Intiatives Budgetary Control in Project

Module SRP
Type Workflow
Requirements
1 Functionality :
- Able to check project budget for transaction related to project (Expense Report, Ap Invoice, PO)
- Able to set Budgetary control level (Absolute, Advisory, None)

2 Design / Layout :

3 Parameter

Form : N/A

Report :
- Date : <DD-MMM-YYYY>
 4 Fields

FORM
No Field Name Required Type
1 Date Yes Date
2 Voucher Number Yes Number
3 Requester Yes Char
4 Requester Amount Yes Number
5 No Yes Number
6 Transaction Type Yes LoV
7 Account Yes Char
8 Department Yes Char
9 Description No Char
10 Amount Yes Number
11 Total No Number

REPORT

PAPER SIZE A4
Header
No Field Name Required Type
1 REPORT NAME Yes Char
2 TANGGAL Yes Date

Detail
No Field Name Required Type
1 NO Yes Number
2 VOUCHER NUMBER Yes Number
3 REQUESTER Yes Char
4 ACC-DEPT Yes Char
5 TRANSACTION TYPE Yes Char
6 AMOUNT Yes Char
7 TOTAL Yes Number

Footer
No Field Name Required Type
1 PAGE NUMBER Yes Char
Report, Ap Invoice, PO)
Length Validation
11 DD-MON-YYYY
6 Reset every Year
50
9
2 Auto Generate
50
15
15
100
9
9 Total Amount Calculation

Length Validation
50
11 DD-MON-YYYY

Length Validation
2
6
50
31 Concatenated Acc + Dept
50
9
9

Length Validation
No NetSuite Initiatives Module
0 Automate Budget Creation SRP
1 Budgetary Control in Project SRP
2 Time Limit on Timehseet for advance timesheet management SRP
3 Charge base form for downpayment SRP
4 Multiple project Base line version SRP
5 Transfer Inventory item to project SRP
 Type PIC
Workflow
Workflow
Workflow
Workflow
Workflow
 Case
Contract

Revenue
Task
No Budget
1 PRJXXXX Itech Application Implementation Rp560,000,000
1.1 Initiate Rp560,000,000
1.1.1 Define Project Charter Rp410,000,000
Labor Rp300,000,000
Business analysis Rp150,000,000
Development Rp150,000,000
Expense Rp0
Travel Rp0
Supplier Rp110,000,000
Item A Rp110,000,000
1.2.1 Project Kick off Rp150,000,000
1.2.1.1 Scheduling Rp150,000,000
Labor Rp150,000,000
Expense Rp0

Calculate
ETC https://pmstudycircle.com/2012/05/estimate-to-complete-etc-an-another-project-forecasting-tool/
 Rp560,000,000
DP 50% Rp280,000,000
M1(1.1.1) 10% Rp56,000,000
M2(1.2.1) 40% Rp224,000,000

Cost
Commitment Actual Budget Commitment Actual
Rp0 Rp0 Rp306,500,000 Rp125,000,000 Rp250,000
Rp280,000,000 Rp0 Rp306,500,000 Rp125,000,000 Rp250,000
Rp140,000,000 Rp0 Rp230,500,000 Rp125,000,000 Rp250,000
Rp0 Rp0 Rp130,000,000 Rp25,000,000 Rp0
Rp0 Rp0 Rp50,000,000 Rp10,000,000 Rp0
Rp0 Rp0 Rp80,000,000 Rp15,000,000 Rp0
Rp0 Rp0 Rp500,000 Rp0 Rp250,000
Rp0 Rp0 Rp500,000 Rp0 Rp250,000
Rp0 Rp0 Rp100,000,000 Rp100,000,000 Rp0
Rp0 Rp0 Rp100,000,000 Rp100,000,000 Rp0
Rp140,000,000 Rp0 Rp76,000,000 Rp0 Rp0
Rp0 Rp0 Rp76,000,000 Rp0 Rp0
Rp0 Rp0 Rp75,000,000 Rp0 Rp0
Rp0 Rp0 Rp1,000,000 Rp0 Rp0

an-another-project-forecasting-tool/
 EAC ETC Budget Profit Budget Margin Actual Profit
Unplanned
Rp0 Rp253,500,000 83% Rp250,000
Rp0 Rp253,500,000 83% Rp250,000
Rp0 Rp179,500,000 78% Rp250,000
Rp0 Rp170,000,000 131% Rp0
Rp0 Rp100,000,000 200% Rp0
Rp0 Rp70,000,000 88% Rp0
Rp0 Rp500,000 -100% Rp250,000
Rp0 Rp500,000 -100% Rp250,000
Rp0 Rp10,000,000 10% Rp0
Rp0 Rp10,000,000 10% Rp0
Rp0 Rp74,000,000 97% Rp0
Rp0 Rp74,000,000 97% Rp0
Rp0 Rp75,000,000 100% Rp0
Rp0 Rp1,000,000 -100% Rp0
Actual Margin

-100%
-100%
-100%
-
-
-
-100%
-100%
-
-
-
-
-
-
Intiatives Automate Budget Creation
Module SRP
Type Workflow & Form
Requirements
1 Functionality :
- Able to create budget WBS based on Project Schedule
- Able to create versioning
- Able to track changes between Version
- Able to set Budgetary control level (Absolute, Advisory, None)

2 Design / Layout :
 3 Parameter

4 Fields

Primary Information
No Field Name Required Type
1 Project Name Yes Char
2 Budget Version Yes Char
3 Budget Control Level Yes Lov
4 Version Description No Varchar

WBS Table
No Field Name Required Type
1 No Varchar
2 Task Varchar
3 Revenue - Budget int
4 Revenue - Commitment int
5 Revenue - Actual int
6 Cost - Budget int
7 Cost - Commitment int
8 Cost - Actual int
9 Cost- Unplanned int
10 Budget Profit int
11 Budget Margin int
12 Actual Profit int
13 Actual Margin int

5 Conditions

No Conditions Not
this button will be act as a trigge
1 Button to generate WBS Budget Placed on Project Action >
user has to fill Cost Budge
2 Cost Budget will be derived from Project schedule Task > Budget >
 Charge-base billing type is a mu
3 Revenue Budget will be derived from Project Charges generated based on d
4 Update on WBS Budget Should be done in p

6 Flow Chart
 Length Validation
255 Auto Generate
50
10 Absolute / Advisory / None

Length Validation
Auto Generate
Auto Generate
Auto Generate
Auto Generate
Auto Generate
Auto Generate
Auto Generate
Auto Generate
Auto Generate
Auto Generate
Auto Generate
Auto Generate
Auto Generate

Note
ton will be act as a trigger to generate WBS Budget,
aced on Project Action > Generate WBS Budget
er has to fill Cost Budget on project task subtab
Task > Budget > Cost Budget
base billing type is a must, the budget revenue will be
generated based on defined charges rule
Should be done in project schedule
Intiatives Budgetary Control in Project
Module SRP
Type Workflow
Requirements
1 Functionality :
- Able to check project budget for transaction related to project (Expense Report, Ap Invoice, PO)

2 Design / Layout :

3 Parameter

4 Fields

5 Conditions

No Conditions System will check transaction towaNot

1 System will check latest version budget set
2 if the budgetary control fail User have
user has to fill project nameto&upd
pro
3 Project name and project task is mandatory project b

6 Flow Chart
Report, Ap Invoice, PO)

Note latest budget that have been

l check transaction towards
set
User have
to fill project nameto&update
projectthe budget
task for better tracking in
project budget
Intiatives
Module
Type
Requirements
1

No
1
2

6
Time Limit on Timehseet for advance timesheet management
SRP
Workflow

Functionality :
- Able to prevent Project resource/ user to submit Timesheets more than time cap
- time approval will be sent to Project Manager

Design / Layout :

Parameter

Fields

Conditions

Conditions
User will submit timesheets per project Project information wil
limit cap will be based on work calendar there will be a custom

Flow Chart
 Note
Project information will be on header instead of line
there will be a custom field added to set limit cap
Intiatives Charge base form for downpayment
Module SRP
Type Form & Workflow
Requirements
1 Functionality :
- able to define multiple item on charge base rule
- able to spread accounting amount in generated invoice based on defined item on charge base ru
- able to generate invoice line based on item defined on charge base rule

2 Design / Layout :

Form : N/A

Report :
- Date : <DD-MMM-YYYY>

3 Parameter

4 Fields

FORM
No Field Name Required Type
 1 Project Name Yes Varchar
2 Total Amount Yes Number
3 Description No Varchar
4 Initial Charge State Yes Lov
5 Downpayment No Boolean
6 Inactive No Boolean
7 Item list - Task Yes Lov
8 Item list - Billing Item Yes Lov

9 Item list - Amount Yes Number

10 Item list - Activity Code No Lov

5 Conditions

No Conditions 'Downpayment', however, theNot acc

1 if downpayment checkbox is check the invoice that defined item inone
will be having ch
2 if downpayment checkbox is uncheck many items defined in
3 This customization currently only supporting "fixed fee - fixed d will be defined in item setup, so d
4 revenue account, deffered revenue accounts

6 Flow Chart
d item on charge base rule

Length Validation
 Task in 'Project name'
Item list
Amount in item list has to equal
with Total Amount

yment', however, theNote

accounting distribution will follow
ce that defined item inone
will be having charge baseline
or more ruledepends on how
many items defined in charge base rule
fined in item setup, so different item can have different
account
Intiatives Multiple project Base line version
Module SRP
Type Workflow
Requirements
1 Functionality :
- able to create multiple Baseline on project schedule
- able to compare set baseline to actual
- flexibility to change baseline, where has been set before
- user able to delete baseline except current baseline

2 Design / Layout :

3 Parameter

4 Fields

FORM
No Field Name Required Type

5 Conditions

No Conditions Not

when user click 'create baseline' button, user have to fill

1 required information baseline
2 user will not be able to delete current baseline
3 Project Budget WBS should not be Affected

6 Flow Chart
Length Validation

Note

baseline name
Intiatives Inventory Cost to Project through SO
Module SRP
Type
Requirements
1 Functionality :
- able to create multiple Baseline on project schedule
- able to compare set baseline to actual
- flexibility to change baseline, where has been set before
- user able to delete baseline except current baseline

2 Design / Layout :

3 Parameter

4 Fields

FORM
No Field Name Required Type

5 Conditions

No Conditions Not

when user click 'create baseline' button, user have to fill

1 required information baseline
2 user will not be able to delete current baseline
3 Project Budget WBS should not be Affected

6 Flow Chart
Length Validation

Note

baseline name