7/28/2020 Notes and Decision

IndianOil Corporation Limited

इंिडयन ऑइल कॉप”रे शन िलिमटे ड

संदभ´ सं%ा / Ref No :

Administrative Approval/4013/AV00/2020-20

तारीख/Date
14-05-2020
:

Operations
िवभाग/Section
:
Aviation
िवभाग/Department
: Begumpet AFS

3 थान/Location :

िवषय / Subject

Administrative approval for Housekeeping & Miscellaneous works at Begumpet AFS & Shamshabad AFS

पृ भूिम / Background:

Thehousekeeping contractor M/s RavisuriyaEngineering Associates was awardedhousekeeping contract at

Begumpet AFS for period of 2 years w.e.f. 01.09.2018 to31.08.2020 vide letter dt.30.08.2018 vide tender ref:
SRO/LT/047/TAPSO/2018-19/LOI, dt.14.08.2018 quoted inthe E-TenderPortalfor our House
Keeping activities at Begumpet AFS. (Annexure-1)

M/s Ravisuriya Engineering Associates was holiday listed from 03.10.2019 to 02.10.2022 by TAPSO ,LPG
department mail dated 03.10.209 (Annexure-2)

The housekeeping contractor L2 M/s N. Anil Kumar was awarded to complete the house keeping activities
leGover by M/s Ravisuriya Engineering Associates vide approval ref No. AV/AFS-4013/HK/2019-20
DATED30.10.2019. (Annexure-3)

Thework order was issued to L2 M/s N. AnilKumar from 01.08.2019 to 31.08.2020 (Annexure-4)

#™ाव / Proposal:

Summaryof proposal:

The proposal seeks administrative approval andcalling a Limited Tender for parties to participate in the tender
forHousekeeping & Miscellaneous works contract of Begumpet AFS & ShamshabdAFS for the period of two
years from 01.09.2020to 31.08.2022 and in line withthe memorandum of settlement between the Union and
the contractors.

Proposal :

In view of above the Present House-keepingcontract is going to be expired by 31.08.2020. Hence, it is

https://unnayan.indianoil.co.in/egov/actionitem/notes/notesview.jsp?rid=1595911102000 1/
7/28/2020 Notes and Decision
proposed to invite aFresh Limited Tender for Housekeeping & Miscellaneous Works at Begumpet AFS&
Shamshabd AFS, the following parties who are associated with Housekeeping& Miscellaneous works in &
around Hyderabad. Based on the pastexperiences and market enquiries, thefollowing parties have been
identified:

https://unnayan.indianoil.co.in/egov/actionitem/notes/notesview.jsp?rid=1595911102000 2/
 Sl. Name of Party Selection Criteria
No
1 Shri N. Anil Kumar, Existing HK contractor-
Begumpet AFS
Haulage Contractor,Door No: 6-5-181, Road No: 15, New Bhoguda
Secunderabad – 500 003
Mob 9848192526

2 M/s. BP SQUARE Existing HK contractor-

Sec-bad DO
11-3-664/208 NEW ASHOK NAGAR
SECUNDERABAD-500061
MYBPSQUARE@GMAIL.COM (mailto:MYBPSQUARE@GMAIL.COM)

3 P.BHOJ NARAYAN SHARMA Existing H K contractor

of SMC
NO.442 PARSN MANERE BUILDING,
Hyderabad
FIRST FLOOR SHOP NO-32, ANNA SALAI
CHENNAI-600006
GANESH.ARYAL2@GMAIL.COM
4 M/S. K. SUBBARAYUDU - Existing HK Contractor
of Thimmapur
MALKAJGIRI
BP
Hyderabad-17
KALAGOTLA_SUBBARAYUDU@YAHOO.COM
5 M/s. S. SHANKAR Existing HK contractor-
Hakimpet AFS
H.no. 3-119 / C,
DEVERA YAMJAL,
HAKIMPET,
SECNDERABAD-500014
6 M/s HR SQUARE LLP Existing HK Contractor
of Cherlapalli
D.NO. 6-3-347/22/6,
BP
SRI DURGA TULASI APPARTMENT,
DWARAKAPURI COLONY, PUNJAGUTTA
HYDERABAD-5000082
DVK@HRSQUARE.CO.IN

Work Schedule/ Justification for theEstimate:

Since revised wage settlement as permemorandum of settlement vide File No: 8/34/2017-E2 (Annexure-5) has been
signed betweencontractors, Indian Oil contract’s union representing contract laborers engagedin housekeeping / haulage,
and other works in presence of Assistant LabourCommissioner (Central), Hyderabad, and pay scales are effective from
16.11.2017onwards, the estimate for the period 01.09.2020 to 31.08.2022 (Annexure-6) has been preparedin line with
the pay scales & other allowances in the said agreement, aswell as the work schedule (Annexure-7).

The estimate for housekeeping at BegumpetAFS is arrived at considering the works at both Begumpet AFS and
ShamshabadAFS. The work involved at Shamshabad is related to excise invoice, the detailof which is given in
schedule of work below point no 23. We have to submit theproof of export to Excise Authorities and also to
obtain CT-2 certificates forsupply of bonded stock of ATF which is a statutory requirement.

Shipping bills to be collectedfrom Shamshabad which is 50 Kms away from Begumpet on daily basis covering
all3 shiGs with own arrangement of transport and stay. The collected Shippingbills to be printed requisite data
as per guidelines and Supporting ARE-1s alsoto be written in all aspect and taking them back to shamshabad
Airport Customsoffice and obtain the signatures from respective batch wise Customs Officials.

Printing of proforma Invoiceand attach the same with the above bills for obtaining the signatures from
AirCargo Superintendent of Shamshabad Airport Air Cargo Complex. AGer completionof the above formalities
the same has to be submitted to Central ExciseAuthorities at Excise Range Office and submit one copy of
Shipping bill &ARE-1 to
Shamshabad.
(TheAverage shipping bills per month are around 450 numbers).

In addition to the above wehave to obtain the manual shipping bill numbers in advance for next month ( i.e. 15
days before the commencementof the next month) from Commissioner office Air Cargo.

बजट & िव Vीय #भाव /

Budget&Financial Implication:

BUDGET:
The expenditure will be met from therevenue budget of Begumpet AFS for 2020-21 & 2021-22.

Financial Implication:

The total financial implication comes to Rs.68,66,750/-(Rupees Sixty Eight lakhs sixtysix thousand seven hundred FiGy
only) Inclusive of 18% GST

लागू डीओए / DOA

Applicable : Yes

डीओए की सं%ा / Number of

Applicable DOA Clause : 2

लागू #थम डीओए / First

Applicable DOA : 08.03 b

#™ावना लागू / Preamble

Applicable : No
 रािश / Amount (₹) : 68,66,750.00

श म” रािश / Amount in words

Rupees Sixty Eight Lakh Sixty Six Thousand Seven Hundred Fifty and Zero Paisa

डीओए का िववरण / DOA Description

UE EXPENDITURE OTHER THAN MAINTENANCE : To sanction Revenue Expenditure other than maintenance within approved

िट ªिणयां / Remarks

लागू ि§तीय डीओए / Second

Applicable DOA : 09.01 b (ii)

#™ावना लागू / Preamble

Applicable : No

रािश / Amount (₹) : 68,66,750.00

श म” रािश / Amount in words

Rupees Sixty Eight Lakh Sixty Six Thousand Seven Hundred Fifty and Zero Paisa

डीओए का िववरण / DOA Description

Acceptance of Limited / Deemed Limited Tender when lowest tender is accepted

िट ªिणयां / Remarks

#भावी #ािधकरण / Effective Authority:

CGM (AVN)/SR

िन%ष´ / Conclusion:

Eight lakhs sixtysix thousand seven hundred FiGy only) Inclusive of 18% GST for Housekeeping &Miscellaneous works contract for twoyears p
 गोपनीय / Confidential :No

Initiated By BODANAM NARSIMHULU , Sr. Airport Terminal Manager(00023756) at Thu May 14 16:58:08 IST 2020

Observations made by us for your compliance

1. Please check the latest ESI rates with other Hydrabad based locations
2. Routing of FC to be modified to Shri. TCA Sadagoban, GM(F), SRO instead of T. Murali, GM I/c (F), SRO
3. No. of House keeping persons to be deployed in Begumpet or Shamshabad to be mentioned clearly in the note.
4. Estimate & other attchments are to be signed and uploaded by the initiator.

Comments Added By : R. Chandranarayanan , Dy. General Manager (Aviation)(00017235) at Sat May 16 15:17:29
IST 2020 For this DOA 08.03 b

queries rectified
Comments Added By : BODANAM NARSIMHULU , Sr. Airport Terminal Manager(00023756) at Tue May 19
16:52:00 IST 2020

Recommended for your kind concurrene for Limited tender of Begumpet AFS HHK contract.
Comments Added By : R. Chandranarayanan , Dy. General Manager (Aviation)(00017235) at Wed May 20 18:11:44
IST 2020 For this DOA 08.03 b

The following points may please be clarified

1. The basis of the rate of Rs 250/- per bill may pl be advised

2. the claculations for the last contract estimate of Rs 52.27 lacs and the L2 Contractor award of Rs 32.63 lacs may
pl be attached/forwarded
3. The details of the total bills processed by the last contractor M/s Anil Kumar and the average nbr of bills per
month processed by them may pl be advised
4. Pl advise whether a nbr of Bills are processed in a group at a time. In case so why the charges cannot be paid
as per occasion of processing instead of as Charges per bill as proposed now .
5. Is the charges of Rs 250/- per bill is being paid to the Contractor or the 4 proposed labourers

Comments Added By : Tirumalai Cunnavakkam Anandanpillai Satagopan , General Manager (Finance)(00058510)

at Thu Jun 25 17:22:00 IST 2020 For this DOA 08.03 b

Please give reply for the query raise by Finance on this note
Comments Added By : R. Chandranarayanan , Dy. General Manager (Aviation)(00017235) at Fri Jun 26 17:09:11
IST 2020 For this DOA 08.03 b

The following points clarified by location

1. The basis of the rate of Rs 250/- per bill may pl be advised

Reply by location : Reply given in Annexure -10

2. the claculations for the last contract estimate of Rs 52.27 lacs and the L2 Contractor award of Rs 32.63 lacs may
pl be attached/forwarded
Reply by location : Reply given in Annexure -8 & Annexure - 3
3. The details of the total bills processed by the last contractor M/s Anil Kumar and the average nbr of bills per
month processed by them may pl be advised
Reply by location : Reply given in Annexure -9

4. Pl advise whether a nbr of Bills are processed in a group at a time. In case so why the charges cannot be paid
as per occasion of processing instead of as Charges per bill as proposed now .
Reply by location : We are making payment against no of shipping bills processed in Customs & after
submission of Central Excise department only.

5. Is the charges of Rs 250/- per bill is being paid to the Contractor or the 4 proposed labourers

Reply By location : per Shipping charges is in addtion to the 4 labours. This job is being done by other
person /Third party of House keeping contractor. For Annexure-6 expained detailed wages for 4 persons
and customs work.

Comments Added By : BODANAM NARSIMHULU , Sr. Airport Terminal Manager(00023756) at Mon Jun 29
12:17:39 IST 2020

For your kind concurrence please.

Comments Added By : R. Chandranarayanan , Dy. General Manager (Aviation)(00017235) at Tue Jun 30 16:18:07
IST 2020 For this DOA 08.03 b

The last contract was awarded at Rs 160/- per Bill processed for the Customs work. However it is envisaged in the
current tender at Rs 250/- per bill whih is a steep increase o 56% over last awarded rates. Pl advise the reasons for
seekig such high increase in the processing costs of the bills.
Comments Added By : Tirumalai Cunnavakkam Anandanpillai Satagopan , General Manager (Finance)(00058510)
at Mon Jul 27 18:54:51 IST 2020 For this DOA 08.03 b

Please comply the Finance Queries.

Comments Added By : R. Chandranarayanan , Dy. General Manager (Aviation)(00017235) at Tue Jul 28 09:27:29
IST 2020 For this DOA 08.03 b