Professional Documents
Culture Documents
Project Proposal
CONFIDENTIAL WHEN COMPLETED1
Notes
1. NRCan strongly recommends that applicants familiarize themselves with material in the
accompanying document “Energy Innovation Program Oil and Gas Clean Tech Program Applicants’
Guide (“the Applicants’ Guide”) before completing this proposal form.
2. Unless otherwise specified, the “proposed project” or the “project” or the “proposal” in this
template refers to the proposed project submitted in response to the request from Natural
Resources Canada (NRCan) for a Project Proposal to the Energy Innovation Program (the Program).
3. Completion and submission of this Project Proposal to the Program does not imply that the
proposed project will be approved for co-funding by the Program.
4. Applicants, their partners and collaborators must submit all information required under this request.
Incomplete proposals will not be accepted.
5. The completed Project Proposal must be submitted by e-mail, courier or registered mail by 23:59
EDT, September 7, 2016. Please refer to section 5.2 of the Applicants’ Guide for the submission
procedure. Submissions sent after that time will not be accepted. It is the applicant’s responsibility
to retain proof of the time the complete proposal package was sent to NRCan. This may be required
in the event that NRCan does not receive the complete proposal package by the deadline for
reasons that are beyond the control of the sender.
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Except where noted in Section 1
Project Unique ID (to be filled in by Program):
Section 1: Summary Information and Mandatory Criteria
1.1: General Information:
Please note that the applicant’s name, project partners’ names, project title, non-confidential overview, and
amount awarded will be public information if the proposal is selected for funding by the Program.
Signed Attestation:
Review Name:
Completed
by: Signature:
Project Title:
As part of its due diligence process, NRCan would like to contact these other potential funders. If you do
not want NRCan to contact these organizations, please provide your reasoning below.
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Project Unique ID (to be filled in by Program):
1.4: Funding Summary (Double-click below to open the embedded excel for data entry)
Evidence of secured co-funding must be provided with the proposal submission. Include firm letters of
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Project Unique ID (to be filled in by Program):
commitment, letters of support, loan documents, or financial statements for the applicant showing
funding availability. The portion of secured funding (i.e. the proportion of co-funding that is supported
by letters of firm support or commitment) will be considered in the evaluation criteria.
Enter the key activities, milestones and outputs to support the detailed project description described
above.
Task/Activity 2
Task/Activity 3
<add rows as required>
Phase 2
<add rows and phases as required>
Describe past work that the proposed project builds upon. Please provide references to the results and
conclusions of that past work that have been used in developing this project proposal.
If this proposal is for a specific component of a larger, multi-component project (for which Program
funding is not being requested), please explain the role of the proposed work and its relationship to the
non-Program funded components.
If this project is considered a designated project under the Canadian Environmental Assessment Act
2012, please describe the activities undertaken to complete the environmental assessment, the
remaining steps required and the anticipated completion date. Please also consider activities relevant to
a Federal Environmental Assessment in Section 5 of the proposal (Project Risk and Risk Mitigation).
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Project Unique ID (to be filled in by Program):
2.6 Project Location on Federal Lands
Will this project be carried out on Federal lands? If so, an environmental assessment may be required.
Please identify which portions of the project (if any) will be carried out on federal lands, and the specific
activities that will occur at those sites.
If this project occurs on or near First Nations territories, First Nations consultation may be required.
Please describe the First Nations that may be impacted by your project, or describe why First Nations
consultation will not be required. For those projects that may require First Nations consultation, please
indicate which First Nations would be implicated should the project proceed.
Please list here all key members of the project team and describe the individual’s contribution to the
proposed project and the experience and expertise they would bring to it. Refer to similar projects in
which each person has been involved. Please identify the Project Manager and provide sufficient
information on all key team members for reviewers to be able to assess whether the team provides the
necessary management, engineering, research and technical capacity and capability, combined with the
appropriate mix of expertise, to do the proposed work.
Project Manager:
Organization: Role in Project
Expertise and Experience:
Team Member 1:
Organization: Role in Project
Expertise and Experience:
Team Member 2:
Organization: Role in Project
Expertise and Experience:
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Project Unique ID (to be filled in by Program):
Please list here all partners and collaborators (companies or organizations), including the applicant, and
explain the nature of each organization’s role in, and contribution to, the project. Why are these other
stakeholders and collaborators involved, what values do they bring to the project; how might they be
involved in further deployment of the project concept. How will they interact with each other, what
legal understandings are expected?
Proponent Name:
Note: THERE CAN BE ONLY ONE PROPONENT. In this box, please enter the name of the eligible
recipient who would sign the agreement with Canada.
<Explain the nature of the organization’s role and their contribution to the project>
Partner 1 Name:
<Explain the nature of the organization’s role and their contribution to the project>
Partner 2 Name:
<Explain the nature of the organization’s role and their contribution to the project>
Partner 3 Name:
<Explain the nature of the organization’s role and their contribution to the project>
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Project Unique ID (to be filled in by Program):
3 Project Budget and Rationale for Funding
The following section details the project budget and funding sources for the project. Please ensure that
the “Total Project Costs” are the same in each table, including the “Total Contributions” in Section 1.4
Funding Summary.
Provide an overall budget describing the costs per the federal government’s fiscal year (April 1 – March
31). Phases and tasks should be linked to those phases and tasks listed in the statement of work.
Prior to
September Post March
Costs ($K) 7, 2016** 2016-17 2017-18 2018-19 31, 2019** TOTAL
Phase 1
Activity 1 -
Activity 2 -
Activity 3 -
etc. -
-
-
Total Phase 1 - - - - - -
Phase 2
Activity 1 -
Activity 2 -
Activity 3 -
etc. -
-
-
Total Phase 2 - - - - - -
Phase 3
Activity 1 -
Activity 2 -
Activity 3 -
-
-
-
Total Phase 3 - - - - - -
Grand Total - - - - - -
Total Project Costs* N/A - - - N/A -
*Total Project Costs should match those from the funding summary (Section 1.4)
**Costs incurred before the proposal submission due date and after March 31, 2019 cannot be counted
towards the Total Project Costs of the project, and are provided in this table for information only.
3.2 Financial Structure and Business Case for Funding Assistance (1 page maximum)
Please provide a business case justifying the level of government funding requested. Consider the
questions such as: Have project budgets been fully or partially approved to cover all of the financial
commitments to the project? (Refer to the funding support letters provided with the proposal package).
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Project Unique ID (to be filled in by Program):
What is the financial ability of the applicant to fund the project? What are the financial risks and how
good is the mitigation plan? Is the co-funding to be provided by partners and other orders of
government in place? Proponents are advised that NRCan will carry out financial due diligence on the
applicant and the project business plan prior to commencing the negotiation of a contribution
agreement.
Building on Section 3.2, complete the following table to show the projected contributions versus costs
over the project period (top portion of the table), and also show the ongoing costs versus five year net
income before taxes projection following project completion (bottom portion of the table). For projects
ending before March 31, 2019, leave the final years in the project period blank.
Income Statement ($K) 2016-17 2017-18 2018-19 Total
Income Project Period
EIP Contribution 0.0
Proponent Contribution 0.0
Other Contributor 1 0.0
Other Contributor 2 0.0
<etc> 0.0
Total Income 0.0 0.0 0.0 0.0 0.0 0.0
Expenses 0.0
Total Project Costs 0.0
Other Expense 1 0.0
Other Expense 2 0.0
<etc> 0.0
Total Expenses 0.0 0.0 0.0 0.0 0.0 0.0
Income Before Taxes (IBIT) 0.0 0.0 0.0 0.0 0.0 0.0
Cumulative Net IBIT 0.0 0.0 0.0 0.0 0.0 0.0
4 Project Relevance
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Project Unique ID (to be filled in by Program):
Explain how the project aligns with the Program’s objectives as defined in Section 2 of the Applicants’
Guide.
4.2 Project Alignment with Program Expected Outcomes (1/2 page maximum)
Explain how the project aligns with the Program’s expected outcomes as defined in Section 2.1 and
Appendix 3 of the Applicants’ Guide. Please describe the alignment with short-term, medium-term and
ultimate outcomes.
4.3 Project Alignment with Program Scope Statement (See also Section 1.2) (1/2 page maximum)
Explain how the project aligns with the scope statement, set out in Section 7 of the Applicants’
Guide.
Please provide a review of the project risks in terms of technical risk, business risk and other risks
(environmental review, permitting, etc.). The project will be evaluated based on how well the risks have
been identified and on the risk mitigation strategy. It is understood that demonstrations carry risk,
which is why government funding is required as part of a risk mitigation strategy. What is needed is for
the applicant to demonstrate that they understand the risks at various stages of the project
development and that there is a well thought out plan to execute the project in such a manner that risk
is mitigated to a reasonable degree.
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A decision point is a point in the project where the team will decide if the project will proceed to the next phase,
or the project will be terminated.
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Financial – e.g. project funding issues; Market – e.g. market environment, product entry; Technical – e.g.
equipment failure; Regulatory – e.g. environmental approvals, permitting issues.
4
Likelihood definitions: Low -unlikely to occur <5%; Medium – moderately likely to occur ~25%; High – very likely
to occur > 50%.
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Project Unique ID (to be filled in by Program):
<Add rows as necessary>
6 Impact
Future deployment of the technology or concept will depend critically on receptors to continue to either
develop the concept (fabrication companies), deploy the concept (energy companies or utilities), assist
in the promotion or support through tariffs or funding (local levels of governments) or purchase the
technology or concept (customers and business owners). Provide evidence that this receptor interest
exists. Is there evidence of market pull? Are receptor interests involved on the project team? Are they
passive interests or do they have financial commitments to the project?
Describe what the potential impact of the project might be if the project is successful. Please fill out
the subsections below indicating anticipated performance indicators, and include in the text response a
clear substantiation of the figures entered in the performance indicator tables.
Describe the technical impact should the project be successful. Does the technology itself address a
significant gap that will lead to a needed technical advancement to meet other objectives (such as
environmental and/or economic objectives)? Will there be new codes and standards developed, policies
implemented as a result of this project? Please supply target performance indicators, describe how the
project will meet these targets, and the technical impact of meeting these targets.
Number of patents
Number of licences
6.2.2 Economic and Social Impact (1/2 page maximum – not including tables)
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As described in Appendix 4 of the Applicants’ Guide
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Project Unique ID (to be filled in by Program):
Describe the economic and social impact should the project be successful. Is there a market opportunity
for export of the technology, does the project have replication potential elsewhere in Canada, will the
project contribute to the training of highly qualified personnel (HQP) and job creation for Canadians?
Please supply target performance indicators, describe how the project will meet these targets, and the
economic and social impact of meeting these targets. Please describe the economic and social impact in
a Canadian context (i.e. the potential for economic benefits directly in Canada and social benefits to
Canadians). If the project and/or technology have significant export potential or global impacts, please
describe separately.
Describe the environmental impact should the project be successful. Will there be GHG emissions
reductions associated with the project’s success? Does the potential for replication increase the
environmental benefits? Are there other environmental benefits not covered by the target performance
indicators? Please supply target performance indicators, describe how the project will meet these
targets, and the environmental impact of meeting these targets. Please describe GHG reductions and
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Project Unique ID (to be filled in by Program):
other environmental benefits in the Canadian context (i.e. if this project was successful, what is its
potential for GHG reductions and environmental benefits in Canada).
6.3 Knowledge Dissemination Plan (1/2 page maximum not including tables)
As the project is developed, it is important that there is an information plan that can provide relevant
information to interested receptors. While confidential information is to be respected, the impact of a
demonstration will be made, in part by how well the project development information is transferred to
interested external parties. This is not a PR plan but rather a plan identified in the proposal to set out
over the duration of the project how project information will be provide to those interested in the
project technology or concept. In addition to this plan, there will be formal project reporting
requirements which are detailed in the Applicants’ Guide and in the contribution agreement. This
section should deal with any information concepts outside the minimum requirements. Participation by
project proponent members on Canadian and international code committees is an eligible project cost
as part of information dissemination.
Number of publications
Number of presentations
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Project Unique ID (to be filled in by Program):
Section 3: Applicant’s Attestations
It is acting on behalf of all partners and collaborators and has received written permission from
them to do so.
It is legally registered or incorporated in Canada.
Barring unforeseen events that could reduce their capacity, the applicant and participating
partners and collaborators have, and will retain over the lifetime of the project, the technical and
personnel capacity to undertake and complete the project, and that they have contingency plans in
place to minimize, as far as possible, the impact of any such unforeseen events.
All funding (cash and in-kind) identified by the applicant and its partners and collaborators in the
proposal is expected to be available for commitment at the time of the signing of the Contribution
Agreement by duly authorized representatives of the project applicant and its partners and
collaborators.
It agrees with the terms and conditions of the Program as well as the process described in the
Applicants’ Guide provided to Applicants.
Any proprietary or confidential information provided as part of the submission, by any party, is
provided with the approval of that party. Federal reviewers are bound by the requirements of the
Access to Information Act and the Privacy Act regarding the treatment of confidential information.
It understands and acknowledges that should the project be accepted for co-funding from the
Program, no liability and no commitment or obligation exists on the part of NRCan to make a
financial contribution to the project until a written contribution agreement is signed by both
parties, and, furthermore, that any costs or expenses incurred or paid by the applicant prior to the
execution of a written contribution agreement by both parties are the sole responsibility of the
applicant, and no liability exists on the part of NRCan.
It understands and acknowledges that NRCan officials will not entertain any request by project
proponents to review or revisit NRCan's project approval decisions.
It understands and acknowledges that NRCan reserves the right to alter or cancel the currently
envisaged process at its sole discretion.
The individual signing below attests that he / she has the authority to sign a legally binding contribution
agreement between NRCan and the project proponent.
________________________________________ _______________________
Title:
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Project Unique ID (to be filled in by Program):
Appendix A
Example of Table for Section 2.2.3
The following is an example of a table summarizing the principal phases / activities and completion dates
for the project. It is for a hypothetical three-phase off shore wind project involving the applicant
developing, testing and deploying equipment; contracted service providers to manage the deployed
equipment and to collect and manage data; the applicant analyzing and interpreting the results of the
project, and contracted printing of final reports. Please also refer to Appendix 3 of the Applicants’
Guide.
Please note that activities should be defined by fiscal year from April 1 st to March 31st. Also note that the
examples below have been greatly simplified and that it is expected that the level of detail will be
significantly greater in the project proposals to be prepared for the Program. The dates below are for
illustrative purposes only and are not an expectation as to realizable project completion dates.
Table A1
Long lead time items orders placed December 31, Purchase Orders (I)
2016
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Project Unique ID (to be filled in by Program):
Construction 2017-19 Mobilization of equipment and crew July, 2017 Barge, staging areas, crew ready to
for deployment begin deployment.
Laying of cables and deployment of Oct 31 2018 Electrical Infrastructure in Place (F)
transformer.
Data Analysis 2020-21 Analysis and interpretation February 28, Interim reports
completed 2019
Preparation of 2020-21 Edited March 31, Draft Reports
Final Reports 2019
Distributed Final Reports
Mar 31 2019 Database (Final)
Participation in 2016-21 Committee approval of updated March 31, Updated Standard (F)
the development standard reflecting experience from 2019
of Codes and project.
Standards
Delivery of 2016-21 4 Papers delivered to transfer March 31, 4 Technical Papers (F)
technical paper knowledge. 2019
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Project Unique ID (to be filled in by Program):
Appendix B: Sample Funding Tables:
Prior to
September Post March
Costs ($K) 7, 2016** 2016-17 2017-18 2018-19 31, 2019** TOTAL
Phase 1
Project management 90.0 90.0 92.0 92.0 50.0 414.0
Design 15.0 500.0 400.0 915.0
Equipment 2,500.0 1,426.0 300.0 4,226.0
Total Phase 1 105.0 3,090.0 1,918.0 392.0 50.0 5,555.0
Phase 2
Construction 100.0 1,300.0 800.0 2,200.0
Commissioning 300.0 700.0 1,000.0
Total Phase 2 - 100.0 1,600.0 1,500.0 - 3,200.0
Phase 3
Reporting 100.0 100.0 100.0 300.0
Total Phase 3 - - 100.0 100.0 100.0 300.0
Grand Total 105.0 3,190.0 3,618.0 1,992.0 150.0 9,055.0
Total Project Costs* N/A 3,190.0 3,618.0 1,992.0 N/A 8,800.0
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Project Unique ID (to be filled in by Program):
3 Sample Funding Table 3.3
Income Statement ($K) 2016-17 2017-18 2018-19 Total
Income Project Period
EIP Contribution 1,600.0 1,700.0 200.0 3,500.0
Proponent Contribution 950.0 950.0 1,100.0 3,000.0
Partner XYZ 570.0 530.0 100.0 1,200.0
Company ABC 20.0 230.0 200.0 450.0
Province XYZ program 158.0 342.0
Federal Z program (department) 50.0 50.0 50.0 150.0
Total Income 0.0 3,190.0 3,618.0 1,992.0 0.0 8,800.0
Expenses 0.0
Total Project Costs 3,190.0 3,618.0 1,992.0 8,800.0
Other Expense 1 0.0
Other Expense 2 0.0
<etc> 0.0
Total Expenses N/A 3,190.0 3,618.0 1,992.0 0.0 8,800.0
Net Income Before Taxes 0.0 0.0 0.0 0.0 0.0 0.0
Cumulative Net IBT 0.0 0.0 0.0 0.0 0.0 0.0
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