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Oracle Hrms Setup: Prepared By: Syed Hussain Abbas
Oracle Hrms Setup: Prepared By: Syed Hussain Abbas
SETUP
Table of Contents
1) Creating Responsibility for HRMS Manager.
2) New User
3) Flex Fields:
Job Flex Field.
Position Flex Field.
Competence Flex Field.
Grade Flex Field.
Cost Allocation Flex Field.
People Group Flex Field.
Logout of ‘IC01_HUSSAIN‘
And Login with
Username: DEMO_ICPL
Password: hussain1
Click on ‘Login’.
ORACLE HRMS SETUP
As it is the first time of entering with the username system prompts you to change the password.
Old password: hussain1
New password: hussainabbas
Confirm the new password: hussainabbas
And click on ‘Submit’.
Define the Job structure for your Organization and check the required fields based on your requirement.
Save and close the window
ORACLE HRMS SETUP
Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and Click on ‘Compile’ button.
ORACLE HRMS SETUP
Define the Position structure for your Organization and check the required fields based on your requirement.
Save and close the window.
ORACLE HRMS SETUP
Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and Click on ‘Compile’ button.
ORACLE HRMS SETUP
Define the Competence structure for your Organization and check the required fields based on your requirement.
Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and Click on ‘Compile’ button.
ORACLE HRMS SETUP
Define the Grade structure for your Organization and check the required fields based on your requirement.
Save and close the window.
ORACLE HRMS SETUP
Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and Click on ‘Compile’ button.
ORACLE HRMS SETUP
Define the Cost Allocation structure for your Organization and check the required fields based on your requirement.
ORACLE HRMS SETUP
Flex field Qualifiers are mandatory for ‘Cost Allocation Flex field’ also.
Click on Flex field Qualifiers button and select any one qualifier for the Competence.
Check the ‘Freeze Flex field Definition‘ and ‘Allow Dynamic Inserts’ check boxes and Click on ‘Compile’ button.
ORACLE HRMS SETUP
Define the People Group structure for your Organization and check the required fields based on your requirement.
Save and close the window.
ORACLE HRMS SETUP
Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and Click on ‘Compile’ button.
ORACLE HRMS SETUP
Organization Classification:
The next step is to attach all our flex fields which we have defined before to our business group.
Organization Classification is Important in HRMS.
Navigation: Work Structure → Organization → Description
Click on ‘New’
The next step is to create multiple locations for divisions and departments in our business group.
Switch back to Demo HRMS Responsibility.
Navigation: Demo HRMS Responsibility → Work Structures → Location
ORACLE HRMS SETUP
Create a hierarchy for organization .We must not forget date tracking.
If we want to create a new hierarchy for our organization we will give an end date for our old hierarchy. The version name will be
changed here.
Navigation: Demo HRMS Manager → Work Structures → Organization → Hierarchy
Give a name to the Organization Hierarchy and create the hierarchy. Select ‘Primary’ check box if it is the primary hierarchy of the
organization.
Select Version number as ‘1’ and give the starting date for the hierarchy.
Query in the ‘Organization’ window with the Business Group Name and add all the divisions and departments as per the hierarchy of
organization in the ‘Subordinates’ window.
ORACLE HRMS SETUP
ORACLE HRMS SETUP
To view hierarchy
Navigation: Demo HRMS Manager → Work Structures → Organization → Diagrammer
ORACLE HRMS SETUP
ORACLE HRMS SETUP
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Job Creation:
Create the Jobs in Business Group based in the Structure you have defined for the jobs.
Job is a role in our organization. Jobs are Flexible roles .Jobs are independent of organization. Jobs are independent of positions. A
job may have multiple positions
Navigation: Work Structures → Job → Description
ORACLE HRMS SETUP
ORACLE HRMS SETUP
Position Creation:
There are many differences between Jobs and Positions.
1) Positions are rigid roles
2) Positions are dependent on organization
3) Positions are dependent on Jobs.
4) A position will have specific job
Navigation: Work Structures → Position → Description
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Position Hierarchy.
Give a name to your hierarchy. If the Hierarchy is the primary hierarchy in your organization, check the ‘Primary’ check box .Save it
and version number populated for it automatically. If you are creating first hierarchy give the ‘Date From’. If we want to create
another new hierarchy after some days, give the ‘End Date ‘for the previous hierarchy which is running. Save it.
Query with Higher position name and attach the positions in the order as it is in your organization.
Navigation: Work Structures → Position → Hierarchy
ORACLE HRMS SETUP
ORACLE HRMS SETUP
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Here we will define all the grades which are available in our organization.
Navigation: Work Structures → Grade → Description
ORACLE HRMS SETUP
The next step is to assign grades to the jobs in our organization. Grades can be assigned to jobs or positions. But Oracle prefers to
assign grades to jobs.
Navigation: Work Structures → Jobs → Description → Valid Grades
ORACLE HRMS SETUP
ORACLE HRMS SETUP
Enter the requisition and save it before beginning to define the vacancy.
Enter a name and number of openings for the vacancy.
If you advertise vacancies using SSHR, enter the vacancy category. The vacancy is automatically advertised under this category.
Optionally enter a description and select a status.
You can select one or more assignment components to define the vacancy.
Optionally enter the name of the recruiter.
Optionally enter the budget measurement unit and value for the vacancy. The value you enter is for all the openings for that
vacancy.
Navigation: Recruitment → Requisition and Vacancy
ORACLE HRMS SETUP
ORACLE HRMS SETUP
Enter the details of the recruitment activity. You can enter the name of a ’parent’ recruitment activity in the Within Recruitment
Activity region, if the activity you are defining is part of a campaign.
Choose the Recruiting For button to select one or more vacancies to associate with the activity.
Navigation: Recruitment → Recruitment Activity
ORACLE HRMS SETUP
THE END
THANK YOU