STORES/MCF/ RBL

TENDER DOCUMENT
Tender No: 05201018 Closing Date/Time: 06/07/2020 14:30

PCMM acting for and on behalf of The President of India invites E-Tenders against Tender No 05201018
Closing Date/Time 06/07/2020 14:30 Hrs. Bidders will be able to submit their original/revised bids upto closing
date and time only. Manual offers are not allowed against this tender, and any such manual offer received shall
be ignored.

1. NIT HEADER

Bidding type Two Stage Reverse Auction Template Normal

Contract type Goods Contract Category Expenditure
Tender No 05201018 Tender Type Open - Indigenous
Evaluation Criteria Itemwise Bidding System Two Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section 05
Inspection Agency RITES Publishing Date / Time 03/06/2020 10:12
Procure From Approved
Yes Approving Agency RDSO
Sources
Closing Date Time 06/07/2020 14:30
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 2000000.00

Initial Financial Offer Auto Elimination rules

Yes Yes
Required applicable
Initial Cooling Off Period Subsequent Cooling Off
02:00 00:30
(HH:MM) Period (HH:MM)
Succesive Lots Closing
30 Minimum Decrement (%) 0.10
Interval (Min.)
Vendor Categories Bulk/Developmental Item Category General
Allow Next Bid Lower
Current Lowest Bid (Subject to Min. Decrement)
Than

Tender Title Switch Board Cabinet for LHB AC Power

2. ITEM DETAILS

S.No. PL Code Item Type Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) GST(Y/N) NonStock For Eval Agency Agency Allowed Rate
1 33641936 Goods (Y) Stock --- Yes RITES INR
Description :SWITCH BOARD CABINET FOR LHB EOG AC COACHES as per Specification .No.
RDSO/PE/SPEC/AC/0184-2015 (Rev.01) OR LATEST, Packing Instruction - PI115 VER 3.0
Consignee Furnishing Depot Uttar Pradesh 421.00 Numbers

3. T AND C

F.O.R

Description
Destination

Delivery Period

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 05201018 Closing Date/Time: 06/07/2020 14:30

Description Delivery /Completion Rate of Supply

For all items Commencement : On or after 01-JAN-21, Completion : On or before Delivery to be
31-MAR-22 Completed by 31-
MAR-22. Rate of
Supply: NOTE:
Terminal delivery
period : 31/03/2022.
POs May be placed
with staggered DP.
Delivery is required in
03 to 04 installment .

Payment Terms

S.No Description
Payment Terms
1 95% payment against inspection certificate issued by the nominated inspection agency as specified in the
contract, and proof of dispatch/delivery of the material to consignee, and balance 5% after receipt, inspection and
acceptance of the goods by the consignee. In case of despatch by rail, unqualified Railway Receipt/Parcel Way
Bill will be taken as the proof of despatch. In case of despatch by other means such as road transport, receipted
challan signed by the gazetted officer at consignee's end will be taken as proof of delivery.
2 Consignee: Consignee for inspection purpose matters is CQM/MCF / Dy. CEE/Prod./MCF / Dy.CEE/D&D/
MCF.

Statutory Variation Clause

S.No Description
1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in
respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery
period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account.
Only such variation shall be admissible which takes place after the submission of bid. No claim on account of
statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his
offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be
admissible on account of misclassification by the supplier/ contractor.

Option Clause

S.No Description
1 The purchaser shall be entitled to vary the order quantity upto +/- 30% anytime within the delivery period
(including extended delivery period) on the same terms and conditions. The increase in quantity with respect to
the tender quantity can be done even at the time of ordering and the tenderer shall be bound to accept the
quantity so ordered on the basis of his original offer. The purchaser shall be entitled to exercise +/- 30% option
clause in one or more than one instalment as long as the total variation in quantity does not exceed the limit of
30% of ordered quantity.

Standard Governing Conditions

S.No Description
1 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction slips) of
IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 05201018 Closing Date/Time: 06/07/2020 14:30

1 (A) Bulk Order: Bulk procurement of minimum 80% of the net procurement Yes Yes Allowed
quantity (NPQ) shall be ordered on approved sources of RDSO for the (Optional)
subject item (s). (B) For developmental order: developmental order (s) up
to 20% of NPQ may be considered on those firms whose names appear in
the vendor directory of RDSO as developmental sources. Note: (1) It is the
responsibility of the tenderers to upload copies of such approval letters
along with their offers. (2) where there are not more than three indian
suppliers categorized as approved vendor for a particular item,
developmental vendors can be considered for placement of bulk order
without any quantity restrictions.performance,capacity,delivery
requirements, quantity under procurement, nature of item, outstanding
order load etc. shall be considered in a transparent manner, subject to
rates being reasonable. Quantity allocation among eligible vendors shall be
based on pre decided tender criteria. such orders shall be treated as bulk
orders.(authority railway board circular no. 2001/rs(g)1779/7 pt 2
dated:06.11.2018). (3) Where there is no approved vendor for an item,
developmental orders can be considered for placement of bulk order
without any quantity restrictions. however while considering such vendors,
factors including past performance, capacity delivery requirements,
quantity under procurement, nature of item, outstanding order load etc.
shall be considered in a transparent manner, subject to rates being
reasonable. Quantity allocation among eligible vendors shall be based on
pre decided tender criteria. (4)New firm(s) who consider(s) themselves
capable to supply the tendered item(s) are hereby advised to approach
RDSO for approval first for being eligible to participate in the tender for
subject item(s).(authority railway board circular no. 2001/rs(g)1179/7 pt 2
dated:25.06.2018). (5)Offers from authorized agent will be considered only
if they submit tender specific authorization letter from the manufacturer,
failing which their offer will be ignored summarily without making any
further reference to them.

5. COMPLIANCE CONDITIONS

Commercial-Compliance

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Please enter the percentage of local content in the material being offered. No Yes Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items. (Optional)
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions.
2 Please enter the percentage of local content in the material being offered. No Yes Not Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items.
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions.

General Instructions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Drawings/ Specifications if any can be downloaded from No No Not Allowed
www.mcf.indianrailways.gov.in

Other Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Inspection : (i) By M/S. RITES and firm to mention place of inspection while No No Not Allowed
quoting their offer . (ii) Inspection place will be only approved workplaces of
the firms.

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 05201018 Closing Date/Time: 06/07/2020 14:30

2 For other term and condition kindly visit No No Not Allowed

https://mcf.indianrailways.gov.in/view_section.jsp?lang=0&id=0,296,493 for
Instruction to Tenderers rev 14 dated 13/02/2020
2.1 Note: RDSO Vendor directory for item description Switch Board cabinet for No No Not Allowed
LHB EOG AC Coaches as per specification No.
RDSO/PE/SPEC/AC/0184-2015 (Rev 0) shall be applicable for same item
with Rev 01 also. i.e. The Rev-0 vender directory shall be applicable for
specification No. RDSO/PE/SPEC/AC/0184-2015 (Rev 01). However, in
case of vender directory for Rev 01 is also published for tender item before
opening of the tender , same shall be applicable in place of RDSO vender
directory for Rev 0 .

Special Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 No deviation in respect of specifications is allowed against the tender. No No Not Allowed

Undertakings

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 1. MODVAT: All MODVAT benefits that accrue after submission of the bid No No Not Allowed
shall be passed on to the purchaser. 2.The bider confirms that rates and
other financial terms quoted in relevant columns of financial bid will only be
ruling terms for acceptance, and such terms quoted anywhere else should
be ignored. Denial of this condition not recommended.

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

1 1552227.pdf MCF Instructions to tenderers Rev 14

7. RESPONSIVENESS

S.No. Description
1 Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department
of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated
03/08/2017 and 27/12/2017.

Digitally Signed By

CDMS/06 ( ASHOK KUMAR )

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