Project Assistant (2 – positions)

Hospital Disaster Emergency Preparedness (Safe

Hospital Initiative)
Base : Yangon
VA20200828
Contract Duration : 12 months

Humanity & Inclusion (HI - registered as the Federation Handicap International) is an independent and
impartial aid organisation working in situations of poverty and exclusion, conflict and disaster. HI works
alongside people with disabilities and vulnerable populations, taking action and bearing witness in order
to respond to their essential needs, improve their living conditions and promote respect for their dignity
and fundamental rights. HI works to meet the needs and defend the rights of children, women and men
with disabilities. In emergency, HI’s mandate widens to target the most vulnerable groups within any
population taking gender inequities into account – from isolated rural communities, to people with
disabilities, to excluded minority groups – to ensure their equal access to appropriate relief aid.

Follow us on Facebook: https://www.facebook.com/HIMyTh/

Humanity & Inclusion encourages qualified people with disabilities or chronic illness and women to apply.
We commit advancing inclusive workplace to remove barriers and to the full and equal participation in the
workforce. We commit to provide equal employment opportunities, reasonable accommodation in
workplace to all employees and qualified applicants, regardless of Nationality, gender, religious and ethnic
backgrounds, including people with disabilities.

Professional standards:
HI Worker must adhere to the values and Principles outlined in HI Code of Conduct. In accordance with these
values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child
Safeguarding, Anti – Fruad, bribery and corruption.

Mission:
The Hospital Disaster Emergency Preparedness Project Assistant is based in Yangon office under the
supervision of the Project Officer. His/her mission is to assist the project officer in managing and implementing
activities related to Hospital Disaster Emergency Preparedness Project, in term of logistic and financial
management. The Hospital Disaster Emergency Preparedness Project is part of the project team and so,
collaborates with the other projects.

Objectives:
Under the supervision of project officer, support timely and quality hospital disaster preparedness project
implementation for Yangon General Hospital, North Okkalapa General Hospital, Yangon Children Hospital,
charity based ambulance volunteer organizations and other disaster preparedness and response stakeholders
with logistic and financial support by close collaboration with logistic and financial department.

Responsibility 1 : Support project’s logistical and material resources

• To submit monthly purchase supply request and ensure regular follow up

• To cooperate with logistics in the procurement process and dealing with supplier
• Ensure proper transfer of consumables and non-consumables to beneficiaries
• Arrange meetings, trainings and workshops
• Arrange project ‘s expenditures, logistical and material resources
• Arrange accommodation and travel of technical persons visiting to project

VA20200828_Project Assistant Yangon

Responsibility 2 : Support project’s financial resources

• Ensure the financial resources are available to implement project activities in line with HI rule and
regulations and in cooperation with Finance department
• Ensure commitment authorization (CA) is submitted to financial department as soon as the activity was
implemented
• Ensure all required documents such as contract with supplier, quotation, invoice etc are prepared and
submitted to financial department in timely manner

Responsibility 3 : Visibility and Documentation

• Ensure project and donor visibility for every project activity is implemented and organized
• Ensure each project activity is documented and presented to communication officer

The Project Assistant role and responsibilities described in this job description could evolve in line with the
growing of HI in Myanmar and evolution of the contexts of intervention. The Project Assistant could be
temporarily assigned to tasks not described in this job description but linked with his/her area of expertise.

PROFILE:
Education / Professional Experience • At least 3 years’ experience in INGOs

• Experience in Logistics and finance

• Diplomatic and professional
• Ability to work within a multi-cultural team
Skills / Competency • Ability to respect deadlines
• Able to English spoken, written
• Knowledge and practical experience of
accounting software, and in MS Office Pack
(Excel, Word, PowerPoint)
• Well organized and detailed oriented.

HI is committed to protecting children and vulnerable adults from harm. All staffs are expected to comply
with the child Protection and PSEA Policies. Applicants for this position will be assessed regarding their
suitability to work with children and vulnerable adults.

Reference within the advertisement HI Myanmar’s commitment to the organizations Child Protection and PSEA
Policies, making reference to the special prevention measures taken to ensure safer recruitment processes are
followed.

The successful candidate will be required to complete a police check and self- declaration form to help verify
their suitability to work with children.

Deadline for the submission (CV + Cover letter): 24th August 2020.
Send applications to: No 87 (C), U Khun Zaw Avenue Street, Kan Road, Hlaing Township, Yangon.
Email: recruitment@myanmar.hi.org.
This position is urgent requirement so interview process will be happen on announcement period according
to the candidate conditions.

VA20200828_Project Assistant Yangon

Please note that only pre-selected candidates will be contacted and we respect your privacy, we will not keep
any personal information in file without asking your approval.

VA20200828_Project Assistant Yangon