Chandigarh university

University school of business (UBS)

Assignment No.1
Subject Name & Code- Computer Application for Business (Bat-608)
MBA Sem/Year- 1st semester
Date of Submission- 21-08-2019

Submitted To: - Submitted By:

Faculty Name- Ms. Gurleen Student Name: Abhishek kumar
Max Marks- Batch: 2019-2021(Section G)
Faculty Signature- UID: 19MBA1480

Acknowledgement by the student after viewing the evaluated copy

Student Name: Abhishek kumar
Signature: ……………………
Date: …………………………
Q1. Discuss mail merge and write down its all steps.

Answer: Mail merge is a feature within most data processing applications that
enables users to send a similar letter or document to multiple recipients. It
enables connecting a single form template with a data source that contains
information about the recipient’s name, address and other predefined and
supported data.
Mail merge primarily enables automating the process of sending bulk mail to
customers, subscribers or general individuals. Mail merge works when a data
file is stored that includes the information of the recipients to whom the letter is
to be sent. This file can be a spreadsheet or database file containing separate
fields for each different type of information to be merged within the letter.
The second file is the word document or the letter template. The recipients'
information on the letter template is kept empty. When the mail merge process
is initiated, the recipients' data from spreadsheet or database is fetched and
placed within the empty field in the letter, one by one, until all letters are
created.

Steps in mail merge: -

In a blank Microsoft Word document, click on the Mailings tab, and in

the Start Mail +Merge group, click Start Mail Merge. 
1. Click Step-by-Step Mail Merge Wizard.

2. Select your document type. In this demo we will select Letters.

Click Next: Starting document. 
3. Select the starting document. In this demo we will use the current (blank)
document. Select Use the current document and then click Next: Select
recipients. 
o Note that selecting Start from existing document (which we are
not doing in this demo) changes the view and gives you the option
to choose your document. After you choose it, the Mail Merge
Wizard reverts to Use the current document.
4. Select recipients. In this demo we will create a new list, so select Type a
new list and then click Create. 
5. Create a list by adding data in the New Address List dialog box and
clicking OK. 

o Save the list.

o Note that now that a list has been created, the Mail Merge Wizard
reverts to Use an existing listand you have the option to edit the
recipient list.
o Selecting Edit recipient list opens up the Mail Merge
Recipients dialog box, where you can edit the list and select or
unselect records. Click OK to accept the list as is. 

o Click Next: Write your letter. 

6. Write the letter and add custom fields.
o Click Address block to add the recipients' addresses at the top of
the document. 

o In the Insert Address Block dialog box, check or uncheck boxes

and select options on the left until the address appears the way you
want it to. 

o Note that you can use Match Fields to correct any problems.

Clicking Match Fields opens up the Match Fields dialog box, in
which you can associate the fields from your list with the fields
required by the wizard. 
7. Press Enter on your keyboard and click Greeting line... to enter a
greeting. 
8. In the Insert Greeting Line dialog box, choose the greeting line format
by clicking the drop-down arrows and selecting the options of your
choice, and then click OK. 
 9. Note that the address block and greeting line are surrounded by chevrons
(« »). Write a short letter and click Next: Preview your letters. 

 Preview your letter and click Next: Complete the merge. 

 Click Print to print your letters or Edit individual letters to further
personalize some or all of the letters. 
 Q2. Write note on the following:
(a) Hyperlink

A hyperlink is a word, phrase, or image that you can click on to jump to a new
document or a new section within the current document. Hyperlinks are found
in nearly all Web pages, allowing users to click their way from page to page.
Text hyperlinks are often blue and underlined, but don't have to be. When you
move the cursor over a hyperlink, whether it is text or an image, the arrow
should change to a small hand pointing at the link. When you click it, a new
page or place in the current page will open.
Hyperlinks, often referred to as just "links," are common in Web pages, but can
be found in other hypertext documents. These include certain encyclopaedias,
glossaries, dictionaries, and other references that use hyperlinks. The links act
the same way as they do on the Web, allowing the user to jump from page to
page. Basically, hyperlinks allow people to browse information at hyper speed.

(b) Find and Replace

Finding and replacing text can be helpful when editing your notes. For example,
if the name of a project changed, you can easily go in and replace all instances
of the project name with the new one. In OneNote, you can use instant search to
find specific text, and then replace it with different text using a keyboard
shortcut.

1. On a blank page, type the replacement text that you want to use. For
example, if you’re trying to update a project name in your notes, type the new
project name.

2. Select the text you just typed, and then press CTRL+C to copy it to the
clipboard.

3. Press CTRL+E to expand the search box in the top right corner of the
OneNote window.

4. In the search box, type the text you want to find.

5. At the bottom of the results list, click Pin Search Results, or press

CTRL+O.
6. In the Search Results pane on the right side of your window, click the
first search result (blue link next to a white page icon) to jump to the page
where OneNote highlighted the text it has found.

7. On the page, double-click each highlighted occurrence of the text, and

then press CTRL+V to paste your replacement text over it.

8. Repeat steps 6-7 for each additional page in the search results list.

(C) Sort

In computer science, arranging in an ordered sequence is called "sorting".

Sorting is a common operation in many applications, and efficient algorithms to
perform it have been developed.
The most common uses of sorted sequences are:

 making lookup or search efficient;
 making merging of sequences efficient.
 enable processing of data in a defined order.
The opposite of sorting, rearranging a sequence of items in a random or
meaningless order, is called shuffling.
For sorting, either a weak order, "should not come after", can be specified, or
a strict weak order, "should come before" (specifying one defines also the other,
the two are the complement of the inverse of each other, see operations on
binary relations). For the sorting to be unique, these two are restricted to a total
order and a strict total order, respectively.
Sorting n-tuples (depending on context also called e.g. records consisting of
fields) can be done based on one or more of its components. More generally
objects can be sorted based on a property. Such a component or property is
called a sort key.
For example, the items are books, the sort key is the title, subject or author, and
the order is alphabetical.
A new sort key can be created from two or more sort keys by lexicographical
order. The first is then called the primary sort key, the second the secondary
sort key, etc.
For example, addresses could be sorted using the city as primary sort key, and
the street as secondary sort key.
If the sort key values are totally ordered, the sort key defines a weak order of
the items: items with the same sort key are equivalent with respect to sorting.
See also stable sorting. If different items have different sort key values then this
defines a unique order of the items.

(D)Merging of cells in table

Merge cell is a function in database software that allows multiple adjacent cells
to be combined into a single larger cell. This is done by selecting all cells to be
merged and choosing the "Merge Cells" command.
If you need a larger cell in a spreadsheet or need to merge cells to create a text
box, the merge feature can reformat cells in just a few clicks.
When cells are merged, all of the text and numbers from the individual cells is
merged and displayed in the centre of the merged cell.
If you accidentally use the merge function in a spreadsheet program, you can
reverse the merge by selecting the cell. Next, right click and select Split Cell.