of SAES-P-100, following loads are considered as Critical

Loads:
a) Where a single contingency failure could cause a loss of power which would create
an immediate hazard to human life.
b) Security systems classified in SAES-O-207.
c) Which cannot be shut-down for a minimum of five consecutive days annually for
scheduled maintenance on upstream power supply equipment.
d) Deemed critical by Oil Supply Planning & Scheduling Department, OSPAS.
Examples of critical loads are: major computer centers, critical care areas in clinics and
hospitals, major office buildings, process units in gas plants and refineries.
Defect Notification (DN): Process used by the electrical inspector or any other
qualified/responsible individual to document findings and request for closure action in
SAIF application.
Distribution Equipment: Equipment used to distribute power to utilization equipment

or other distribution equipment. For example switchgear, control gear, panel boards,
switch racks, switchboards, etc.
Electrical Inspector: An individual who is trained, knowledgeable, and competent to

perform electrical inspection functions.
High Voltage: Voltages 1000 V or greater unless otherwise designated in a specific

MSAER or referenced international standard.
Industrial Facilities: Includes facilities directly associated with production,

processing, or bulk distribution of hydrocarbons inside or outside plant. This includes,
but is not limited to, facilities such as the following:
 Pumping or compression facilities in GOSPs
 Water injection plants
 Refineries
 Bulk distribution plants
 Pumping stations
 Gas plants.
 Control buildings.

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Inside-Plant: Facilities within the perimeter security fencing installed per the SAES-
O-series of standards.
Low Voltage: Voltages less than 1000 V, unless otherwise designated in a specific
MSAER or referenced international standard.
Outside-Plant: Facilities outside of the perimeter security fencing installed per the
SAES-O-series of standards.
Acronyms
AC Alternating current
A/C Air Conditioning
API American Petroleum Institute
CSD Consulting Services Department
DC Direct current
DN Defect Notification [(Replaces the Inspection Work Sheet (IWS)]
E1L Electrical One Line Diagram
EIS Equipment Inspection Schedule
MSAER Mandatory Saudi Aramco Engineering Requirement
ESO Electrical System Operator
GI General Instruction
GOSP Gas and Oil Separation Plants
JSA Job Safety Analysis
LBE Log Book Entry
MCC Motor Control Center
MOV Motor Operated Valve
NEC National Electrical Code
OIM Operation Instruction Manual
OIU Operation Inspection Unit
OME Operation, Maintenance, and Engineering
POD Power Operation Department
PPE Personal Protective Equipment
PM Preventive Maintenance

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PO Purchase Order
PR Purchase Request
QA Quality Assurance
QC Quality Control
RFI Request for Inspection
SAEP Saudi Aramco Engineering Procedure
SAIP Saudi Aramco Inspection Procedure
SAES Saudi Aramco Engineering Standard
SAMSS Saudi Aramco Materials Systems Specifications
SAIF SAP Applications for Inspection of Facilities (in SAP Application)
SBC Saudi Building Code
SMS Safety Management System
SSD Safety and Security Directive
TSU Technical Support Unit
UPS Uninterruptible Power Supply
6 Instructions
6.1 Safety
6.1.1 All safety rules and regulation shall be followed during electrical
inspection. Electrical Inspector shall stop, look, listen and test before
touching any electrical equipment and definitely before opening it.
6.1.2 Proper PPE shall be required for all electrical inspection activities
involving electrical, chemical (e.g., batteries) and arc flash hazards (as
per GI-0002.721) as a minimum personal safety protection.
Safety Note: Inspecting electrical components and systems may risk death by
electrocution as well as serious burns or other injuries to the inspector
or to others. Do not attempt these tasks unless you are properly
trained and equipped.
6.2 Arc Flash and Shock Hazard Mitigation
Arc flash and shock hazard mitigation is one of the major sources of risk at the
Industrial and community areas. To ensure safe operation during the circuit
breakers Rack-in and Rack-out activities, the potential hazard shall be dealt with
as follows:

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6.2.1 Saudi Aramco and contractor employees who conduct electrical

work/perform switching on electrical equipment operated at higher than
240 volts, must possess a valid Saudi Aramco Electrical Hazard
Recognition Certificate.
6.2.2 Electrical System Operators (ESO) shall be certified in compliance with

GI-0002.721 to operate any electrical equipment rated 400 volts and
above.
6.2.3 Energization form Appendix E.1 shall be filled for any new installation
and signed by all responsible parties.
6.2.4 Plant Operation with Maintenance Organization shall develop System

Isolation/Switching procedures (various scenarios) and make it readily
available for use during ESO operations. Use the Form D.16.
6.2.5 For switching operations, an Outage form or Isolation/Restoration forms

shall be filled by the plant proponent and concurred by POD where
applicable. Inspection shall be done by OIU on monthly basis as sample
checks, as indicated by checklists D.15/D.16 and report the observation
in SAIF as DN.
6.2.6 Under emergency circumstances, Switching Program Form can be

waived and only Isolation is allowed with the approval of
Operation/Shift Superintendent or higher.
6.2.7 Remote racking device shall be used, wherever available.
6.2.8 Any noncompliance/violations to checklists D.15/D.16 shall be reported

immediately to the Operations Plant Foreman, Field Supervisor and
documented in the monthly report to operation superintendent.
6.3 Electrical Area Classification
6.3.1 Electrical areas shall be properly classified and reviewed for all
operating plants, projects, plant modifications/expansions and
communities & support facilities, as per SAES-B-068, API RP 505 and
NEC Article 505.
6.3.2 The unclassified electrical devices or machines shall not be used in the
electrical classified areas.
6.3.3 Area classification drawings shall be updated and readily available to the
OIU.

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6.4 Design Package Review and Support
6.4.1 All design/engineering packages for projects, plant modifications or

expansion works shall be reviewed and documented.
6.4.2 New electrical installations shall be compliant with the applicable

MSAER and report any non-compliance to specialist engineers for
further review.
6.4.3 The electrical inspection shall ensure that the contractors are compliant
to the approved design package(s).
6.5 Electrical Inspection Process
6.5.1 Equipment Inspection Schedule (EIS) for the Operating Plant,

Community and Operations Support Facilities shall be as per SAEP-20
and SAEP-309.
6.5.2 Revision and update to the EIS is required following any demolition or
new construction. This includes all Electrical Equipment and Building
in the Industrial and Community Areas.
6.5.3 Equipment under POD shall have an approved EIS and included in SAP.
6.5.4 All electrical equipment inspection plans shall be as per Appendix C.

Counted critical electrical equipment shall be identified by OME team
(example critical motors, generators, transformers, DC systems,
substations, MOVs, etc.) they shall be itemized, listed and uploaded in
the SAIF. Non-critical electrical equipment may inspected by unit/area.
6.5.5 OIU shall create an inspection plan for each process unit/area in the
SAIF defining the existing uncounted electrical systems listed in
Appendix C (example conduit system, grounding system, cable tray,
etc.) and shall follow the required intervals for each system.
6.5.6 Checklists, given in Appendices D and E are used to categorize the

assets and provide minimum guide for conducting surveys. Specific
surveys require a dedicated checklist and an overlap in checklists is
acceptable. Proponents can include additional items to these checklists.
6.5.7 Any defects shall be reported as a DN or LBE in SAIF to issue the

required actions for track and repair.
6.5.8 Use Checklist provided in Appendices D.1 to D.14 for Battery Rooms,
UPS & DC systems, Grounding & Lightning Protection, Lighting,
Electrical Manholes/Duct Banks, Motors & Generators, MOVs,
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Substations, Switch-racks, Portable Machines, and Miscellaneous

Electrical Systems.
6.5.9 Conduct special inspection programs (such as Thermography for

electrical hotspots and X-ray of conduit seal fittings). Develop an
internal procedure and program, considering the JSA requirements when
conducting the Thermography checks.
6.6 Inspection Requirements for Maintenance Activities
6.6.1 Maintenance Organization shall be responsible for PM program.
6.6.2 OIU shall ensure that a comprehensive PM Program is in place and

followed.
6.6.3 OIU shall verify that the plant implement uniform PM procedures for
similar electrical equipment operating at higher than 240 volts as per
GI-0002.721 (7.1 & 7.2).
6.6.4 OIU shall attend the repair for critical equipment when special certificate
is needed, e.g., Cable splice, Hi pot test, Cable Fault Locater, etc.
6.6.5 POD shall inspect POD related maintenance activities and PM checks.
OIU shall only conduct QA on bi-annual basis.
6.6.6 During and after plant maintenance PM check and repair activities on
critical electrical equipment, OIU shall perform spot checks on monthly
basis to ensure the following inspection requirements are fulfilled:
a- Safety requirements are followed
b- Scope, plan and checklist of the performed activities are approved
and followed
c- Special certificates are maintained for performing the required
activities
d- Tools are calibrated and safe to use
e- MOC is approved, if any change is required
f- Materials/spare parts used for the repair are labeled and listed
g- Only SA approved contractor(s) shall perform that activity
h- A good housekeeping and area/equipment are safe
Above requirements are for spot checks or QA purpose and the extant of
the inspection will be as per Table 1.

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Table 1 - Extent of Spot Checks or QA Inspection Requirement
Stage Inspection Requirements Extent

1 No reported deficiencies/non-compliance on the inspected activities. 10%
2 1-3 reported deficiencies/non-compliance on the inspected activities. 30%
3 4-6 reported deficiencies/non-compliance on the inspected activities. 60%
4 Above 6 reported deficiencies on the inspected activities. 100%
6.7 Excavations
6.7.1 Excavation and backfilling shall comply with SAES-P-104 Section 10.
6.7.2 Hand tools shall be utilized in all excavations, if electrical power cables
or services exist. Otherwise, use the excavations form in Appendix E.2
or any internal SMS/OIM approved form as a minimum requirement,
concurred by OIU.
6.8 Fireproofing
6.8.1 OIU shall participate in evaluating and documenting Fireproofing

requirements for Emergency Isolation Valves, Instrumentation, Control,
and Power in compliance with SAES-B-006 paragraph 6.4 and shall
maintain a copy of evaluation records of equipment requiring fireproofing.
6.8.2 Facility substations and transformers shall comply with SAES-P-119

Section 6 and paragraph 7.2 requirements for fireproofing.
6.9 Underground Electrical Cables
6.9.1 Annual survey shall be carried out on underground cable markers and
identifiers of electrical systems in plant and operation support facilities,
as per applicable SAES-P-104 Section 10 requirements.
6.9.2 Indication signs including wooden sign posts and surface markers should
be regularly checked to ensure they are clear and readable.
6.10 Electrical Inspection Tools
6.10.1 Tools and testers shall be available in the unit as per Appendix E.3
checklist but are not limited to the list.
6.10.2 All electrical inspection tools, equipment, and testing devices shall be
calibrated according to the manufacturer recommendations OR by an
approved third party testing agency.
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6.10.3 Testing devices and tools should be properly stored in a secured location.
6.11 Documentation, Maintaining Records and Communications
6.11.1 Findings of electrical inspection surveys shall be reported to the

responsible operation representative through DN or LBE, within one
month except where an immediate action is required.
6.11.2 List of electrical equipment that do not require any repair until the next
scheduled external inspection shall be reported monthly to the
responsible organization.
6.11.3 OIU shall issue an annual Electrical Inspection Report to Engineering

Division Head and a copy attached in SAIF System. As a minimum, the
annual report shall contain:
a. Executive Summary with key findings in the year.
b. Electrical surveys.
c. Status of all requests for inspection (RFI), Defect Notifications, and
Inspection Plans.
d. KPIs for Electrical Inspection program, Actual to Plan ratio.
e. Recommendations.
6.11.4 OIU shall maintain operation and support facility drawings for
underground cables routing, electrical area classification, and substations
(i.e., one-line diagrams).
7 Responsibilities
7.1 Operations Superintendent
Operations Superintendent shall:
7.1.1 Review the monthly/annual reports and assures effective action plans.
7.1.2 Authorize to cancel DN based on solid justification.
7.2 Area Operations Foreman
Area Operation Foreman shall:
7.2.1 Notify electrical inspector of planned excavation or other electrical work

activities which may impact functionality of electrical systems.
7.2.2 Lead OME team to identify the Critical Electrical Equipment.

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7.2.3 Notify the OIU of any electrical work/activities that requires inspection
by using RFI form through SAIF with a minimum of one day (excluding
excavation) notice except in emergencies.
7.2.4 Shares electrical systems alarms log with electrical inspector.
7.2.5 Ensure installed electrical systems are field checked and verified.
7.2.6 Lead DN and LBE status meeting on weekly basis to evaluate closure of
DN and LBE during normal plant operation, otherwise change the status
to shutdown (S/D) item.
7.2.7 Review the DN priority and report its actual status of implementation
and completion.
7.2.8 Inform the Electrical inspector of the progress/completion of the DN.
7.2.9 Ensures list of all defective lights is submitted every six months, to area
maintenance with a copy to OIU.
7.3 Maintenance Area Foreman
Maintenance Area Foreman shall:
7.3.1 Provide OIU with monthly PM checks and maintenance schedules for
the critical electrical equipment.
7.3.2 Provide OIU with a list of all Portable Machines under their
responsibility.
7.3.3 Provide ETC and DN update to the OME.
7.3.4 Ensure MOC, if applicable, are approved before starting work activities.
7.4 Engineering Division Head
Engineering Division Head shall:
7.4.1 Ensure adequate resources are available for Electrical Inspection activities.
7.4.2 Review and acts as required on electrical inspection reports.
7.5 Operations Inspection Unit Supervisor
Operation Inspection Unit Supervisor shall:
7.5.1 Issue an annual electrical Inspection Report to Engineering Division

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Head no later than December 31st every year.
7.5.2 Issue a monthly DN status report to OME Superintendents.
7.5.3 Assign competent Electrical Inspector to review the design packages.
7.5.4 Support the electrical inspector involvement in operation and

maintenance activities.
7.5.5 Ensure electrical inspector is properly trained in Arc Flash and Shock
Hazard Mitigation program.
7.5.6 Ensure adequate resources, including calibrated equipment and tools, are
available for electrical inspection.
7.5.7 Be a part of MOCs related to any change in systems and procedures.
7.6 Inspection Field Supervisor
Inspection Field Supervisor shall:
7.6.1 Ensure adequate electrical inspection coverage is provided as required by

this SAEP.
7.6.2 Ensure that all electrical equipment are listed in the SAIF application for
administrating the inspection program.
7.6.3 Follow-up with electrical inspector to ensure Arc Flash and Shock
Hazard Mitigation Inspection is performed and recorded as required by
this SAEP.
7.6.4 Ensure required reports are issued in a timely manner with required
information.
7.6.5 Ensure electrical DN and all observations are cleared, easily identifiable
and supported by drawings and other references.
7.6.6 Review the DN and communicates the status in OME meetings.
7.7 Electrical Inspector
The area electrical inspector shall be responsible for at least the following activities:
7.7.1 List all critical electrical equipment (Counted) and (Uncounted)

equipment/systems in the SAIF with the required intervals, as per
Appendix C.

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7.7.2 Review design packages for compliance with MSAER.
7.7.3 Responsible to complete all the External and Internal surveys as

specified in Appendices C, D, E and uploads the observations in SAIF.
7.7.4 Ensure no overdue inspection as per EIS intervals.
7.7.5 Report any electrical finding to Operation Foreman and Field Supervisor,
issue DN or LBE, ensure that ETC does not lead to a hazardous situation
and update the completion status in SAIF.
7.7.6 Evaluate with Operation Foremen and Field Supervisor if Area Engineer
or TSU involvement is required.
7.7.7 Ensure that craftsmen making high voltage splices or terminations have
current valid certificates per GI-0002.705, prior to commencing work on
cable repairs.
7.7.8 Perform the required spot checks on plant maintenance PM check and
repair activities on the critical electrical equipment as per paragraph 6.6.
7.7.9 Conduct QA on POD maintenance activities and PM checks on bi-annual

basis, as needed.
7.7.10 Consult with area specialist engineer for any repair that requires material
or design change or any engineering evaluations.
7.7.11 Conduct annual checks on electrical instruments, maintenance tools and

testing devices for calibration.
7.8 Operations Engineer
Operation Engineer shall:
7.8.1 Review the DN and provides an engineering package, if required.
7.8.2 Develop MOC, if required.
7.8.3 Identify Critical and Major Equipment.
7.8.4 Initiate and ensure the accuracy and completeness of the Electrical EIS.
7.8.5 Attend OME team meeting to review the new design package.
7.10 Electrical System Operator (ESO) Supervisor
The ESO Supervisor shall provide monthly schedule for critical equipment

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outages, and switching programs to OIU supervisor or assigned delegate.
7.11 Technical Support Unit (TSU)/Plant Specialist Engineer
Technical Support Unit (TSU)/Plant Specialist Engineer shall:
7.11.1 Provide technical support as needed to clarify the related standards and
to rectify deficiencies.
7.11.2 Coordinate with CSD on issues which require Engineering Services

involvement or consultation.
7.11.3 Ensure new packages are reviewed by all responsible parties including
OIU.
7.12 Power Operation Department (POD)
Power Operation Department shall:
7.12.1 Inspect maintenance activities and PM checks related to POD electrical

equipment.
7.12.2 Provide a focal contact to work with Compliance Unit for fulfilling the
requirement of this SAEP.
7.12.3 Provide Equipment List to OIU for all Substation and Electrical
Equipment under POD custody.
7.12.4 Ensure all equipment are entered in SAP system including Equipment
Schedule List.
7.12.5 Provide support for the high voltage activities as agreed between POD
and Facility Operating Organizations, as per GI-0002.706.
Revision Summary
23 July 2016 Major revision to: addressed received comments, clarified OIU responsibilities and workload of
Inspection Personnel, clarified POD responsibilities, and aligned Arc Flash Hazard Mitigation
requirements with GI.0002.721.

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Appendix A - Electrical Inspection Work Activities

Appendix A.1 - Guideline for Maintaining Tools and Records Managements
Electrical Inspection
Maintain Records and Maintain Tools

Communication
Maintenance and ESO Facility Operation Ensure tools are

Facility Equipment
Activities Support Support Data available and safe
Data Management
Data Management Management to use
Create Maintenance Keep solid

communication with Use SAIF Well stored and
and ESO Activities
application calibrated
Program OME team
Follow-up to schedule Conduct regular All equipment with Always check

activities meetings an interval before use
Follow-up with Perform inspection

Maintain reports and
DN/LBE and other without overdue
filing records
programs
Issue required Maintain good

reports with trends equipment filing
in a timely manner and records

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Appendix A.2 - Facility and Equipment Inspection Work Process
Inspection Process
Facilities and Equipment

Inspection
Perform scheduled
Close Notification in SAIF
inspection
Deficiencies
found? NO
YES YES Close Notification in SAIF
Provide copy to Correction

Operation Implemented?
NO Report to Field Supervisor

& Operation Foreman
Close DN or LEB
Engineering
Report monthly, quarterly or assistance NO
required?
annually and as per priority
YES
Facility TSU.
NO Consult Svc. Dept.
Correction
Implemented? Issue DN or LBE
YES

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Appendix A.3 - Electrical Inspector Maintenance and ESO Activities
Inspection Work Process
Electrical Inspection of
Maintenance and ESO
Activates Check
Start scheduled activities

for inspection
Perform regular checks on ESO Perform spot checks on Maint.

activities using the outage checklists in Activities for critical electrical
this SAEP equipment
Informed concerned
workers at site NO Noncompliance found? YES
Notify Inspection Report to field

Field Supervisor YES Confirm completion NO Supervisor
Report to
Submit to Conduct Meetings Operation/
tracking sheet Maintenance
Foreman
Inspector to Issue
Track for Completion the required
Corrective Action

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Appendix B - Electrical Inspection Roles and Responsibilities
Appendix B.1 - Inspecting Electrical Equipment and Systems

RASCI (Responsible, Accountable, Support, Consulted, and Informed) Table
Proponent
Mainte- ES
Operations Engineering
nance
Division Head
Maintenance
Engineering
Department
Operations
Operations
Supervisor
supervisor
Insp. Field
Inspection
Inspection
Inspector
Electrical
Foreman
Foreman
PDO
Supt
TSU
No. Activity Description
B.1.1 Creating electrical equipment EIS I S S S A R R S R
B.1.2 Upload in SAIF/SAP Applications I S A R S R
B.1.3 Performing Inspection as per EIS with no overdue S S A A R R
B.1.4 Report deficiencies and issue DN or LBE I I I I S A R C R
B.1.5 Perform corrective actions I A R I I I S C R
B.1.6 Track DN or LBE for Implementation I R S I I A R C R
B.1.7 Update SAIF/SAP and Equipment File I A A R R
B.1.8 Issuing (RFI) for critical equipment repair I R S S S A

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Appendix B.2 - Inspecting Maintenance Activities

RASCI (Responsible, Accountable, Support, Consulted, and Informed) Table
Proponent
Mainte-
Operations Engineering
nance
Division Head
Maintenance
Engineering
Operations
Operations
Supervisor
supervisor
Insp. Field
Inspection
Inspector
Electrical
Foreman
Foreman
POD
Supt
TSU
No. Activity Description
B.2.1 Provide OIU with List of Maintenance Activities R S S A I
B.2.2 Perform spot checks on Maintenance Major activities S I S A R C C
B.2.3 Issue the required corrective action I I I S A R
B.2.4 Track for implementation progress S R S S S A R S S
B.2.5 Close and report completed I R S I S A R I
B.2.6 Maintain reports, filing and records I A A R R

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Appendix C - Inspection Interval
FREQUENCY
NDE Method
Item # Description of Item External inspection Internal Inspection
(Visual, testing devices, etc.)
Interval Scope Interval Scope
1. Electrical Equipment Items (Counted)

Depends how *Visual External Check and by using:
Buildings and Operation Annually/
1.1 1.1.1 critical and risk N/A N/A - Receptacle polarity testing devices
Support facilities 24 months
associated - GFCI receptacle testing devices
Battery Rooms/banks UPS As per As per
1.2.1 Quarterly 5 years *Visual External
System and DC System Checklist D.1 checklist D.1A
As per
1.2.2 Generators Quarterly N/A N/A *Visual External
Checklist D.9
As per
1.2.3 Motors Annually N/A N/A *Visual External
Checklist D.9
As per
1.2 1.2.4 MOVs Annually N/A N/A *Visual External
Checklist D.10
Annually As per
1.2.5 Substations N/A N/A *Visual External Check
D.11 Checklist D.11
As per
1.2.6 Switchracks Annually N/A N/A *Visual External Check
Checklist D.12
Transformers, Transformer As per
1.2.7 Annually N/A N/A *Visual External
Yards and Bus Duct Checklist D.14
2. Electrical Equipment/systems (Uncounted):
Note: The plant and operation support facilities shall be sub-divided into small areas and identified in the SAIF as named by operation to be easy to
survey and track, for the following activities:-
*Visual External and by:-
- Mugger testing devices when
As per
2.1 2.1.1 Cable tray system Annually N/A N/A needed (for new cables splicing)
Checklist D.2
- Underground cable locator when
needed

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FREQUENCY
NDE Method
Item # Description of Item External inspection Internal Inspection
(Visual, testing devices, etc.)
Interval Scope Interval Scope
X-ray check
As per for seal fittings *Visual External and through using
2.1.2 Conduit system Annually 5 years
Checklist D.3 Chico the x-ray check as needed.
Compound
Enclosures and Junction As per As per *Visual External and Internal
2.1.3 Annually 5 Years
boxes Checklist D.4 Checklist D.4A Inspections
*Visual External and by using
Grounding/lightning As per - MultiMate for continuity
2.1.4 Annually N/A N/A
protection systems Checklist D.5 - Clamp on Grounding resistivity
2.1 testing devices for resistance check
As per *Visual External and by using:
2.1.5 Lighting system Annually N/A N/A
Checklist D.6 - Illumination meter
*Visual External and Internal
As per
2.1.6 Manholes/duct banks 5 Years N/A N/A Inspections
Checklist D.7
Duct banks to be checked as needed.
As per
2.1.7 Miscellaneous Items Annually N/A N/A *Visual External and by using
Checklist D.8
As per
2.1.8 Portable Machines Annually N/A N/A *Visual External and by using
Checklist D.13
3. General inspection on Maintenance and ESO activities
*Visual External for checking
Outage and switching As per checklist - Isolation/restoration form readily
3.1.1 Monthly N/A N/A
requirements checks D.15/D.16 available
3.1 - outage form completion
*Visual External for checking
Inspection Requirements Weekly or As per
3.1.2 N/A N/A - To assess maintenance activities
for Maintenance Activities as applicable paragraph 6.6
repairs and PM checks as QA.

Page 23 of 47
Appendix D - Electrical External/Internal

Inspection Checklist
D.1: BATTERY ROOMS, UPS and DC Systems (External Survey)

Plant NO. Inspection Date
Observation
Last Inspection Date

NO.
Area/location NO.
Def. List of Equipment
Description
found with Deficiencies
A Ventilation sufficient and effective
B Battery cell/bank identified
Verify adequacy of battery support racks, mounting, anchorage,
C
alignment, and grounding.
D Electrolyte level acceptable
E Standard building temperature maintained
F Lighting acceptable
Terminal and connection acceptable (including intercell connector
G
and terminal covers or busbar insulation)
H Personal protective equipment available and properly stored
I Color coding correct
J Door closer – Panic hardware – Door sealant, are in good condition.
K Dry chemical fire extinguisher installed outside the battery room.
L UPS/Battery charger active alarms
M Eyewash, shower is available and functional
N Working space provided
O Drain clean
P Battery case in good condition
Q Warning signs are available
R Audible and visual alarm are installed and functional (if applicable)
Please indicate the observation/deficiency number from the list above or NONE if no deficiencies were found
NO. Equip NO. or location Deficiency NO. Comments
1
2
3
4
5
Inspected By ______________ _ Badge number ______________ Date ___/_______/____

Field Supervisor ________ ____Badge number _____________ Date ___/_______/____
Page 24 of 47
D.1A: UPS & DC- SYSTEMS INSPECTION (Internal Survey)

Observation

NO.
Area/location NO. Last Inspection Date

Def.
Description List of Equipment with Deficiencies
found
UPS One-line diagram are installed inside UPS system
A
room.
UPS system switching procedure are installed on UPS
B
cabinet
C UPS Display-screen is functional.
Checked UPS cabinet display for any standing alarms and
D
none found
Checked Substation annunciator panel for any UPS/Battery
E
related standing alarms and none found
F Checked UPS room temperature level
G Checked UPS cooling fans functionality – visually
Confirmed UPS systems room is dust-free with good
H
housekeeping
Checked that UPS components are replaced on their
I replacement cycle as per manufacturer PM
recommendations for that particular UPS model.
Checked that all installed DC/AC Capacitors have a
J manufacturing date and replaced every 7~10 years or less
depending on manufacturer’s recommendations
Checked that Battery rooms are dust-free with good
K
housekeeping.
Checked the replacement of AC/DC PSU every
L
10 years.
M Filters (if provided) are in place and vents are clear
NO. Equip NO. or location Deficiency NO. Comments
1
2
3
4
5


Page 25 of 47
Notes:
D.1.1 These are the minimum inspection requirements for UPS and DC systems. UPS, battery bank, and DC
system are considered a critical Equipment in the Industrial and non-Industrial Areas.
D.1.2 Use Appendix D.1 as required in Appendix C intervals for DC systems.
D.1.3 Assure functionality of UPS, Battery Banks, and DC Battery Charger and that PM checks are carried out as
planned in the PM Program.
D.1.4 UPS, DC, and Battery banks PM activities shall be conducted by maintenance as per SAEP-350 and the
outcome shall be communicated with OIU.
D.1.5 DC system, UPS system and battery banks shall be checked frequently according to SAEP-378 Appendix C.
D.1.6 Ensure all installations and applications of DC power systems (stationary storage batteries and
rectifiers/chargers), Uninterruptible Power Supply (UPS) systems, and solar photovoltaic systems are
compliant with SAES-P-103 requirements.
D.1.7 Internal Inspection survey shall be conducted every 5 to ensure that UPS components are replaced by the
Maintenance Organization on their replacement PM cycle as per manufacturer recommendations and in
Appendix D.1A for that particular UPS model as minimum.

Page 26 of 47
D.2: CABLE TRAY

Observation

NO.

Def.
found
A Tray grounded properly, as per design requirements
B Tray splicing plate in good condition
Bonding jumpers installed and trays are grounded at both
C
ends
D Tray covers and bands installed
E Expansion joint available
F Barriers (separation) installed
G Conduit entering cable tray grounded properly
H Supports are in good condition
I Tray general condition is acceptable
NO. Equip NO. or Location Deficiency NO. Comments
1
2
3
4
5
Inspected By ______________ Badge number _____________ Date ___/____/_______
Field Supervisor _____________Badge number _____________ Date ___/____/_______
Notes:
D.2.1 These are the minimum inspection requirements for cables and cable tray systems.
D.2.2 As minimum, inspection requirement shall include cable and cable tray system.
D.2.3 Annual survey shall be conducted for cable, wires, cable tray system, report any defects.

Page 27 of 47
D.3: CONDUIT SYSTEM

Observation

NO.

Def.
found
A Conduits are mechanically in good condition
B Unused openings are sealed/closed properly
C PVC coating application in good condition
D Grounds and bonds in good condition
EYS seal fitting in classified areas properly poured,
E
minimum threads engaged and correct at location
F Conduit fittings in good condition
G Covers installed
H Number of conductors in conduits acceptable
I Bushings on conduit ends available
J Threads in good condition
K Flexible conduit in good condition
L Expansion joints and bonding jumpers in good condition
M Conduit runs continuous and not broken
N Conduits support adequate
O Conduits supports in good condition
P Support clamps in good condition
Q Conduit numbers available
Electrical markers for underground cables/conduits are
R
sufficient
1
2
Inspected By ______________ Badge number _____________ Date ___/_______/____

Notes:
D.3.1 Annual survey shall be conducted for conduit system, report any defects, issue and track the required
actions for repair.
D.3.2 Ensure all installations and applications are compliant with SAES-P-104.
D.3.3 Conduct special inspection programs such as infrared scanning of electrical equipment and X-ray of newly
installed conduit seal fittings to check that sealing compound is properly fixed.

Page 28 of 47
D.4: ENCLOSURES AND JUNCTION BOXES (External Survey)

Observation

NO.

Def.
found
A Cover bolts and gaskets installed
B Unused openings sealed correctly
C Unit in good condition
D Supports adequate
E Area application approved (NEMA 3, 4, 7, etc.)
Enclosure sealed completely (no signs of moisture and dust
F
penetration)
G Ground connection and bonds properly connected
H Junction Box accessible
I Bushing, Mayer hub and threads engaged properly
J Outlet enclosure in good condition
K Bus box in good condition
Tag numbers of terminal and equipment junction boxes
L
legible and unobscured
1
2
3
4
5

Notes:
D.4.1 As minimum, inspection requirement for junction boxes, enclosures and control panels.
D.4.2 Annual survey shall be conducted for Junction boxes and enclosures. Report any defects for track and
repair.

Page 29 of 47
D.4A: ENCLOSURES AND JUNCTION BOXES (Internal Survey)

Observation

NO.

Def.
found
A Unit in good condition
B Identification number readable
C Cover bolts and gaskets installed correctly
D Unused openings sealed correctly
E Terminal, box, cables labeled correctly
F Cover threads/ hinges lubricated
G Door opening properly
H Wires arrangement (excessive loops) installed properly
I Spare terminal available
J Number of conductors in box acceptable
K Area application approved (NEMA 3, 4, 7, etc.)
Sealed completely (no signs of moisture and dust
L
penetration) where it is required.
M Grounds and bonds properly connected
N Door opening properly
O Bolts installed properly and supports in good condition
P Breather and drain fittings in good condition
Q Terminal blocks and wirings properly identified
R Terminal blocks and wirings in good condition
S No signs of overheating or loose connections
T No signs of corrosion and coating in good condition
U Rack supports in good condition
1
2
Notes:
D.4A.1 As minimum, inspection requirement for junction boxes, enclosures and control panels.
D.4A.2 Internal Inspection survey shall be conducted every 5 years for Junction boxes and enclosures.
Report any defects and issue the required actions for track and repair.

Page 30 of 47
D.5: GROUNDING/LIGHTNING PROTECTION SYSTEMS

Observation

NO.

Def.
found
Ground and lightning protection systems connections are in
A
good condition
B Ground resistance acceptable(measured)
C Conductors and conduits sizes and quantity are acceptable
D Ground color code as per standard
E Minimum ground conductor is acceptable
F Low voltage equipment frames connected to grounding grid
G All vessels and tanks grounded properly
H Fence grounded properly
Grounding wells, rods, and cable connections to ground
I
rods are in good condition
J Air terminals (lightning rods) are installed as required
K Bonding installed and in good condition
1
2
Field Supervisor ____________ Badge number _____________ Date ___/_______/____
Notes:
D.5.1 Use this checklist as a minimum requirement with local modification to include any plant specific grounding
and lightning protection systems.
D.5.2 Conduct an annual survey and maintain records of all plant and operation support facilities grounding and
lightning protection systems under the OIU responsibility.
D.5.3 Ensure the grounding connections bonding are secure and functional for all electrical equipment.
D.5.4 Check that grounding wells, grounding rods and grounding grids are well connected, not corroded and in
good condition.
D.5.5 Perform Ohm grounding resistance test for new connections, repairs and for suspected areas to confirm
that the grounding resistivity met with the requirements of SAES-P-111 and NEC-250 requirements.
D.5.6 Immediately report any defects, loss of connections or any other deficiencies involving grounding and
lightning protection systems to the plant foreman and inspection field supervisor.
D.5.7 Convey the observation through DN as priority one with request for immediate action to address the safety
issue related to grounding.

Page 31 of 47
D.6: LIGHTING SYSTEM

Observation

NO.

Def.
found
A Lamp wattage acceptable
B Sockets in good condition
C Reflectors in good condition
D Wiring normal temperature
E Grounds and bonds in good condition
F Lighting guards in good condition
G Lighting illumination is sufficient (measured)
Exit and emergency lighting fixtures are functioning and in
H
good condition.
1
2
3
4
5
Field Supervisor ____________Badge number _____________ Date ___/_______/____
Notes:
D.6.1 Annual survey shall be carried out on all plant and operation support facilities lighting including but not
limited to plant lights, floodlights and SSD lights to check their illumination levels and condition as per
SAES-P-123.
D.6.2 Illumination test survey shall be conducted for all new modifications/new plants to ensure they meet
current SAES-P-123, Table 2, requirements.
D.6.3 Ensure lists of all defected lights are submitted in a timely manner not later than bi-annual, to area
maintenance with a copy to OIU.
D.6.4 Every five years lights illumination survey shall be conducted for plant and operation support facilities lights
under the OIU.
D.6.5 A list of emergency light and lighting supply from essential power source shall be issued to OIU to insure
safe illumination during the black out.

Page 32 of 47
D.7: MANHOLES/DUCT BANKS

Observation

NO.

Def.
found
A Cables properly identified
B Cables racked properly
C Cable splicing correct and in good condition
D Ground connection secured and in good condition
E Rack supports in good condition
F Conduit end sealant in good condition
G Manhole entry sealant in good condition
H Ladder in good condition
I Housekeeping maintained
J Physical condition is accepted
1
2
3
4
5
Notes:
D.7.1 Every five years, survey shall be carried out on all electrical manholes and in plant and operation support
facilities to verify the compliance with SAES-P-104 requirements.
D.7.2 Every fifteen years survey shall be carried out on electrical duct banks in plant and operation support
facilities as needed.

Page 33 of 47
D.8: MISCELLANEOUS ITEMS

Observation

NO.

Def.
found
A Window type A/C mal-functioning
B Fire alarms functioning
C Emergency lighting sufficient
D Power supply sockets in good condition
E Communication cable in good condition
1
2
3
4
5

Page 34 of 47
D.9: MOTORS AND GENERATORS

Observation

NO.

Def.
found
A Motors temperature normal
C Ground properly connected
D Control devices (push buttons) properly identified
E Air circulation/air cooling adequate
F Starter functioning
G Coupling guard in good condition
Motor/Generator coating in good condition (no failure,
H pitting and surface corrosion, no blisters, no bulges on
plate weld seams)
I Enclosure is free from cracks
J Mounting bolts in good condition
K Conduit and conduit fittings in good condition
L Motor/Generator sign of leaks or cracks
M Generator batteries are in good condition
N Generator is functional and no active alarms
O Motor/Generator auxiliaries are in good condition
1
2
3
4
5
Note:
D.9.1 Critical motors and generators shall be itemized and listed in the SAIF application and shall be checked as
required in Appendix C intervals.

Page 35 of 47
D.10: MOTOR OPERATED VALVE (MOV)

Observation
NO.

Def.
found
A MOV temperature is normal
C Ground properly connected
D Control devices (push buttons) in good condition
MOV coating in good condition (no failure, pitting and
E surface corrosion, no blisters, no bulges on plate weld
seams)
F Mounting bolts in good condition
G MOV conduit in good condition
MOV analog/digital position indicators and indication
H
lights are clear and in good condition
Please indicate the deficiency number from the list above or NONE if no deficiencies were found
1
2
3
4
5
Note:
D.10.1 Critical MOVs shall be itemized and listed in the SAIF application and shall be checked as required in
Appendix C.

Page 36 of 47
D.11: SUBSTATIONS
Observation
NO.

Def.
found
Light indication for MCCs and switch gears in good
A
condition
B MCC and switch gear enclosure bolts available
C MCC and switchgear no up normal sound
Breakers identification and panel board directories
D
properly provided
E Building temperature normal (below 35°C)
F Equipment grounding properly installed
MCC and switchgear rubber insulation installed are in
G
good condition
Lighting (emergency, exits and building lights) are
H
functioning and in good condition
I Working space acceptable
Cleanliness inside the substation maintained (no debris
J
left)
K A/C system adequate
L Exit signs available in English and Arabic
Door closer – Panic hardware – Door sealant, are in good
M
condition.
N Hercules Padlock Bar type in good condition
O Tools and equipment used for switching are available.
P Condition of Fire Safety Equipment is acceptable
All safety signs and precautions are installed properly, in
Q
the right locations and readable.
Annunciator panel is functional and connected to a
R
manned facility
S No active alarms on the annunciator panel
1
2

Page 37 of 47
Notes:
D.11.1 External survey shall be performed as per Appendix C for all plant and operation support facilities
substations buildings such as switchgears, MCCs and distribution panel boards, voltage transformers, bus
duct and transformer yards.
D.11.2 Substation’s Equipment under POD, Operation Organization to arrange for repair with the assistance of
OIU and as needed.
D.11.3 Fire alarm and smoke detection systems in substations, switchgears, MCCs and disruption panel areas
shall comply with requirements of SAES-B-014 Section 7 for critical service. Additionally, fire protection
and fire suppression systems shall meet requirements of SAES-B-014 Section 8.
D.11.4 All checks as minimally shall fulfill the requirements in SAES-P-119, SAES-P-121, and SAES-P-111 in
addition to safety standards and NEC.
D.11.5 All substations and switchgear rooms shall be included in the SAIF Application database.
D.11.5 Switchgears, MCCs and disruption panel boards, low and medium voltage transformers and transformer
yards shall be checked for any abnormalities, defects, indication lights, miss-labeling, etc.
D.11.6 All safety signs and precautions are installed properly, in the right locations and readable.

Page 38 of 47
D.12: SWITCHRACKS
Observation

NO.

Def.
found
A Identification number readable
B Ground properly connected
C Conduits and seal fittings are in good condition
D Lights and photocell are functional and in good condition
E Indication lights are clear and in good condition
F Mounting bolts in good condition
Breakers and switches are functional and in good
G
condition
1
2
3
4
5
Note:
D.12.1 Critical switchracks shall be listed in the SAIF application and shall be checked as required in Appendix C.

Page 39 of 47
D.13: PORTABLE MACHINES

Observation

NO.

Def.
found
A Portable Machines in general at a good condition
B Identification label is readable
C Grounding wires are properly connected and with right
size of wires and terminal logs
D Static Discharge wire and roller are as manufacturer
manual
E Electrical connections no insulations cut or damage
F Is the machine periodically surveyed by assigned
contractor
Please indicate the deficiency number from the list above or NONE if no deficiencies were found
1
2
3
4
5
Notes:
D.13.1 Use checklist to inspect all portable machines under the department responsibility such as portable A/C
unit, welding machines, portable floodlights, portable generators, etc., on annual basis.
D.13.2 All electrical portable machines under contractor responsibility shall be inspected before used in Saudi
Aramco Industrial Areas.

Page 40 of 47
D.14: TRANSFORMERS/TRANSFORMERS YARDS

Observation

NO.

Def.
found
A Temperature normal
B Warning sign installed
C Transformer sealed (dust and moisture protected)
D Grounds and bonds properly connected
E Bolts installed properly
F Sun shield for outdoor installation in good condition
G Transformer perimeter fence secured
H Equipment properly identified
I Transformer sound normal
J Pressure temperature gauges in good condition
K Equipment/fence properly grounded
L Transformer bushing good (no signs of leak)
M Silica gel filter in good condition
N Equipment cleanliness maintained
O Transformer yard is in good condition
P Transformer Oil collector Pit is empty and in good
condition
Q Bus Duct is in good condition and no signs of seal
breakdown
1
2
3
4
5
Note:
D.14.1 All main transformers shall be listed in the SAIF application and shall be checked as required in Appendix C.

Page 41 of 47
D.15: OUTAGE REQUEST COMPLIANCE

Observation
NO.

Def.
Description Details of Deficiencies/Noncompliance
found
Outage Request Form properly completed and comply
with following:
A-A- Isolation Limits are identified by Requester
A-B-Isolation Limits are approved by Operation
X.1
A-C-Operation obtained the concurrence from affected
facilities and notifies the customers of the outage.
A-D-Copy of approved outage request is available with
maintenance crew to verify the isolation limits before
job commencement.
NO. G.I. Reference Number Deficiency NO. Comments
1
2
3
4
5
Field Supervisor __________ ____Badge number _____________ Date ___/_______/____

Page 42 of 47
D.16: SWITCHING-ISOLATION/RESTORATION
Observation

NO.

Def. Details of
Description
found Deficiencies/Noncompliance
A Switching Program is developed for electrical system isolation
A
and restoration.*1
Switching Program is checked by qualified person and approved by
B
qualified Operation Foreman/Supervisor
Requirement of system grounding is identified and included in the
C
switching program (If required).
Qualified person involved in the switching have the copy of
D
approved switching program.
Un-qualified persons are not permitted to enter areas restricted to
E trained and qualified electrical systems OME staff. Limited
approach is 3 meters (10 feet) for unqualified person.
All the switching is done using proper personal protective
F equipment (PPE) and flame resistant clothing (FRC) or arc flash
suit as per GI-0002.721
The qualified person & maintenance crew (Work Permit Receiver)
have ensured that the isolated equipment is de-energized (as per
G
Paragraph 5.4 of GI-0006.012) by using valid rated approved
potential test device (One Year Validity).
The qualified person is not switching equipment under the
H
responsibility of another organization.*2
*1Under emergency circumstances Switching Program Form can be waived by Operation/Shift Superintendent or higher
*2During emergency circumstances, only Isolation is allowed with approval of Operation/Shift Superintendent.
1
2
3
4
5

Page 43 of 47
Appendix E - Electrical Compliance Inspection Checklist
E.1: NEW ENERGIZED EQUIPMENT

AS PER GI-0002.721
Observation

NO.

Def.
Description Details of Deficiencies/Noncompliance
found
“Energization Certificate” is circulated and signatures of
A all indicated parties are obtained.
(To be provided by Operations)
Pre-commissioning tests completed and witnessed as per
B SA-P-series forms and all test results are reviewed for
acceptance. (To be provided by Operations)
All construction drawings reflected the new
C
installations
Approved relay settings issued by “Engineering” are
D
applied. (To be provided by Operations)
E All “YES” exceptional items are cleared.
All “NO” exceptional items are properly documented
F
and referenced on the Energization Certificate.
All new electrical equipment are identified and properly
G
tagged and labeled as per SAES-A-202.

1
2
3
4
5

Page 44 of 47
Appendix E.2 - Excavation Request Form
Required By: J.O. / W.O. No. Date:
1. Requester Name:____________Badge Number: ___________ Phone: __________

2. Requester Foreman/Supv: Name:____________Badge Number: ___________ Phone: _________
3. Name of Contact Person (Maintenance/Contractor) :____________________ Phone: _________
4. Work Location (Exact) :____________________________________________________________
5. Purpose of Excavation:_____________________________________________________________
6. Fire Protection Notification: Notified Person Name :
_______Date:____Time:_____Phone:_____
7. Security Operations Notification: Notified Person Name :
______Date:____Time:____Phone:______
8. *1-Communications Concurrence
9. *2-Supv. Eng. Specialist or delegate concurrence:
10. *3-Area Maintenance Foreman concurrence:
11. Inspection check and concurrence:-
11.1. Checklist
ITEM # ITEM TO BE CHECKED YES NO

1- Area clear of electric cables or other electrical services?
2- Area clear of pipes or other structures
3- As built drawing or sketches are attached as needed
4- Recommendations, if “YES” note below:
Comments:_________________________________________________________________________
__________________________________________________________________________________
11.2. Electrical inspector:- Badge Number: _________ Date: ______ Phone: ________
11.3. CIVIL inspector :- Badge Number: _________ Date: ______ Phone: ________
11.4. *4-Inspection. Field Supervisor
12. *5-Unit Foreman Signature
13. *6-Shift Superintendent Concurrences

Page 45 of 47
Table of Signatures as Sequenced for Concurrence

Job Title Name ID # Signature Date Phone #
*1-Communications
*2-TSS
*3-Area Maintenance
Foreman
*4-Inspection. Field
Supervisor
*5-Unit Foreman
*6-Shift Superintendent
14. Excavation crew supervisor’s concurrence to exact work location:

Signature: ______________ Date: ________ Phone: ____________
15. Attach marked-up drawings and a sketch of the proposed excavation to this form.
Plant No Index Drawing No Sheet No Rev
CC list: Contractor (original)

Area Operation Foreman
Operation Inspection Unit, Supervisor
Area Maintenance Foreman
Supv. Engineering Specialists

Page 46 of 47
Appendix E.3 - Electrical Inspector Tools

Equipment Inventory List
E.3 - Tools Checklist

Serial Date of Calibration
Name of Equipment USE
No. Purchase Expiry Date
Multimeter
Clamp on Grounding resistivity testing devices
AC/DC Clamp on ammeter
Receptacle polarity testing devices
GFCI receptacle testing devices
Illumination meter
Hand tools
Underground cable locator*
Megger (insulation resistance) testing devices*
Temperature measuring gun*
Thermography camera*
*Note:
One tool shall be available in the department and can be used for performing the inspection activities.

Page 47 of 47

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Engineering Procedure

SAEP-378 23 July 2016

Appendix A - Electrical Inspection

Previous Issue: 17 April 2014 Next Planned Update: 23 July 2019

©Saudi Aramco 2016. All rights reserved.

Electrical inspection activities under Project Inspection scope are excluded.

The purpose of this procedure is to ensure:

2.2 Minimum electrical inspection requirements for controlling and mitigating

2.3 Electrical inspection is conducted at planned intervals to maintain asset integrity

2.4 Electrical inspection program including its requirements, tools, procedures,

3 Conflicts and Deviations

3.1.2 If electrical inspection activities specified in this SAEP are covered by

3.2 Deviations and Waivers

Direct all requests to deviate or waive the requirements of this Procedure

4.1 Saudi Aramco References

Saudi Aramco Engineering Procedures

Saudi Aramco Engineering Standards

Saudi Aramco General Instruction

4.2 Industry Codes and Standards

National Fire Protection Association

National Electrical Manufacturers Association

American Petroleum Institute

4.3 Other Document

Saudi Building Code

5 Definitions and Acronyms

Classified Location: As per SAES-B-068, a location in which ignitable concentrations

Community and Operational Support Facilities: As defined in SAEP-309.

Saudi Aramco: Company General Use

Critical Electrical Equipment:

As defined in Section 4 of SAES-P-100, following loads are considered as Critical

Distribution Equipment: Equipment used to distribute power to utilization equipment

Electrical Inspector: An individual who is trained, knowledgeable, and competent to

High Voltage: Voltages 1000 V or greater unless otherwise designated in a specific

Industrial Facilities: Includes facilities directly associated with production,

Saudi Aramco: Company General Use

Saudi Aramco: Company General Use

6.2 Arc Flash and Shock Hazard Mitigation

Saudi Aramco: Company General Use

6.2.1 Saudi Aramco and contractor employees who conduct electrical

6.2.2 Electrical System Operators (ESO) shall be certified in compliance with

6.2.4 Plant Operation with Maintenance Organization shall develop System

6.2.5 For switching operations, an Outage form or Isolation/Restoration forms

6.2.6 Under emergency circumstances, Switching Program Form can be

6.2.7 Remote racking device shall be used, wherever available.

6.2.8 Any noncompliance/violations to checklists D.15/D.16 shall be reported

6.3 Electrical Area Classification

Saudi Aramco: Company General Use

6.4 Design Package Review and Support

6.4.1 All design/engineering packages for projects, plant modifications or

6.4.2 New electrical installations shall be compliant with the applicable

6.5 Electrical Inspection Process

6.5.1 Equipment Inspection Schedule (EIS) for the Operating Plant,

6.5.4 All electrical equipment inspection plans shall be as per Appendix C.

6.5.6 Checklists, given in Appendices D and E are used to categorize the

6.5.7 Any defects shall be reported as a DN or LBE in SAIF to issue the

Substations, Switch-racks, Portable Machines, and Miscellaneous

6.5.9 Conduct special inspection programs (such as Thermography for

6.6 Inspection Requirements for Maintenance Activities

6.6.1 Maintenance Organization shall be responsible for PM program.

6.6.2 OIU shall ensure that a comprehensive PM Program is in place and

Saudi Aramco: Company General Use

Table 1 - Extent of Spot Checks or QA Inspection Requirement

Stage Inspection Requirements Extent