SAP CO_CONSULTANT ROLES & RESPOSIBILITIES

ROLE DESCRIPTION

1 ENTERPRISE STRUCTURE
2 BASIC SETTINGS IN CONTROLLING
3 COST ELEMENT ACCOUNTING
4 PROFIT CENTER ACCOUNTING
5 COST CENTER ACCOUNTING
6 PRODUCT COSTING
7 INTERNAL ORDER
8 PROFITABILITY ANALYSIS
 Hierarchy in C

Controlling Area 1

C-Code 1 C-Code 2

Sales Org Pur..Org. Plant Personal Area

rarchy in CO

Operating Concern

Controlling Area 2

C-Code 3 C-Code 4 C-Code 5 C-Code 6

ROLE - 1 ENTERPRISE STRUCTURE

PART A DEFINITION

1 FINANCIAL ACCOUNTING

A DEFINE BUSINESS AREA

B MAINTAIN CONSOLIDATION BUSINESS AREA

2 CONTROLLING

A MAINTAIN CONTROLLING AREA

PART B ASSIGNMENT

1 FINANCIAL ACCOUNTING

A ASSIGN BUSINESS AREA TO CONSOLIDATION BUSINESS AREA

2 CONTROLLING

A ASSIGN COMPANY CODE TO CONTROLLING AREA

SERVER ID

NAB1: XEROX, NAB2: FAX, NAB3 PRINTER

NANI

NANI

NAB1, NAB2, NAB3 ASSIGNED TO NANI

NANI TO NANI
ROLE - 1 ENTERPRISE STRUCTURE

PART A DEFINITION

1 FINANCIAL ACCOUNTING

A DEFINE BUSINESS AREA

T-Code: OX03
Path: SPRO → SAP Ref IMG → Enterprise Structure → Definition → Financial Accounting → Def

Step 1: Click on clock symbol

Step 2: Click on new entries, then give desired ID for Business area and description for the same

Click on save

B MAINTAIN CONSOLIDATION BUSINESS AREA

T-Code: OCC1
Path: SPRO → SAP Ref IMG → Enterprise Structure → Definition → Financial Accounting → Mai

Step 1: Click on clock symbol

 Step 2: Click on new entries, then give desired ID for Consolidated Business area and description

Click on save

2 CONTROLLING

A MAINTAIN CONTROLLING AREA

T-Code: OX06
Path: SPRO → SAP Ref IMG → Enterprise Structure → Definition → Controlling → Maintain Con

Step 1: Click on clock symbol

Step 2: Double click on Maintain Controlling Area in the choose activity

 Step 3: Click on new entries, then give details as follows

Controlling Area: NANI

Name: Controlling Area for NANI
CoCd-> CO Area: Controlling area same as company code
Currency Type: 10
Currency: INR
Chart of Accts: NANI
Fiscal Year Variant: V3

Click on save

PART B ASSIGNMENT
 1 FINANCIAL ACCOUNTING

A ASSIGN BUSINESS AREA TO CONSOLIDATION BUSINESS AREA

T-Code: OBB6
Path: SPRO → SAP Ref IMG → Enterprise Structure → Assignment → Financial Accounting → As

Step 1: Click on clock symbol

Step 2: Goto position and enter your Business Area, then enter your Consolidated Business Ar

Click on save

2 CONTROLLING

A ASSIGN COMPANY CODE TO CONTROLLING AREA

T-Code: OX19
Path: SPRO → SAP Ref IMG → Enterprise Structure → Assignment → Controlling → Assign comp

Step 1: Click on clock symbol

Step 2: Goto position, enter your Controlling Area ID then select your Controlling Area and d

Step 3: Click on new enteries, then enter your Company Code

Click on save
ncial Accounting → Define Business Area

d description for the same

ncial Accounting → Maintain consolidation business area

iness area and description for the same

rolling → Maintain Controlling Area

nancial Accounting → Assign business area to consolidation business area

onsolidated Business Area in corresponding column

ntrolling → Assign company code to controlling area

r Controlling Area and double click on Assignment of Company Code(s) in the Dialog Structure (Left side of the screen)
ide of the screen)
ROLE - 2 BASIC SETTINGS IN CONTROLLING

A ACTIVATE COMPONENTS OF CONTROLLING AREA

B MAINTAIN NUMBER RANGES FOR CONTROLLING
C MAINTAIN VERSION
ROLE - 2 BASIC SETTINGS IN CONTROLLING

A ACTIVATE COMPONENTS OF CONTROLLING AREA

T-Code: OKKP
Path: SPRO → SAP Ref IMG → Enterprise Structure → Controlling → General Controlling → Organi

Step 1: Click on clock symbol

Step 2: Double click on Maintain Controlling Area in the choose activity

Step 3: Goto position, enter your Controlling Area ID then select your Controlling Area and doub

Click on new entries, then do the following settings

 Click on save

B MAINTAIN NUMBER RANGES FOR CONTROLLING DOCUMENTS

T-Code: KANK
Path: SPRO → SAP Ref IMG → Enterprise Structure → Controlling → General Controlling → Organi

Step 1: Click on clock symbol

Step 2: Click on Copy, then enter From (Company Code → from which company you want to copy)

Press enter for two times, then you will see message like →
To see the number intervals which are copied from 1000 CCd to NANI CCd, Enter your Com
 C MAINTAIN VERSION

T-Code: OKEQ
Path: SPRO → SAP Ref IMG → Enterprise Structure → Controlling → General Controlling → Organi

C1: Set Controlling Area

Step 1: Click on clock symbol

Step 2: Select Version "0" (Pre-defined) , then click on Extra in the menu, then click on Set Contr

Enter your Controlling Area NANI press enter as shown in below picture
 C2 Settings for Each Fiscal Year

Again on the same screen do the following steps

Step 1: Double Click on Settings for Each Fiscal Year in the Dialog structure (Left side of the scr

Step 2: Give your Controlling Area → NANI and Version "0" then press enter

Step 3: Double click on Current Fiscal Year (For Ex: Year 2020)
DOUBLE CLICK ON YEAR 2020

Here, in the following 2 screens you will see the settings

neral Controlling → Organization → Maintain Controlling Area

r Controlling Area and double click on Activate components/control indicators in the Dialog Structure (Left side of the screen)
neral Controlling → Organization → Maintain Number Ranges for Controlling Documents
h company you want to copy) & To (Company Code → the company code which you want to copy)

HERE THE SNAPSHOT IS TAKEN FOR 1972 COMPANY CODE

TO COMPANY CODE WAS NANI

o NANI CCd, Enter your Company Code then click on intervals
 neral Controlling → Organization → Maintain Versions

menu, then click on Set Controlling Area

tructure (Left side of the screen)
(Left side of the screen)
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 Following are the list of CO - Do
Element Element text

Non - Assigned Elements

GPDP Distribution Primary Costs

JRPU
JRPV
KABT Results Analysis Aut. TCrcy
KAUS Calculate Scrap
KFPP Transfer price agreement
KGPD Distribution acc. to peg
KKKP Control Costs (Primary)
KKKS Control Costs (Secondary)
KPPZ Standard costing (overhead)
KTDA COPA: TOP-DOWN: Actuals
KZPR Actual overhead (realtime)
PNV1 PRC: Activity Backflush

Planning

KSP0 Plan split costs

RKP1 Planning primary costs
RKP2 Planning activities
RKP3 Planning secondary costs
RKP4 Planning stat. key figures
RKP5 Plan Revenue Types
RKP6 Planning activity-dep. costs
RKP7 Planning act.-dep. sec. costs

RKP8 Planning order costs

RKP9 Plan. act-dep.settlement costs
RKPB Periodic Reposting: Plan Data
RKPU Plan overhead cost assessment

RKPV Plan overhead cost distrib.

RKPW Secondary order cost planning
RKPX Aty-dep. sec. order cost plan.
RKPZ Planning overhead credits
e list of CO - Document (Business transactions) copied from 1000 CCd to
Element Element text Element Element text

Transfer Postings Imputed costs

COIN CO Through-postings from FI KAZI Actual cost center accrual

FIPA Payment scheduling KAZP Plan cost center accrual
KAFM Payment data
KAZO Down payment Allocated costs
KZRI Interest calculation (actual)
KZRP Interest Calculation (Plan) KSI0 Actual cost center split
RKU1 Repost costs KSII Actual price calculation
RKU2 Repost revenue RKL Actual activity allocation
RKU3 Repost CO line items RKN Actual non-alloc. activities

Statistical ratios CO General

RKS Enter statistical key figures KABG Automat. WIP/results analysis

KABM Manual WIP/results analysis
Settlement, allocation KFPI Transfer price allocation
KSOP Prim. Target Cost Calculation
KAMV Manual cost allocation KSOS Sec. Target Cost Calculation
KOAO Actual settlement KSWP Prim. Target Cost Calc. (WIP)
KOAP Plan settlement KSWS Sec. Target Cost Calc. (WIP)
KPIV Actual cost distrib. cost obj. KVAR Variance calculation
KSPA Assessment to CO-PA RKLX Predistribution of fixed costs
KSPB Plan assessment to CO-PA RKPQ Manual cost planning
RKIB Actual Periodic Repostings RRIB Seg. adjust.: Act.per.repost.
RKIL Actual inverse activity alloc. RRIU Segment adjust.: Act. Assess.

RKIU Actual Overhead Assessment RRIV Segment adjust.: Act. distrib.

RKIV Actual Overhead Distribution
RKPL Plan indirect activity alloc. CO-ABC Allocation
 Overheads RKLT Actual template allocation
RKPS Sec. planning with template
KZPI Actual overhead (periodic)
KZPP Plan overhead (periodic)
rom 1000 CCd to NANI CCd
Element Element text

Profitabilty Planning

PAPL Profit Planning

Decentral postings SALES

KEKB Unit costing

KEKZ Unit costing (overhead)
KPPB Standard cost estimate

Decentral postings PRODUCTION

ROLE - 3 COST ELEMENT ACCOUNTING

GL is called as Cost Element in Controlling

There are two types of Cost Elements in Controlling

Cost Elements

Primary Cost Element Secondary Cost Elemen

There is a Corresponding GL There is no Corresponding

Account present in FI Account present in FI

Cost element categories classify primary and secondary cost elements. They determine the tra
The cost element category determines whether you can post to a cost element directly or indi
1. Direct posting: You post a fixed amount to an account by specifying the account number
2. Indirect posting: The account is determined automatically at the time of posting. Indirect

Primary Co
Category Name

1 Primary costs/cost-reducing revenues

3 Accrual/deferral per surcharge

4 Accrual/deferral per debit = actual

11 Revenues

12 Sales deduction

22 External settlement

90 Cost element for balance sheet accounts in Financial Accounting

Secondary C
Category Name

31 Order/project results analysis

41 Overhead rates
42 Assessment
43 Internal activity allocation

50 Project-related incoming orders: Sales revenue

51 Project-related incoming orders: Other revenues

52 Project-related incoming orders: Costs

61 Earned value

List of Primary Cost Elements: 1000 ES ACCOUNT KEY

1. Raw Material Consumption 400000 VBR

2. Semi - Finished Goods 890000 VBR
3. Direct Labour Costs
4. Benefits
 Secondary Cost Element
Applicable only in E.C.C

There is no Corresponding GL
Account present in FI

ments. They determine the transactions with which you can use the cost element, such as internal settlement or allocation.
a cost element directly or indirectly:
pecifying the account number. You can post directly to all primary cost elements.
t the time of posting. Indirect posting is only possible for secondary cost elements.

Primary Cost Element Category

Description
Cost elements of this category can be debited with all primary postings, for example, in Financial Accounting (FI)
or Materials Management (MM).
This cost element category can only be used with the percentage method of accrual calculation in Cost Center
Accounting. You can post directly in Financial Accounting to record actual costs. The system also uses this cost
element category to post accrued costs in Cost Center Accounting.

This cost element category can only be used with the target=actual method of accrual calculation in Cost Center
Accounting. You can post directly in Financial Accounting to record true actual costs. The system also uses this cost
element category to post accrued costs in Cost Center Accounting.
 In Controlling, revenues are displayed with a negative sign (–) except in Profitability Analysis (CO-PA) where
revenues are displayed with a positive sign (+).

Note:
If you post revenues to cost centers, the values appear as statistical information only. This means that while you can
repost revenues for posting adjustments to other cost centers, other allocations are not possible.
Revenues are ignored in iterative activity price calculation and are therefore not included in the allocation price of an
activity type.

Sales deductions (reductions, adjustments, corrections) are adjustment or deduction postings of revenues, such as
discounts and rebates. Certain revenues, such as freight charged separately in the invoice or surcharges for small
quantities or special orders, are not classified as sales deductions. Such value items are defined as revenue elements.

The account assignment options for cost elements of this category are the same as for cost element category 11
(revenue elements). Values on cost centers are displayed statistically only (as for revenues).

Cost elements of this category are used to settle costs for orders, projects, or cost objects to objects outside of
Controlling, such as assets (AM), materials (MM), or G/L accounts (FI). When you settle to external objects, a
journal entry is created automatically.

You cannot use this cost element category for settlement to objects within Controlling , such as cost centers, orders,
or projects. Instead, use secondary cost element category 21 for internal settlement. No journal entries are generated
for settlement to CO-internal objects as the value flow occurs exclusively within CO.

When you create an account, cost elements of this category are created automatically if all of the following condition
are true:
1. The account has the G/L account type Balance Sheet Account.
2. The account is a reconciliation account for assets or materials.
3. You selected the checkbox Apply Acct Assignments Statistically in Fixed Asset Acct / Material Acct.
Note:
The checkbox Apply Acct Assignments Statistically in Fixed Asset Acct / Material Acct is only visible if the accoun
is defined in account determination as either of the following:
1. A fixed asset balance sheet account in a depreciation area that manages acquisition and production costs and posts
Accounting to the general ledger
2. A material account

If you enter a CO account assignment, it is only updated statistically even for true CO objects.
Cost elements of category 90 enable you to control the costs of an order or project budget during the acquisition of
fixed assets that can be directly capitalized. To achieve this, you enter a capital investment order or work breakdown
structure (WBS) element in the appropriate field in the asset master data. The Asset Management (AM) component
ensures that when the asset is acquired, the order or WBS element is automatically entered in the document. In
Controlling, orders and WBS elements are debited statistically. This statistical debit is checked with the budget
during availability control.

Secondary Cost Element Category

 Description
Cost elements of this category are used to save the order or project results analysis data on the relevant order or
project.
Cost elements of this category are used to allocate overhead from cost centers to orders based on overhead rates.
Cost elements of this category are used to allocate costs using the assessment method.
Cost elements of this category are used for internal activity allocation and in Activity-Based Costing.
Cost elements of this category are used for sales revenues from sales orders with incoming orders in the current
period of the project-related incoming order.
Cost elements of this category are used for other revenue (such as imputed interest) from sales orders with incoming
orders in the current period of the project-related incoming order.
Cost elements of this category are used for costs from sales orders with incoming orders in the current period of the
project-related incoming order.
Cost elements of this category are used for earned value analysis in Project System.

ACCOUNT KEY VALUATION CLASS NANI

VBR 3000
VBR 7900
 or allocation.

in Financial Accounting (FI)

alculation in Cost Center

e system also uses this cost

calculation in Cost Center

. The system also uses this cost
 Analysis (CO-PA) where

This means that while you can

t possible.
ded in the allocation price of an

ostings of revenues, such as

oice or surcharges for small
e defined as revenue elements.

cost element category 11

enues).

ects to objects outside of

ettle to external objects, a

g , such as cost centers, orders,

No journal entries are generated

if all of the following conditions

cct / Material Acct.

cct is only visible if the account

and production costs and posts

O objects.
dget during the acquisition of
ment order or work breakdown
Management (AM) component
tered in the document. In
s checked with the budget
ta on the relevant order or

rs based on overhead rates.

.
-Based Costing.
ming orders in the current

rom sales orders with incoming

ers in the current period of the

List of Secondary Cost Elements:

ROLE - 3 COST ELEMENT ACCOUNTING
ROLE - 4 PROFIT CENTER ACCOUNTING
ROLE - 5 COST CENTER ACCOUNTING
ROLE - 6 PRODUCT COST CONTROLLING
ROLE - 7 INTERNAL ORDER
ROLE - 8 PROFITABILITY ANALYSIS