Dungun TOR - JPS

i erm of Reference JPS /IP/C/P
TERM OF REFERENCE FOR PERKHIDMATAN PERUNDING BAGI REKABENTUK

TERPERINCI PROJEK PEMULIHARAAN MUARA SUNGAI DUNGUN, DAERAH
DUNGUN, TERENGGANU DARUL IMAN
1.0 INTRODUCTION
The Government of Malaysia (the Government) through its implementing agency,

Department of Irrigation and Drainage (JPS) intends to appoint a qualified
engineering consulting firm (the Consultant) registered with the Board of
Engineers Malaysia and with the Ministry of Finance, Malaysia to execute the
detailed engineering design for PERKHIDMATAN PERUNDING BAGI
REKABENTUK TERPERINCI PROJEK PEMULIHARAAN MUARA SUNGAI D U N
G UN, DAERAH DUNGUN, TERENGGANU DARUL IMAN. These Terms of
Reference (TOR) provide the basis for preparation of the technical and financial
proposal by the Consultant for the consideration of the Government. The proposal
shall be evaluated by the Government and, if accepted, shall form the basis of
negotiation and Memorandum of Agreement between the Government and the
appointed Consultant.
2.0 BACKGROUND
Dungun is one of the districts in the state of Terengganu Darui I man and Kuala
Dungun is the district-capital. Whilst Dungun town is located 74km south of Kuala
Terengganu city and it's in the. vicinity of Kuala Sg. Dungun. Sungai Dungun with
a catchment area of approximately 1,875 km2 originates from the upper
catchments of Sg Pertang, Sg Perlis, Sg Jengai and drains into South China Sea
with its mouth situated on the east coast of Terengganu State, namely Kuala
Dungun. Kuala Dungun currently housed the administrative capital of Dungun
District and accessible through major and minor road network come from Kuala
Terengganu and Kemaman.
Kuala Sg. Dungun was once a port and the main trade centre for iron mining at
Bukit Besi. Nowadays, Kuala Sg.Dungun has become the fish landing centre and
has grown into a larger township. Dungun district accounts for more than 1,000
fishermen using 200 boats/vessels. Marine fish landing for Dungun in 1998 was
more than 20,000 tonnes. Most of these Dungun fishermen utilise Sg. Dungun as
the base for their vessels. Dungun is also the gateway to Pulau Tenggol cited as
"The Best Diving in Peninsular Malaysia" Asian Diver Magazine 2002 Annual
Edition, which is about one hour by speedboat from the Kuala Dungun jetty.
Rekabentuk isrperinci Pemuliharaan Mu3,r3

Sungai Dungun, Daerah Dungun.Terengganu
Page 1 of 20
The main problem that occurs in Kuala Dungun is the'river mouth siltations. it is apparent
that certain parts of the river especially near the river mouth have become shallower due
to the sand bars formation. The immediate effect is lessening of the river capacity to
discharge the flood water which eventually leads to flooding. The estimated suspended
sediment logd in Sg Dungun is about 459, 7283 annually.
Another major problem is flooding, Dungun is experiencing flooding during every

monsoon season 'due to overflow from Sg. Dungun. Among the areas badly hit by the
flood are Jambatan Jerangau, Pasir Raja, Kampung Surau, Kuaia Jengai and Paya
Kempian. Under ECER, the key projects will be implemented are Dungun Flood
Mitigation and River Improvement works. The objectives of the project are drainage/flood
protection and river rehabilitation. It is expected that most of the fiood protection works
are to be carried out first, followed by river rehabilitation works. Nonetheless, the flood
protection works shall give due consideration to the environmental aspects to ensure that
the engineering solution proposed is compatible or complements the environmental
objectives.
Fig 1.1 shows the location of Kuala Dungun river mouth and its vicinity.
Navigability of the river to the fishermen is another serious problem that occurs at Sg.
Dungun river mouth. The navigability of the area has been very restricted especially-
during low water due to the shallow depth. Not just big boats even small boats cannot

Page 2 of 20
through the river mouth during low tides. Fishermen would have to wait for the high tides
before they are able to go out or enter the river mouth. This

Page 3 of 20
had many occasions in the past caused the delay of catch landings for the fishermen.
Based on the existing status quo, maintenance dredging is required to be carried out
once in every 2years. Siltation has occurred along the river channel and had prevented
safe passage for fishing vessels especially durfng low tides. The shallow river mouth
coupled with the strong winds and strong waves of the north-east monsoon have always
been a safety hazard to the vessels. These inevitably lead to cases of boats running
aground especially during the north-east monsoon and low tides.
Fig 1.2 shown the sub catchment delineation for Sg. Dungun

Page 4 of 20
i erm of Reference JPS /IP/C/PT/0
In 2010 the Government has carried out a study 'Kajian Pemuliharaan Muara
Sungai Dungun Terengganu' in order to identify the optimum measures that are
necessary to overcome the problems currently being faced. Several options have
been proposed for the river mouth improvement works. This study among other
things has proposed the dredging works" construction of river groynes and costal
structure(s). The proposals and findings of this study should be reviewed before
determining the final option for design.
In order to assess the effectiveness and the impacts caused by the proposed
option, it is necessary to carry out a hydraulic study using numerical models. The
hydraulic study to be carried out shall comply with the 'Guidelines for Preparation
of Coastal Engineering Hydraulic Study and Impact Evaluations (Fifth Edition
dated December 2001)" and 'Keperluan Tambahan Permodelan Hidrodinamik
untuk Permohonan Pembangunan di Hadapan Garis Pantai" dated 11 Jun 2013
by Jabatan Pengairan dan Saliran (JPS) Malaysia.
Fig 1.3 The layout plan for the recommended option

3.0 OBJECTIVES
The main objective is to carry out a detailed design of the proposed measures and
to prepare a Tender Document to enable tenders to be called for the river mouth
improvement works. The proposed measures should be able to improve the
navigation to cater for l&rge fishing vessels (Class C2), to increase the flow of

Page 5 of 20
Sungai Dungun to enable release of flood water thus reducing the flooding and to
reduce the sedimentation problem in Sungai Dungun river mouth.
4.0 SCOPE OF SERVICES
The Consultant shall provide the necessary engineering services to enable tenders
to be called for the construction of a river mouth improvement and other related
works. The scope of services shall comprise planning, data collections (for the
purpose of detailed design), review the available past studies and projects carried
out for the area and formulate feasible conceptual designs for Government's
approval. Prior approval of the most feasible and cost effective conceptual design,
the consultant shall proceed with the detailed engineering design and preparation
uf neues'saiy lendwi documents. Detailed enyineei ing design shall be carried Out
based on the principle of Integrated Coastal Zone Management concept and
currently effective procedures and guidelines approved by the Government.
The Consultant is required to carry out the detailed design works based on the
estimated physical project cost of RM235 million. The proposed works shall be a
cost-effective design and shall be able to improve the navigation to cater for large
fishing vessels (Class C2), to increase the flow and to reduce the sedimentation
problem within the identified areas.
The scope of works under this Project shall include, but not necessarily be limited
to the following: -
iv) Determine the requirements for primary data collection including bathymetric and
topographical survey, geotechnical investigation and other data collection which may
be necessary to supplement the available data. The consultant is also required to
prepare the specifications for the various survey and data collection works.
v) Identify the various requirements of the stakeholders and ensure that they are
considered in the study and design. This may include:
- Draft requirements of fishing boats
- Current and future plans of the fishing activities at Dungun River mouth
- The requirements for save berthing, mooring, preferred navigation routes, etc.
vi) Carry out a detail hydraulic study of the project area and its vicinity to assess the
existing coastal processes and the morphology of the area. The hydraulic study shall
be conducted in accordance to the 'Guidelines for Preparation of Coastal Engineering
Hydraulic Study and Impact Evaluation 1 5th edition Dec. 2001 and 'Keperluan
1 Project duration - 74 months (Detailed Design: 18 months, Tender Stage: 4

months, Construction Works Until Certificate of Practical Completion: 36

Page 6 of 20
Tambahan Permodeian Hidrodinamik untuk Permohonan Pembangunan di Hadapan

Garis Pantai' dated 11 Jun 2013 by Jabatan Penyaiian dan Saliran (JPS) Malaysia.
vii) Review the "Kajian Pemuiiharaan Muara Sungai Dungun, Terengganu' carried-out by
JPS in 2010. The consultant shall in particular check the adequacy of all the
proposed options and verify the recommendations of the study. In case there are
other more suitable' options that have not been considered, then the consultant shall
carry out additional hydraulic studies to evaluate and recommend the most cost
effective solution. The evaluation of the options shall include various aspects such as
upstream flood levels, erosion, siltation, scouring, protection against waves and
navigational safety. The consultant shall obtain the agreement from JPS on the
selection of the most cost effective option before proceeding to the next stage of the
study.
viii) Carry out physical modelling test for the proposed improvement works in order to
ascertain and improve the stability of the structures and optimize the design.
a) The objective of the Physical Modelling Works are as follows:

i. Ascertain the stability of the primary armour rock on the landward and
seaward faces the proposed structure(s)
ii. Ascertain the stability of the toe protection armour for the proposed
structure(s)
iii. Investigate the overtopping performance of the proposed structure(s)
iv. Assess the wave height distribution at the river mouth area
b) The physical Modelling works shall comprise of two dimensional (2D) and three
dimensional (3D) tests. The 3D tests shall include all the proposed structure(s).
An adequate number of scenarios shall be tested in the 2D and 3D tests so as
enable the assessment of the stability of the proposed structure(s) and to make
recommendations on optimization of the design.
c) The 2D and 3D tests cases shall be carefully designed to assess the stability of
the armour layer and the toe protection of the proposed structure(s) under the
worst case conditions. In addition, the 2D tests will also investigate the
overtopping rate at the proposed structure(s). the 3D tests shall be carried out for
the North East (NE) and South West (SW) monsoon wave conditions.
months, Defects Liability Period: 12months, Certificate Completion of Making

Good Defects until Final account: 4 months)
ii) Consultancy services duration - 74 months
iii) Carry out the necessary literature review and secondary data collection.

Page 7 of 20
d) Each of 2D and 3D tests shall be conducted for waves with various return
periods, i.e. 10 years, 30 years, 60 years, 100 years, 100 years +10% and 100
years +20%.
e) The design water level (DWL) for the proposed structure(s) shall be determined
by the Consultant, The duration of each test run shall be for 5 hours (prototype).
Test runs are to be carried out by simulating irregular waves with a standard
JONSWAP wave spectrum.
ix) Carry out optimization and fine tuning of the selected option including alignment and
configuration of the proposed structure(s) using numerical and physical models in
order to improve functionality and to minimize impacts. The considerations for
optimization will include stabilization of the structure(s), overtopping, stone sizes,
flood flow, sedimentation or erosion within breakwater, erosion at adjacent shoreline,
bed scouring especially between breakwater heads, protection against waves and
navigational safety.
x) Carry out an impact assessment on the adjacent shoreline to determine any impacts
that may occur due to the implementation of the proposed improvement measures
and propose the most cost effective counter measures that may be necessary.
xi) Carry out detailed design of all components in the selected option for the river mouth
improvement works and the selected counter measures to overcome erosion impacts
along the adjacent shoreline. The coastal structure(s) shall be designed to withstand
the wave forces in accordance with the guidelines of Coastal Engineering Manual
(CEM). For dredging works, the design shall include the determination of the depths,
widths and alignment of the dredged channel together with the berthing and mooring
areas with sufficient draft for the design vessel. The dredging design will be in
accordance with Permanent International Association of Navigation Congress
(PIANC) guidelines.
xii) Prepare and submit Tender Document based on the latest requirement as follows:
a) Prepare and submit drawings, calculations and documents for client's approval.
b) Prepare cost estimation of the works specified in the tender.
c) Prepare tender drawings, specifications, bill of quantities and documents for

tender to invite tenders for the selected schemes and works. The preparation of
BQ must base on the latest edition of Malaysian Civil Engineering Standard
Method of Measurement (MyCESMM) by CIDB Malaysia.
xiii) Carry out an Environmental Assessment' (EA) and Formulate an

Environmental'Management Plan (EMP) to provide a means to manage possible
environmental impacts which may arise during the construction phase as well as for

Page 8 of 20
the post-construction phase of the Project. The proposed EMP is intended to provide
information, guidance and instruction on the environment-related issues. The primary
objectives of this EMP are as follows: -
a) To manage the environmental impacts during the construction phase such that
the impacts to the existing recreational and/or economic activities within and in
the vicinity of the Project site are minimal or at an acceptable level.
b) To recommend a practical Environmental Monitoring and Audit Programme.
xiv) Engineering Surveys and Geotechnical Investigations: The Consultant is required to

prepare the term of reference, technical specifications, scope of works and bill of
quantities for all engineering surveys and geotechnical investigations required for the
detailed design of this project as well as a schedule for carrying out these works. The
consultant shall also monitor the progress and certify the completion of the various
surveys and geotechnical investigations carried out by surveyors and contractors
engaged by the Government. The consultant shall also ascertain and be fully
responsible for the quality of data obtained.
xv) Environmental Impact Assessment (EIA): The Consultant is required to prepare the
term of reference, technical specifications, scope of works and bill of quantities for
environmental impact assessment (EIA) required for this project as well as a
schedule for carrying out these works. The consultant shall also monitor the progress
and certify the completion of the assessment carried out by consultant engaged by
the Government. The consultant shall also ascertain and be fully responsible for the
quality of data obtained.
xvi) The Consultant shall be required to facilitate the stakeholder engagement meetings
in order to disseminate information and to acquire feedback, response and
expectation from federal agencies, state and local agencies i.e. Local Authority, DOF,
LKIM, Persatuan Nelayan, JA3, JPS, JKR, JKPTG, residents/fisherman etc. involved
in the proposed river mouth improvement works.
xviiV Preparation of Implementation Schedule of Physical Works: The Consultant ' 'shall
prepare, in consultation with JPS, an implementation schedule works-for. the project
This shall include critical path method (CPM), method statement of each proposed
works, etc. A financial program for the schedule shall also be prepared. The
proposed of works shall take into consideration the priority areas and suitability for
construction at the Project site.
xviii) Training and Briefings: During the course of the Services, JPS may attach one or
more counter-part engineers for on-the-job training with the Consultant for this

Page 9 of 20
Project and the Consultant shall accommodate this request. The Consultant shall
provide technical briefings to JPS's staff on matters related to this Project upon
request. In addition, a hands-on training session shall also be arranged for the staff
of JPS upon finalization of the detailed design report. The consultant shall organize
on the job training for JPS personnel on the following aspects: -
a) Design of coastal structure(s).
b) Hydraulic studies using numerical models.
xix) Operation and Maintenance manual: The consultant shall include the requirement of
the maintenance dredging and other related works if necessary and shall proposed the
option with minimal maintenance required which is given the cost saving to the
Government.
xx) The consultant shall be prepared Planning Permission Documentation and Report for
approval purposes local authority/relevant agencies planning permission if required
(Subject to requirement of the Government).
xxi) Home office support: The consultant shall provide adequate home office support
through the construction period until the issuance of Certificate of Completion of
Making Good Defects (CMGD) of the project. The
consultant shall prepare construction drawing, check shop details and installation
drawing and give advices to the Government to execute necessary actions in order to
make sure the Works are carried out properly according to the designs and
specifications or otherwise in accordance with good engineering practice.
DCOttAatciai i-perc? <rvrr r^of-tor tt T A H T

I Vt__ vy t V/HUtWt-l ( tUO VI VUttOUL i E
The responsibilities of the Consultant shall include but not limited to the following
tasks:
i) The consultant shall comply fully with Professional Engineers-Act of th'e"Board of

Engineers Malaysia and shall be able to provide consultancy services under the
relevant act. The Consultant shall carry out all services and works as specified and
perform all acts, matters and things that are expected under their professional codes
of conduct and to advise the Government on matters that may arise from time to time
during the execution of this contract.
ii) Discuss with relevant authorities for all necessary approval before commencing the
Works.

Page 10 of 20
iii) Site visits shall be done to familiarize with the project site and to obtain local
information. A review of all relevant previous studies and detailed engineering design
(if any) shall be conducted.
iv) Study and review all relevant information and maps provided/available and obtain
additional data, if necessary, for the proper execution of the Works, and to compile all
the relevant information related to the area such as reports, publications, papers,
Locai Plans, development programs by various Government agencies or private
sector. This shall also include the present and future development plans for the study
area by the State Government and other State Agencies. The consultant shall also
liaise with all the relevant Government Departments and shall fully comply with their
requirements, and regulations.
v) The consultant may obtain and use secondary data such as waves, tidal levels, current
velocity, wind, sediment characteristics, bathymetry, etc. from various sources in the
study. However, the consultant is required to carry out data analysis and to verify the
accuracy and reliability of all the secondary data used. The consultant shall be fully
responsible for the quality of all the data used in the study.
vi) The Consultant shall prepare land acquisition plans to the detail required for land
acquisition purposes if necessary. These plans shall be based on those prepared by
Licensed Surveyors. Adequate information necessary for the processing of the land
acquisition plans by Land Office shall be included in the land acquisition plans.
vii) The Consultant shall attend to all technical queries on the Consultant design drawings
and provide design support during construction stage, inclusive of production of
necessary amendments to design drawings, if requested by the Government.
. . .
viii)The Consultant shall advise the Government on Quality Control and practical solutions
to construction/technical problems and issue detailed drawings to solve such problems
as and when it arises during the construction stage including any extension of the
construction contract period and the defects liability period.
ix) Participation in Meeting / Briefing / Laboratories / Workshop / Stakeholder Engagement

/ Legal Proceeding etc.: Where necessary and required by the Government, the
Consultant shall participate in the Value Management Laboratories (Value
Assessment, Value Engineering and Value Review), Risk Management Workshop and
stakeholder engagements conducted by the Government and also any legal
proceeding related to the contract or any event whenever required by the Government.
The Consultant shall prepare the documentation / presentation related to if required
(subject to requirement of the Government).

Page 11 of 20
6.0 ADDITIONAL PROFESSIONAL SERVICES - SUPERVISION ON SITE
The Consultant, shall be responsible for the supervision and contract management
of the project and directly responsible to the Government in all aspects which fail
within the scope of this agreement. During the construction stage, the Consultant
shall be responsible for, among others, the following:
i. Programming and monitoring of work progress

ii. Assisting S.O. of setting out
iii. Standing supervision, material testing and quality control / assurance
iv. Recommendation for Certification and approval of works
v. Measurement and computation of quantities
vi. Recommendation for progress payments, variation orders, extension of time,
etc.
vii. Assisting S.O. in conducting site & technical meetings
viii. Monitoring of the Health and Safety Plans
ix. Liaison with the various relevant authorities as required
x. Monitoring of the construction-related environmental impact and implement
xi. Tesiing and commissioning of ail completed works
In this respect, the Consultant's personnel shall be .familiar with the prevailing,
standard procedures for procurement, disbursement and financial record keeping in
use by the Government. The Consultant shall be responsible to verify and endorse
all as-built drawing's"and also prepare the final account for the contract. The as-
built drawings and final account shall be submitted to the Government within three
(3) months from the date of practical completion of the works.
Upon completion of the construction works, the.Consultant shall prepare a Project

Completion Report which shall be submitted to the Government not later than three
(3) months from the date of practical completion. The Report shall comprise among
others, details of the contract, variations to the contract and amendments to the
design drawings, highlights, during the construction stage, photographs showing
conditions of Project site before and after construction, commissioning of works, as
built drawings, defects (if any) that need to be rectified by the contractor during the
defects liability period, any outstanding issues, etc.
6.1 Time Schedule for Supervision and Inspection of Works

The Consultant shall commence work within one (1) month from the
issuance of the notice to proceed. The consultancy period for supervision
shall be for a period of Thirty-Six (36) months and provide intermittent input
during the periods for final measurement, and Defect Liability Periods (DLP)

Page 12 of 20
12 months and Certificate Completion of Making Good Defects until Final

account of 4 months.
6.2 Staff Cost for Supervision

Staff cost for supervision shall be in accordance to Manual Perolehan
Perkhidmatan Perunding, Edisi 2011 (revision 2).
6.3 Personnel to Be Provided by The Consultant

The consultant's professional staff for supervision of the project shall include
the following:
i) Resident Engineer (1 person) with Bachelor Degree in Civil Engineering

qualification (minimum of 15 years' site supervision experiences and
Registered Professional Engineers with Practicing Certificated (PEPC) of
Board of Engineers Malaysia (BEM) or Institute of Engineers Malaysia
(IEM)) He shall be responsible to supervise the planning, coordination and
implementation of construction projects. He/she shall ensure the project
implementation adheres to all plans and regulations, and safety measures
are appropriately taken;
ii) Inspector of work (2 persons) .'with Diploma in Civil Engineering

qualification (minimum of 5 years' site supervision experiences and
Registered .with of Board of Engineers Malaysia (BEM) or Institute of
Engineers- Malaysia (IEM)) and responsible to monitor the workmanship,
quality and safety.of work at site as described in the Contract Documents.
7.0 DATA, MATERIAL AND FACILITIES PROVIDED BY THE CLIENT
a) The Government shall provide the consultant, upon request, available study
reports, survey information, topographical maps, hydrological records and other
available documents and data deemed relevant to the satisfactory completion
of the detailed design of the river mouth improvement works.
b) If in connection with the work of the consultant that requires the cooperation of
other government departments and agencies or non-government bodies, the
JPS shall provide liaison to facilitate contact with these bodies with regard to
matters pertaining to the project.

Page 13 of 20
Term of Reference JPS /IP/C/PT
c) Aii data, related analyses, results, reports, maps, diagrams, plans, drawings
and statistics that have been collected, compiled or prepared in the course of
this study shall be treated confidential and shall not disclose any of these
material either in part or full to anyone without the prior consent of the
Government. The consultant shall deliver all these material to the Government
upon completion of the study and shall not use any of the material for any
purposes unrelated to this study unless otherwise agreed to in writing by the
Government.
8.0 ORGANISATION AND STAFFING
The Consultant shall provide a team of qualified, experience and competent

personnel for the properjsxe^ The Government may assign
counterpart staff to work with the Consultant for technology transfer during the
entire duration of the Service. The Consultant shall be prepared to accommodate
this request from the Government.
The Consultant shall propose their staff organization for the project and submit to
JPS for prior approval. The Consultant team shall comprise at least the following
key professional staff:
a) Project Director who shall have at least 15 years of experience in the project
management. He shall be responsible for the overall management of the study
. team.-including the preparation of all reports. He shall also liaise and hold .
..discussion with relevant parties. He shall be a Professional Engineer . "■•■••
registered with the Board of Engineers Malaysia (BEM) with Practicing Certificate.
b) Project Manager who shall have at least 15 years engineering / project

management experience and at least 5 years of experience in the coastal
engineering field. He shall be responsible for the technical management and
administration of the study. He shall ensure all the work activities are effectively
coordinated and their work outputs are reviewed for quality control and in
compliance with the requirements specifies in the study. He shall be a
Professional Engineer registered with the Board of Engineers Malaysia (BEM)
with Practicing Certificate.
c) Coastal Engineer who shall have at least 15 years of experience and will review
coastal process including tide, wind, wave and current pattern in the study area.
He shall also review the effects of coastal process including coastal shoreline
changes and physical erosion and sedimentation pattern. He shall
Page 14 of 20
Reksbentuk Terperinci Pemuiiharaan Muara
be a Professional Engineer registered with the Board of Engineers Malaysia

(BEM)with Practicing Certificate.
d) Coastal Modeller who shall have at least 10 years of experience in river

modelling, hydrodynamic modelling, wave modelling, sediment transport and
shoreline change analysis. He shall be able to* lead the modelling team.
e) Hydraulic Engineer who shall have at least 15 years of experience and will be
responsible for all hydraulic analyses and mathematical modelling required
under the study as well as the formulation and design of improvement works.
f) Hydroloqist who shall have at least 10 years of experience and will be

responsible for carrying out the necessary hydrological analyses, reviewing
results of hydrological analyses in the previous studies and providing the
necessary hydrological inputs.
g) Environmental Expert who shall have at least 10 years of experience and will
be involved on the evaluation and investigation of all aspects related to the
environmental assessment, socio-economic, planning, archaeology, iegisiation
and physical sciences.
h) Design -Engineer who shall have at least 10 years of experience in design

works and will provide river and coastal engineering inputs including options
and design of structure proposed.
i) Quantity Surveyor who shall have at least 10 years of experience and will be
responsible for the preparation of the overall project cost and other contract
related matters such as Tender Document.
j) Geotechnical Engineer - who shall have at least 10 years of experience and be

responsible for the preparation and planning of all geotechnical investigations
works. He also shall be responsible for the interpretation and analyses of the
geotechnical data, slope stability analyses, the foundation design of all
structures, and all other matters related to geotechnical subject.
9.0 SUBMISSION OF REPORTS AND DOCUMENT TENDER

Page 15 of 20
Term of Reference JPS /IP/C/PT/C8/2020
a) The consultant is required to submit a Final Detailed Design Report for the
project. The Report shall provide a final detailed design of all works, final
working drawings, tender documents and tender estimates. The Consultant
shall present the suggested construction methodology, considerations for the
construction of the proposed works, and where appropriate the operating and
maintenance procedures for all works.
b) The consultant should also submit the following documents together with the
final detailed design report: -
® A summary report
• Individual reports on all data collection and surveys carried out o
All assumptions that have been made in carrying out the study
c). .The Consultant shall submit the Document Tender (including tender drawings,
................specifications, bill of quantities) with approved tender drawings with original
signature and professional stamp. The drawings shall bear the endorsement of
a Professional Engineer, registered with the Board of Engineers Malaysia,
certifying that the drawings are correct and accurate.
d) All the above reports and document tender shall be submitted in hard copies as
well as digital files.
10.0 REPORTS AND 1MB SCHEDULE
The Consultant shall complete the detailed design, including the preparation of final
tender documents within Eighteen (18) months from the date of appointment.
Regular meetings will also be held between the consultant and JPS to discuss on
the progress of the study as well as on the direction and course of the study.
The Consultant shall prepare and submit reports and documents according to the
schedule as stated below:
No. Report/ Document Submission of reports
A Preliminary Stage
(1) Inception report 2 month after date of appointment
B Design Stage (i)
(1) Progress Report No. 1 5 months after date of appointment
(2) Progress Report No. 2 8 months after date of appointment
C Design Stage (ii)
Rekabentuk Terperinci Pemuiiharaan Muara

Sungai Dungun, Daerah Dungun.Terengoanu
Page 16 of 20
(1) Draft Final Report 12 months after date of appointment

(2) Final Report 15 months after date of appointment
(3) O&M manual 15 months after date of appointment
(4) Tender Document 18 months after date of appointment
rv U
Construction Stage
(1) Contract Document 3 months after date of contract award
a) inception Report (10 copies)

This report shall be prepared and submitted within two (2) months of the appointment,
outline the approach, assumption, work programme and method adopted for the
proposed work. The consultant shall also present their initial findings of the review on
the data availability and submit proposals for additional data collection where
necessary.
b) Progress Design Report 1-(10 copies)

This report shall be submitted within five (5) months of the appointment. This
• report shall include the progress of the hydraulic modeling works and review of the
"Kajian Pemuiiharaan Muara Sungai Dungun, Terengganu" carried out by JPS in 2010.
The report shall also propose the recommended option for
• implementation
c) Progress Design Report 2- (10 copies)

' This report shall be submitted within eight (8) months of the appointment. This report
shall include the calibration and verification of the hydraulic model, the optimization of
the proposed option to improve functionality and minimize impacts, the assessment of
erosion impacts on the northern shoreline and the selection of the most cost effective
counter measures.
d) Draft Final Design Report - (15 copies)

This report shall be submitted within twelve (12) months of the appointment. This report
shall include the detailed design of all the components of the selected option, the
detailed design of the counter measures to overcome erosion on the northern
shoreline, the tender table documents, the environmental assessment (EA), EMP and
the proposal for landscape and recreational activities.
e) Final Design Report (25 copies)

This report shall be submitted one (1) month after receipt of the comments from the
Client. This report shall include all the revisions deemed appropriate by the consultant
after considering all the comments by the Client on the Draft Final Report.
f) Operation & Maintenance Manual (25 copies)

Page 17 of 20
The draft O&M Manual shall be submitted together with the Draft Final Report, while
the Final O&M Manual shall be submitted one (1) month after receipt of the comments
from the Government on the Draft O&M Manual. The Final O&M Manual shall include
the requirement of the maintenance dredging and other related works if necessary and
shall proposed the option with minimal maintenance required which is given the cost
saving to the Government, etc
g) Tender Documents and Tender Drawings (50 copies)

The draft Tender Documents shall be submitted together with the Draft Detailed
Design Report, while the Final Tender Document shall be submitted eighteen (18)
months after the date of commencement and it shall incorporate all comments from the
Government on the Draft Tender Document. The Final Tender Document shall include
the final detailed design drawings, work and material specifications, bill of quantities,
tender estimates, etc.
h) Contract Document (20 copies)

The formal Contract Document shall be prepared within three (3) months after the date
of contract award and it shall incorporate all comments from the Government on the
draft Contract Document. The formal Contract Document is required to be executed
and stamped.
i) Construction Manual (10 copies)

The Consultant shall provide adequate home office support through the construction
period until the issuance of Certificate of Completion of Making Good Defects (CMGD)
of the project. The Consultant shall prepare construction drawing, check shop details
and installation drawing and give advices to the Government to execute necessary
actions in order to make sure the works are carried out properly according to the
designs and specifications or otherwise in accordance with good engineering practice.
j) Planning Permission (KM)

The consultant shall be prepared Planning Permission Documentation and Report for
approval purposes local authority planning permission if required (Subject to
requirement of the Government).
k) Documentation of all design computation, plans and working drawings as well as

preparation of Design Report and Designer's Manual and where necessary,
preparation of Manual for the Operation and Maintenance of the completed works and
shall be submitted to JPS both in hard copies and soft copies (drawings in AutoCAD
and PDF format) upon completion of the contract.
I) The Consultant shall provide adequate home office support through the
construction period until the issuance of Certificate of Completion of Making
Good Defects (CMGD) of the project. The Consultant shall prepare

Page 18 of 20
construction drawing, check shop details and installation drawing and give
advices to the Government to execute necessary actions in order to make sure
the works are carried out properly according to the designs and specifications
or otherwise in accordance with good engineering practice.
Note: The submission of the design report shall include but not limited to digital copies (soft
copies) of all Reports I Documents / Plans / Taking-off I Calculations I Assumptions I Model I
Parameters I Criteria / Methodologies I etc.
11.0 SCHEDULE OF WORKS
The consultant shall prepare a schedule of works and submitted to the JPS for
approval within fourteen (14) days from the date of appointment
12.0 CONSULTANT FEES
The consultant fees will be paid based on the rates determined by the
consultant through a competitive calculation mechanism and will be on the
fixed fee basis. The rates in Skala Yuran Piawai (Scale of Fees - SOF) is a
guide only. This is accordance with item 2.1.5 in PK 3.2 - Kos Perkhidmatan
Perunding. Man- month for supervision fee.
VERIFICATION BY TENDERER
I hereby confirm that 1 have read and understood all of the terms set out above in this
TERM OF REFERENCE FOR PERKHIDMATAN PERUNDING BAGI REKABENTUK
TERPERfNCf PROJEK PEMULIHARAAN MUARA SUNGAI DUNGUN, DAERAH
DUNGUN, TERENGGANU DARUL IMAN and that all information submitted is true and
complete.
Principal Name
NRiC No. Dale
Company's seal

Page 19 of 20

Dungun TOR - JPS

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Dungun TOR - JPS

Uploaded by

Copyright:

Available Formats

i erm of Reference JPS /IP/C/P

TERM OF REFERENCE FOR PERKHIDMATAN PERUNDING BAGI REKABENTUK

The Government of Malaysia (the Government) through its implementing agency,

Rekabentuk isrperinci Pemuliharaan Mu3,r3

Another major problem is flooding, Dungun is experiencing flooding during every

Rekabentuk isrperinci Pemuliharaan Mu3,r3

Rekabentuk isrperinci Pemuliharaan Mu3,r3

Rekabentuk isrperinci Pemuliharaan Mu3,r3

Fig 1.3 The layout plan for the recommended option

Rekabentuk isrperinci Pemuliharaan Mu3,r3

4.0 SCOPE OF SERVICES

1 Project duration - 74 months (Detailed Design: 18 months, Tender Stage: 4

Rekabentuk isrperinci Pemuliharaan Mu3,r3

Tambahan Permodeian Hidrodinamik untuk Permohonan Pembangunan di Hadapan

a) The objective of the Physical Modelling Works are as follows:

months, Defects Liability Period: 12months, Certificate Completion of Making

ii) Consultancy services duration - 74 months

Rekabentuk isrperinci Pemuliharaan Mu3,r3

b) Prepare cost estimation of the works specified in the tender.

c) Prepare tender drawings, specifications, bill of quantities and documents for

xiii) Carry out an Environmental Assessment' (EA) and Formulate an

Rekabentuk isrperinci Pemuliharaan Mu3,r3

b) To recommend a practical Environmental Monitoring and Audit Programme.

xiv) Engineering Surveys and Geotechnical Investigations: The Consultant is required to

Rekabentuk isrperinci Pemuliharaan Mu3,r3

DCOttAatciai i-perc? <rvrr r^of-tor tt T A H T

i) The consultant shall comply fully with Professional Engineers-Act of th'e"Board of

Rekabentuk isrperinci Pemuliharaan Mu3,r3

ix) Participation in Meeting / Briefing / Laboratories / Workshop / Stakeholder Engagement

Rekabentuk isrperinci Pemuliharaan Mu3,r3

6.0 ADDITIONAL PROFESSIONAL SERVICES - SUPERVISION ON SITE

i. Programming and monitoring of work progress

Upon completion of the construction works, the.Consultant shall prepare a Project

6.1 Time Schedule for Supervision and Inspection of Works

Rekabentuk isrperinci Pemuliharaan Mu3,r3

12 months and Certificate Completion of Making Good Defects until Final

6.2 Staff Cost for Supervision

6.3 Personnel to Be Provided by The Consultant

i) Resident Engineer (1 person) with Bachelor Degree in Civil Engineering

ii) Inspector of work (2 persons) .'with Diploma in Civil Engineering

7.0 DATA, MATERIAL AND FACILITIES PROVIDED BY THE CLIENT

Rekabentuk isrperinci Pemuliharaan Mu3,r3

8.0 ORGANISATION AND STAFFING

The Consultant shall provide a team of qualified, experience and competent

b) Project Manager who shall have at least 15 years engineering / project

be a Professional Engineer registered with the Board of Engineers Malaysia

d) Coastal Modeller who shall have at least 10 years of experience in river

f) Hydroloqist who shall have at least 10 years of experience and will be

h) Design -Engineer who shall have at least 10 years of experience in design

j) Geotechnical Engineer - who shall have at least 10 years of experience and be

9.0 SUBMISSION OF REPORTS AND DOCUMENT TENDER

Rekabentuk isrperinci Pemuliharaan Mu3,r3

10.0 REPORTS AND 1MB SCHEDULE

No. Report/ Document Submission of reports

Rekabentuk Terperinci Pemuiiharaan Muara

(1) Draft Final Report 12 months after date of appointment

a) inception Report (10 copies)

b) Progress Design Report 1-(10 copies)

c) Progress Design Report 2- (10 copies)

d) Draft Final Design Report - (15 copies)

e) Final Design Report (25 copies)

Rekabentuk isrperinci Pemuliharaan Mu3,r3

g) Tender Documents and Tender Drawings (50 copies)